Emailed in bulk, received in person

Ideal for newsletters, proposals, and greetings addressed to your personal contacts

Flexible scheduling
of email events
Excel tables for
mailing lists
Easily customizable mail
merge templates
Dynamic content, images,
personalized attachments
Strong privacy policy

Trusted email campaigns from your Outlook mailbox

Add it to your Outlook for free
Works on
Outlook for Windows
including Windows tablets
Outlook for Mac
Office 365:
Outlook on the web (in browsers)
Microsoft 365:
Outlook on the web (in browser)
(Outlook on the web / in browser)
Android tablets
(Outlook on the web / in browser)

Plan and launch email events directly from your Outlook

Mail Merge is a time-saving approach to organizing your personal email events. What's more, your mailings have a better chance of avoiding spam filters and reaching addressees. They go from your personal Outlook mailbox and are more likely to be trusted.
  • Customizable and adaptive mail merge templates
  • Personalized merge fields depending on the recipient or context
  • Dynamic attachments and images
  • Mailing lists based on Excel tables
  • "Send immediately" and "send later" scheduling
Create and send out mass mailings directly from your Outlook.
Send with images and personalized attachments
Personalized merge fields
depending on the recipient or context
Customizable and adaptive
mail merge templates
Mailing lists based on
Excel tables
Send immediately or
send later

Enjoy ready-to-use mail merge templates

The Mail Merge selection includes 8 canned layouts and 14 color themes. There are 1-strip, 2-strip, and 3-strip layouts—feel free to choose any you like. Take advantage of customizable mail merge templates or use HTML-based templates, either your own or third-party ones.
Use professionally designed mail merge templates.
Personalize bulk emails using dynamic content.

Personalize each of your bulk email messages

Whatever mailing you send—season's greetings to your acquaintances or special offers to your business contacts—you want it to be targeted and effective. Add something unique to each of your emails by using merge fields and personalized attachments and let every addressee feel special with this personal touch.

Stop worrying about email client apps mess

You never know what's there at your recipient's end. Will your message be opened in the desktop Outlook or viewed on a smartphone? Will it look good on popular platforms? We've proven the adaptivity of mail merge templates by testing them in a wide range of email client apps—from Outlook for Windows to Gmail and Apple Mail.
Adaptive mail merge templates look nice in any email client app.
Use Excel mailing lists for your Outlook email events.

Use and share Excel-based mailing lists

There's nothing complicated about creating and maintaining mailing lists for your email events. Get them ready right in your Excel. Keep these files in OneDrive and share them with your teammates for reusing.

Send immediately or schedule for later

Launch your email events whenever you like: start them right away or schedule for an appropriate date and time. There's no need for any additional control over the mailing process—it's automatic. Your emails will be sent out on time, so you can even go on vacation with a light heart :)
Send mass mailings immediately or schedule for later.

System requirements

Shared Email Templates works on all platforms and devices.

Microsoft Outlook

  • Outlook for Microsoft 365
  • Outlook 2021
  • Outlook 2019
  • Outlook on the web
  • Outlook 2024 Preview*
  • New Outlook for Windows*


  • Google Chrome
  • Microsoft Edge
  • Safari
  • Firefox


  • Windows
  • MacOS
  • ipadOS (Outlook on the web)
  • Android (Outlook on the web)

Choose your subscription plan

Free Trial Mail Merge Custom
per user / month billed annually
custom offer
for 50+ users
Performance vs. limitations

The limitations below are created not to impact the Outlook performance.

Get it from
Contact us
Templates and folders

Not to impact Outlook performance, each team has a limit to the number
of items:

  • 1024 in Enterprise subscription
  • 512 in all other subscriptions
Total number of folders and templates the user can use personally and in all your teams
2,500 2,500 7,000
Team size (up to)
Number of users in your teams
unlimited unlimited unlimited
Teams per user
Number of teams the user can be invited to
4 4 by request
Company account
Centralized management of users, teams and subscriptions
Managed teams
Number of teams the company admin can create and manage
unlimited unlimited unlimited
Mail merge

Free trial limitations

  • No more than 50 rows in a mailing list
  • "Powered by Shared Email Templates" notice
Use your Outlook mailbox for personalized newsletters, notifications, etc. Learn more →
by request
Subscription duration
60 days trial period 12 months 12 months

Nonprofit organizations

For nonprofit organizations whose recognized legal status is equivalent to IRC 501(c)(3),
yearly subscriptions are free with up to 5 users.