COUNTIF in Excel - count if not blank, greater than, duplicate or unique

Microsoft Excel provides several functions purposed for counting different kinds of cells, such as blanks or non-blanks, with number, date or text values, containing specific words or character, etc.

In this article, we will focus on the Excel COUNTIF function that is purposed for counting cells with the condition you specify. First, we will briefly cover the syntax and general usage, and then I provide a number of examples and warn about possible quirks when using this function with multiple criteria and specific types of cells.

In essence, COUNTIF formulas are identical in all Excel versions, so you can use the examples from this tutorial in Excel 2016, 2013, 2010 and 2007.

COUNTIF function in Excel - syntax and usage

Excel COUNTIF function is used for counting cells within a specified range that meet a certain criterion, or condition.

For example, you can write a COUNTIF formula to find out how many cells in your worksheet contain a number greater than or less than the number you specify. Another typical use of COUNTIF in Excel is for counting cells with a specific word or starting with a particular letter(s).

The syntax of the COUNTIF function is very simple:
COUNTIF(range, criteria)

As you see, there are only 2 arguments, both of which are required:

  • range - defines one or several cells to count. You put the range in a formula like you usually do in Excel, e.g. A1:A20.
  • criteria - defines the condition that tells the function which cells to count. It can be a number, text string, cell reference or expression. For instance, you can use the criteria like these: "10", A2, ">=10", "some text".

And here is the simplest example of Excel COUNTIF function. What you see in the image below is the list of the best tennis players for the last 14 years. The formula =COUNTIF(C2:C15,"Roger Federer") counts how many times Roger Federer's name is on the list:
An example of Excel COUNTIF function

Note. A criterion is case insensitive, meaning that if you type "roger federer" as the criteria in the above formula, this will produce the same result.

Excel COUNTIF function examples

As you have just seen, the syntax of the COUNTIF function is very simple. However, it allows for many possible variations of the criteria, including wildcard characters, the values of other cells, and even other Excel functions. This diversity makes the COUNTIF function really powerful and fit for many tasks, as you will see in the examples that follow.

COUNTIF formula for text and numbers (exact match)

In fact, we discussed the COUNTIF function that counts text values matching a specified criterion exactly a moment ago. Let me remind you that formula for cells containing an exact string of text: =COUNTIF(C2:C15,"Roger Federer"). So, you enter:

  • A range as the first parameter;
  • A comma as the delimiter;
  • A word or several words enclosed in quotes as the criteria.

Instead of typing text, you can use a reference to any cell containing that word or words and get absolutely the same results, e.g. =COUNTIF(C1:C9,C7).

Similar COUNTIF formulas work for numbers as well as for text values. As you can see in the screenshot below, the formula =COUNTIF(D2:D9,5) perfectly counts cells with quantity 5 in Column D.
Excel COUNTIF formula for numbers

COUNTIF formulas with wildcard characters (partial match)

In case your Excel data include several variations of the keyword(s) you want to count, then you can use a wildcard character to count all the cells containing a certain word, phrase or letters as part of the cell's contents.

Suppose, you have a list of tasks assigned to different persons, and you want to know the number of tasks assigned to Danny Brown. Because Danny's name is written in several different ways, we enter "*Brown*" as the search criteria =COUNTIF(D2:D10, "*Brown*").
A COUNTIF formula with wildcard characters for partial match

An asterisk (*) is used to find cells with any sequence of leading and trailing characters, as illustrated in the above example. If you need to match any single character, enter a question mark (?) instead, as demonstrated below.

Tip. It is also possible to use wildcards with cell references with the help of the concatenation operator (&). For example, instead of supplying "*Brown*" directly in the formula, you can type it in some cell, say F1, and use the following formula to count cells containing "Brown": =COUNTIF(D2:D10, "*"&F1&"*")

Count cells beginning or ending with certain characters

You can use either wildcard character, asterisk (*) or question mark (?), with the criterion depending on which exactly result you want to achieve.

If you want to know the number of cells that start or end with certain text no matter how many other characters a cell contains, use these formulas:

=COUNTIF(C2:C10,"Mr*") - count cells that begin with "Mr".

=COUNTIF(C2:C10,"*ed") - count cells that end with the letters "ed".

The image below demonstrates the second formula in action:
Excel COUNTIF formula to count cells that end with certain text

If you are looking for a count of cells that start or end with certain letters and contain the exact number of characters, you use the Excel COUNTIF function with the question mark character (?) in the criteria:

=COUNTIF(D2:D9,"??own") - counts the number of cells ending with the letters "own" and having exactly 5 characters in cells D2 through D9, including spaces.

=COUNTIF(D2:D9,"Mr??????") - counts the number of cells starting with the letters "Mr" and having exactly 8 characters in cells D2 through D9, including spaces.

Tip. To find the number of cells containing an actual question mark or asterisk, type a tilde (~) before the ? or * character in the formula. For example, =COUNTIF(D2:D9,"*~?*") will count all cells containing the question mark in the range D2:D9.

Excel COUNTIF for blank and non-blank cells

These formula examples demonstrate how you can use the COUNTIF function in Excel to count the number of empty or non-empty cells in a specified range.

COUNTIF not blank

In some of other Excel COUNTIF tutorials, you may come across formulas for counting non-blank cells in Excel similar to this one:


But the fact is, the above formula counts only cells containing any text values, meaning that cells with dates and numbers will be treated as blank cells and not included in the count!

If you need a universal COUNTIF formula for counting all non-blank cells in a specified range, here you go:


This formula works correctly with all value types - text, dates and numbers - as you can see in the screenshot below.
Excel COUNTIF formula to count non-blank cells


If you want the opposite, i.e. count blank cells in a certain range, you should adhere to the same approach - use a formula with a wildcard character for text values or another one (with the "" criteria) to count all empty cells.

Formula to count cells not containing any text=COUNTIF(range,"<>"&"*")

Translated into plain English, the criteria used in the above formula ("<>"&"*") means to find cells not equal to *, i.e. not containing any text in the specified range.

Universal COUNTIF formula for blanks (all value types)=COUNTIF(range,"")

The above formula correctly handles numbers, dates and text values. For example, the formula =COUNTIF(C2:C11,"") returns the number of all empty cells in the range C2:C11.

Note. Please be aware that Microsoft Excel provides another function for counting blank cells  =COUNTBLANK(range). For instance, the below formulas will produce exactly the same results as the COUNTIF formulas you see in the screenshot above:

Count blanks: =COUNTBLANK(C2:C11)

Count non-blanks: =ROWS(C2:C11)*COLUMNS(C2:C11)-COUNTBLANK(C2:C11)

Also, please keep in mind that both =COUNTIF(range,"") and =COUNTBLANK(range) count cells with formulas that only look empty. If you do not want to treat such cells as blanks, use this formula instead: =ROWS(C2:С11)*COLUMNS(C2:С11)-COUNTIF(C2:С11,"<>"&"").

For more information about counting blanks and not blanks in Excel, see the following tutorials: 3 ways to count empty cells in Excel and How to count non-empty cells in Excel.

COUNTIF greater than, less than or equal to

To count cells with values greater than, less than or equal to the number you specify, you simply add a corresponding operator to the criteria, as shown in the table below.

Please pay attention that in COUNTIF formulas, an operator with a number are always enclosed in quotes.

Criteria Formula Example Description
Count if greater than =COUNTIF(A2:A10,">5") Count cells where value is greater than 5.
Count if less than =COUNTIF(A2:A10,"<5") Count cells with values less than 5.
Count if equal to =COUNTIF(A2:A10,"=5") Count cells where value is equal to 5.
Count if not equal to =COUNTIF(A2:A10,"<>5") Count cells where value is not equal to 5.
Count if greater than or equal to =COUNTIF(C2:C8,">=5") Count cells where value is greater than or equal to 5.
Count if less than or equal to =COUNTIF(C2:C8,"<=5") Count cells where value is less than or equal to 5.

You can also use all of the above formulas to count cells based on another cell value, you will just need to replace the number in the criteria with a cell reference.

Note. In case of a cell reference, you have to enclose the operator in quotes and add an ampersand (&) before the cell reference. For example, to count cells in the range D2:D9 with values greater than a value in cell D3, you use this formula =COUNTIF(D2:D9,">"&D3):
Excel COUNTIF formula to count cells greater than another cell's value.

If you want to count cells that contain an actual operator as part of the cell's contents, i.e. the characters ">", "<" or "=", then use a wildcard character with the operator in the criteria. Such criteria will be treated as a text string rather than a numeric expression. For example, the formula =COUNTIF(D2:D9,"*>5*") will count all cells in the range D2:D9 with contents like this "Delivery >5 days" or ">5 available".

Using Excel COUNTIF function with dates

If you want to count cells with dates that are greater than, less than or equal to the date you specify or date in another cell, you proceed in the already familiar way using formulas similar to the ones we discussed a moment ago. All of the above formulas work for dates as well as for numbers. Let me give you just a few examples:

Criteria Formula Example Description
Count dates equal to the specified date. =COUNTIF(B2:B10,"6/1/2014") Counts the number of cells in the range B2:B10 with the date 1-Jun-2014.
Count dates greater than or equal to another date. =COUNTIF(B2:B10,">=6/1/2014") Count the number of cells in the range B2:B10 with a date greater than or equal to 6/1/2014.
Count dates greater than or equal to a date in another cell, minus x days. =COUNTIF(B2:B10,">="&B2-"7") Count the number of cells in the range B2:B10 with a date greater than or equal to the date in B2 minus 7 days.

Apart from these common usages, you can utilize the COUNTIF function in conjunction with specific Excel Date and Time functions such as TODAY() to count cells based on the current date.

Criteria Formula Example
Count dates equal to the current date. =COUNTIF(A2:A10,TODAY())
Count dates prior to the current date, i.e. less than today. =COUNTIF(A2:A10,"<"&TODAY())
Count dates after the current date, i.e. greater than today. =COUNTIF(A2:A10,">"&TODAY())
Count dates that are due in a week. =COUNTIF(A2:A10,"="&TODAY()+7)
Count dates in a specific date range. =COUNTIF(B2:B10, ">=6/7/2014")-COUNTIF(B2:B10, ">6/1/2014")

Here is an example of using such formulas on real data (at the moment of writing today was 25-Jun-2014):
COUNTIF formulas to count dates based on the current date.

