Effective date: November 08, 2022
We value your privacy. With this policy, we set out your privacy rights and how we collect, use, disclose, transfer, and store your Personal Data.
When we say "Ablebits", "we", "our", or "us", we mean Office Data Apps sp. z o.o., Warszawska str., 109, Office 5, Lomianki, 05-092, Poland, which is the entity responsible for processing your Personal Data.
When we say "Website" or "Products", we mean all of Ablebits's websites, software application products or application services, or the services related thereto.
When we say "Personal Data", we mean all of personal data or personal information or personally identifiable information (as defined by applicable law).
When we say "you" or "user" or "users", we mean all of visitors, customers and consumers that access our Website or Products.
When processing Personal Data, we adhere to the following principles:
When you decide to contact us, download, install or access a trial version of our Products, purchase a license or subscription, we may ask you to provide your personal details. Depending on the context, we may use this Personal Data, for example, to communicate with you, to perform an agreement concluded with you, fulfill statutory data retention obligations (e.g. resulting out of accounting law regulations or tax law or data protection regulations), inform you about our Products updates and pursue other legitimate goals.
We may also temporarily process data which belongs to you if you want to contact our support services and decide to share program and system logs with us. You can find more information about how we process data in the What information we collect section.
You have the right to request access and update your Personal Data and the right to be forgotten. You also have the right to have the processing of your Personal Data restricted. If the processing of your Personal Data is based on your consent, you also have the right to withdraw it at any given time. Withdrawal of your consent will not influence the lawfulness of processing based on this consent before its withdrawal. If the processing of your Personal Data is based on our legitimate interests, you also have the right to object against such processing. You can find more information about your rights in the Your rights regarding your Personal Data section.
On our Website, you can find both on-premises and cloud-based Products. The former requires installation in your on-premises IT infrastructure. This means that in these cases we will not have access to your personal or organization's data and this data will not be stored in our infrastructure. Nevertheless, in cloud-based products, some of your personal or organization's data will be processed within our infrastructure.
Product-specific privacy, security, and data safety notes supplement and form an integral part of this Policy. They are available at the links below:
We collect information about you when you provide it to us and when you use Website or Products, as described below.
As you navigate through and interact with our Website, we may use automatic data collection technologies or other methods of web analysis to collect certain information about your equipment, browsing actions, and patterns, specifically:
We may use third parties to perform services on our behalf. We share your Personal Data with selected third parties that provide us with a variety of different services ("Sub-processors"). These parties are bound by contractual obligations to keep Personal Data confidential and use it only for the purposes for which we disclose it to them. By accepting this Policy, you authorize us to instruct Sub-processors to process your Personal Data in accordance with this Policy and for the purposes of using Website and Products.
Specifically, such third parties include:
As required by applicable law, Ablebits has in place Data Processing Agreement(s) with those processors that process Personal Data to ensure compliance with Ablebits's obligations under applicable data protection laws and regulations.
We do not collect any payment information such as bank account details, credit card information, check information.
We do not ask you to provide and do not knowingly collect any special categories of Personal Data from you such as Personal Data that reveals your racial or ethnic origin, political opinions, religious, philosophical beliefs, or trade unions membership, or the processing of data concerning your health or data concerning your sex life or sexual orientation or history of criminal convictions.
We do not track you over time and across third-party websites or other online services for any purpose, therefore we do not respond to browser Do Not Track (DNT) signals and do not modify what information we collect or how we use that information based upon whether such signal is broadcast or received.
We may use your Personal Data for one or more of the following purposes:
We have a lawful basis for collecting and processing your Personal Data, as required by the data protection regulation of countries, and we want to demonstrate to you the purposes for which we do so.
The reasons for using your Personal Data may differ depending on the purpose of the collection. Generally, we use your Personal Data for the following purposes and on the following legal grounds:
We do not use your Personal Data with any automated decision-making processes.
Ablebits will retain your Personal Data for the entire time that you have licenses or contractual agreements with us. At any time, you may ask for your Personal Data to be removed by sending a request using the form https://www.ablebits.com/support/data-protection-form.php. After the data removal, we may keep pseudonyms of your Personal Data solely for a record about the data removal.
We may retain your Personal Data:
However, anonymized and pseudo-anonymized data will be retained as long as Ablebits determines such data is commercially necessary for its legitimate business interests.
We have implemented reasonable administrative, technical, and physical security measures to protect your Personal Data against unauthorized access, destruction, or alteration. All data is securely encrypted with the most advanced encryption methods; connection to external web resources is protected by TSL encryption.
