How to use Excel COUNTIFS and COUNTIF with multiple criteria

The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel based on AND as well as OR logic. You will find a number of examples for different data types - numbers, dates, text, wildcard characters, non-blank cells and more.

Of all Excel functions, COUNTIFS and COUNTIF are probably most often mixed up because they look very much alike and both are purposed for counting cells based on the specified criteria.

The difference is that COUNTIF is designed for counting cells with a single condition in one range, whereas COUNTIFS can evaluate different criteria in the same or in different ranges. The aim of this tutorial is to demonstrate different approaches and help you choose the most efficient formula for each particular task.

Excel COUNTIFS function - syntax and usage

The Excel COUNTIFS function counts cells across multiple ranges based on one or several conditions. The function is available in Excel 365, 2021, 2019, 2016, 2013, Excel 2010, and Excel 2007, so you can use the below examples in any Excel version.

COUNTIFS syntax

The syntax of the COUNTIFS function is as follows:

COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)
  • criteria_range1 (required) - defines the first range to which the first condition (criteria1) shall be applied.
  • criteria1 (required) - sets the condition in the form of a number, cell reference, text string, expression or another Excel function. The criteria defines which cells shall be counted and can be expressed as 10, "<=32", A6, "sweets".
  • [criteria_range2, criteria2]… (optional) - these are additional ranges and their associated criteria. You can specify up to 127 range/criteria pairs in your formulas.

In fact, you don't have to remember the syntax of the COUNTIF function by heart. Microsoft Excel will display the function's arguments as soon as you start typing; the argument you are entering at the moment is highlighted in bold. The syntax of the Excel COUNTIFS function

Excel COUNTIFS - things to remember!

  1. You can use the COUNTIFS function in Excel to count cells in a single range with a single condition as well as in multiple ranges with multiple conditions. If the latter, only those cells that meet all of the specified conditions are counted.
  2. Each additional range must have the same number of rows and columns as the first range (criteria_range1 argument).
  3. Both contiguous and non-contiguous ranges are allowed.
  4. If the criteria is a reference to an empty cell, the COUNTIFS function treats it as a zero value (0).
  5. You can use the wildcard characters in criteria - asterisk (*) and question mark (?). See this example for full details.

How to use COUNTIFS and COUNTIF with multiple criteria in Excel

Below you will find a number of formula examples that demonstrate how to use the COUNTIFS and COUNTIF functions in Excel to evaluate multiple conditions.

How to count cells with multiple criteria (AND logic)

This scenario is the easiest one, since the COUNTIFS function in Excel is designed to count only those cells for which all of the specified conditions are TRUE. We call it the AND logic, because Excel's AND function works this way.

Formula 1. COUNTIFS formula with multiple criteria

Suppose you have a product list like shown in the screenshot below. You want to get a count of items that are in stock (value in column B is greater than 0) but have not been sold yet (value is column C is equal to 0).

The task can be accomplished by using this formula:

=COUNTIFS(B2:B7,">0", C2:C7,"=0")

And the count is 2 ("Cherries" and "Lemons"): Counting cells with multiple criteria based on AND logic

Formula 2. COUNTIFS formula with two criteria

When you want to count items with identical criteria, you still need to supply each criteria_range / criteria pair individually.

For example, here's the right formula to count items that have 0 both in column B and column C:

=COUNTIFS($B$2:$B$7,"=0", $C$2:$C$7,"=0")

This COUNTIFS formula returns 1 because only "Grapes" have "0" value in both columns. COUNTIFS formula with identical criteria

Using a simpler formula with a single criteria_range like COUNTIFS(B2:C7,"=0") would yield a different result - the total count of cells in the range B2:C7 containing a zero (which is 4 in this example).

How to count cells with multiple criteria (OR logic)

As you have seen in the above examples, counting cells that meet all of the specified criteria is easy because the COUNTIFS function is designed to work this way.

But what if you want to count cells for which at least one of the specified conditions is TRUE, i.e. based on the OR logic? Overall, there are two ways to do this - by adding up several COUNTIF formulas or using a SUM COUNTIFS formula with an array constant.

Formula 1. Add up two or more COUNTIF or COUNITFS formulas

In the table below, supposing you want to count orders with the "Cancelled" and "Pending" status. To have it doen, you can simply write 2 regular Countif formulas and add up the results:

=COUNTIF($C$2:$C$11,"Cancelled") + COUNTIF($C$2:$C$11,"Pending") Counting cells that meet any of the specified criteria

In case each of the functions is supposed to evaluate more than one condition, use COUNTIFS instead of COUNTIF. For example, to get the count of "Cancelled" and "Pending" orders for "Apples" use this formula:

=COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Cancelled") + COUNTIFS($A$2:$A$11, "Apples", $C$2:$C$11,"Pending") Another formula to count cells with multiple criteria and OR logic