Excel COUNTIF with multiple criteria

In fact, Excel COUNTIF function is not exactly purposed for counting cells based on multiple criteria. There is another function, COUNTIFS, especially designed for this (it is the topic of the next week's article). However, you can use COUNTIF to count values based on two or more criteria by adding or subtracting several COUNTIF functions.

Example 1. COUNTIF with two conditions for numbers

One of the most common applications of Excel COUNTIF function with 2 criteria is counting numbers within a specific range, i.e. less than X but greater than Y. For example, you can use the following formula to count cells in the range B2:B9 where a value is greater than 5 and less than 15.

A COUNTIF formula with two conditions for numbers

Example 2. COUNTIF with multiple conditions for text values

Let's consider one more example of the COUNTIF function that will count 2 different text values. Suppose you have a shopping list and you want to find out how many soft drinks are included. So, the following formula works a treat:


Please pay attention to the wildcard character (*) in the second criterion, it is used to count all kinds of juice on the list.
A COUNTIF function to count cells with 2 different text values.

In the same manner, you can write a COUNTIF formula with several conditions. Here is an example of the COUNTIF function with multiple conditions that counts lemonade, juice and ice cream:

=COUNTIF(B2:B13,"Lemonade") + COUNTIF(B2:B13,"*juice") + COUNTIF(B2:B13,"Ice cream")

You can find plenty more examples for text, numbers and dates in this tutorial - Excel COUNTIFS and COUNTIF with multiple criteria.

Using COUNTIF function to find duplicates and unique values

Another possible usage of the COUNTIF function in Excel is for finding duplicates in one column, between two columns, or in a row.

Example 1. Find and count duplicates in 1 column

For example, this simple formula =COUNTIF(B2:B10,B2)>1 will spot all duplicate entries in the range B2:B10 while another function =COUNTIF(B2:B10,TRUE) will tell you how many dupes are there:
COUNTIF formulas to find and count duplicates in 1 column

Example 2. Count duplicates between two columns

If you have two separate lists, say lists of names in columns B and C, and you want to know how many names appear in both columns, you can use Excel COUNTIF in combination with the SUMPRODUCT function to count duplicates:


We can even take a step further and count how many unique names there are in Column C, i.e. names that do NOT appear in Column B:

A COUNTIF formula to count unique values between 2 columns.

Tip. If you want to highlight duplicate cells or entire rows containing duplicate entries, you can create conditional formatting rules based on the COUNTIF formulas, as demonstrated in this tutorial - Excel conditional formatting formulas to highlight duplicates.

Example 3. Count duplicates and unique values in a row

If you want to count duplicates or unique values in a certain row rather than a column, use one of the below formulas. These formulas might be helpful, say, to analyze the lottery draw history.

Count duplicates in a row:


Count unique values in a row:

Excel COUNTIF formulas to count duplicates and unique values in a row

Excel COUNTIF - frequently asked questions and issues

I hope these examples have helped you to get a feel for the Excel COUNTIF function. If you've tried any of the above formulas on your data and were not able to get them to work or are having a problem with the formula you created, please look through the following 5 most common issues. There is a good chance that you will find the answer or a helpful tip there.

1. COUNTIF on a non-contiguous range of cells

Question: How can I use COUNTIF in Excel on a non-contiguous range or a selection of cells?

Answer: Excel COUNTIF does not work on non-adjacent ranges, nor does its syntax allow specifying several individual cells as the first parameter. Instead, you can use a combination of several COUNTIF functions:

Wrong: =COUNTIF(A2,B3,C4,">0")

Right: =COUNTIF(A2,">0") + COUNTIF(B3,">0") + COUNTIF(C4,">0")

An alternative way is using the INDIRECT function to create an array of ranges. For example, both of the below formulas produce the same result you see in the screenshot:


=COUNTIF($B2:$B8,0) + COUNTIF($C2:$C8,0)
A COUNTIF formula to count numbers in a non-contiguous range

2. Ampersand and quotes in COUNTIF formulas

Question: When do I need to use an ampersand in a COUNTIF formula?

Answer: This is probably the most arcane part. I personally find the syntax of the COUNTIF function very confusing, though if you give it some thought, you'll see the reasoning behind it. An ampersand and quotes are needed to construct a text string for the argument. So, you can adhere to these rules:

  • If you use a number or a cell reference in the exact match criteria, you need neither ampersand nor quotes, e.g. or =COUNTIF(A1:A10,10) or =COUNTIF(A1:A10,C1).
  • If your criteria includes text, wildcard character or some operator with a number, you enclose it in quotes, e.g. =COUNTIF(A2:A10,"lemons") or =COUNTIF(A2:A10,"*") or =COUNTIF(A2:A10,">5")
  • If you use an expression with a cell reference or another Excel function, you have to use the quotes ("") to start a text string and ampersand (&) to concatenate and finish the string off. For example, =COUNTIF(A2:A10,">"&D2) or =COUNTIF(A2:A10,"<="&TODAY()).

If you are in doubt whether an ampersand is needed or not, try out both ways. In most cases an ampersand works just fine, e.g. the formulas =COUNTIF(C2:C8,"<=5") and =COUNTIF(C2:C8,"<="&5) work equally well.

3. COUNTIF for formatted (color coded) cells

Question: How do I count cells by fill or font color rather than by values?

Answer: Regrettably, the syntax of the Excel COUNTIF function does not allow using formats as the condition. The only possible way to count or sum cells based on their color is using a macro, or more precisely an Excel User-Defined function. You can find the code working for cells colored manually as well as for conditionally formatted cells in this article - How to count, sum and filter cells by color in Excel.

4. #NAME? error in the COUNTIF formula

Issue: My COUNTIF formula throws a #NAME? error. How can I get it fixed?

Answer: Most likely, you have supplied an incorrect range to the formula. Please check out point 1 above.

5. Excel COUNTIF formula not working

Issue: My COUNTIF formula is not working! What have I done wrong?

Answer: If you have written a formula which is seemingly correct but it does not work or produces a wrong result, start by checking the most obvious things such as a range, conditions, cell references, use of ampersand and quotes.

Be very careful with using spaces in a COUNTIF formula. When creating one of the formulas for this article I was on the verge of pulling my hair out because the correct formula (I knew with certainty it was right!) wouldn't work. As it turned out, the problem was in a measly space somewhere in between, argh... For instance, look at this formula =COUNTIF(B2:B13," Lemonade"). At first sight, there is nothing wrong about it, except for an extra space after the opening quotation mark. Microsoft Excel will swallow the formula just fine without an error message, warning or any other indication, assuming you really want to count cells containing the word 'Lemonade' and a leading space.

If you use the COUNTIF function with multiple criteria, split the formula into several pieces and verify each function individually.

And this is all for today. In the next article, we will explore several ways to count cells in Excel with multiple conditions. Hope to see you next week and thanks for reading!

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528 Responses to "COUNTIF in Excel - count if not blank, greater than, duplicate or unique"

  1. Karo says:

    I want to group or count values that start the same. In this short example YTOP.125 should be grouped together - or counted. I can work with either. So I want to be able to say "if the first, for example 8 characters are the same then...
    For example

    Can you help? Is this possible?

    • Hi Karo,

      Yes, it is possible, but you will need to add a helper column to your table. If this is acceptable, then create an additional column and copy the following formula across that column, which will extract the first 8 characters =LEFT(A2,8). After that, you can proceed in 2 ways.

      Way 1 – using Subtotal:
      - Sort your table by Column A or the newly created column with the above formula.
      - Apply subtotal to the table (Data >Outline >Subtotal) with these settings:
      At each change in : Column with the formula
      Use function: Count
      Add subtotal to: Column with the formula
      - Click Ok.
      - Then Press Number 2 at the left side of you sheet and you will get the count of codes by the first 8 characters.

      For more info about using subtotals please see this article - Using Subtotals in Microsoft Excel

      Way 2 – using a pivot table:
      - Insert a pivot table (select your table and go to Insert > Tables > PivotTable).
      - Place your pivot table onto a new sheet.
      - Drag and drop the column with the formula to the Rows section and column A to the Values section.

      • Francis says:

        Hi there!

        How can I find the duplicates in a single column with the same name but with different format? (e.g. "Susan Doe" "Doe Susan") can I use countif to find the duplicates?

        Thanks in advance

    • Helper says:


  2. Richard says:


    I want to formulate the following:

    IF "cell value A" greater than(>) "cell value B", THEN "cell value A" = "cell value B" and therefore the result "cell value C" is equal to zero

    if this is doable can it be applied to multiple "cells"?

    • Hi Richard,

      I understand your condition but cannot figure out what result you want to achieve : ) If you want a formula to add a zero to column C if a value in cell A in the same row is greater than in cell B, you can use the following IF formula: =IF($A2>$B2,0,"") where 2 is your first row with data. Since we use a relative row reference (without the $ sign) the formula with compare values in each individual row when copied across multiple cell. If you are looking for some other result, please clarify.

  3. Kelly-Ann says:

    Hi There,

    I am trying to record attendance at my office and I am putting together an excel spreadsheet to store the data. I need to be able to sum up the totals of vacation days, personal days, business days, and sick days. The countif works well if I put 'V' for vacation, 'B' for business and so forth, but how can I calculate half days? Is there a way that I can set up a second Countif function so when I put in something like 'VH' in the range it counts it as 0.5 rather than one? Pretty much I am wondering if I can change the amount that the countif function counts by.


    • Hi Kelly-Ann,

      I think you can just multiply the result of COUNTIF for "VH" by 0.5 to count half days, e.g.:

      • Elizabeth says:

        I know this thread is a couple of years old, but the "Attendance/Absence" spreadsheet is *exactly* what I've been trying to create this week for my work.
        The countif formula given above would work but only for one of the Key's provided. If one has more than 2 (eg one full letter for V or B or S which needs to be counted as 1 and one which has the above with a "H" in it to be counted as 0.5), then the formula wouldn't be working for all.

