Merge duplicate rows in Excel

Combine similar rows into one by key columns

With Merge Duplicates Wizard for Excel, you can quickly combine duplicate rows into one without losing any data. Just specify one or more key columns, select the delimiter of your choosing, and have unique entries concatenated in appropriate cells.

Free download

For Microsoft Excel 365, 2021 - 2016

Combine duplicate rows by key columns

Select any columns as unique identifiers to merge duplicates in your Excel worksheet.

Select the delimiters for the merged values

The merged values can be separated by semicolon, comma, space, line break, or any other symbol of your choice.

Sort merged values

To get the merged values sorted, opt for the corresponding option.

Merge only unique values

Delete duplicate values and skip empty cells to get a clear worksheet without any repeated entries.

Choose different delimiters for each column

Pick one of the predefined delimiters or insert yours to separate the values differently in each column.

Keep values from unprocessed columns

You can include values from the unprocessed columns to the result table.

Create and use your own scenarios

Allow the tool to record your actions and save them as a scenario to reduce the number of clicks to a minimum.

How to merge duplicate rows in Excel

On Step 1 select your range
On Step 1 select your range
On Step 2 choose the key columns with duplicate records
On Step 2 choose the key columns with duplicate records
On Step 3 indicate the columns with the values to merge and choose demiliters
On Step 3 indicate the columns with the values to merge and choose demiliters
All the duplicates are merged according to the key columns
All the duplicates are merged according to the key columns

Merge duplicate rows in 3 short steps

Combine the repeated values simply and quickly

1
Select the table
Select a table
2
Choose one or more key columns
Choose one or more key columns
4
Enjoy the new worksheet
with merged duplicates
Enjoy the new worksheet with merged duplicates
3
Choose the columns with values to merge and set delimiters
Choose columns with values to merge and set delimiters

Frequently asked questions

What is Merge Duplicates Wizard and what do I need it for?

Merge Duplicates Wizard is an add-in that helps to combine duplicate rows in Excel according to the key values in the columns you select.

How does Merge Duplicates Wizard work?

There are three steps to group your duplicates with Merge Duplicates Wizard:

  1. Select the table
  2. Choose any columns that will be checked for duplicate entries
  3. Indicate columns with the values to merge, set delimiters, and click on the Finish button

Find a more detailed description here.

Does it work for data organized in columns?

Yes, Merge Duplicates Wizard works with only column-organized datasets.

Does the add-in offer any delimiters for merged values?

Yes, you may choose to separate your merged values with semicolon, comma, space, line break, or any other delimiter of your choice.

Can I choose different delimiters for each column?

Yes, you will have opportunity to select a delimiter for each column.

I would like to see only unique values in my resulting table, is it possible?

Yes, to avoid combining repeated values, tick the checkbox Delete duplicate values

Can I sort the merged values?

Yes, if you tick the corresponding box on the Step 3. But please note that the add-in sorts merged values as text strings.

Can I add values from other columns to the result table?

If you don't want the add-in to process some of the columns your range contains but want to see their first or last row values in the resulting table, pick the option of interest from the drop-down menu next to For unprocessed columns

I usually work with the same tables and choose the same options when using the tool. Is it possible to automate the process?

Sure. You just need to create a scenario. For detailed information on how to do that, visit this help page.

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What our customers think

Five stars.

There are so many times that you will find yourself needing this…

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Steve Cameron ,

Ablebits for Excel!! All the add-ons you will ever need!

I use Ablebits at least twice a day in my work, and use it all the time for personal finances. At the point when I change occupations, one of the main things I do is get my new boss to hack up the truly sensible expense of this important programming, and I've paid for it myself more than once. It spares time and disappointment over and over… My colleagues believe I'm a wizard. All things considered, I'm only a strict client of Ablebits.

Noah Henderson,

In the first 30 minutes of using Ablebits, I have already found at least ten different tools that will save me hours each month

I consider myself a high-level Excel user and often find myself reaching the outer limits of what Excel is capable of without some convoluted workaround, VBA, or writing a Python program. In the first 30 minutes of using Ablebits, I have already found at least ten different tools that will save me hours each month. I work with a lot of complex and very messy datasets, and Merge Two Tables, Combine Sheets, Merge Duplicates, Split Table, Trim Spaces, Change Case, etc. will make my life SO much easier. I am a very satisfied customer.

Bryant Phillips,

Your Ablebits are truly amazing

Your Ablebits are truly amazing, and better than Unix sed or awk, that is if my 73-year old memory is accurate, which is debatable! HA! It took fantasy football to get me to really explore the capabilities of Ablebits. I've won my league three of the last six years! I warned those whippersnappers that a retired IT guy with spreadsheet skills was going to be a problem!

Greg,

Ablebits has allowed us to reduce timescale from hour to around 5-10 minutes

PRS use third party applications to share internal spreadsheets with a digital app based system to our staff & clients. The system primarily uses CSV format. We use Ablebits for ease of combining these type documents. Previously this task was undertaken manually (taking up to 1 hour per task). Ablebits has allowed us to reduce this timescale to around 5-10 minutes. In addition, the Ablebits team are extremely helpful & very quick to respond to queries.

