Shared Email Templates

For you and your team. In desktop and online Outlook.

Free up your Outlook time with Shared Email Templates. Instead of typing your messages, you will simply click or tap to insert customized and personalized replies. The tool lets you create formatted templates from scratch or selected text and share them across devices and with colleagues. Your templates will be always at hand as you can use them on PC, Mac, & Windows tablet.

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Shared Email Templates

Templates for your emails. And nothing else.

Reply to emails with a click or tap.
Reply to emails with click or tap
If responding to emails is a part of your daily routine, no need to type text manually anymore. With Shared Email Templates, you can reuse your messages and insert them into emails with a click or tap.
Run on PC, Mac, Windows tablet
The app lets you access templates from all your devices as they are stored in a cloud-based sharing service and work on Outlook for Windows, for Mac, and Outlook online.
Run on PC, Mac, tablet, etc.
Share templates with colleagues
Share templates with colleagues
You can use your email templates either solely on your own or create teams, invite members, and share templates in teams. Also, you can adjust permissions for your teammates.
Manage user permissions
Shared Email Templates offers three permission levels for your team members. Admin can manage templates and a team; editor may edit, create, and delete templates; user is able to only insert templates into email messages.
Manage user permissions
Protect your templates
Protect your templates
To protect your privacy, while creating a team, you can enter your own secret key. This will encrypt all templates in the team and save them to the cloud in coded form.
Make your emails look attractive
You can format your templates with the help of a built-in lightweight editor or take advantage of all HTML means to create professionally designed email messages.
HTML-based templates
Use macros in your templates
Attach files & personalize your replies
With the help of template macros, you can attach files from URL or cloud-based storage, add information to the Cc, Bcc, and Subject fields, and insert text into the message body.
Feel free to tap
Shared Email Templates supports touch-enabled devices and makes Outlook touch-friendly, so even in the field with no keyboard at hand you can use your Outlook templates.
Touch-enabled devices
Secure your privacy
Secure your privacy
We can't decrypt and read your templates and do not access your external resources credentials, so they cannot be shared with third parties. We do not use any scanning tools, track your actions, or log them.

Your templates and teams are your property and we guarantee that in the same moment as you close your account all your data are deleted from our servers.

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Frequently asked questions

What is Shared Email Templates and what do I need it for?

Shared Email Templates is an add-in for Outlook and web application that lets you create formatted templates from scratch or selected text, preview, edit, organize in folders and add to Favorites. You can easily reply to emails with templates and personalize your replies with the help of macros.

Templates are stored in a cloud-based service and you can access them from any device and Outlook version. Moreover, you can share your templates with colleagues and adjust user permissions for them.

How to use Shared Email Templates in Outlook?

To start using your templates, simply install the add-in, sign in, create a team and invite your mates. If you have security concerns, just encrypt your templates with your own secret key.

Can I use the add-in in both desktop and online Outlook?

Sure! Desktop Outlook for Windows (2016, 2019) and for Mac (2016, 2019) are supported, as well as Outlook online. You can use the app in the following browsers: Google Chrome, Microsoft Edge, Microsoft Edge (Chromium-based - beta support), Safari, and Firefox.

Please note, Outlook should be connected to your Office 365 account.

Can I make my email replies personalized?

Yes. You can get the name of the recipient inserted automatically, add addresses to the Cc, Bcc, Subject fields, insert information into the message body with the help of macros. While creating your templates, simply pick the required macro from the list.

What if I don't want my teammates to be able to edit my templates?

If you are the creator of a team, you define permissions for team members. You may give them no permissions and they will be able only to insert your templates into their email messages, or you can give them the editor or admin permissions depending on your wish.

Can I remove members from teams?

Yes! But only if you've got the admin permission or you are the creator of a team.

Can I share my templates with anyone?

Almost. You can invite only those users to your team who have a Shared Email Templates account, otherwise it would be technically impossible for them to use shared templates.

Is there a way to protect my templates?

You can protect your shared templates by encrypting them. To do this, you enter and confirm the secret key when you create a team. We do not have any access to your data in encrypted teams as we get it only in coded form.

Is my private information safe?

It is. We store only information that is needed for the correct functioning of the tool: your email address, password, templates, and teams. We do not access your external resources credentials, such as Microsoft, Office 365, Outlook, OneDrive, etc. accounts. You can find more information on the Privacy, security & data safety page.

Available subscription plans

Current version - Beta 1, Stable

Free Business Beta
Template size (plain HTML)

65.000 symbols including all HTML elements.

64Kb 64Kb
Members in team

Number of people you can share templates with.

3 32
Teams per user

Number of teams you can create or be part of.

1 3
Items in team (folders and templates)

Number of shared folders and templates you can create.

20 512
Items in Personal Templates (folders and templates)

Number of private folders and templates you can create.

40 512
Client apps per user

You can have several client apps on one device, e.g. Outlook Online in your Chrome and desktop Outlook can be connected simultaneously and are treated as two separate client apps.

4 4
Technical support service

Our support team is always eager to help you via email, live chat, or phone.

Subscription duration Unlimited 6 months
License quantity 1 user 10 users
Pricing Free Free

Contact us to get your invitation.

Performance vs. limitations

In the first place, the limitations are aimed at keeping the app UI responsive and not impacting the Outlook performance.

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System requirements

Microsoft Outlook

  • Outlook on Windows connected to Office 365
  • Outlook on Mac connected to Office 365
  • Outlook on Windows 2019
  • Outlook on Windows 2016
  • Outlook on Mac 2019
  • Outlook on Mac 2016
  • Outlook on the web
  • Note! Outlook should be connected to your Office 365 account


  • Google Chrome 78 and higher
  • Microsoft Edge 44 and higher
  • Microsoft Edge (Chromium-based)
    beta support 79 and higher
  • Safari 12 and higher (limited support)
  • Firefox 69 and higher

Any questions or comments?

Please contact us here

Our working hours:
12:00 am - 10:00 am PST; 3:00 am - 1:00 pm EST; 8:00 am - 6:00 pm CET.

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