        The secret is to use the wildcards. A Question mark - "?" can be used in the criteria to reference a single text character. So no matter what text character is used if it is on its own, it will be counted.
        This would be then written as:
        =Countif(RANGE,"?") and would return a value. In effect counting any cell with ONE text character in it.
        To create the half version, the formula would be:
        =Countif(RANGE,"*H") It works in the same way but is now separately counting only those entries with ANY character to start with (the "*") AND which have a H by them. This last then needs to be divided by half.

        The example above would work, but maybe a more elegant example would be to simply divide by 2. The difficulty is figuring out the syntax which in this case is where the brackets are. The answer is:
        The first pass reads the entries with the H and then divides by 2. The entire phrase is bracketed together (usually COUNTIF doesn't have a bracket before it). Excel knows that the total its found must be divided by 2 before working with the next phrase
        The second pass then does exactly the same thing but with any single text character entered but does not divide. Instead its total is then added to the previous total.

        NOTE: the cells which will display the result MUST BE PREFORMATTED as a Number and with one decimal place. This will provide the halves when they are counted or Excel will automatically round up.

        Hope that is useful.

    • Paula says:

      I'm trying to do something similar here- vacation time used and remaining based on hire date adding in at hire date additional days. so if corey has 15 days now total and used 3 in january and 4 in march and 2.5 in may then gets 15 more in august. how would i write that up? plus i have the variant of half days as well. i understand your count if you used for her issue

    • Lucky Agarwal says:

      Simply divide it by 2, I mean after formula type /2

  4. Clare says:


    I have a project list where activity is shown in a timeline. I need to count up if a column 'project stage' shows activity in any given month. I have set the countif for picking up activity but now need to make it so that it only counts that activity if column 'project stage' is a particular word.

    Any idea?

    BTW the above is great!

  5. Ruth says:


    I need to combine an IF statement with a COUNTIF that will count 3 out of 5 text entry options for a single column. If the COUNTIF =0, it needs to show as a dash. This is the original formula that is working =IF(COUNTIF(B1:B10000,C1&D1)=0,"-",COUNTIF(B1:B10000,C1&D1))

    I need to add another criteria to the COUNTIFs, where there are 5 possible entries in column E and I need it to count 3 of these (Allocated, Declined, Rejected). Any suggestions is gratefully appreciated.


    • Hello Ruth,

      Let me check if I understand the task correctly. Do you want to count values in column B only if column E has any of these values: Allocated, Declined, Rejected? Or, are you looking for something different? It will be very helpful if you can paste the values from a couple of rows in columns B-E and the result you expect a formula to return.

  6. Dean BROWN says:

    Hi There,

    I am wanting to extract some values and I thought COUNTIF might be able to do it.
    I have a cell that contains some data eg: ABC-BBC-ABC-SII-BBC-ABC
    I get COUNTIF to count how many times BBC appears in that cell, seems it only counts the FIRST instance of BBC.
    How do I get it check the entire contents of the cell and correctly record the result eg: BBC appears twice in that cell


    • The COUNTIF function cannot count specific text or characters inside a cell, it deals with the entire contents of a cell, as if you selected the option "Match entire cell contents" when performing search in Excel.

      Please use this formula instead:

      Where A2 is the cell containing "ABC-BBC-ABC-SII-BBC-ABC", and "BBC" is the search text. Instead of "BBC", you can enter a cell reference with the search text, e.g. B1, sometimes it is a more convenient way to work with formulas.

  7. Robert says:

    I'm after something similar to what you were asking Ruth please.
    I've set up the formula to count up all the instances of "*banananas*" in column B.
    I then have a list of places in column A. So say the total amount of banananas is 300 I want to know how many banananas I have for each of the individual places. So it only counts the banananas entries that are next to specific text in column A.

  8. lara says:


    Im also after something similar to Robert.

    In column A i have a number of different status ie. "On Programme", "Rejected", "Completed" etc. and in column B i have a number of programmes ie. "Cleaning", "Customer Service", etc and i want to could how many for example On programme cleaning there are?

    Ive tried and other formulas similar to this but none seem to be counting what i want.
    =SUM((COUNTIF(A2:A32,"On Programme"))*OR((COUNTIF(B2:B32,"CLEANING"))))

    Can you help?

  9. V Sorensen says:

    HELP! I'm trying to create a list of email addresses, based on wireless carrier. So if one column has their wireless number, next column has carrier, I then want to combine wireless number with the appropriate text email. Where these are the extensions I want to add:

    Verizon = @vtext.com
    AT&T = number@txt.att.net
    Sprint = number@pm.sprint.com
    Tmobile = number@tmomail.net

    So if someone lists
    5556667777 Verizon
    6667778888 Sprint
    How do I create a cell that says If A6=Verizon, then 5556667777@vtext.com??
    It's a list of a few hundred, so I'd rather no do manually. Thanks so much for the assistance!

    • Hello Virginia,

      To fulfill your task, you need to create a lookup table "CarrierName = Domain" in another worksheet. Then, you will be able to pull a domain by the Carrier name using the below formula below and concatenate it with the telephone number. Here is the formula:
      =IF(AND(A2<>"", B2<>"", MATCH(B2,WirelessCarriersData[Name], 0)>0), A2 & VLOOKUP(B2,WirelessCarriersData,2,FALSE),"")

      Where A2 is the first cell in the Phone column not including headers, B2 is the first cell in the Carrier column, and WirelessCarriersData is the name of the lookup table.

      We have created an example for you, feel free to download it using the link below:

  10. Dawn Weber says:

    I am trying to create an auto Vacation equation template. I have completed the template and it is working well except, I would like it to do something like this.


    =COUNTIF(D3:J20, "BBB-V") Currently the template is counting one for each one it sees, but what I would like it to is to equate 1 with a (NUMBER) like "10" to allow for actual hours employee is being deducted from balance the employee has. So if it sees one I would like it to see it is 1=10 and display the number in the cell as 10... Have I made this clear?

    • Hello Dawn,

      I am not sure I fully understand your task. You can try one of the following solutions:

      Solution 1 – you can just multiply the result by a certain number, say 10, othe formula will be as follows:
      =COUNTIF(D3:J20, "BBB-V")*10

      If you want to pull the number from a certain cell, replace "10" with a cell reference.

      Solution 2 – if you want to show 10 for COUNTIF=1, and for the other cases you want to do something different (e.g. multiply by 9):
      =IF(COUNTIF(D3:J20, "BBB-V") = 1, 10, COUNTIF(D3:J20, "BBB-V") * 9 )

      If neither solution work for you, please send a sample workbook with your data at support@ablebits.com and we will try to help.

  11. Rod says:

    Hi Svetlana!, I hope you can help me...

    I am making a sample-test exam where the correct answer will be hidden in column C and column B will be where the person who is taking the exam will place his/her answer. I need a formula to tell me how many correct answers were given. For example:

    -X1- = test takers' answer
    -X2- = correct answer

    -X1- -X2-
    A B
    C C
    A D
    D D
    B B

    I need a formula that will tell me that the test taker answered 3 questions correctly and then divide that value by the number of questions, in this case 5 questions. FYI: The answers will be side-by-side, however many blank rows will separate each answer (to facilitate the question and multiple answers in column A).

    Thank you,

    • Hi Rod!

      You can use the following array formula. Change 30 to the number of your last row with answers, and remember to press Ctrl + Shift + Enter to complete the formula:

      Then you can divide the result by the number of questions.

      BTW, please be aware that one can easily see the content of a hidden column. More details are in this blog post:

      • Uldis says:

        Hi Svetlana!

        I tried to use this sample You provided for Rod, but it doesn't seem to work, and I don't get what's wrong...

        1) I entered some values in B and C columns
        2) entered formula exactly as it is in Your sample and pressed Ctrl+Shift+Enter
        as a result I see that formula as a text, and no result... why is that so? What am I doing wrong?

        Here is the screenshot how it looks:

        Hope, You can help!

        P.S. This is a really nice and helpful blog post!

      • Uldis says:

        OK, I gound what's wrong... i didn't know that brackets {} are added automatically and I don't have to enter them manually :)

        • Hi Uldis,

          It's great that you sorted this out! Those brackets might be confusing indeed, I added them to show that is an array formula. But may be I'd better remove them not to confuse someone else :)

  12. Samantha says:

    I tried using the countif(range,""&"") to count the cells within a range in my sheet that have something written in them and it keeps counting all of the cells selected.

    If I tried counting all the cells that are blank instead and write countif(range,""&"*") it brings me to 0.

    Any idea of why it wont count my cells that have data?

  13. Lance says:

    Trying to calculate the number of times certain words appear in a column. Some of the cells works others don't and I am using the exact same formulas for both. Even when I click in on the fx button the total is correct in the formula, but it won't replicate it to the cell. The cell just shows the formula an not the number. I have all the cells formatted to general, even the ones that are working correctly.

  14. Bilal says:

    Is there any site where we can get online support for MS office (Excel) I mean through chat...

  15. Gayle says:

    I need to count the number of names in a column, but exclude any that have been struck through.

  16. Shams says:

    Making an attendance sheet
    Want 5 T=Tardies to couny as a 1
    Ex. 28 periods a week one has 12 Tardies which means 2 absents so 112 periods a month in average so how or which formula can help me count 5 T=Tardies as 1

    Thanks in advance

  17. Sam says:

    Not sure if its possible, but can you Count the Blank spaces in One Column (say Column A) if there is specific text in Column B that corresponds to the blank area. For example, I need to know how many have responded to my invitation (blanks)in column A, but have informed me they are available (Word: Available)in column B. I have tried to combine a =CountBlank with a =COUNTIF but it doesn't seem to be working for me.
    Thank you!

  18. Alex says:


    I want to be able:
    If column A = certain text, then I want all the Values in Column B(same row) be summed together:

    For example:

    Profession Mark
    Nurse 5
    Doctor 2
    Careworker 2
    Doctor 6
    Doctor 7
    Nurse 8
    Nurse 5

    Nurse Doctor Careworker
    (sum) (sum) (sum)

  19. Alex says:

    Never mind, I figured it out.
    thank you

  20. Tommy says:


    I want to count the number of blank cells from a specific character.
    The problem is that the range is extended with one cell, each day. Can you automatically extend that range each day?
    Also, eventially the specific character will appear again in later cells, then I want it to start the count of blank cell from this "new" specific character.