Formula 2. SUM COUNTIFS with an array constant

In situations when you have to evaluate a lot of criteria, the above approach is not the best way to go because your formula would grow too big in size. To perform the same calculations in a more compact formula, list all of your criteria in an array constant, and supply that array to the criteria argument of the COUNTIFS function. To get the total count, embed COUNTIFS inside the SUM function, like this:

SUM(COUNTIFS(range,{"criteria1","criteria2","criteria3",…}))

In our sample table, to count orders with the status "Cancelled" or "Pending" or "In transit", the formula would go as follows:

=SUM(COUNTIFS($C$2:$C$11, {"cancelled", "pending", "in transit"})) A more compact formula to count cells with multiple criteria and OR logic

In a similar manner, you can count cells based on two or more criteria_range / criteria pairs. For instance, to get the number of "Apples" orders that are "Cancelled" or "Pending" or "In transit", use this formula:

=SUM(COUNTIFS($A$2:$A$11,"apples",$C$2:$C$11,{"cancelled","pending","in transit"})) Counting cells with multiple criteria_range / criteria pairs and OR logic

You can find a few more ways to count cells with OR logic in this tutorial: Excel COUNTIF and COUNTIFS with OR conditions.

How to count numbers between 2 specified numbers

By and large, COUNTIFS formulas for numbers fall into 2 categories - based on several conditions (explained in the above examples) and between the two values you specify. The latter can be accomplished in two ways - by using the COUNTIFS function or by subtracting one COUNTIF from another.

Formula 1. COUNTIFS to count cells between two numbers

To find out how many numbers between 5 and 10 (not including 5 and 10) are contained in cells C2 through C10, use this formula:

=COUNTIFS(C2:C10,">5", C2:C10,"<10") A COUNTIFS formula to count numbers between X and Y

To include 5 and 10 in the count, use the "greater than or equal to" and "less than or equal to" operators:

=COUNTIFS(B2:B10,">=5", B2:B10,"<=10")

Formula 2. COUNTIF formulas to count numbers between X and Y

The same result can be achieved by subtracting one Countif formula from another. The first one counts how many numbers are greater than the lower bound value (5 in this example). The second formula returns the count of numbers that are greater than the upper bound value (10 in this case). The difference between the first and second number is the result you are looking for.

  • =COUNTIF(C2:C10,">5")-COUNTIF(C2:C10,">=10") - counts how many numbers greater than 5 and less than 10 are in the range C2:C10. This formula will return the same count as shown in the screenshot above.
  • =COUNTIF(C2:C10, ">=5")-COUNTIF(C2:C10, ">10") - the formula counts how many numbers between 5 and 10 are in the range C2:C10, including 5 and 10.

How to use cell references in COUNTIFS formulas

When using logical operators such as ">", "<", "<=" or ">=" together with cell references in your Excel COUNTIFS formulas, remember to enclose the operator in "double quotes" and
add an ampersand (&) before a cell reference to construct a text string.

In a sample dataset below, let's count "Apples" orders with amount greater than $200. With criteria_range1 in cells A2:A11 and criteria_range2 in B2:B11, you can use this formula:

=COUNTIFS($A$2:$A$11, "Apples", $B$2:$B$11, ">200")

Or, you can input your criteria values in certain cells, say F1 and F2, and reference those cells in your formula:

=COUNTIFS($A$2:$A$11, $F$1, $B$2:$B$11, ">"&$F$2)

Please notice the use of absolute cell references both in the criteria and criteria_range arguments, which prevents the formula from being broken when copied to other cells. Using cell references in COUNTIFS formulas

For more information about the use of an ampersand in COUNTIF and COUNTIFS formulas, please see Excel COUNTIF - frequently asked questions.

How to use COUNTIFS with wildcard characters

In Excel COUNTIFS formulas, you can use the following wildcard characters:

  • Question mark (?) - matches any single character, use it to count cells starting and/or ending with certain characters.
  • Asterisk (*) - matches any sequence of characters, you use it to count cells containing a specified word or a character(s) as part of the cell's contents.

Tip. If you want to count cells with an actual question mark or asterisk, type a tilde (~) before an asterisk or question mark.

Now let's see how you can use a wildcard char in real-life COUNTIFS formulas in Excel. Suppose, you have a list of projects in column A. You wish to know how many projects are already assigned to someone, i.e. have any name in column B. And because we are learning how to use the COUNTIFS function with multiple criteria, let's add a second condition - the End Date in column D should also be set.

Here is the formula that works a treat:

=COUNTIFS(B2:B10,"*",D2:D10,"<>"&""))

Please note, you cannot use a wildcard character in the 2nd criteria because you have dates rather that text values in column D. That is why, you use the criteria that finds non-blank cells: "<>"&"" The COUNTIFS formula to count entries containing any text in one column and non-blank cells in another column.

COUNTIFS and COUNTIF with multiple criteria for dates

The COUNTIFS and COUNTIF formulas you use for dates are very much similar to the above formulas for numbers.

Example 1. Count dates in a specific date range

To count the dates that fall in a certain date range, you can also use either a COUNTIFS formula with two criteria or a combination of two COUNTIF functions.