Thomas Savine,

This software is by far the best I have ever purchased

In my line of work, this software is by far the best of any software/addon I have ever purchased/used. There is no close competition. My personality is such I don't recommend any product/store, etc. Your product is the exception. I have recommended this product to a few and they have come back and thanked me.
Keep up the good work.

Gary Loar,

This product changed my working and investing experience

As a macro strategist and investor I deal in a large volume of data which I translate to a significant number of charts which I use then to interpret macro-economic trends, markets and investment opportunities. My challenge was how could I handle the large volume of charts in way that allowed me to update, modify and review them in an efficient way. I then found Ablebits suite for Microsoft Excel. This product changed my working and investing experience. The suite I started with and now the Ultimate Suite (2020 edition) provide a flawless experience. This is a terrific product at a great price. I recommend it unreservedly.

Tony Brinker,

Ablebits offers amazing services!

Their Ultimate Site is perfect for novice and advanced Excel users. Thanks to their Ultimate Suite, I can perform a number of data tasks at a click of the button! It's perfect for data cleaning. And, their staff is very prompt and responsive. Trust me, this is an add on and company that won't disappoint.

Lanita Warner,

Fantastic program

The Ablebits Data Merge Tables add- on is a fantastic program. It facilitates my projects for sure saving numerous hours of drudgery not to mention reducing the chance of error in manually importing data. I would definitely recommend it to anyone who needs to pull data from one Excel file to another. It's worth every penny! I love it.

Dr. Douglas Boyd Ph.D.,

KUDOS to you guys for solving a problem that our IT department doesn't understand

After our IT department thought they know how the sales department should function and destroyed some data files. With the help of Able Bits I was able to regenerate my database in just a few short clicks. This was AWESOME. KUDOS to you guys for solving a problem that even our IT department doesn't understand. As a leader in the sales department I need my data to grow sales.

Erik Peterson,

Ablebits suite has really helped me when I was in a crunch!

Having Ablebits suite has really helped me when I was in a crunch! It was intuitive and really saved me time on my job! Now that the crunch is over, I'm finding there are other capabilities in the suite that I was not really aware of initially, (I originally only needed the easy merge capability). And those other features will / are valuable time savers as well. Thanks for the product!

Nelda Fink,

I love the program, and I can't imagine using Excel without it!

Thank you for your commitment to Ultimate Suite. I love the program, and I can't imagine using Excel without it! Ultimate Suite saves me many hours of effort with the projects I manage within Excel. The program paid for itself the first day I used it. You and your team have created a really great set of tools for use within Microsoft Excel. Thank you, thank you, thank you!!!

Robert Madsen,

It is like having an expert at my shoulder helping me…

I really feel that Ablebits has people like me in mind with your software development. It is like having an expert at my shoulder helping me work more effectively and efficiently. Now I have more time to goof off at work - none the wiser. Uh, that last statement is not really true - I will just have a lot less stress because things will go so much smoother.

Linda Shakespeare
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Choose your Ultimate Suite edition

Merge Duplicates Wizard + 70 other time-saving tools in one powerful suite

  Personal Business Business, 5 seats
License for Single user Single user 5 users
Unconditional 60-day money back guarantee

If you are not 100% happy with the product, you can cancel an order and get your money back with no questions asked.

Instant delivery by e-mail

After purchase, you will receive an email with your license information within 5 minutes.

One-time purchase

You pay only once and can use the purchased version as long as you need.

Volume discounts
  • 2 – 10 licenses: 5%
  • 11 – 25: 10%
  • 26 – 50: 15%
  • Over 50: please contact us for details
Support for Excel 365, 2021 – 2016

All Excel versions 2021 – 2016 are supported, both 32- and 64-bit. Also, all desktop Excel versions included in Microsoft 365 subscriptions.

Free upgrades for 2 years

During 2 years after the purchase you get all minor updates and major upgrades for free.

Technical support service

Our support team is always happy to help you via email, live chat, or phone no matter how long ago you purchased your license.

Corporate deployment (GPO, SCCM)

Your system administrator can quickly and easily deploy Ultimate Suite for a group of users without even disturbing them.

Features and hotfixes on request

We’ll do everything in our power to create additional features you need and fix the found bugs as soon as possible.

Special offer
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Supported versions

Microsoft Excel IconMicrosoft Excel
  • Excel included in Microsoft 365 (formerly Office 365)
  • Excel 2021
  • Excel 2019
  • Excel 2016
  • 32-bit and 64-bit
  • Note! Office Insider is not supported
Windows IconWindows
  • Windows 11
  • Windows 10
  • Windows 8.1
  • Windows 8
  • Windows 7
  • 32-bit and 64-bit
  • Note! Windows Insider is not supported
  • Note! Windows X (on ARM processors) is not supported