    The letter P is in cell B2 the range is B2:G2, hence 5 blank cells. Two days after I want the range to be B2:I2 i.e. 7 blank cells.
    Another three days later the the letter P appears in cell K2 (range is now B2:L2), hence it should start the count from K2 i.e. 1 blank cell.

    Thank you
    Hope I didn't complicate the explaination?! =)

    Thank you

  21. Heather says:

    I am trying to identify and account for duplicates. I would like the COUNTIF formula to tell me if there is a duplicate anywhere else in that column. If a unique value it would result in a "1" and if a duplicate is found it will result in a "0." However, I would also like the 1st occurance of a value to result in a "1" and all other duplicate values to be a "0." How can I get that 1st occurance of a value to result in a "1" separate from its duplicates?

  22. Pina L C says:

    This is so useful Svetlana, and your answers to the questions here helped a lot today at work. Thanks!

  23. Carol says:

    Hi. i have 6 sheet tabs. The 5 sheet tabs are the summary report of 5 different branches and the other sheet tab is for my summary report. All column A of 5 sheet tabs refers to different sports while column B refers to number of votes for different sports. I need to get the top 3 sports for all branches.

    For example,
    In Branch 1, the top 3 sports listed are basketball, football and volleyball with 85, 74 and 65 votes. For branch 2, the top 3 listed are tennis, basketball and badminton with 65, 54 and 32 votes and so on. How will i get the top most sports from 5 different branches that will also add the votes if for example all branches have basketball in their list? Hope you can help me with this.

    Thank you

  24. Al Imran Monju says:

    I have seen this. When i feel that i have need more than i will find out. But for this time it is very helpful to me. Thank you.

  25. Al+Imran+Monju says:

    I want to know from you that how can I count the two cell data at a time like:

    ColA Col B
    1 M
    2 F
    3 F
    6 M
    2 F
    3 M

    I want to know for 1 how many M of F and for 2 how many M or F Like ------------

  26. Karla says:

    Can you please tell me what the formula is if I want when if a # is less than 35 then add $5.75 if it's greater than 35 add $12.75 please help thanks

    • Hi Karla,

      I am not sure I can exactly follow you. Do you want to enter a number in some cell based on a value in another cell? For example, if a number in cell A1 is less than 35, than put 5.75 in cell B2, if it's greater than 35, than put 12.75? And what if it is equal to 35?

  27. Rick says:

    Does the COUNTIF function only compare the first 15 characters? I use it to check for duplicate values. It flags 2 of my cells as being duplicates. The only difference is the 16th character.

  28. Johann Sebastian says:

    I have a spreadsheet where I input my current weekly sales in Column C and last year's weekly sales is already typed in Column B; I want to make a REAL month-to-date weekly comparison at my weekly manager's meeting.

    To do this I would need the weekly sales from last year in Column B to count ONLY when if I input the weekly sales figure in Column C; otherwise I need Column B "blank" or to count as "0".

    Note: please keep in mind that last years weekly sales in Column B is taken from last year's monthly sales in Column A divided by 4 (accounting for four weeks in a month) whereby the value of cell B1 is "=A1/4"

    So, I need Column B to display last year's weekly sales ONLY when I input last week's sales in Column C.

    Can someone please help me?

    Thank You,
    Johann Sebastian

  29. Dushyant Dodiya says:

    I have one problem in my work sheet.

    Pls any one help me.

    I have total no. of data.

    Year Total 1 2 3 4 5
    of Cell

    1993 5 136 591 888 960 1006
    1994 3 107 177 347
    1995 5 408 1238 1352 1521 1581
    3 2215 2414 2444
    1996 5 112 1093 1144 1298 1351
    1997 5 122 238 388 458 485
    4 1104 1105 1432 1479
    1998 5 77 88 464 467 574
    5 1165 1182 1190 1374 1430
    1999 5 421 480 531 844 900
    4 1913 1935 2005 2019
    2000 5 16 36 79 95 97
    5 572 574 655 656 674
    5 1209 1275 1280 1481 1507
    3 1834 1851 1875

    i want the when ever year combined that time total of cell sum.

  30. Vamsi says:

    Please help me in this problem

    Formula: =IFERROR(LOOKUP(C2,Sheet1!$A$30:$A$39,Sheet1!$B$30:$B$39), "")

    Required condition: If C2 cell in not equal to A2 " additional conditon to be added in above formula with the existing.

  31. Vamsi says:


    In D2 the entered value of user will be searched (LOOKUP)in other worksheet with in specified range of column (Sheet1!$A$30:$A$39) and output will be the specified range in other column (Sheet1!$B$30:$B$39).
    If there no entry in the cell (C2) by user the cell (D2) will remain Blank.

    Here my requirement:
    In addition to above condition the value entered in C2 should not be equal to Value of A2, if equal then it should be an error message (N/A).

    PARAMETERS OF THE CELLS in worksheet 2:

    Sheet1!$A$30:$A$39 - Worksheet 1 A30 to A39 are duty codes
    Sheet1!$B$30:$B$39 - Worksheet 1 Duty timing


  32. Rachana says:

    Hi Svetlana,

    What formula can i use if i want a value "N" in 1st coulmn based on blank cells that appear in 2nd column and want value "Y" in 1st column based on non-blank cells that appear in 2nd column. Please advise.

    Y/N Names
    Y abc


    • Hello Rachana,

      You can use the following formula for your 1st column:
      =if(B2<>"", "Y","N)

      Where B is your second column.

      • Rachana says:

        Thank you Swetlana!!!

        One more help i would need on a formula.

        I have one column "A" with names e.g. Mike, Tony etc goes till A12, and the names are repeated.
        other column "B" having some numbers with % sign e.g. 90%, 80% etc.. goes till B12

        Now i want to count non blanks ones in B1:B12 for Mike in B1:B12

        I tried as below , but it didnt work. Please can you advise which forula fits better..

        =countifs('Block Inspections'!B1:B12,'Block Inspections'!A12:A150,"=Mike")


  33. Amber says:

    Hi Svetlana,

    I have three columns that are populated via a pivot table (in tabular format). They are site (a), manager (b) and rep (c). Only one cell populates per row across the three columns. I'm trying to build 1 formula that can be applied to all rows in one column (d), that counts the # of items entered in a given month for either site, manager or rep...depending on which column (a-c) is populated in that row.

    I recently built the below formula that looks at the rep column first. If it is populated, it counts the # of times that reps name shows up in column b on the data tab. If it is blank, then it knows it needs to refer to column b for the manager name and then count the # times that managers name shows up on the data tab in column f.


    I need help adding an additional (nested if or and) function that says if both column b and c are blank, refer to column a and then search the # of times that site shows up in column d of the data tab. Let me know if I am not explaining this well enough. I appreciate your help in advance!


  34. Vamsi says:

    Hellow Svetlana Cheusheva, Forwarded the workbook file by mail for your guidance and support. Hope you can help me.

  35. COUTNING says:

    I need a formula that says:

    if column I = cell A1 count it, but if column I is blank then go to column g only count it if column g = cell A1

  36. Satheesh says:

    If a sheet arranged as bellow
    Col A col B col C
    Name rank age
    Arun dy co 25
    Philips si 30
    Joseph dy co 27
    Vinod dy co 29
    stphen si 26
    Then how can count how many dy co become between the age 25 to 30 by using excel formula.
    Please help

  37. Rachana says:

    One more help i would need on a formula.

    I have one column "A" with names e.g. Mike, Tony etc goes till A12, and the names are repeated.
    other column "B" having some numbers with % sign e.g. 90%, 80% etc.. goes till B12

    Now i want to count non blanks ones in B1:B12 for Mike in B1:B12

    I tried as below , but it didnt work. Please can you advise which formula fits better..

    =countifs('Block Inspections'!B1:B12,'Block Inspections'!A12:A150,"=Mike")


  38. Rachana says:

    Hi Swetlana,

    Just to add on above query, i am counting them on another master sheet.

    Rachana R

  39. Rachana says:

    Hey Swetlana,

    I just tried as below as it worked :)

    =COUNTIFS('Block Inspections'!$A$12:$A$150,"Mike",'Block Inspections'!$D$12:$D$150,"")


  40. Rachana says:

    Oops i tried as below with the non blank ones and it worked. :)

    =COUNTIFS('Block Inspections'!$A$12:$A$150,"Mike",'Block Inspections'!$D$12:$D$150,"")

  41. Jeremy says:

    Hi i am trying to come up with a formula that I can find the duplicate order ID in one column and have it subtract the dates in another column so I can figure out how long it took to ship.

  42. Rachana says:

    Hey Swetlana,

    Please can you advise on below 2 quesries.

    1) I have A column that shows a start date e.g. 10-1-2014 and the task needs to be completed by 6 weeks. So i want the B column to auto calculate the date of completion that is 6 weeks from the start date. Please can you advise how can formulate this one. And like also want to calculate for other target dates i.e. after 26 weeks in another column and 52 weeks in another column.

    Col A(start date) Col B(6 weeks target date)
    10-1-2014 ? (How to auto populate date)

    1) Now I have two columns as below, please can you advise.
    Column B shows - target date to be completed and the column C is showing actual date for the task completed. Now i have column D where i want value Y or N based on date of completion is greater or lesser than the target date. So if completion date is greater than target date than it should show N on Column D and similarly Y where the date is equal or lesser than the target date. Please can you advise how can set a formula for this one.

    Col A Col B Col C Col D
    start date 6 weeks target date Actual date Y or N ?(auto populate)
    01-09-2014 ? Auto populate 20/10/2014 N - Value to auto populate


    • Hello Rachana,

      Here's the formula for column B (cell B2): =A2 + 6*7
      And this one is for column D: =IF(C2<=B2, "Y", "N")

      • Rachana says:

        Thank you Svetlana :) It worked

        Now when i use =IF(C2<=B2, "Y", "N") and along with that i want to add one more criteria that if the completion date column is blank then the Y/N column should remain blank. Please can you advise.