For example, the following formulas count the number of dates in cells C2 through C10 that fall between 1-Jun-2014 and 7-Jun-2014, inclusive:

=COUNTIFS(C2:C9, ">=6/1/2014", C2:C9, "<=6/7/2014")

=COUNTIF(C2:C9, ">=6/1/2014") - COUNTIF(C2:C9, ">6/7/2014") The COUNTIF formula with 2 conditions to count dates in a specific date range

Example 2. Count dates with multiple conditions

In the same manner, you can use a COUNTIFS formula to count the number of dates in different columns that meet 2 or more conditions. For instance, the below formula will find out how many products were purchased after the 20th of May and delivered after the 1st of June:

=COUNTIFS(C2:C9, ">5/1/2014", D2:D9, ">6/7/2014") The COUNTIF formula to count dates with multiple conditions

Example 3. Count dates with multiple conditions based on the current date

You can use Excel's TODAY() function in combination with COUNTIF to count dates based on the current date.

For example, the following COUNTIF formula with two ranges and two criteria will tell you how many products have already been purchased but not delivered yet.

=COUNTIFS(C2:C9, "<"&TODAY(), D2:D9, ">"&TODAY()) The COUNTIF formula to count dates with multiple conditions based on the current date

This formula allows for many possible variations. For instance, you can tweak it to count how many products were purchased more than a week ago and are not delivered yet:

=COUNTIFS(C2:C9, "<="&TODAY()-7, D2:D9, ">"&TODAY())

This is how you count cells with multiple criteria in Excel. I hope you will find these examples helpful. Anyway, I thank you for reading and hope to see you on our blog next week!

1990 comments

  1. Hello- I am trying to use the COUNTIFS function to see if there is a multiple cell match in a separate data set. This data set is referenced as "1" in the below formula.

    This is the formula I'm using: =IF(COUNTIFS([1.xls]Sheet1!$C$4:$C$39923, "=C4", [1.xls]Sheet1!$F$4:$F$39923, "=F4"), "TRUE", "FALSE")

    It returns me with a "FALSE" tag on every single row even when I know it should be "TRUE". How can I fix this?

    Thank you!

    • Hi! Please read the above article carefully. If you want to find matching values in cells, don't write references to those cells as text. Instead of "=C4", use C4.

  2. How can use the same formula for sum
    =COUNTIFS($A$2:$A$11, "Apples", $B$2:$B$11, ">200")

    • Have you tried the methods described in this blog post? If you are not satisfied, please let me know and I will try to help you.

  3. Excel A B C D
    1 Team Day 1 Day 2 Day 3
    2 A Present Present Present
    3 A Present Present Present
    4 B Present Absent Present
    5 B Present Present Present
    6 C Present Present Present
    7 C Present Present Absent

    Question :

    If want to calculate the number of days Team A present from Day 1 to Day 3

    =COUNTIFS ( A2:A7,"A", B2:D7,"Present" ) Excel is not reading B2:D7 it only reads B2:B7 - I do not want to add multiple formulas because the number of days I have in the report is 50+

    • Hi! In the COUNTIFS formula, all ranges must be the same size. Therefore, to calculate the number of values by condition in a range of multiple rows and columns, try SUMPRODUCT formula. For example:

      =SUMPRODUCT((B2:D7="Present")*(A2:A7="A"))

  4. Hi,

    I am trying to count the number of times a conditions is met in column B, for a date range specified in column A.
    E.g.
    Column A Column B
    1/1/24 Yes
    1/1/24 No
    2/2/24 No
    3/2/24 Yes
    2/3/24 No
    3/3/24 Yes
    I want to count the number of times yes is recorded for a particular date range (per month).
    Everything in column A is formatted as a date, Column B is as text.

    • Hi! Please re-check the article above since it covers your case. For an example of how the COUNTIF and COUNTIFS function counts values in a date range, see here. For example:

      =COUNTIFS(A1:A10,">=1/1/2024",A1:A10,"<1/2/2024",B1:B10,"Yes")

      • Is this formula effected if the data being used is formatted in a table? I tried to simplify for the question, but will try to explain further below;

        Monday, 1 July 2024 Yes
        Tuesday, 2 July 2024 Yes
        Tuesday, 2 July 2024 Yes
        Saturday, 6 July 2024 Yes
        Saturday, 6 July 2024 Yes
        Saturday, 6 July 2024 Yes
        Saturday, 6 July 2024 No
        Sunday, 7 July 2024 Yes
        Sunday, 7 July 2024 No
        Sunday, 7 July 2024 Yes
        Saturday, 13 July 2024 Yes
        Saturday, 13 July 2024 No
        Monday, 15 July 2024 Yes
        Sunday, 14 July 2024 No
        Saturday, 20 July 2024 No
        Sunday, 21 July 2024 No
        Sunday, 21 July 2024 Yes
        Saturday, 27 July 2024 Yes
        Friday, 2 August 2024 No
        Saturday, 3 August 2024 No
        Saturday, 3 August 2024 No
        Sunday, 4 August 2024 Yes
        Sunday, 4 August 2024 Yes
        Saturday, 24 August 2024 No
        Wednesday, 7 August 2024 No
        Saturday, 17 August 2024 Yes
        Saturday, 17 August 2024 Yes
        Saturday, 17 August 2024 Yes
        Sunday, 18 August 2024 Yes
        Sunday, 18 August 2024 No
        Sunday, 18 August 2024 Yes
        Friday, 23 August 2024 No
        Saturday, 31 August 2024 Yes

        The data above is formatted as a table. dates column is "Bump in Date" & second Column is "Repeat Event"

        Here is the exact formula I am using.

