Shared Email Templates

For teams and individuals. In desktop and online Outlook.

Imagine, your Outlook email templates are always at hand. You can use them on your PC or Mac with desktop Outlook, or on tablet, opening Outlook on the web. Moreover, you can share your templates with colleagues and manage user permissions for them. Finally, you can encrypt your shared templates to be sure your privacy is protected.

Coming soon
Shared Email Templates

Templates for your emails. And nothing else.

Run on PC, Mac, Windows tablet
With Shared Email Templates, you can use your templates on any device as they are stored in a sharing cloud-based service and support Outlook for Windows, for Mac, and online.
Run on PC, Mac, tablet, etc.
Share templates with colleagues
Share templates with colleagues
You can use your email templates either solely on your own or create teams, invite members, and share templates in teams. Also, you can manage permissions for your teammates.
Manage user permissions
Shared Email Templates offers three permission levels for your teammates. Admin can manage templates and a team; editor can edit, create, and delete templates; user will only use templates.
Manage user permissions
Protect your templates
Protect your templates
To protect your privacy, while creating a team, you can enter your own secret key. This will encrypt all templates in the team and will save them to the cloud in coded form.
HTML-based templates
You can format your templates with the help of a built-in lightweight editor, or you can take advantage of all HTML means and edit your templates in fully-featured HTML.
HTML-based templates
Use macros in your templates
Use macros in your templates
With the help of template macros, you can attach files from URL or cloud-based storages, fill in or add information to the Cc, Bcc, and Subject fields, and insert text to the message body.
Touch-enabled devices
Shared Email Templates supports touch-enabled devices and makes Outlook touch-friendly, so even in the field with no keyboard at hand you can use your email templates.
Touch-enabled devices

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Frequently asked questions

What is Shared Email Templates and what do I need it for?

Shared Email Templates is an add-in for Outlook that lets you create email templates and share them with colleagues. Templates are stored in a cloud-based service and you can access them from any device and Outlook version.

How to use Shared Email Templates?

To start using your templates, simply install the add-in, sign in, create a team and invite your mates. If you have security concerns, just encrypt your templates with your own secret key.

Can I use the add-in in both desktop and online Outlook?

Sure! Desktop Outlook for Windows (2016, 2019) and for Mac (2016, 2019) are supported, as well as Outlook online. You can use the utility in the following browsers: Google Chrome, Microsoft Edge, and Microsoft Edge (Chromium based - beta support).

Are there any macros available?

Yes. You can get the name of the recipient inserted automatically, add addresses to the Cc, Bcc, Subject fields, insert information into the message body with the help of macros. While creating your templates, simply pick the required macro from the list.

What is a team and how to create it?

A team is a place to keep your shared templates; without a team, you can't share templates with your colleagues. To create a team, follow the detailed instructions on the Create, manage and close teams page.

What if I don't want my teammates to be able to edit my templates?

If you are the creator of a team, you define permissions for team members. You may give them no permissions and they will be able only to use your templates; or you can give them the Editor or Admin permissions depending on your wish.

Can I remove members from teams?

Yes! But only if you've got the Admin permission or you are the creator of a team.

Can I share my templates with anyone?

Almost. You can invite only those users to your team who have a Shared Email Templates account, otherwise it would be technically impossible for them to use shared templates.

How can I protect my templates?

You can protect your shared templates by encrypting them. To do this, you enter and confirm the secret key when you create a team. We do not have any access to your data in encrypted teams as we get it only in coded form.

Is my private information safe?

It is. We store only information that is needed for the correct functioning of the tool: your email address, password, templates, and teams. We do not save your credentials to any external resources, such as OneDrive or other. You can find more information on the Privacy, security & data safety page.

Choose your plan

For beta testers*
Template size (plain HTML)

65.000 symbols including all HTML elements.

Members in team

Number of people you can share templates with.

Teams per user

Number of teams you can create.

Items in team (folders and templates)

Number of shared folders and teams you can create.

Items in Personal Templates (folders and templates)

Number of private folders and templates you can create.

Client apps per user

You can have several client apps on one device, e.g. Outlook Online in your Chrome and desktop Outlook can be connected simultaneously and are treated as two separate client apps.

Technical support service

Our support team is always eager to help you via email, live chat, or phone.

Unconditional 60-day money back guarantee

If you change your mind, you can cancel your subscription and get money back.

Coming soon
*For beta testers, we provide a 12-month free subscription.

System requirements

Microsoft Outlook

  • Outlook on Windows connected to Office 365
  • Outlook on Mac connected to Office 365
  • Outlook on Windows 2019
  • Outlook on Windows 2016
  • Outlook on Mac 2019
  • Outlook on Mac 2016
  • Outlook on the web
  • Note! Outlook should be connected to your Office 365 account


  • Google Chrome
  • Microsoft Edge
  • Microsoft Edge (Chromium based) - beta support

Any questions or comments?

Please contact us here

Our working hours:
12:00 am - 10:00 am PST; 3:00 am - 1:00 pm EST; 8:00 am - 6:00 pm CET.

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