        • Rachana,

          Assuming that your "completion date column" is column C, here is the formula:

          • Rachana says:

            Hey Svetlana,

            Lets say an A column has Start date that is blank and i want to add a formula on C stating that if A1 is blank then C1 should be blank but A1 has a start date then it should calculate A1+6*7 for the date to auto populate on the 6 weeks date. Please can you advise.

            From your previous reply i see we can use =IF(A1="","") for having blank cell but not sure how to further add the criteria as above. Please advise me.


          • Rachana says:

            Thank you Svetlana for formula =IF(C2="","",IF(C2<=B2,"Y","N"))
            It worked as desired. :)

            I would need your help on below to get a formula.

            I have a A column with start dates in the format e.g. A1= "01/01/2014", A2= 1/3/2014, A3= 1/2/2014. Now i want column B to auto enter the value in B1 = January, B2= March, B3= February..

            Just to highligh that the Start date is not in order hence the months are not in order too. please advise which formula can be applied to have respective months value in B column based on Start date in A column.


            • Rachana,

              You can simply enter the formula =A1 in cell B1, and then copy it down to other cells of column B. This will populate column B with dates corresponding to column A. Then select column B, right click and click Format Cells > Number tab > Custom, and type mmmm in the "Type" box. mmmm is the date format that displays months only.

  43. Syed Bukhari says:

    Hello Svetlana,

    I'm looking to count the number of occurrences of text in column A while checking the value in column B to be >0.

    Let's say if my Text repeated for 5 days a week having value higher than 0. I need 5 in front of that text.

    Appreciate your help!

  44. Ashish says:

    Hi, Is there any formula to capture data from other cell if a particular cell is blank, for example A1 and B1 are the cell,if A1 is blank then data should be capture from B1.


  45. Ashish says:

    thanks Svetlana,it worked and saved my almost 10 mins from daily my work :).

  46. handri says:

    please help me Svetlana. I have a problem about sequence of numbers that is a lot to be able to read just one in a column. eg: column A there are numbers
    9,1,2,3,4,2,2,5,6,2,7,5,4,8,9,2,10, then I would like to read into 1,2,3,4,5,6,7 , 8,9,10. how the formula? thank you very much

  47. Zack says:

    I am trying to use the count unique values function as part of a COUNTIFS equation, I need to count the amount of 'P's in one column, that have a unique number in another column. I can't get the unique equation to work though. Please help.
    =COUNTIFS(E$7:R$42,">0",F$7:S$42,"P",E$7:R$42,"=1") Where did I go wrong?

    • Hello Zack,

      You need a helper column that will show whether the number in another column is unique or not.
      The formula can be as follows:

      Then you can use a value from this helper column as one of the conditions for your COUNTIFS.

      As I can see in your formula, several columns are used for each range. Is this correct?

  48. Khalid says:

    Hi Svetlana,

    I have data in Col that A.
    I want to know no of lines between each pipe (|)

    Expected Result in B col for
    first pipe is 0
    Second Pipe is 6
    Third Pipe is 7


    Thanks in Advance,

  49. Rachana says:

    Hi Svetlana,

    Lets say an A column has Start date that is blank and i want to add a formula on C stating that if A1 is blank then C1 should be blank but A1 has a start date then it should calculate A1+6*7 for the date to auto populate on the 6 weeks date. Please can you advise.

    From your previous reply i see we can use =IF(A1="","") for having blank cell but not sure how to further add the criteria as above. Please advise me.

    Thanks in advance

  50. Rachana says:

    Hi Svetlana,

    I am using formula =IF(K5>=$A$1, "True", "False") where A1 is 01/04/2014. Now I want to add additional criteria to it as below, please can you advise.

    I have A1= 01/01/2014 and B1=31/03/2014
    I want C1 to calculate if D1 cell has the date that is >= A1 and <=B1 then put value True otherwise false.

    Thanks in advance

    • Rachana,

      You don't need the COUNTIF function for this task. Just add one more IF statement to your formula:

      =IF(D1>=$A$1, IF(D1<=$B$1, "True", "False"), "False")

      • Anonymous says:

        Thank you again Svetlana!!!

        Please help on another query.

        I am using a formula - =COUNTIFS('6-26-52 Weeks'!$F$4:$F$52,"=Mike",'6-26-52 Weeks'!$I$4:$I$52,"=April",'6-26-52 Weeks'!$J$4:$J$52,"=True",'6-26-52 Weeks'!$Q$4:$Q$52,"=Y")

        I needed the total count of Ys avilable in sheet 1 provided it matches the criteria that is - Col F to find the name e.g. Mike, Col I to check the month e.g. April, Col J to count True and then Count Y from Col Q.

        For some reason it doesnt give me any formula error neither it counts Y in the mastter sheet.


      • Rachana says:

        Thank you Svetlana!

        Thats quite helpful:)

  51. Farhana says:

    I have Excel File with more than 1000 columns and rows and in some rows/columns, there are email addresses. I want to collect all emails only in one column. Can you please guide

  52. Lydia Noble says:

    I have sheet 1 "South", contains a range of criteria.
    In Column A lists codes containing N or M followed by a number ie N2, M4 etc. In Column C lists New Birth, 0-11 age, 11+.

    The data above I want to both be calculated so how many New Births in N or M (any code with N "N*", are there. No mater what the number is)
    with in a specific date range ie 1/4/14-30/6/14, which I know would equal QTR 1.

    The question I want to ask are:
    How many New Births in N (Newtown) were there in QTR 1 (1/4/14-30/6/14)

    I ideally this new data I would like to be linked to a new work book, but that calculates and updates when the data changes in work book 1.

    Many thanks in advance

  53. Lydia Noble says:

    I have work book 1 which collates a range of data.
    Column A - codes N2, N17, M4, M2 etc(only N and M are used, although the following numbers vary)

    Column C - New Birth, 0-4 years, 5+ years

    Column F - shows dates of data entry.

    My question to ask is:

    How many N or M (column a) have Newbirths (Column c) between the dates 1/4/14 to 30/6/14 using the dates in column F
    Then how many N,M 0-4 yrs in above dates etc
    There will also be 3 further date ranges, 01/07/14 to 30/09/14, 01/10/14 to 31/12/14 and finally 01/01/15 to 31/3/15.
    hope this makes sense

    Ideally I would like to ask additional questions for calculations possibly in a new work book, but with all data linked so it would be constantly updated. I have briefly learnt how to link 2 workbooks together.

  54. Hi Lydia,

    Your second comment made the task clearer.

    Since you have to sum by several conditions you will have to use the COUNTIFS function rather than COUNTIF. The formula can be as follows

    =COUNTIFS(A:A, F2&"*", B:B, F3, C:C, ">="&F4, C:C, "<="&F5)


    F2 - the cell containing either N or M
    F3 - the cell with "New Birth" etc.
    F4 - the sell with the "start date", e.g. 1/4/14
    F5 - the cell with the "end date", e.g. 30/6/14

    Naturally, you can put the above conditions directly into the formula, but in this case you will have to re-write it for each set of conditions.

    You can also use the above formula in another worksheet, by adding the worksheet's name before the ranges, like this:

    =COUNTIFS([Book1.xlsx]Sheet1!$A:$A,F2, [Book1.xlsx]Sheet1!B:B,F3, [Book1.xlsx]Sheet1!C:C,">="&F4, [Book1.xlsx]Sheet1!C:C,"<="&F5)

    • Lydia+Noble says:

      Thank you so much Svetlana, you are a a life saver, thank you so much for your time. I am trying the first part then I will venture on to the answers going in to another worksheet. But I am guessing or hoping IO can use the paste link to do this! Thanks again

  55. Steve says:

    Hi there-
    I was wondering if I can use the COUNTIF function with a very specific conditional test. I have a set of data by date where for one date in column A, there might be 4 corresponding numbers in column B. Example:

    9/8/2013 43
    9/8/2013 45
    9/8/2013 36

    Is there a way to use COUNTIF to only count the appearance of a number greater than x once per date? For the above, I would want it to only count once if the criteria were ">35".



  56. jai says:

    Hi there

    I want my excel spreadsheet to count letters in a row but with a unique condition behind each letter i.e A=1, B=2, C=3, D=4, E=5, F=6 G=7

    so if the cell in row F has b and row G has E total will 7

    is there a way to do this?


  57. Matt says:

    I have an excel spreadsheet that lists the different subjects that a student has undertaken.

    Example (cells N2:N9):

    Information Technology
    Advanced Maths
    General Maths
    English Research
    English Critical
    English Academic
    Computer Applications

    I would like to insert a formula underneath this (in cell N10), to look at the subjects the student has undertaken, and return a result based on this search. I need to identify if a student has undertaken all 3 English subjects listed. I have tried multiple formulas, but cannot seem to get the right outcome, as I am searching on a range of cells (N2:N9).



  58. Steven says:

    I'm having an issue with compiling certain data.

    I'm trying to find an overall percentage of participating users for certain questionnaires they have answered. For example, I have:

    =(COUNTIF('Sheet 1'!$C4:$Z4, "*CHI*")+COUNTIF('Sheet 2'!$C4:$Z4, "*CHI*")+COUNTIF...and so on for 32 sheets.

    While that's fine and all for those who participated in each questionnaire: ...+COUNTIF('Sheet 32'!$C4:$Z4, "*CHI*"))/(COUNTIF('Sheet 1'!$C$1:$Z$1, "*CHI*")+COUNTIF(...up to sheet 32.

    $C$1:$Z$1 being my headline, line 4 being this particular individual's responses (where "CHI" might not exist in certain sheets)

    The issue I am having is that there are many individuals who couldn't complete all the questionnaires (we're talking hundreds). I don't want to have to go sheet by sheet, line by line to find and specifically eliminate which sheets they didn't complete to get the proper percentage (they didn't do sheets 12, 14, 20-22, 25 for example, and I would have to delete those COUNTIF segments from the formula, just for that one cell so those extra 6 aren't mistakingly reducing the individual's percentage).