        =COUNTIFS(Table134[Bump in Date],">=1/7/2024",Table134[Bump in Date],"<1/7/2024",Table134[Repeat Event],"Yes")

        I keep getting a result of zero. A manual count of this data shows I should be getting a result of 6.

        • Ignore me, I got it to work. There was an error in the formula I had posted in my previous reply anyway.

        • Hi! Your formula can only return zero because you have specified the same date as the start and end of the time interval. Both conditions cannot be TRUE at the same time.

  5. I have a table with three columns: Date, Color and Name. I am trying to calculate the number of people (i.e., distinct number of Names) for given Date and Color combinations. I thought I could do it using 'sum' and '1/countifs', and I tried the method in this article (and many other methods), but I seem to be missing something. The formulas I used are below. The correct values are:

    2 distinct names for Red - 11/1/2006 (Bob and Dave)
    3 distinct names for Red - 12/1/2006 (Chuck, Dave and Jim)
    1 distinct name for Green - 11/1/2006 (Chuck)
    1 distinct name for Green - 12/1/2006 (Jim)

    Here are the correct results in table format:

    Restated, here are the correct distinct number of Names by Date and Color
    Red Green
    11/1/2006 2 1
    12/1/2006 3 1

    But the formula I used provides clearly erroneous values (3, 6.5, 3 and 1.5).

    Here are the table, the correct results, my formula's incorrect results, and the formulas.

    Date Color Name Distinct Names by Date and Color
    11/01/06 Green Chuck Correct Values: Red Green
    11/01/06 Red Bob 11/1/2006 2 1
    11/01/06 Red Bob 12/1/2006 3 1
    11/01/06 Red Dave
    12/01/06 Red Chuck Incorrect Results:
    12/01/06 Red Chuck 11/1/2006 3 3
    12/01/06 Green Jim 12/1/2006 6.5 1.5
    12/01/06 Red Dave
    12/01/06 Red Jim
    12/01/06 Green Jim

    Formulas in Cell:
    11/06 Red (3): {=SUM(IFERROR(1/COUNTIFS($C$2:$C$11,$C$2:$C$11,$B$2:$B$11,F$2,$A$2:$A$11,$E3),0))}
    12/06 Red (6.5) {=SUM(IFERROR(1/COUNTIFS($C$2:$C$11,$C$2:$C$11,$B$2:$B$11,F$2,$A$2:$A$11,$E4),0))}

    11/06 Green (3): {=SUM(IFERROR(1/COUNTIFS($C$2:$C$11,$C$2:$C$11,$B$2:$B$11,G$2,$A$2:$A$11,$E3),0))}
    12/06 Green (1.5): {=SUM(IFERROR(1/COUNTIFS($C$2:$C$11,$C$2:$C$11,$B$2:$B$11,G$2,$A$2:$A$11,$E4),0))}

    Please let me know where I want astray.

    Thanks much!

    • Hello! You want to calculate values for dates that are part of a string of text that appears in the Name column. The formula uses dates from the Date column. These dates do not always match the dates in the text in the Name column. To make sure that the count is correct, you want to extract the dates from the Name column into a separate column. Instead of using the data in column A, use this column in your formula.
      To extract the second word from the text "Bob 11/1/2006" and get "11/1/2006", you can use these guidelines: Get last word from string.
      I hope it’ll be helpful.

  6. (CF2=3 or 4) OR (CF3=3 or 4) this is the condition i have to count 1 which formula will be appropriate

  7. I am trying to count rows were either column E -OR- F meet a criteria. Example.. Column A is a Truck, Column B is Trailer, I want to have a count of "1" if either the truck or trailer is red, same if both the truck and trailer are red. I only want to count if either column A -OR- Column B, but don't want to count a RED truck and RED trailer as 2. The full goal of this would be to count how many instances of each state had either a Red Truck or Trailer. Using the small subset below. I would be looking for the answer of the formula to show that CA=2 (not 3), AZ=1, etc. using the subset below:

    STATE TRUCK TRAILER
    ---------- ---------- -----------
    CA Red Blue
    CA Red Red
    AZ Blue Red
    AZ Blue Green

