Shared Email Templates for Outlook

Shared Email Templates supports a variety of devices, from Macs and PCs to Windows tablets. As all the templates are securely stored in your SET account, you can access them easily, no matter what device you are on. Whether you're working from the office, in the field, or on the road, enjoy unlimited flexibility in using your templates wherever you are.

With a rich set of inbuilt macros, there are dozens of ways to personalize your emails addressing people's specific concerns:

• Insert the recipient’s name anywhere in a message.
• Create a personalized subject line.
• Dynamically attach files or entire folders.
• Insert fillable text fields, date-picker calendars, and dropdown lists.
• Pull relevant data from Excel sheets.

Customize your repetitive emails to the fullest extent possible and enjoy an improved engagement rate!

To tailor your messages to different situations and audiences, assemble templates dynamically using shortcuts or conditional If sections.

Reuse your existing templates as building blocks for new ones, without wasting time on rewriting, updating or copy-pasting anything. Make your messages more relevant by inserting specific parts of a template only when certain conditions are met, such as when the email subject or body contains or does not contain a particular word.

Easy and comfortable template sharing is the key concept. Created an eye-catching email offer? Share it with your colleagues. Made responsible for all email communications in your team? Store all templates used by your teammates in a shared folder, so your clients always get verified and up-to-date information.

If needed, shared folders can be password-protected and accessed only by those eligible. Extremely helpful for remote teams.

The functionality of Shared Email Templates can be as minimal or as powerful as you need. Aside from email templates, you can create templates for meeting requests and appointments. All are fully customizable with rich-formatting, images, attachments and dynamic content.

Whether you are a top manager or junior assistant, you surely have friends to send season's greetings to or clients seeking business updates. There is no need to buy special Mail Merge software for this. Utilize templates that are already in your Outlook!

As an extra bonus, you'll get a collection of professionally designed ready-to-use HTML-based templates (8 layouts and 14 color themes), perfectly suited for newsletters and captivating promotional messages tailored for each recipient. You can even add personalized attachments in your mail merge campaigns!

To maintain the same style of emails within the entire company, you can set up a company-wide signature with professional and consistent branding. Or you can create a different signature for each team with its own structure, contact details, promotional banners, etc.

Most importantly, your emails, files, and any data you have on your computer and your Microsoft 365 storage never leave your Outlook, computer and cloud. This isn't just a feature; it is zero-trust and privacy-by-design principles implemented in our software architecture.
And what's more, you can take control and maximize the security of your shared email templates by following a few simple steps.

With its intuitive, engaging and responsive UX design, Shared Email Templates makes a learning curve easier than you could ever imagine. No specialized training is required to get started. A quick installation from Microsoft AppSource, and 10 minutes later you'll have it all set and running. A collection of clear and concise cheat sheets will get you familiar with the basics, while in-depth docs will help in handling specific cases.