    Is there an IF or COUNTIF formula that can count an entire row only if there is a timestamp (proof they filled the questionnaire) next to the individual's name?

  59. Omar says:

    I want to count how many names appear in range C5:C11 from a list of names that I have. That list I use in drop down menus in the range C5:C11. My names are Reid, Tyrone, Chris, and Paul. I can select those names from the drop down menu. I want to count how many names from the list are in that range. I tried countifs with not sucess

  60. Meg says:

    Hi - I'm trying to compare two worksheets to see if an email address on sheet 1 is in a range of cells in Column A in sheet 2. I've tried using vlookup and ifcount formulas but neither are working. I removed all formatting from both sheets and I'm using Excel 2013. Can you please suggest a formula or point me in the right direction? Thank you!!

  61. Kimball High says:

    Just wanted to say a big THANK YOU for this article. Buried in the article is a short paragraph about how to use the symbols as text in a countif(s) and it has really helped. Thank you for taking the time to publish this comprehensive explanation.

  62. ALi says:

    need to distinct sum ,distinct count,Distinct Average

    values in cell can be blank.

    if have found two way to do distinct count but could not found how i can do the other


  63. Willie Alvarez says:

    I have a very long table. This is just an example of the table:

    A1: Joe

    6:00 am 7:00 am 8:00 am 9:00 am

    User Date Activity Description
    Joe 11/4/14 6:10:08 am Build Build castle
    Joe 11/4/14 6:10:10 am Build Build castle
    Joe 11/4/14 6:15:08 am Build Build castle
    Joe 11/4/14 6:30:08 am Build Build castle
    Joe 11/4/14 6:39:08 am Build Build castle
    Joe 11/4/14 7:10:26 am Build Build castle
    Joe 11/4/14 7:20:39 am Build Build castle
    Joe 11/4/14 7:25:26 am Build Build castle
    Joe 11/4/14 7:50:39 am Build Build castle
    Robert 11/4/14 8:00:00 am Build Build castle
    Robert 11/4/14 8:10:08 am Build Build castle
    Robert 11/4/14 8:15:00 am Build Build castle
    Robert 11/4/14 8:20:08 am Build Build castle

    I need to find a way for excel to give me how many time gaps are greater than 10 minutes between 6am and 7am, and input that in one cell. Also, I need in another cell the total time of those 10 minute gaps for that same hour. I need these calculations only when a specified user is entered in cell A1.
    Can you help me with this?
    Thanks, Willie

  64. liam says:

    Hi im wanting text "IN" to equal 2 when typed in how do i use countif to add 2 toa total amount

    thanks Liam

  65. John says:


    Please help
    I have data this

    Folder Pax
    TU1 2
    TU1 3
    TU2 1
    TU2 5
    TU3 6
    TU3 1

    And I want
    Folder Pax
    TU1 5
    TU2 6
    TU3 7

  66. Mat says:

    I am trying to do something much simpler. I would like to count the number of different items in a list and just by specifying the column as a range. Can this be done?

    • Mat says:

      The closest I have got is


      Where there are 8000 lines in the spreadsheet. However if I put in 8001, I get a divide by zero error. It would also be preferable if I could ignore the top line as it is headings but I can jus -1 if needed

  67. Rachana says:

    Hi Svetlana,

    I have a main summary sheet where i want the count meeting below criteria in a cell.

    I have sheet1 and summary sheet. Sheet1 has Col F with all the names of the officer like Tina, Mira etc. Col I has months like March,April etc. And Col J has the target dates of visit after 6 weeks from the tenancy date. This col J also has the date in different year 2013, 2015,2016 so on, e.g. 01/05/2014, 31/03/2015 etc.

    Now from sheet1, a cell in summary sheet should check for the names from Col F e.g. Tina, then it should take count all the April Months from Col I against Tina's name, and should count only the dates that fall between 01/04/2014 till 31/03/2015 against Tina's name.

    1) To select the names from F col from sheet1
    2) to count months against a name from col I
    3) to add a condition that the visit target date - 6 week which is in col J should fall from 01/04/2014 to 31/03/2015 against the selected name

    Please can you advise a formula for this.

    Thanks in advance,
    Rachana Ranpura

  68. Richard Phillips says:

    I have a Question and its probably easy for you to work out, but it's bugging my head out.. Ok, I have some Data and its in columns Based format running down one column each L, A, B, each l,a,b, if that makes sense running down the Spreadsheet is, the L value is Averaged out and each L ,A, b,value is posted to each other Cell averaged out.

    Each L,B,A Value is averaged out,OK. The value is posted to another Cell and the Cell calculates a Positive value, Greater Than Positive or a Negative, the worked out Value is posted to another cell. The then value is Dynamic, meaning its not the same based on Human input moving a threshold up or down. It reproduces a value thats not constant until a actual result is put into the formula Cell.. I want it to collect a value from a cell with a formula thats Dynamic....

    I want to work out a Greater than and less on this Dynamic Cell. But its producing a Zero Result this Dynamic.
    If at all you need a video or screen representation then i will look at that option..

  69. courtney says:

    Hi Svetlana,

    I am trying to count the number of cells in a column which are all populated with text. I am trying to count the amount of cells in that column which contain less than 10 words? how do i do this?

    Many thanks,


  70. Wayne says:

    I have a worksheet that currently counts the number of rows in a worksheet that are populated in certain columns:

    this method of conting is used to count for each tab in the workbook and is sumarised with the formula: =SUM(F20:N20) to produce an overall value.

    There are 5 of these sheets that are linked into a master sheet that counts the =SUM(F20:N20) from each book and produces a grand total.

    Is there a function that will allow me to produce a list of rows that satisfy the formula buy way of a report?

  71. ameya says:

    Hello Svetlana and everyone,
    I had a small question regarding data analysis. I tried looking COUNTIF and FREQUENCY. I want to quantify following things in my data set
    I want measure the number of events where 0 appeared 5 times or more, consecutively in a given data set. (e.g.: 000001100010000000 (here zero appeared consecutively, twice, 0=5 and 0=7))
    Is there any formula to do this?
    Thanks in advance

  72. Sam says:


    Thank you for this post that I must admit is very useful for people introducing Excel. I would like to know something, I'm trying to put out duplicates from a column but the thing is, by adding all the data I'd like the formula to count cells from number (scale number) 402 to 460 and so on for 502 to 560 etc.

    Here is a look on the formula :


    and then this is what i'd like to add inside the previous one :


    A2:A749 datas are numbers ONLY

    To sum up, I want to count all the cells except duplicates and only from number 502 to 560

    Thank you for your advice!


  73. Corinna Griffin says:

    OMG! Thank you!!! This helped out so much!

  74. Frank Johnson says:

    Thank you so much for taking the time to share your knowledge! I was wondering, is there a way to calculate the % of numbers within a column that are greater than another value? I work in education, and I have very long lists of students names and their scores on any given assessment. I would like to, for example, calculate the percentage of students who scored greater than or equal to 42%. Is this possible? I can sort and do the calculations manually, but the larger my lists get, the more errors I have. Thank you!!!
    A B
    Bill 24%
    Chris 82%
    Ringo 19%
    Paul 96%
    John 94%
    George 88%
    Mick 16%

  75. Jane says:


    I want to count the number of certain values (V, A, S, and/or H) in row, but I do not want it to count any other values I might enter. I tried the above formula but it still counted if I enter something other than V, A, S, H. Any ideas?

  76. Chad says:


    Good day,

    I am trying to highlight all duplicate dates that match on a worksheet, the above formula is a conditional format that works, but it also highlights text values.

    I originally wanted to create a conditional format that referenced a column on another worksheet(called A), and then highlighted those dates that corresponded in a table on worksheet(called B). But I could not get it to ignore blank cells or cells with text in them. I tried many, many, times.

    I am probably too much of a novice in my understanding of how formulas work.

    Any help you can offer would be very much appreciated.

  77. varigonda gopi says:

    hi Svetlana,
    how to count cells by identification of the cell color.

  78. Anonymous says:

    Hi, below is my excel sheet , can we write a power query to find number of session( start to End)
    Expected result for below excel is 2 , if suppose A12 had End Session the count to be 3.

    1 Start session
    2 ...
    3 ...
    4 ...
    5 End Session
    6 Start session
    7 ...
    8 ...
    9 End Session
    10 Start session
    11 ...
    I do have a huge data in working excel (taking lot of time using vba script ). please help to find a solution.
    Thanks in advance,

  79. Sunil M P says:

    Hi, below is my excel sheet , can we write a power query to find number of session( start to End)
    Expected result for below excel is 2 , if suppose A12 had End Session the count to be 3.

    1 Start session
    2 ...
    3 ...
    4 ...
    5 End Session
    6 Start session
    7 ...
    8 ...
    9 End Session
    10 Start session
    11 ...

    I do have a huge data in working excel (taking lot of time using vba script ). please help to find a solution.
    Thanks in advance,

  80. Sam says:

    Hello, I am making a spreadsheet for a sales team. I have the formulas to count the deals they have. I have salesperson 1 (column I) and salesperson 2 (column j). My formula is ((countif(i5:i29,"mike")+(countif(j5:j29,"mike").

    However, when there is a salesperson two, then both sales person 1 and salesperson 2 are
    Only allowed a "half deal" meaning it should
    Count .5 for both rather than full.

    Can you help?

    Thank you so much

  81. jo says:

    i have got many sheets in my workbook.but the problem is that i have to create pivot tables of only those sheets which end with Total??? Please help please ---Thanks in advance

  82. Hoda Ghalayini says:

    I want to know how to use the COUNTIF Formula if we want to count number of customers whose second letter of their names is as "A"

  83. Sujatha Victor says:

    Very useful for analyzing the marks scored by the students. I want a formula (countif function) for finding the marks scored by the students from 1 to 4 (like that 5 to 17; 18 to 24; 25 to29; 30 to34; 35 to 44;45 to 49). Range is marks scored by students for 50 marks. I kindly request you to please intimate the criteria for which I will be ever grateful.
    Sujatha Victor

  84. Rachana says:

    Hi Svetlana,

    Very happy new year to you!!

    Please can you help me on below query.