    I currently have a formula similar to this, but it is counting the RED Truck and the RED Trailer as 2.
    =COUNTIFS(B4:B14,B2,E4:E14,"RED")+COUNTIFS(B4:B14,B2,F4:F14,"RED") get count of 1 which is correct
    =COUNTIFS(B4:B14,B3,E4:E14,"RED")+COUNTIFS(B4:B14,B3,F4:F14,"RED") get count of 3 which is incorrect

    I have also tried
    =SUM(COUNTIFS(B4:B14,B2,E4:E14,"RED")+COUNTIFS(B4:B14,B2,F4:F14,"RED")) get count of 1 which is correct
    =SUM(COUNTIFS(B4:B14,B3,E4:E14,"RED")+COUNTIFS(B4:B14,B3,F4:F14,"RED")) get count of 3 which is incorrect

    B1:B14 would be the row of states, B2 is AZ, B3 is CA in the formula above.

    Thanks,
    WK

    • Hello! To avoid duplicate counts, you can use three different conditions and find the sum of the three COUNTIFS formulas:

      =COUNTIFS(B4:B14,B2,E4:E14,"RED",F4:F14,"<>RED") + COUNTIFS(B4:B14,B2,E4:E14,"<>RED",F4:F14,"RED") + COUNTIFS(B4:B14,B2,E4:E14,"RED",F4:F14,"RED")

      You can also use the SUMPRODUCT formula:

      =SUMPRODUCT((B4:B14=B2) * (((E4:E14="red")+(F4:F14="red"))>0))

      I hope it’ll be helpful.

  8. I have in name manager a list_of_cells =$H6;$Q6;$U6;$V6.
    The result of =COUNTIF(list_of_cells ;">=3") is #VALUE!

    Haw can i count haw many of values in that discontinue range are greater than or equal to 3?

      • Ty for replay,

        Yes, meanwhile I used the formula =SUM($H6>=3;$Q6>=3;$U6>=3;$V6>=3).

        Problem solved!

  9. I have the following table

    Platform Ticket Number Ticket Details Weight Agent
    Platform1 093uf session issues 5 Agent1
    Platform2 35654 session issues 5 Agent2
    Platform2 768566 session issues 3 Agent1

    I need the following table to be filled from the 1st table
    Agent Weight Platform1 Platform2
    Agent1 sum all weight of Agent1 sum all weight of platform1 for Agent1 sum all weight of platform2 for Agent1
    Agent2 sum all weight of Agent2 sum all weight of platform1 for Agent2 sum all weight of platform2 for Agent2

    • Hi! Have you tried the methods described in this blog post? If you are not satisfied, please let me know and I will try to help you.
      Here is an example formula:

      =SUMIFS(E2:E10,F2:F10,"Agent1",A2:A10,"Platform1")

  10. Hi,
    can you do a countif if I have 2 columns where the result and be positive in either column?
    So for example, I have a list of 100 blood donors and 2 columns of interest. One column is blood group collected on the day of donation and one where blood group was already available. The answer in either column is yes or no. I want to know the number of people who either had blood group collected on the day or it was already available. So if either column answers yes I want them to be counted but the total should not be the number of the first column plus the second it should be if the positive factor is present in either column.

    I hope that makes sense, thank you for your help!

  11. Hello, we use a 'sign in' app to track when employees are working in the office, as a pose to working from home. I am trying to see how many dates have been signed in within a weekly date range for a specific person. I have used this formula =COUNTIFS(G2:G9, ">=18/03/2024", G2:G9, "=K2", G2:G9, "<=L2") it does not work. Is there a way that I can make the formula use dates in a cell instead of having to write them in. Many thanks.

    • Hi! Study the guidelines in the article above carefully to write the conditions in the formula correctly. Also use these instructions: COUNTIF formulas for dates. You can write the start and end date in separate cells and use references to those cells in the formula. For example:

      =COUNTIFS(G2:G9, ">="&A1, G2:G9, "<="&A2, H2:H9, K2)

  12. Further to my earlier post, I should have said that I enter the names of Goalscorers into a single cell.

      • COUNTIFS counts every name in a text string within a cell, and does this over every row within the column, but if a name is entered twice within the same cell, it only recognises the name once in the count.

        • That's why I recommended separating names by cell.
          You can try counting how many times a word written in D1 occurs in the text in the range A1:A10. The TEXTJOIN function combines all text into a single string. The TEXTSPLIT function creates an array of words. These words can be compared to D1 and counted as matches. I can't see your data, but maybe it will work if your Excel has these functions.

          =SUM(--(TEXTSPLIT(TEXTJOIN(" ",,A1:A10),," ")=D1))

  13. Hi, I have a football league table, and in one column, over 38 rows, I enter the names of each Goalscorer. I want to produce a list detailing how many goals each player has scored.

    The COUNTIFS function works… except if a player has scored more than one goal in a game, it does not count the true total each player has scored.

    Can you help?

  14. is there a way to add multiple words in countif function for same range row ?

    • Hi! To count by multiple criteria, follow the instructions above: How to use COUNTIFS and COUNTIF with multiple criteria. Or describe the problem in more detail.

