Fill in the blanks in Excel

Paste values from cells above or below

Fill Blank Cells for Excel automatically fills empty cells in the selected columns with the value from the cell above or below. If numerous blanks in your worksheet don't let you sort, filter or otherwise manage your data, this handy tool will save you plenty of time and nerves.

Free download

For Microsoft Excel 365, 2024 – 2016

With the Fill Blank Cells tool you will

  • Fill all blanks in a few mouse clicks Just specify whether to populate empty cells upwards or downwards, and all the gaps will be filled at once.
  • Split merged cells In case there are merged cells, the add-in can split them along the way and populate all unmerged cells with appropriate values.

How to fill blank cells with value above or below

Run the add-in and select to fill cells downwards
Run the add-in and select to fill cells downwards
Blank cells are filled with value above
Blank cells are filled with value above
Fill in the blanks upwards
Fill in the blanks upwards
Empty cells are filled with value below
Empty cells are filled with value below
Tick off <em>Split merged cells</em> if you want to unmerge them
Tick off Split merged cells if you want to unmerge them
The blanks are filled, the merged cells are split
The blanks are filled, the merged cells are split

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20 latest reviews from our customers

I’ve used different versions of this add‑in for close to a decade

I’ve used different versions of this add‑in for close to a decade, and it remains one of the best time‑saving tools I’ve ever had for data wrangling. I highly recommend it—especially if you want to get more out of Excel without memorizing formulas. It works through a series of intuitive “wizards” or guided workflows that make complex tasks incredibly simple.

Tillman Tools LLC,

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Cheryl,

A huge time-saver

I’ve used different versions of this add-in for close to a decade. It is one of the greatest time-saving tools for data wrangling I’ve gotten and I highly recommend it. Especially if you’re looking to do more with Excel but don’t want to be memorizing formulas. It works with a series if “Wizards” or guides How-Tos.

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Frequently asked questions

What is Fill Blank Cells?

With Fill Blank Cells for Excel you can easily check your worksheet for blanks and populate them with values from above or below cells.

How to find blank cells in Excel and fill them with values?

Open your worksheet and click the Fill Blank Cells button on the Ablebits Tools tab. To fill blanks, do the following:

  1. Select your table.
  2. Optionally, select Split the merged cells.
  3. Choose columns with blank cells.
  4. Select how to fill cells: downwards or upwards.
  5. Click Fill.

Please find a more detailed instruction here.

Does the tool work with a table format only?

No, your dataset doesn't have to be formatted as table, the utility will fill blank cells in any selected range.

There are some merged cells in my table, can I split them right away?

Yes, for this just tick off Split the merged cells checkbox on the add-in pane. If you don't select this option, empty merged cells will still be populated with values from above or below cells, but won't be unmerged.

System requirements

Microsoft Excel IconMicrosoft Excel
  • Excel included in Microsoft 365 (formerly Office 365)
  • Excel 2024
  • Excel 2021
  • Excel 2019
  • Excel 2016
  • Note! Office Insider is not supported
Windows IconWindows
  • Windows 11 on PCs (x86)
  • Windows 11 on Copilot+ PCs (x86 and ARM)
  • Windows 11 on Macs (Parallels, Intel and Apple M)
  • Windows 10
  • Note! Windows Insider is not supported

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All Excel versions 2024 – 2016 are supported, both 32- and 64-bit. Also, all desktop Excel versions included in Microsoft 365 subscriptions.

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