    I have a table to calculate balance leaves each time number of leaves taken are entered it would deduct from the available no of leaves for the period. Now i am trying to apply the formula =SUM($K$8-G12) to the whole column M. Now i want to add a condition that if the Col G is blank, then M should also have blank value otherwise it would count as per formula =SUM($K$8-G12) which is Total no of leaves - leaves taken = balance leaves.


  85. Lissa says:

    I'm trying to count the output of an IF function. It seems that the COUNTIF function can't read the output of the IF function as data, but only the function behind the output. Is this true? Can I use COUNTIF to count output form an IF formula?



  86. Pauline says:

    Hi i need to count the sum of the failed but the problem in it i that one column there are two different data i mean on the same day

  87. Ulvi says:


    I want formula like this:

    for ex : if row 4 have value in anywhere will find and then take text or value from upper row's - example formula found f4 value then will take f3 text or value...


  88. fiza says:

    Hi, i want to use countifs function , to assign rank to the people

    FOr exp.

    Column A: List Emp Name
    Colum B: contains Numeric figures achieved by them
    Column C: in this i want Rank( high to low), means the employee got the highest number in the list, should be ranked as "1", as he is the topper.

    Can i use it for this ?

  89. ChrisB says:

    On a yearly spreadsheet, I have numerous entries with dates throughout the year. If I want a count of how many entries there are for a given month, January, February, etc., how would I do that? Also, the entries are on one worksheet and the count will be on a different worksheet (in the same workbook), how would that formula be written?
    For example:
    Count=2 (for January)

  90. king9x says:

    I'm trying to count non duplicate using

    but when I filter other column to unique name, the total remaining the same. How it will be possible by using same formula? Thanks.

  91. Jp says:

    Need some help here I have analyzed 10 Columns of 190 numbers and have counted 321 matches I want to take the 321 numbers scattered throughout the various columns and put them in another column in order of how they appeared. Any idea how I could lookup, find and get the data into a new column? The thing is as new data goes in the numbers of matches can vary between 1 and 1900


  92. GR says:

    I want to be able to do a COUNTIF across 2 spread sheets but for 1 cell in both sheets, so D2 in one spread sheet will be the same as D2 in the other. However, I want to use the count if option to do this. So if D2 was blank in one sheet, it would be blank in the second sheet, but if D2=2 in the first sheet then it would be 2 in the second.
    Currently the first sheet will be blank but the second sheet will be 0 as it is linked to the first sheet. But we need this to be blank.
    Hope this makes sense, thank you.

  93. Dee says:

    Hi - hoping you can help.

    I need to count column B (which are various ID numbers), remove the duplicates but only count them if Column A says "BIP" and Column F says "Active"

    Is it posible to do this in one formula??

    Thanks heaps

  94. Hailey says:

    Im trying to count blank cells in a column in my spreadsheet, but it wants to count the whole sheet and not just the ones included in my table. How can i do it so it only counts blanks that are part of my table (they have other information in their rows). Any suggestions on how to do this?
    Thank you!

  95. Donna says:

    Hi Svetlana,
    Thank you for your informative post and support! I dates in 2 columns: one column (M) for "original planned date of project completion", and another column (N) with "latest planned date of project completion". I want to count the projects that have a latest date later than the original planned date, i.e. "count if the date in column M is greater than the date in column N" specifically trying this formula COUNTIF(M3:M22,">L3:L22"). It is not calculating correctly - any ideas?
    Thanks again!!!

    • Hi Donna,

      The COUNTIF formula cannot help in this case because you need to compare 2 ranges. Try the following array formula (remember to press Ctrl+Shift+Enter) to enter it correctly:


  96. Twister says:

    Hi I am trying to count the number of clients within ranges.
    all clients who are >= 10 but =10")and=COUNTIF(H3:H1659,"20")

  97. KusumP says:

    Hi there

    I am trying to find out a way to count the dates in multiple cell range : in My excel sheet

    there are dates in column range O3:O46,L3:L47,R3:R51,U3:U51,X3:X50

    i am trying to get the count of date which fall in within particular months i.e. April 14, May 14,June 14.July 14.August 14,September 14.....

    i am using this formula but not getting any result, thanks in advance for any help.

    =COUNTIFS(O3:O46,L3:L47,R3:R51,U3:U51,X3:X50,">=1/1/2013", O3:O46,L3:L47,R3:R51,U3:U51,X3:X50,"<=31/1/2013")

  98. RandyS says:

    I have the exact same problem as Donna (Q95). Essentially, I'm trying to get a single total of the number of projects where the actual completion date (column B, for example) exceeds the proposed completion date (column A). I’ve tried various formulas, including the one Donna noted, with no success. Any help would be greatly appreciated.

  99. hmanji89 says:

    Hi, I have a workbook with about 6 worksheets.
    Each worksheet has to be filled with various values name age ....
    the last worksheet is a 'report worksheet' that has to pick up input data per month from the other worksheets, undergo some formulas and then display the result.
    This is all fine.

    My problem is the other worksheets are filled in on a daily basis on the same sheet over many months BUT the report has to dis-aggregate the data by months to be input into the report. n.b. There is a month column.

    Now if i have a formula such as =COUNTIF('SHEET1'!AF9:AF608,"FEMALE")
    how can i manipulate the formula into picking up the no. of 'females' in 'sheet1' in march only
    n.b. there is a seperate 'report worksheet' for each month.

  100. Bharat says:

    hi Svetlana Cheusheva..

    I think you are a MVP.

    I had gone through the your website and found that you have helped alot of people in solving excel problems. .

    I really appreciate your efforts.

    I want to be excel expert like you tell me what should I do for that...

    God bless you..

    • Hello Bharat,

      Thank you very much for your kind words. No, I am not an MVP, but I am lucky to work with very talented and knowledgeable people and I've learned a lot from them. Reading also helps : )

  101. Sanjeev Kumar says:

    You're really great!!

  102. John Vaught says:

    Hello i am having a Count if issue

    the formula i am using is:
    =OFFSET('Raw Data'!$K$5,1,0,COUNTIF('Raw Data'!$K:$K,">0"))

    i am using this in name manager to automatically update a control chart as i dump data in my "Raw Data" tab.

    the chart is a representation of a shipments date (x axis) and the analysis of the shipment on that date.

    the issue that i am having is that the formula is not counting the entire column. Furthermore my chart is still picking up the zeros

    there is a large amount of entries in the column (J5-J65 the formula above stops at J26. i can not figure out why.

  103. Zenher says:

    Hi there,

    Good day to you, i have a XLS with 2 Tab Aging and score card. I have different value for column "W" in aging tab and i would like calculate the below.

    1. to calculate the total for all the different texts which are not "abc" and with a specific aging day.

    ** Please Help**

    2. to calculate the total "abc" and with a specific aging day, which i mange to do it.


  104. Ashish baddat says:

    Hi Svetlana - Hope you are fine, required small help from you, is there any formula to capture code from statment by using if formula. I have 34 Codes, need to capture below code if they come in different entries, Example for entry : XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX & /AC04/ XXXXXXXXXXXXXXXXXXX, in this case AC04 is code. want to capture below code by using if formula, they can start AC or AM or BE or AG or BT or MS or PY or RS.

    1 AC01
    2 AC02
    3 AC03
    4 AC04
    5 AC05
    6 AC06
    7 AM01
    8 AM02
    9 AM03
    10 AM04
    11 AM05
    12 AM06
    13 AM07
    14 AM08
    15 BE01
    16 BE02
    17 BE03
    18 BE04
    19 BE05
    20 AG01
    21 AG02
    22 DT01
    23 MS01
    24 PY01
    25 RF01
    26 RC01
    27 RC02
    28 RC03
    29 RC04
    30 RR01
    31 RR02
    32 RR03
    33 TM01
    34 X1!c2!n

    Please can you advise a formula for this.

    Thanks & Regards
    Ashish Baddar

  105. Nishant says:

    I have two columns. I would like to count the the no. of values in the right column greater greater than the corresponding values in left column. How to accomplish this?

  106. Roman says:

    I need help with function Countif, so:
    I want to count two cells for example: if cell A1=1 or cell A2=1 so count as 1, if one of these cells equal 1, count as 1, if both cells equal 1, count 1 as well. How is it possible to do with function Countif or with other function?

    Thank you in advance

  107. Kristy says:


    I want to format Column A of a sheet. Column A has names and in columns B:M are the 12 numbers (1-75) associated to each name. In Q1:Z30 I have up to (depending on the day) 300 random numbers 1-75. I need the name in Column A to turn Pink when 9 of the numbers match the numbers entered in Q1:Z30. Since there are up to 300 numbers entered in Q1:Z30, some numbers are entered more than once. Here is the Conditional Formatting formula that I am using that isn't working:


    The formula is counting each instance that it matches and adding those up, and when those 12 numbers have been matched 9 times it highlights the name in Column A. I need the formula to highlight when 9 of the numbers in B:M have been matched period, not how many times they have been matched.

    Thank you so much for your time!

  108. jen says:

    if any cell in column b equals a certain text then count cells in column c

    post jan feb mar apr may
    admin 10 20
    admin 25 2
    asst manager 10 17
    asst manager 2 28
    bartender 21
    bartender 30
    captain 15 15
    captain 13 17
    hostess 10 15
    hostess 25 5
    manager 16 14
    manager 30
    manager 25 3
    manager 20 2
    supervisor 20 10
    supervisor 15 15
    waiter 25
    waiter 30
    waiter 20
    waiter 18
    waiter 10
    waiter 14 13
    waiter 20
    waiter 25
    waiter 28
    waiter 30
    waiter 15
    8 8 11 10 4

    admin 1
    asst manager 1
    bartender 1
    captain 0
    hostess 1
    manager 1
    supervisor 1
    waiter 2
    Total 8 0 0 0 0

  109. Adam says:

    I am trying to count how may times Toronto plays a game in the U10 age group.