  15. Hi! I have a large amount of data with various titles, and I am trying to count the number of titles that contain certain words, while the status also being open. The original equation I had used, using OR logic: =SUM(COUNTIFS(($B:$B", {"*pile*","*extraction*","*refusal*"}, $C:$C, "Open"), seemed to work at first, but if two of the words were used in the same title, it would count it as 2. I then proceeded to just subtract all of the possible combinations using AND logic and got the following equation:
    =SUM(COUNTIFS($B:$B, {"*pile*","*extraction*","*refusal*"},$C:$C, "Open")) - SUM(COUNTIFS($B:$B, "*pile*", $B:$B, "*extraction*", $C:$C, "Open")) - SUM(COUNTIFS($B:$B, "*pile*", $B:$B, "*refusal*", $C:$C, "Open")) - SUM(COUNTIFS($B:$B, "*extraction*", $B:$B, "*refusal*", $C:$C, "Open")) - SUM(COUNTIFS($B:$B, "*pile*", $B:$B, "*extraction*", $B:$B, "*refusal*", $C:$C, "Open"))

    This equation works, but if I wish to add more "key words" to look for, the formula just gets very large and confusing.

    So my first question is: is there a way to count with a bunch of key words, while preventing them from double counting the ones that remain in the same cell. - Within the data each line contains a unique ID number, I thought perhaps this could be used to prevent double counting, but I wasn't sure how to implement it.

    Secondly, I was wondering how I would format the equation if I wanted each of the words (pile, refusal, extraction), to be referenced from a cell. I have tried using ampersands and many quotation marks to format it, but I can't seem to get it to work.

    Please let me know!

    • Hi! If I understand your task correctly, the following formula should work for you:

      =SUMPRODUCT(--((ISNUMBER(SEARCH("pile",B1:B10)) + ISNUMBER(SEARCH("extraction",B1:B10)) + ISNUMBER(SEARCH("refusal",B1:B10)))>0))

      For more information, please read: How to find substring in Excel

  16. Can I put the results of 2 Countifs in the same Cell? I'll try to show what I'm lookin for. I've tried 2 Countif equations in the cell, each by itself works. But both together, but together do not. I'm sure I'm messing up the separator between the 2. This is my Countifs =COUNTIF($H3:$H50,"Blue")& " Blue". Then another for Red.

    2 Blue, 1 Red (This line in 1 Cell as a result of 2 Countifs)
    Blue
    Yellow
    Blue
    Green
    Red

    Hope this is enough info. Thank you.

  17. Hello! I have a range of dates I am looking at, and for those dates, one of two options will occur. I am trying to sum option A and option B by month. I have tried a COUNTIF similar to index match, but Excel is multiplying the data,

    I am looking to count up the number of instances that option A and option B occur in February, then March, then so on; and show a comparison between the two by month.

    Thanks for any help you can give!

    • Hi! Unfortunately, this information is not enough to understand what you need. Do you want to calculate OR logic or AND logic? Have you tried any of the methods described in this blog post? If they don't work for you, give an example of the source data and the expected result.

  18. CL 8 JH 6 YYY 7 BM 4 AA 3
    CL 8 JH 6 YYY 7 BM 4 YYY 3
    LC 6 GB 8 AA 7 BM 4 YYY 3
    LC 6 GB 8 AA 7 BM 4 GW 3
    LC 6 GB 8 AA 7 BM 4 GW 3
    LC 6 GB 8 YYY 7 BM 4 GW 3

    how do i calculate sum of"CL" periods

  19. Can someone help I dont know how to implement the Countifs formula is the sheet e.g. Column A2 has date B2 has Reference number Column C2:C5 has multiple items for that reference number. The next Reference number start from B6 and so on. I want count all reference based on date column. I want to make summary on weekly basis. The Column A2:A5 has same date uses it for SUMIFS so I can not leave it empty.

    • Hi! From your description, it is difficult to have a full understanding of your task. I’ll try to guess and offer you the following guide: Count unique values with criteria. If this is not what you intended to calculate, it would be helpful if you could provide an example of the source data and the desired result.

      • A B C D E F G H
        Date Reference Items Value
        05/02/2024 AA12 A £60 FEBRUARY
        05/02/2024 C £40
        05/02/2024 D £40 Weekly Breakdown Value Count
        05/02/2024 F £20 01/02/2024 SUMIFS ?
        05/02/2024 F £6.95 05/02/2024 SUMIFS ?
        12/02/2024 SUMIFS ?
        08/02/2024 BB13 da £129.00 19/02/2024 SUMIFS ?
        08/02/2024 ss £18.00 26/02/2024 SUMIFS ?
        08/02/2024 sa £14.00 Total XXXX 0

        16/02/2024 CC14 aa £40.00
        16/02/2024 ss £40.00
        16/02/2024 sss £40.00
        16/02/2024 asa £50.00
        16/02/2024 assd £14.00
        16/02/2024 afsaf £6.00
        My sheet is like this I want to make weekly report (Column F to H) based on data on left side from Column A to D. For Values sum I used SUMIFS with Date as criteria in Column G. I want to Count The Column B reference based on date as criteria. So the count of each week comes ups in summary report based on data in Column A and B.

