Shared Email Templates for Gmail
Gmail templates made smarter
Create, customize, and share Gmail templates ensuring consistency and saving time. Ideal for businesses and teams.
- Dynamic templates
- Signature management
- Smart placeholders
- Meeting scheduling & follow-ups
- Automated attachments
- Google Sheets integration
- Team collaboration & access control
- Secured cloud access
Add it to your Gmail
Works on
Chrome and Edge
browsers for Windows
browsers for Windows
Chrome browser for Mac
Create once, reuse any time
Quick replies for
routine emails
routine emails
Easy customizable
personalized templates
personalized templates
Dynamic templates
with fillable fields
with fillable fields
Gorgeous html-based
template designs
template designs
Customized email
campaigns
campaigns
Easy user and team
management
management
Quick and straightforward
template sharing
template sharing
Personalized attachments
in mail merge campaigns
in mail merge campaigns
Company-wide and team-wide signatures
Add it to your Gmail
Works on
Chrome and Edge
browsers for Windows
browsers for Windows
Chrome browser for Mac
Features you won't find elsewhere
Integrated Gmail template hub
Ditch the Drafts chaos!
Enjoy a centralized, organized, and easily searchable template hub.
Now, everything you need is right in the Gmail sidebar.
Create, store, and access all your Gmail templates in one place within your compose window. Easy navigation and built-in search mean your perfectly organized templates are always just a click away.
Create, store, and access all your Gmail templates in one place within your compose window. Easy navigation and built-in search mean your perfectly organized templates are always just a click away.
Centralized signature management
Brand every email with professional signatures!
Create and manage personal, company or team-wide email signatures for a professional appearance on every email.
Choose from our expertly designed layouts or use your own custom HTML signatures. Ensure every message reinforces your brand and provides accurate contact information.
Choose from our expertly designed layouts or use your own custom HTML signatures. Ensure every message reinforces your brand and provides accurate contact information.
Adaptive templates with smart placeholders
Auto-tailor emails to each recipient!
Feel the force of 100% user-friendly and intuitive smart placeholders, fillable fields, and powerful macros:
- Customize subject lines based on recipient data
- Insert names anywhere
- Attach relevant files automatically
- Add clickable date pickers for meetings/deadlines
Dynamic templates for every scenario
Why settle for static templates? Let your emails adapt for you!
Just imagine: you can automatically provide customers a region-specific discount, or attach the correct newsletters, all based on their location, name, or other data.
Create adaptable emails using conditional logic and macros. Tailor your emails based on specific criteria: include or exclude sections, adjust details, and ensure every message is on target and relevant.
Create adaptable emails using conditional logic and macros. Tailor your emails based on specific criteria: include or exclude sections, adjust details, and ensure every message is on target and relevant.
Effortless meeting scheduling and follow-ups
Streamline meetings & follow-ups with templates!
Create templates for meeting requests, appointments, and more — all fully customizable with rich formatting, images, attachments, and dynamic content. Shared Email Templates isn’t just about ordinary emails.
Automated template attachments
Link your files once, attach automatically every time!
Easily insert files directly from your Google Drive™ or via a URL.
Your attachments’ll be linked to your email templates, so the right documents are always included automatically whenever you use them.
Your attachments’ll be linked to your email templates, so the right documents are always included automatically whenever you use them.
Google Sheets data integration
Bring your spreadsheets to life!
Automatically pull names, order numbers, or any custom field directly from your Google Sheets™ into your templates, ensuring accuracy for every outreach.
Picture this: you just pick an event from your sheet and watch as the correct date, time, and location instantly populate your email invitation.
Picture this: you just pick an event from your sheet and watch as the correct date, time, and location instantly populate your email invitation.
Macro-powered personalization
Automate every detail!
Insert personalized data with smart placeholders, add fillable fields that auto-populate as you go, and leverage macros to automate even the most complex templates.
Whether it's a name, a subject line, or dynamically attached files, making your emails personal has never been easier.
Whether it's a name, a subject line, or dynamically attached files, making your emails personal has never been easier.
Universal cloud template access
Access anywhere, import with ease!
Say goodbye to scattered templates. Keep them all in one central location, instantly accessible from any Gmail account.
Moreover, you can import email drafts from other email clients directly into your storage. Everything is organized under one roof, so your Gmail templates are always on hand.
Moreover, you can import email drafts from other email clients directly into your storage. Everything is organized under one roof, so your Gmail templates are always on hand.
Team collaboration & access control
Share with your team instantly. Control who sees or edits what!
Create shared folders with several clicks, and templates automatically become available to all designated team members.
Edit permissions for your team folders, ensuring brand consistency and protecting critical information. So every team member uses only the latest, approved email templates.
Edit permissions for your team folders, ensuring brand consistency and protecting critical information. So every team member uses only the latest, approved email templates.
Comprehensive data security
Secure your communications with confidence!
Your emails, files, and data stay protected within Gmail and your cloud storage. Built on zero-trust and privacy-by-design principles.
Shared Email Templates guarantees your information remains private and guarded. Plus, you can take extra steps to enhance the security of your templates with ease.
Shared Email Templates guarantees your information remains private and guarded. Plus, you can take extra steps to enhance the security of your templates with ease.
60-day free trial
No credit card required
Add it to your Gmail
Works on
Chrome and Edge
browsers for Windows
browsers for Windows
Chrome browser for Mac
Shared Email Templates at a glance
Use standardized company-wide signatures or create distinct signatures for each team or employee.
Personalize each email automatically upon inserting your prepared template.
Use fillable fields so you could pick the required information for each email when inserting the template.
Insert each piece of data to its designated place in the email automatically when pulling data from Google Sheets files.
Edit templates on the go without leaving Gmail.
Or open the template editor in a new browser tab and manage all templates there.
Search and use tens of macros that will help you automate your email templates.
Switch between all, favorite, personal, team templates, and templates with shortcuts.
System requirements
Platforms
- Windows
- MacOS
- Chrome OS
Browsers
- Google Chrome
- Microsoft Edge
Choose your subscription plan
Yearly
Monthly
| Free Trial | Business | Enterprise | Custom | |
|---|---|---|---|---|
$0.00 Free |
$3.00 per user / month billed annually |
$4.00 per user / month billed annually |
custom offer for 50+ users |
|
Performance vs. limitations The limitations below are created not to impact the Google Chrome performance. |
Get it from Chrome Store
|
Subscribe
|
Subscribe
|
Contact us
|
|
Templates and folders
Not to impact Google Chrome performance, each team has a limit to the number of items:
Total number of folders and templates the user can use personally and in all your teams |
2,500 | 1,500 | 7,000 | 7,000 |
Team size (up to) Number of users in your teams |
unlimited | unlimited | unlimited | unlimited |
Teams per user Number of teams the user can be invited to |
4 | 3 | 6 | by request |
Company account Centralized management of users, teams and subscriptions |
||||
Managed teams Number of teams the company admin can create and manage |
unlimited | unlimited | unlimited | unlimited |
Subscription duration |
60 days trial period | 12 months | 12 months | 12 months |
Nonprofit organizations
For nonprofit organizations with a recognized legal status equivalent to IRC 501(c)(3), we offer a complimentary 12-month Business subscription for up to 5 users. The subscription can be renewed annually at no cost if the nonprofit status is confirmed.
Poland stands with Ukraine
We provide free yearly Business subscriptions for Ukrainian small businesses as well as nonprofit organizations and volunteers that help Ukraine. Some documents may be requested.