Excel nested IF statement - multiple conditions in a single formula

The tutorial explains how to use multiple IF in Excel and provides a couple of nested If formula examples for most common tasks.

If someone asks you what Excel function you use most often, what would your answer be? In most cases, it's the Excel IF function. A regular If formula that tests a single condition is very straightforward and easy to write. But what if your data requires more elaborate logical tests with multiple conditions? In this case, you can include several IF functions in one formula, and these multiple If statements are called Excel Nested IF. The biggest advantage of the nested If statement is that it allows you to check more than one condition and return different values depending on the results of those checks, all in a single formula.

Microsoft Excel has limits to the levels of nested IFs. In Excel 2003 and lower, up to 7 levels were allowed. In Excel 2007 and higher, you can nest up to 64 IF functions in one formula.

Further on in this tutorial, you will find a couple of Excel nested If examples along with a detailed explanation of their syntax and logic.

Example 1. Classic nested IF formula

Here's a typical example of Excel If with multiple conditions. Supposing you have a list of students in column A and their exam scores in column B, and you want to classify the scores with the following conditions:

  • Excellent: Over 249
  • Good: between 249 and 200, inclusive
  • Satisfactory: between 199 and 150, inclusive
  • Poor: Under 150

And now, let's write a nested IF function based on the above criteria. It's considered a good practice to begin with the most important condition and keep your functions as simple as possible. Our Excel nested IF formula goes as follows:

=IF(B2>249, "Excellent", IF(B2>=200, "Good", IF(B2>150, "Satisfactory", "Poor")))

And works exactly as it should:
Classic nested IF formula

Understanding Excel nested IF logic

I've heard some people say that Excel multiple If is driving them crazy :) Try looking at it at a different angle:
Nested If formula logic

What the formula actually tells Excel to do is to evaluate the logical_test of the first IF function and, if the condition is met, return the value supplied in the value_if_true argument. If the condition of the 1st If function is not met, then test the 2nd If statement, and so on.

IF(check if B2>=249, if true - return "Excellent", or else
IF(check if B2>=200, if true - return "Good", or else
IF(check if B2>150, if true - return "Satisfactory", if false -
return
"Poor")))

If you need a nested IF formula with wildcard characters (partial match), check out this example: If cell contains, then return different values.

Example 2. Multiple If with arithmetic calculations

Here's another typical task: the unit price varies depending on the specified quantity, and your goal is to write a formula that calculates the total price for any amount of items input in a specific cell. In other words, your formula needs to check multiple conditions and perform different calculations depending on what amount range the specified quantity falls in:

Unit Quantity Price per unit
1 to 10 $20
11 to 19 $18
20 to 49 $16
50 to 100 $13
Over 101 $12

This task can also be accomplished by using multiple IF functions. The logic is the same as in the above example, the only difference is that you multiply the specified quantity by the value returned by nested IFs (i.e. the corresponding price per unit).

Assuming the user enters the quantity in cell B8, the formula is as follows:

=B8*IF(B8>=101, 12, IF(B8>=50, 13, IF(B8>=20, 16, IF( B8>=11, 18, IF(B8>=1, 20, "")))))

And the result will look something similar to this:
Nested IF formula to perform different calculations on numbers within a certain range

As you understand, this example demonstrates only the general approach, and you can easily customize this nested If function depending on your particular task.

For example, instead of "hard-coding" the prices in the formula, you can reference the cells containing those values (cells B2 to B6). This will enable your users to edit the source data without having to update the formula:

=B8*IF(B8>=101,B6, IF(B8>=50, B5, IF(B8>=20, B4, IF( B8>=11, B3, IF(B8>=1, B2, "")))))
An improved formula with multiple IF functions

Or, you may want to include an additional IF function(s) that fixes an upper, lower or both bounds of the amount range. When the quantity is outside the range, the formula will display an "out of the range" message. For example:

=IF(OR(B8>200,B8<1), "Qty. out of range", B8*IF(B8>=101,12, IF(B8>=50, 13, IF(B8>=20, 16, IF( B8>=11, 18, IF(B8>=1, 20, ""))))))
Nested IF's formula with fixed bounds

The nested IF formulas described above work in all versions of Excel. In Excel 365 and Excel 2021, you can also use the IFS function for the same purpose.

Advanced Excel users that are familiar with array formulas, can use this formula that basically does the same thing as the nested IF function discussed above. Though the array formula is far more difficult to comprehend, let along to write, it has one indisputable advantage - you specify the range of cells containing your conditions rather than referencing each condition individually. This makes the formula more flexible, and if your users happen to change any of the existing conditions or add a new one, you will only have to update a single range reference in the formula.