We host our public and internal IT-infrastructure on Amazon Web Services, Microsoft Azure Services and Microsoft 365. These are well known companies which have high-level data security practices. You can find more details about their security practices at https://aws.amazon.com/security/ and https://www.microsoft.com/en-us/trust-center/product-overview.
Also, we use only PCI-DSS compliant third-party payment processors to ensure the security of your payment information. You can find more information on security practices for Digital River, Inc (USA) (https://www.digitalriver.com/compliance/pci-dss/) and Verifone Payments B.V. (Netherlands) (https://www.2checkout.com/certificates-and-awards/).
The safety and security of your Personal Data also depend on you. Whether we have given you or you have chosen a password for access to certain parts of our Website and Products, you are responsible for keeping this password confidential. We ask you to never share your password with anyone.
We will notify you without undue delay after becoming aware of a Personal Data breach. Such notice will include, at a minimum:
Whenever possible, we will try to use processors which process Personal Data within the European Economic Area ("EEA"). In case there is a need for us to use processors located outside of the EEA, we will only disclose Personal Data to them provided that appropriate international data transfer safeguards described in the GDPR are in place.
We may transfer the information you have provided to us outside the EEA, only to the United States of America. Such transfer will rely on the mechanisms provided in the GDPR that allow the transfer of Personal Data outside the EEA, including standard contractual clauses approved by the European Commission.
If you have further questions about international data transfers that we make, you can contact our Privacy Team (firstname.lastname@example.org).
Under applicable data protection laws, you have the following rights with regard to our processing of your Personal Data.
Requests under this section can be made through Data Subject Request Form (https://www.ablebits.com/support/data-protection-form.php). We will respond in the timeframes required under applicable law. Our team may ask you for additional information to verify your identity. We reserve the right to limit or deny your request if you have failed to provide sufficient information to verify your identity or to satisfy our legal and business requirements.
Our Website and Products are not designed or intended for persons under the age of 18, and we do not knowingly collect information from children under the age of 18. If a parent or guardian becomes aware that their minor child (as defined by the applicable privacy rules or regulations pertaining to the minor child) has provided us with Personal Data without their consent, they should contact us. We will delete such Personal Data from our files within a commercially reasonable time, but no later than required under the applicable law relating to the child's state and/or country of residence.
This section provides additional details about the personal information we collect about California consumers and the rights afforded to them under the California Consumer Privacy Act ("CCPA").
For more details about the personal information we have collected over the past 12 months, please see the What information we collect section above. We collect this information for the business and commercial purposes described in the How and why we use your Personal Data section above. We share this information with the categories of third parties described in the Information we receive from others or shared or disclosed section above.
Under the CCPA you have the following rights in relation to the personal information we hold about you:
We are committed to exercising your privacy rights, including the rights granted to you under the CCPA.
In accordance with the CCPA's requirements, we will not discriminate against you for exercising any of your CCPA rights. You may make a request pursuant to your rights under the CCPA by contacting us via email (email@example.com) or by mail using the contact details set out below. We will verify your request using the information associated with your user account, including the email address. Californian consumers can also designate an authorized agent to exercise these rights on their behalf.
You may request to opt out of the sale of your personal information to third parties. The CCPA defines a sale very broadly and this includes communicating personal information to another business or a third party for non-financial gain. Ablebits will never sell your data for profit, however, where we transfer it to our partners for things like displaying personalized ads to you or to deliver improvements to our service, these uses fall within the broad definition of a "sale" under CCPA. We only engage in this kind of data transfer where we believe it benefits you by providing you with a better experience, quality of service or to deliver content that you may be interested in.
You can opt out from any practice that may lead to the sale of your Personal Data at any time. To manage your privacy preferences and opt out of the sale of your personal information, please use the features provided to opt out in our dedicated Do Not Sell My Info page (https://www.ablebits.com/docs/do-not-sell-my-info/). You can also contact us via email (firstname.lastname@example.org) or by mail using the contact details set out below.
Our Website contains links to other websites, but that does not mean we endorse those websites. We encourage you to review the privacy policies for these third-party websites because their procedures for collecting, handling and processing Personal Data might be different to ours.
By form: Data Subject Request Form (https://www.ablebits.com/support/data-protection-form.php)
By email: email@example.com
By phone: +1 (424) 253-9944 (USA), +48 605 225 490 (Europe)
Office Data Apps sp. z o.o.
Attn: Privacy Team
Warszawska str., 109, Office 5,
Lomianki, 05-092, Poland