        • A....................B..............................C................D
          Date..............Reference.............Items..........Value
          05/02/2024..............AA12..............A...........£60.00
          05/02/2024.....................................C........... £40.00
          05/02/2024.....................................D...........£40.00
          05/02/2024.....................................F........... £20.00
          05/02/2024.....................................F........... £6.95
          12/02/2024..............BB13..............A...........£60.00
          12/02/2024.....................................C........... £40.00
          12/02/2024.....................................D...........£40.00
          19/02/2024..............CC14..............A...........£60.00
          19/02/2024.....................................C........... £40.00
          19/02/2024.....................................D...........£40.00

          Summary Table
          F........................................G......................H
          Weekly Breakdown.........Value.............Count
          01/02/2024.....................SUMIFS ...........?
          05/02/2024.....................SUMIFS ............?
          12/02/2024.....................SUMIFS ............?
          19/02/2024....................SUMIFS ............?
          26/02/2024....................SUMIFS..............?

          My sheet is like this I want to make a weekly report (Columns F to H) based on data in Columns A to D. For Values sum I used SUMIFS with Date as criteria in Column G. I want to Count The Column B reference based on date as criteria. So the count of each week comes ups in a summary report based on data in Columns A and B.

          • Hi! If I understood the question correctly, all the information you need is in the article above. Also pay attention to the instructions: Using Excel COUNTIF function with dates. For example:

            =COUNTIFS(B2:B10,""&"",A2:A10,">="&DATE(2024,2,1),A2:A10,"<="&DATE(2024,2,5))

            Your summary table does not have an example of the desired result and does not match the description of the question. So if I don't guess, ask precisely.

            • When I apply this formula it gives me the count of both A and B columns, but I only want to count column B. In the above case, it should be 1 in the first week.

              • The COUNTIFS formula counts the values in one column B that match the conditions in column A. Read the article above carefully. And explain what you want to do.

  20. I am working with a sheet where I have drop down menu with three options, poficient, accomplished, developing, needs assistance and want to count only profient and accomplished and divide them by the number of row

    so i have 4 rows and but what to count only proficient and accomplish ratings and then /4 rows to get an average out of 100 point

    • Hi! You can count the number of values for each variant using the COUNTIF function. You can count the total number of values using the COUNTA function. You can count the number of rows in the range of values using the ROWS function. I cannot give you a more precise answer because your explanations are not very clear.

  21. I am trying to use a formula to count the number of cells in a table from a drop down field which fall into two dates in a table. Does that make sense?

    So quarterly or monthly data range measuring the number of referrals from a specific Area:

    Referral area:
    WARD x
    WARD y
    WARD Z

    ( Table data collated will have date of referral )

    • Hi! Have you tried the ways described in this blog post? If they don’t work for you, then please describe your task in detail. As it's currently written, it's hard to tell exactly what you're asking.

      • I have tried but unable to make it work for me. Forgive my basic excel knowledge but if i had a source table where there was a date of entry for every row added basic example
        Apple 01.04.2024
        Apple 01.02.2024
        Pear 03.02.2024
        Bannana04.02.2024
        Pear 01.03.2024
        Apple 05.02.2024

        I need a formula to count the entries for apple and pears between monthly and Q1 dates

        Is that any clearer i can count the number of entries and the amount between two dates but not both

        • Hi! Pay attention to the following paragraph of the article above: Count cells with multiple criteria (OR logic). Here is a guide to the counting of dates that are within a certain interval: COUNTIF formulas for dates.
          The formula might look like this:

          =COUNTIFS(A1:A6,"apple",B1:B6,">="&"2024-01-01",B1:B6,"<"&"2024-04-01") + COUNTIFS(A1:A6,"pear",B1:B6,">="&"2024-01-01",B1:B6,"<"&"2024-04-01")

  22. Thank you for the detailed tutorial. It was very helpful in understanding how these formulas function.

    Regarding this example:
    Formula 2. COUNTIFS formula with two criteria
    When you want to count items with identical criteria, you still need to supply each criteria_range / criteria pair individually.

    For example, here's the right formula to count items that have 0 both in column B and column C:

    =COUNTIFS($B$2:$B$7,"=0", $C$2:$C$7,"=0")

    This COUNTIFS formula returns 1 because only "Grapes" have "0" value in both columns.

    How would I be able to apply this if I need to count blanks?
    I tried using the following formula, but it did not work and appears to have given me ALL the blanks instead of the blanks that meet the first countifs criteria.

    =COUNTIFS ($D:$D,$B5,$U:$U,$F$2) + COUNTBLANK ($S:$S) <-- this version gave me a ridiculous number, assuming it went to infinity.
    So then I went to go see what my current row count was and changed it to $S1:$S855, but it still returned the incorrect count.