Excel nested IF - tips and tricks

As you have just seen, there is no rocket science in using multiple IF in Excel. The following tips will help you improve your nested IF formulas and prevent common mistakes.

Nested IF limits

In Excel 2007 - Excel 365, you can nest up to 64 IF functions. In older versions of Excel 2003 and lower, up to 7 nested IF functions can be used. However, the fact that you can nest a lot of IFs in one formula doesn't mean you should. Please keep in mind that each additional level makes your formula more difficult to understand and troubleshoot. If your formula has too many nested levels, you may want to optimize it by using one of these alternatives.

The order of nested IF functions matters

The Excel nested IF function evaluates the logical tests in the order they appear in the formula, and as soon as one of the conditions evaluates to TRUE, the subsequent conditions are not tested. In other words, the formula stops after the first TRUE result.

Let's see how it works in practice. With B2 equal to 274, the nested IF formula below evaluates the first logical test (B2>249), and returns "Excellent" because this logical test is TRUE:

=IF(B2>249, "Excellent", IF(B2>=200, "Good", IF(B2>150, "Satisfactory", "Poor")))

Now, let's reverse the order of IF functions:

=IF(B2>150, "Satisfactory", IF(B2>200, "Good", IF(B2>249, "Excellent", "Poor")))

The formula tests the first condition, and because 274 is greater than 150, the result of this logical test is also TRUE. Consequently, the formula returns "Satisfactory" without testing other conditions.

You see, changing the order of IF functions changes the result:
The order of nested IF functions matters

Evaluate the formula logic

To watch the logical flow of your nested IF formula step-by-step, use the Evaluate Formula feature located on the Formula tab, in the Formula Auditing group. The underlined expression is the part currently under evaluation, and clicking the Evaluate button will show you all the steps in the evaluation process.

For example, the evaluation of the first logical test of the nested IF formula shown in the screenshot below will go as follows: B2>249; 274>249; TRUE; Excellent.
Watch the logical flow of your nested IF formula by using the Evaluate Formula feature.

Balance the parenthesis of nested IF functions

One of the main challenges with nested IFs in Excel is matching parenthesis pairs. If the parentheses do not match, your formula won't work. Luckily, Microsoft Excel provides a couple of features that can help you to balance the parentheses when editing a formula:

  • If you have more than one set of parentheses, the parenthesis pairs are shaded in different colors so that the opening parenthesis matches the closing one.
  • When you close a parenthesis, Excel briefly highlights the matching pair. The same bolding, or "flickering", effect is produced when you move through the formula by using the arrow keys.

Balance the parenthesis of nested IF functions

For more information, please see Match parenthesis pairs in Excel formulas.

Treat text and numbers differently

When building logical tests of your nested IF formulas, remember that text and numbers should be treated differently - always enclose text values in double quotes, but never put quotes around numbers:

Right: =IF(B2>249, "Excellent",…)

Wrong: =IF(B2>"249", "Excellent",…)

The logical test of the second formula will return FALSE even if the value in B2 is greater than 249. Why? Because 249 is a number and "249" is a numeric string, which are two different things.

Add spaces or line breaks to make nested IFs easier to read

When building a formula with multiple nested IF levels, you can make the formula's logic clearer by separating different IF functions with spaces or line breaks. Excel doesn't care about extra spacing in a formula, so you may not worry about mangling it.

To move a certain part of the formula to the next line, just click where you want to insert a line break, and press Alt + Enter. Then, expand the formula bar as much as needed and you will see that your nested IF formula has become much easier to understand.
Add line breaks to improve the readability of nested IFs.

Alternatives to nested IF in Excel

To get around the limit of seven nested IF functions in Excel 2003 and older versions and to make your formulas more compact and fast, consider using the following alternatives to nested Excel IF functions.

  1. To test multiple conditions and return different values based on the results of those tests, you can use the CHOOSE function instead of nested IFs.
  2. Build a reference table and a use VLOOKUP with approximate match as shown in this example: VLOOKUP instead of nested IF in Excel.
  3. Use IF with logical functions OR / AND, as demonstrated in the these examples.
  4. Use an array formula like shown in this example.
  5. Combine multiple IF statements by using the CONCATENATE function or the concatenate operator (&). A formula example can be found here.
  6. For experienced Excel users, the best alternative to using multiple nested IF functions might be creating a custom worksheet function using VBA.

This is how you use an If formula in Excel with multiple conditions. I thank you for reading and hope to see you on our blog next week.

Practice workbook for download

Nested If Excel statements (.xlsx file)

618 comments

  1. Hi,
    I've tried a few different formulas for CPP calculation to include the new CPP2 contribution level and continue to get a formula error.

