5 tools for multiple values in Excel

Add, extract, remove, and replace values, or delete entire rows

If you are wondering how to deal with multiple values in a column at a time, Substring Tools can be an effective solution. Using it, you can quickly replace, remove, or extract multiple values—no matter where exactly they are in your cells. It is possible to delete entire rows if they contain certain substrings. Besides, you can add missing text before or after the indicated values or at the beginning/end of a string.

Free download

For Microsoft Excel 365, 2024 – 2016

Remove Substrings

  • Delete multiple values with and without delimiters
  • Spot the difference between lower and upper case
Wipe away substrings followed by the selected delimiter
Wipe away substrings followed by the selected delimiter
The substrings are removed along with the picked delimiter
The substrings are removed along with the picked delimiter

Remove Rows by Substrings

  • Delete rows using substrings as criteria
  • Take letter case into account or just ignore it
Do not forget to back up your worksheet when using the Remove Rows by Substrings tool
Do not forget to back up your worksheet when using the Remove Rows by Substrings tool
The rows containing the substrings given in the <em>Substrings range</em> are deleted
The rows containing the substrings given in the Substrings range are deleted

Extract Substrings

  • Pull substrings as is or along with punctuation marks
  • Consider letter case when extracting multiple values
Decide how to extract the substrings of interest: with or without delimiters that follow them
Decide how to extract the substrings of interest: with or without delimiters that follow them
The substrings are extracted with the selected delimiter
The substrings are extracted with the selected delimiter

Replace Substrings

  • Find and replace multiple values at one go
  • Make your search case-sensitive if necessary
Let the tool know what and where to replace
Let the tool know what and where to replace
Enjoy the desired result
Enjoy the desired result

Add Substrings

  • Choose whether missing values should follow the substrings of interest or precede them
  • If necessary, opt for placing missing fragments at the beginning or at the end of a string
Pick the position for the substrings of interest
Pick the position for the substrings of interest
The substrings are added
The substrings are added

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What our customers think

Ablebits is worth the money

I’ve been using Ablebits personally for over a decade. I've upgraded to newer versions when needed because the Excel add-on is great. I use it almost daily to save time. It has so many use cases. If you use Excel, it is a must. Great cost for such a fantastic tool.

Will Lyons,

Great find!

I’ve been using Ablebits for over 3 years, and it has become an essential tool for expediting my workflow. The software is extremely reliable, user-friendly, and packed with features that save me hours in Excel. Tasks that once took me forever—like merging sheets and columns, cleaning data, and removing duplicates—are now done in just a few clicks. Highly recommend!

Cheryl,

A huge time-saver

I’ve used different versions of this add-in for close to a decade. It is one of the greatest time-saving tools for data wrangling I’ve gotten and I highly recommend it. Especially if you’re looking to do more with Excel but don’t want to be memorizing formulas. It works with a series if “Wizards” or guides How-Tos.

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I presented the Ablebits Customer Care Team with an Excel data-column extraction challenge that I lacked the experience or tools to perform. The timeliness of the Team's response, their understanding of the nature of the extraction requested, the expertise conveyed via email, the technical tools, and the supplied demonstration video were most professional. I'm wowed!

K. Pate,

Hard to live without this addon, a must

Been using this for a year now. Simplifies soooo many annoying tasks in Excel. The icons make it readable and easy to find what tool you're looking for. This has been by far the best enhancement for my productivity with Excel for my job.

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I've been using the Ablebits Excel add-on for years and every time I need to install my PC, I tend to need a refreshed activation key and every time, the guys at Ablebits help me instantly without any fuss. Excellent product and Excellent customer support.

Simon Hodgkinson,

Ablebits provides great support - even years after purchase

Ablebits is a great tool that I have been using for nearly eight years. It quit responding recently and I contacted Support for help. They responded the next day with a solution along with assistance on the install. Great, responsive customer support!

Bill Bramble,

Highly recommended!

I highly recommend Ablebits for anyone who works with multiple spreadsheets, build reports, does integrations, or needs to transform data quickly. It's an awesome product, and the company is also super helpful and responsive.

Evan Antonellis,

Cannot work without Ablebits

We mainly use the merge-table wizard to move data between Excel files. Very easy to use and extremely fast even with huge spreadsheets. I don't know how anyone can be without it. We rarely need help from them, but when we do they answer immediately. Strongly recommended!!

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Best Excel Addin

This is by far one of the most useful addins/piece of software I have ever purchased. It solves a ton of excel issues easily. I can't recommend it enough. I have used it weekly for over 5 years. Additionally, support is very helpful.

cmitts,

Ablebits: 5* for quality, 5* for function, 5* for support

Ablebits is one of the best timesavers in my toolbox. I fully believe that I gain >50% efficiency time wise and experience a dramatic increase in accuracy. I just received wonderful and timely tech support from the support team. Fast response. Accurate. To the point. 5* for quality, 5* for function, 5* for support. Thank you Ablebits team!

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I can’t tell you how much I use and appreciate Ablebits. The Merge Tables function is worth it alone, but I’m still discovering new fun things this add-in can do. It’s hands down the best program I’ve used to enhance data analysis and curation.

