8 tools to manage text data in Excel

Remove spaces, change case, split cells, extract substrings, and more

Looking for a quick way to remove extra spaces and unwanted characters, change text case, count characters and words, add the same text to the beginning or end of all cells in a range, convert text to numbers, split cells, extract substrings, replace irrelevant symbols with the right ones? Text Toolkit for Excel can do all this and a lot more!

Free download for Excel 2016 - 2007

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Trim spaces
Add text
Change case
Extract substrings
Remove characters
Convert text
Count characters and words
Split cells

25+ operations for text, substrings, characters

Clean data in a couple of clicks

Trim
spaces Change
case Add
text Extract
text Remove
characters Convert
text Split
text Count characters
and words

Trim leading and trailing spaces

Remove excess spaces
between words within a cell

Delete non-breaking spaces

Tick off Trim spaces between words to 1

All excess spaces are deleted from the chosen range

Choose Trim leading/trailing spaces

All the spaces before and after the cell values are deleted

Change all words in a cell
to UPPER or lower case

Capitalize each word and
change other letters to lowercase

Capitalize the first character
within a cell

Choose a range and tick the checkbox Proper Case

All words in the chosen range are turned to proper case

Choose a range and tick off UPPER CASE option

All characters in the chosen range are capitalized

Choose a range and tick the checkbox lower case

All characters in the selected range are turned to lower case

Choose your range and tick off Sentence case option

All first characters within the selected cells are capitalized

Insert text to the beginning of all selected cells
Append the same text to the end of every cell in a range

Put characters in the selected cells before specified text
Add text after a certain set of characters

Insert text after a specified number of characters from the end
Add text after a specified number of characters from the beginning

Enter your text to insert and tick off At the the beginning option

The text is added to the beginning of all the chosen cells

Enter your text to insert and tick the checkbox At the end

The text is added to the end of all the chosen cells

Put the characters you want to add, tick off Before text option

Your text is inserted before the chosen set of characters into all the cells in the range

Type the text to add, tick off After text option

The text is inserted after the chosen set of characters into all the cells in the range

Choose how many first characters to extract
Select the number of the last characters to take out

Extract all numbers from the selected cells
Choose to extract all text before certain characters

Get the text by its position
Extract text after specified symbols
Have the result as value or formula

Select a range and a number of first characters to extract

The set number of first characters is extracted into the column on the right

Enter a text, after which all characters should be extracted

All characters after the chosen text are inserted into the column on the right

Tick off Extract text by position, select the position number of the first character and the number of characters to extract

The substring is inserted into the column on the right

Choose a range, tick the checkbox Extract number, and tick off Insert as formula option

A column with all numbers in the chosen range is inserted; the values are inserted as a formula

Remove custom and non-printing characters
Clear numbers and text characters

Delete symbols and punctuation marks
Remove substrings

Choose number of first or last characters to remove
Clear all characters before or after the specified text

Tick off All characters after text and enter your text

All characters after the indicated text are removed

Tick the checkbox Remove character sets and choose Symbols and punctuation marks

All symbols and punctuation marks are deleted from the chosen cells

Choose your table, open Remove character sets menue and choose Non-printing characters

All non-printing characters are removed from the chosen range

Tick off Remove a substring and enter a substring to delete

The substring is deleted from the selected range

Convert numbers stored as text to numbers

Replace all occurrences of specified characters at one

Convert line breaks to space, comma or semicolon

Tick the checkbox Convert line break to: and choose [Space]

All the line breaks in the chosen range are replaced by spaces

Choose your range and indicate characters to convert

The charaters are converted in the chosen range

Choose a range and tick off Convert numbers stored as text to numbers option

Numbers stored as text are converted to numbers

Split a cell by any character such as comma, space, semicolon, etc.
Divide cell contents by line break

Split text by mask using wildcards and any combination of delimiters
Split cells by strings

Split the contents of one cell into multiple columns
Divide a cell into rows

Choose Split by strings and enter the strings one per line

The text is split according to the needed strings

Choose Split by mask and enter delimiters

The text is split according to the set delimiters

Choose Split by character and tick off Comma option

The text is split to columns by commas

Tick off Split to rows option

The text is split to rows

Count all characters in the selected range

Count the number of specific characters

Count words in the selected range
Insert the result as value or formula

Choose the range and tick the checkbox Count characters

A column with the total amount of characters in each cell is inserted

Choose the range, indicate the characters to count, and tick off Insert as formula option

A column with a total amount of the chosen characters in each cell is added; the values are inserted as a formula

Choose the range and tick the checkbox Count words

A column with the total amount of words in each cell is inserted

License benefits

Our customers get

Unconditional 30-day money-back guarantee	Secure payment guarantee	Life-time license, no additional fees ever
Volume discounts: the more you buy, the less you pay	1 license for 2 computers	Free life-time support

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Frequently asked questions

About Text Toolkit for Excel

What is Text Toolkit and what do I need it for?

Text Toolkit is a set of add-ins for Microsoft Excel, it includes 8 utilities, that perform more than 25 operations. This set is a time-saver if you need to fix your textual data, e.g. change case, trim spaces, replace characters, extract substrings, count characters, split cells, add text, remove line breaks, etc.
What are the main activities I can implement with the toolkit?

There are six major verbs, which characterize the Toolkit the best: change, remove, extract, add, split, count. You will be able to change case and convert text. You will enjoy removing spaces and characters. You will easily extract the needed text or numbers, add any text to any place in any range, split text according to certain symbols and count characters or words.
How to remove spaces in Excel?

Select the cells, columns or rows where you want to remove excess spaces. Start the Trim Spaces utility by clicking on its icon. Choose one or more options: trim leading/trailing spaces, remove excess spaces between words, delete non-breaking spaces. Click the Trim button.

More information and screenshots can be found here.
How can I change the text case?

Select your table and run the Change Case tool. Choose the text case you need: upper, lower, proper or sentence case. Click on Change Case.

For a more detailed description click here.
What is the easiest way to extract Excel substring?

Try the Extract Text utility. It can pull any number of first or last characters from a cell. Also, you can extract a substring starting from the specified position and get all symbols before or after certain text. Additionally, you can get all numbers from the selected cells.

More information and screenshots find here.
I need to count characters, will Text Toolkit help?

Yes, there is a special tool for your task, the Count Characters utility. It allows to count all characters in the chosen cells, count only certain characters, and see the number of words. Besides, you can insert the result as a formula.

See how it works here.
How to split cells is Excel?

Have a look at the Split Text utility. It splits cells by character, mask, or strings. Choose how to split your cells: to columns or to rows.

For a detailed description click here.
Can I add text to all the selected cells?

Add Text utility will do it. Enter your text and select its position: at the beginning of the selected cells, at the end, before/after certain text, or after a certain number of characters from the beginning/end. You can process only text cells and skip empty cells.

See how it works here.
How can I remove characters from the chosen range?

With the Remove Characters tool you can easily delete all non-printing characters as well as specified text strings, numbers, symbols and punctuation marks. Also, you can remove as many first/last chars as you want, and clear all characters before of after certain text.

For a detailed description click here.
How to convert numbers stored as text to numbers?

The Convert Text button will do it in a flash. Besides, it will help to replace characters and convert line break to semicolon, comma, or space.

Find more details here.
I would like to insert my result as a formula, is it possible?

Yes, Extract Text and Count Characters/Words utilities allow you to insert your result as a formula.