    This is the latest formula I have put together

    IF(I10>35006850073200,4055.50)))),0)

    Thank you

    • Formula did not come over well the first time

      =IF(I10>35006850073200,4055.50)))),0)

      • formula is not showing properly after I click 'send'

  2. salary tax calculate
    first 100,000 no tax and and first 50,000 6% tax,
    2 nd 50,000 12% tax
    3rd 50,000 18% tax
    4 th 50,00 24% tax
    and 5th 50,000 and over 36% tax,
    how can caluculate tax if the monthly salary 500,000
    thanking you

  3. Staff Current Date 10/29/2023
    Staff ID First Name Last Name Date of Birth Age Classification Pay Rate
    N00011 Sally Jenkins 5/6/1998 25
    N00012 David Nugyen 04/24/1981 42
    N00013 Natalie Dinatale 3/19/1999 24
    N00014 CameronJohnson 8/21/1991 32
    N00015 Justine Lee 01/15/2004 19

    Staff Classifications
    Age Classification Description Ordinary Payrate
    16 Junior 1 Junior wage - 16 yo $ 8.23
    17 Junior 2 Junior wage - 17 yo $ 9.88
    18 Junior 3 Junior wage - 18 yo $ 11.52
    19 Junior 4 Junior wage - 19 yo $ 13.17
    20 Junior 5 Junior wage - 20 yo $ 14.82
    21 Adult Full adult wage $ 16.47
    1. Make the following changes to the spreadsheet to enable the correct salary classification to be determined.
    a. Add a formula in E1 to calculate the current date.
    b. Add a formula to cells E3:E7 that calculates the age of the staff member as at the current date.
    c. Add a formula to cells F3:F7 that displays the salary classification.
    d. Add a formula to cells G3:G7 that displays the correct pay rate that applies to each staff member.
    PLEASE HELP ME

  4. Please help me google sheet stock market value formula:

    Example
    A1 is 943 (Current Stock price)
    B2 is 951 (Ema of the current stock price)

    How to i make C1 Column to know the stock price (+ or - 0.5%) near the EMA value.

    Currently am using C1 Column as: =AND(A1=B2-5)

    This will give the results when the stock price reached near by EMA Price +5 or -5 as True or False. Instead of this I would like to have +0.5% or -0.5% in the above formula, I need percentage wise, please help me.

  5. Hello, One part of this formula isn't calculating and i'm unsure why.
    B4 = drop down list
    E4 = Body Weight.

    All except "cat" will calculate the result in another cell??

    • =IF(B4="Cat",53*E4^0.711,IF(B4="MALE NEUTERED",70*E4^0.75,IF(B4="FEMALE ENTIRE",70*E4^0.75,IF(B4="FEMALE NEUTERED",60*E4^0.75,IF(B4="MALE ENTIRE",80*E4^0.75,"")))))

  6. I like this content

  7. I need help with a very complicated formula please.
    I need to get the points earned for a specific task, but I need the formula to return the value based on multiple cells.

    For example,
    If on this date, for Tier 2 the Issue was 4. I need the formula to look down the issue line (1-30) and find Issue 4, then find Tier 2 value (2.87) Then see f there are any kicker points (in this case Kicker A=0.8 and Kicker C = .04) and multiply 4 issues by the Tier value then add Kicker points. The total in this case would be 12.68. I arrived to that value by doing separate computations but I know there must be a better way than to have several tables computing different values.
    Please help - smile
    Thank you so much.

    KICKER POINTS
    0.8 0.4 0.4 0.4 1.2
    DATE ISSUES TIER 0 TIER 1 TIER 2 TIER 3 TIER 4 ISSUE PTS A B C D E TOTAL
    09/01/2023 1 3.86 2.14 1.64 1.25 0.6
    09/02/2023 2 4.67 2.54 2.07 1.61 0.7
    09/03/2023 3 5.44 3.02 2.5 1.93 0.8
    09/04/2023 4 6.22 3.42 2.87 2.2 0.9 11.48 X X 12.68
    09/05/2023 5 7 3.78 3.2 2.44 1
    09/06/2023 6 7.23 4.1 3.49 2.66 1.1
    09/07/2023 7 7.47 4.4 3.76 2.86 1.2
    09/08/2023 8 7.7 4.67 4.02 3.05 1.3
    09/09/2023 9 7.94 4.93 4.25 3.22 1.4
    09/10/2023 10 8.17 5.17 4.48 3.38 1.5
    09/11/2023 11 8.41 5.4 4.69 3.54 1.6
    09/12/2023 12 8.64 5.63 4.89 3.69 1.7
    09/13/2023 13 8.88 5.83 5.09 3.82 1.8
    09/14/2023 14 9.11 6.03 5.29 3.95 1.9
    09/15/2023 15 9.35 6.23 5.48 4.08 2

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