Christina Cenczyk,

Since I found Ultimate Suite, I have been able to actually enjoy my data days

I am the lucky person in our office to manipulate data in Excel. I used to dread it and take days to complete. Since I found Ablebits Ultimate Suite for Excel, I can be the office star and have been able to actually enjoy my data days. This product saves me frustration and time. Excellent support, great documentation and it is easy to work through. Highly recommended!

Kelly Rickard,

My experience with Ablebits has been nothing short of outstanding

Overall, my experience with Ablebits has been nothing short of outstanding. Not only does their software deliver on its promises, but their commitment to customer satisfaction truly sets them apart. I highly recommend Ablebits to anyone in need of reliable and feature-rich software, backed by unparalleled support.

Vijayakrishna Rapaka E,

These should all come standard with Excel

It boggles my mind that it took a third party to add these tools to Excel. Used Ablebits throughout its trial whenever i was hitting pain points in Excel, and it invariably made life easier and streamlined my work. I can genuinely say it's saving me at least 3 to 4 hours a week.
All in all, if you work in Excel daily like me and there's no hope of your business moving away from it, Ablebits will make your life infinitely easier and it's definitely worth the money.

Alex Lugan,

I've been with Ablebits since 2018

I've been with Ablebits since 4/2018. Numerous updates and new installs. No complainants at all. They are very responsive and always very professional. The software is the best Excel add-in that I've tried. If you try their Software, and need help, email them and they'll respond to help. If you've tried other Excel add-ins and felt letdown, give Ablebits a try! You'll love the software and technical support if you need it.

Marv Wilson,

Excellent customer service!

I took advantage of the trial period for the full program, and I put Ablebits through everything I wanted to achieve. Wow! It worked so beautifully. When I was ready to purchase, I ran into an obstacle. It was a Saturday morning (in my country). I wrote to their customer service and within a few hours I had Excellent communication as to how to resolve my issue. Reinstalled with no problems. I am so happy with my decision.

Vette Yates,

I love Ablebits because it turns a 5-hour project into 5 minutes

I love Ablebits because with the easy download (takes less than 1 minute), I have access to so many tools in Excel. I work in sales, so being able to compare tables and find duplicates is a lifesaver. I would recommend this to anyone who works with lists.

Amy Harris,

Quick response to my issue

I am a noob when it comes to using Excel. However, I started a part-time job this month with a company that uses it exclusively for their reports and general communications, so I have undertaken a crash course in learning this program. I came across the Ablebits app and gave it a test run. THANK GOODNESS I DID! I know there are many more things I am to learn but this app has given me the confidence that I will be able to keep up with the rest of the team. Not an easy task for a 68-year-old man trying to stay relevant with this younger generation.

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Well worth every dollar

I've used several add-ins over my many decades of using Excel. I must say that Ablebits has given me the biggest bank for my bucks. The ability to easily parse data from other sources is worth the price of admission alone. Well worth every dollar.

John Graham,
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Frequently asked questions

Why Substring Tools?

Adding, extracting, replacing, and removing substrings is surprisingly easy with Substring Tools from Ultimate Suite for Excel. Applying this one-step add-in, you can get the desired result with the click of a mouse.

Can the add-in deal with multiple values at a time?

Sure. Just make a list containing as many values as you need and let the tool process them all at one go.

Should I be function-savvy to extract substrings in Excel?

Of course, not—it is the add-in's job ;) We have designed the tools that make it possible for you to extract multiple substrings from any of your columns or replace them without creating lengthy formulas. For further details, visit the Extract Substrings and Replace Substrings help pages.

Is it possible to remove substrings in Excel without VBA macros?

Yes, it is. Just click the Substring Tools icon and pick the corresponding feature. Take a look at the Remove Substrings help page to learn more.

Can I extract substrings along with commas, spaces, etc.?

No problem at all—simply check off the Extract with delimiters option and specify what punctuation marks follow the values of interest. For more information, visit the Extract Substrings help page.

What happens to my data when I use any of your Substring Tools?

We do realize the importance of your source data and keep them unchanged when you add, extract, remove or replace substrings with Substring Tools. However, it is necessary to tick the Back up this worksheet option before applying the Remove Rows by Substrings tool to save your original data.

When I add substrings, where exactly in a cell will I find them?

It is you who decides :) The tool can place the values of interest right after your substrings or before them. It can also insert them at the beginning or at the end of a string. Just pick the option that suits you best. The Add Substrings tool help page is always here to guide you through ;)

System requirements

Microsoft Excel IconMicrosoft Excel
  • Excel included in Microsoft 365 (formerly Office 365)
  • Excel 2024
  • Excel 2021
  • Excel 2019
  • Excel 2016
  • Note! Office Insider is not supported
Windows IconWindows
  • Windows 11 on PCs (x86)
  • Windows 11 on Copilot+ PCs (x86 and ARM)
  • Windows 11 on Macs (Parallels, Intel and Apple M)
  • Windows 10
  • Note! Windows Insider is not supported

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All Excel versions 2024 – 2016 are supported, both 32- and 64-bit. Also, all desktop Excel versions included in Microsoft 365 subscriptions.

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