    Is there a way to get it to countifs, then based off of those matches, if column S has blanks, to spit out a total?
    Is there a way to do it without having to input row count each time?

    Thank you for your help!

  23. Hi
    I want to select my source from a different worksheet for my countifs formula, it is not working. It works well when I do it in the same worksheet.
    How do I go about it?

  24. is there a way to count multiple ranges (a variety from three different columns) for two criteria's?

  25. Hi Dear, I am having a hard time to find out the formula, I have 3 range references, 1st range I want to count the not equal to values, and the other 2 ranges I want to count with equal criteria but I could’nt get the actual counts after I validate from my table source

    • Hi! Unfortunately, this information is not enough to understand what you need. To understand what you want to do, give an example of the source data and the expected result.

  26. Kindly help with formula to count only visible cells with values greater than zero

    • Hi! The COUNTIF function counts all cells. It does not matter if they are hidden or visible. You can use the Excel filter to hide cells less than zero. Then count the visible cells in the column using the AGGREGATE function. For example:

      =AGGREGATE(2,5,C:C)

  27. Is there anyway to use wildcard along with Cell references?
    for eg.
    Column A has the base words like A1 = 'Rice", A2 ="Noodle" etc and I want to find the number of cells in Column B which has data like fried rice, brown rice, flat noodles, noodle soup etc.

    something like COUNTIF(B:B,*A1*)

  28. =COUNTIFS('Document Master'!$H$11:$H$378,"Philippe MURPHY",'Document Master'!$P$11:$P$378,">="&H72,'Document Master'!$P$11:$P$378,"<="&EOMONTH(H72,0),'Document Master'!$Q$11:$Q$378,"Approved")

    This formula is working, however, I want to count also not only "Approved" documents but also "For information only" documents.

    How do i do that?

    • Hi! Please re-check the article above since it covers your task. Read following paragraph: Count cells with multiple criteria (OR logic). I can't recommend you a formula that contains unique references to your data that I don't have.

  29. Hello,

    I have cells A1,A3,A5,A7 - I need to find out if they add up to 40 - if they dont for it to be a 0 and if they do to be the difference.

    How would I put that into a formula please.

    So if they added up to 28 the answer woudl be 0. But if they added up to 48 the difference woudl be 8. Thank you so much.

      • Thank you so much.

        best wishes,

        Nina

  30. What about if I whant to count a cell that contains this data "Proj 34d Late", but in the other cells i can have "Late", "On Time", "Proj 0d On Time", and "Proj 5d Earlier"

    • Hi! Pay attention to the following paragraph of the article above: Count cells with multiple criteria (OR logic). You can also count all cells that have a certain word in them. For example:

      =SUMPRODUCT(--(ISNUMBER(SEARCH("late",A1:A10))))

      For more information, please read: How to find substring in Excel

      • Happy New Year to all!

        Hi Alex! This formula works, but running with the issue is also counting when in the cell I have "Proj. 268 LATE" with the "48d LATE". How I can exclude counting when there is a projection in the future "Proj. #d LATE" in the A1:A#10, and only count the present milestones that are Late - "#d LATE"? Appreciate the help once again. I'm learning here. Thanks.

        • I gave you a link to the instructions for you to read. To look for a different text string, just change it in the formula. Instead of "late" it's "d late".

  31. hi
    i have problem with countifs :
    when i type this formul
    =countifs(Database!D2:D100;A5;Database!D2:D100;"="&A2)
    It gives me the correct answer
    But when type this formul
    =countifs(Database!D2:D100;A5;Database!D2:D100;"<="&A2)
    it give me 0
    That is the wrong answer.
    How should I modify the formula?

  32. Thank you, I think I explained it wrong. I want to find the estimate of numbers smaller than a certain number for me, for example ?=> 1400
    ،I write this number (1400) in the cell A2
    ،The answer should be obtained from table2 in the sheet i called DataBase

  33. Hi,
    I have COUNTIF working in my spreadsheet to count how many projects a person is on (example: John Smith can be on 4 different projects at 25%) however, if John Smith has "AL" (annual leave) instead of a percentage of work on that project for the week how would I display "AL" instead of the sum of 4 projects to give a high level overview that the person is on annual leave?

    I will need this to also reflect for Parental Leave (PL)

    • Hi! If I understand your task correctly, the following formula should work for you:

      =IF(COUNTIFS(A1:A10,"John Smith",B1:B10,"AL"),"AL",COUNTIF(A1:A10,"John Smith"))

  34. Hi, How to flashfill or autofill the COUNTIFS

  35. Hello, how can i count data with COUNTIF that have an operator like "<IDR 1000" as text, not as command/formula? is it included in wildcard type?

    • hi.
      i have problem
      i want, Count the number of uneven numbers, using the countifs function in two different sheets

      this formula i use
      =countifs(table2[name];A5;table2[number];"<="&A2)

      table2 in another sheet i called MyDataBase

      cell A2 is also the place where I write my number

      thanks for help me

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