    Column A = Age group
    Column B = Home Team
    Column C = vs
    Column D = Away Team

    Age Group Team 1 Team 2
    U8 Moncton vs Halifax
    U9 Toronto vs Moncton
    U10 Moncton vs Halifax
    U12 Halifax vs Vancouver
    U8 Toronto vs Vancouver
    U9 Halifax vs Toronto
    U10 Toronto vs Vancouver
    U12 Vancouver vs Moncton
    U8 Vancouver vs Halifax
    U9 Toronto vs Moncton
    U10 Moncton vs Vancouver
    U12 Vancouver vs Moncton
    U8 Vancouver vs Toronto
    U9 Moncton vs Vancouver
    U10 Toronto vs Moncton
    U12 Halifax vs Fredericton

  110. Athi says:

    I want to know whether it is possible to get the count of cells that are not empty.

  111. Shoaib Hunerkar says:

    how to count a data by date but including text contain like

    A columns

    how do i take all the count

    • Hi Shoaib,

      Not sure if I understand the task correctly. Anyway, if you want to count all cells with any data in column A, you can use the following formula:

      Please see the example in the "Count if blank or not blank" for full details.

  112. Sean Lim says:


    I need to count the number of hours for midnight charge given the criteria to be 11pm to 6am.

    E.g.(1) Cell A1 9pm and cell B1 9am. the result for midnight hours should be 7hrs
    E.g.(2) Cell B1 12am and cell B2 10am. the result for midnight hours should be 6hrs.

    How should i input the formula?

    thank you very much.

  113. Milkesh says:

    I want to know whether its possible to calculate and if yes what are the tags to find out whether the values have crossed the certain threshold and if it does can the names of whoever has crossed can be displayed

  114. Elena Nikolova says:

    Hi Svetlana,

    Thank you for this very helpful topic!

    I have this question: Is it possible with a formula to count all the rows from A to D in which the sum of the cells is greater than 0 and between 4.

    For example in this case, the result will be 2 :

    A B C D E
    1 0 1 5 0 4
    2 0 3 12 0 0
    3 0 1 2 0 1
    4 7 2 5 0 2
    5 0 0 0 1 4

    Thank you very much,


    • Hi Elena,

      Sorry, I am a bit confused. Do you mean the sum of values in columns A through D in each row, e.g. A1:D1, A2:D2, etc.? If so, it is always greater than 0 and even greater than 4 in your example. Please clarify.

  115. Ricky says:

    Hi Svetlana,

    Thank you for publishing this page and always being active to respond.

    I am stuck with a Problem :

    Query : Count of projects between 01/01/2015 and 01/31/2015 whose status is ABC OR XYZ.

    From your forum I could do it for Count of project Less than 01/31/2015 but that will include all 2014 and 2013 projects also.
    I used the following formula for this :
    =COUNTIFS(Details!D17:D33,"<01/31/2015", Details!E17:E33, "ABC")+COUNTIFS(Details!D17:D33,"<12/31/2014", Details!E17:E33, "XYZ")

    Could you please help out with date range for this.

  116. Sat says:


    Is there any way we can figure out a formulae for this tracker. Basically tracker should automatically calculate the blood samples drawn 12 months from the day they signed the consent form.

    Eg- if patient signed consent in 27/07/2013 and the bloods are drawn until end of JULY 2014, the tracker should calculate signed consent + 365 days.

    Thanks a lot in advance.

    • Hi Sat,

      I think it is possible. For me to be able to suggest a formula, please explain the structure of your data, i.e. what columns contain signed consent dates and blood drown dates and probably patients' names. Also, what exactly you want to get as a result - the expiry date for each blood sample or something different?

  117. Dan says:

    Hey, great post, and thanks for the pointers! I have a basic timesheet for work and would like to count the days spent on each project. Are you able to tell me how I can redirect the condition to another cell? So that:

    =COUNTIF(timesheet!$C$4:$G$500,"project A")

    would become:

    =COUNTIF(timesheet!$C$4:$G$500,"cell reference that redirects to the beginning of the row, which is where the project is named")

    This way, I will be able to remove the need to enter the project name twice and the risk of an error due to billing days for project A against project B.


  118. Ben says:

    Hi Svetlana,

    I am trying to figure out how to formulate a countif function where I am trying to measure exposure on certain loans on any given date. I have a bunch of loans, the amount pertaining to that loan and the respective maturity/expiry date. Essentially, I am trying to measure peak exposure from today lookng forward over the next 5 years so that I can create a graph in excel illustrating exposure over time. I would like the graph to show me how much exposure I have to those loans in year 3 in quarter 4 and how many have been repaid.

    Do you have any idea how I might do so?

    Many thanks in advance,


  119. Muhamed Rayees says:

    Hi Svetlana Cheusheva

    hope your doing well.. please help me out .. i have attached my worksheet with this mail.

    i want total value of cells A , B , & C to be calculated in Cell "D" automatically .

    please show me step by step..





















    your support will be highly appreciated

  120. Calin says:

    Hello Svetlana,

    I need help with the following problem. I have a column with 4 different values:

    Column A

    I need a formula that will count the number of appearances of the number 0 since the last time the number 39 has appeared. Numbers 19 and 20 are not important, but they have to be there. Basically it counts the number of times the lowest value in the column has appeared since the last appearance of the greatest value in the column. The formula will be put in column B and will have to show the following results:

    Column B


    Is it possible?

    Thanks in advance!

  121. Lidiya says:


    I was wondering if it is possible to count partial matches in the following example:
    Orange juice
    Apple juice
    Coca Cola

    So would want the count if formula return 3. I believe if I use *juice it will count only the first two, as "Juice" doesn't have anything in front of it.


    • Hi Lidiya,

      You can use *Juice* and it will count all 3. The asterisk tells the formula to count all instances regardless of the presence or absence of any other characters in front of / after the word.

  122. Help says:

    I have a table with numbers in Columns F, G, H, I, and J. There is an identifier in Column B.

    I need the average of all numbers in Columns F, G, H, I, and J where the identifier in Column B = A14 (i.e. the value in A14).

    I tried the following:

    =AVERAGEIFS('Hours-Backup'!F3:J1048576,'Hours-Backup'!B:B,'Group Dashboard'!A14)

    This results in a #VALUE! error.

    I can't figure out what the problem is. Any help would be appreciated.

    Ultimately, I want to make it so that the function ignores all cells that are non-numeric or blank. In other words, I don't want it to assume that blank cells are 0 for averaging purposes.


  123. Taylor Etherton says:

    I have a spreadsheets that tracks the schedule of my sales rep's from week to week. I have a column set up to count how many total appointments they have per day. In this column I use the formula =COUNTIF(tblMonday[@[9:00 AM]:[5:00 PM]],"*") so it reads all addresses as a count. I have another column set up to count only the warranty appointments for that day. In that column, I am using the formula =COUNTIF(tblMonday[@[9:00 AM]:[5:00 PM]],"(W)*") to recognize that when I type (W) in front of the address, it is a warranty call and will go just to that column. I would like to add a third column that counts only the addresses that have no (W) in front. Please... send help. :-)

  124. MOHD ALAM says:

    i want to know how calculate spreadsheets
    my no is this 109|110

    how many times 109 in this range

  125. Poe Veasna says:

    Dear Sir/madam,

    Please help.

    I have a range of codes with some are duplicate in one column. I would like to count the code but for those are duplicate to be counted only one time.


  126. Lori says:

    Hi Svetlana,

    I have an excel table to keep a running balance of the decreasing loan amount, as payments are made (see excerpt from table below).
    Currently, the formula in column D is =SUM(D2,C3) & the formula in column E is =E2-D3
    The problem with this is that is when I continue the formula's all the way down to #21 on the list; the $150 in D continues all the was down the list, & the $4,350 in E does the same. It stays that way until I add a new payment to column C; and then the new total continues down the list.
    I don't want anything showing in Columns D & E until another payment is made. I want the formula's in there; so the balance automatically adjusts when I enter a payment, but I don't want any value showing if no payment has been made.
    I thought I could accomplish this by using a COUNTIF formula.
    Something like: If C is greater than zero, then =SUM(D3,C4)& =E3-D4.
    I'm not sure how to set the up.
    Can you help me with that? Any help would be very much appreciated.

    C D E
    $0.00 $0.00 $4,500.00
    $150.00 $150.00 $4,350.00

  127. Top Uniforms says:

    Hi Svetlana,

    Can you help please?

    I am currently using the CountA function to count the cells in a column.
    Some cells have ? or * in them.
    I have the formula to not count these cells?
    How do I achieve this?

    Thanks much.

  128. Keith says:

    I am trying to keep track of attendance of employees for the current month. I have a formula that will calculate the last 30 days for the attendance code, but instead of last 30 days I would like for current month only:

    =COUNTIFS(Attendance!$B:$B,$B5,Attendance!$E:$E,"CIO - CI OUT",Attendance!$C:$C,">"&(TODAY()-30))

    I have 2 separate sheets - Attendance sheet which is the sheet I log attendance to, and the other sheet where I am placing my formulas on. Here is a breakdown of everything from that formula above

    Counts for that employee if it meets all of the following criteria:
    **Attendance!$B:$B,$B5 >> Employee Name (want to count specific employee)
    **Attendance!$E:$E,"CIO - CI OUT" >> Attendance code (want to count specific attendance code)
    **Attendance!$C:$C,">"&(TODAY()-30) >> THIS IS WHAT I NEED TO CHANGE. I need to change instead of being last 30 days, to be for the CURRENT month only.

    So today being in May, I want it to count how many times "John Doe" has had the Attendance code of "CIO - CI OUT" for THIS MONTH. It should reset next month to only include June automatically.

  129. Debbie says:

    Hi Svetlana,
    I am using COUNTIF to give me a count of results that are in a range. I want to know how many fall between 8,000 to 9,000, 9,000 to 10,000, and so on. My range of data to look at is A1-A164 but within that range are many subcategories with totals for that category. My COUNTIF counts the total in the results but I don't want the totals counted. Other than making 50 separate ranges is there any other way you can think of to exclude the total cells from being included in the count?

    Thank you for any help you can offer.

    • Hi Debbie,

      I am afraid I cannot figure out any way other than you suggested :(

    • David Liska says:

      I realize it has been some time since if you inquired; my apologies. If I'm understanding your dilemma properly, is it not possible to use COUNTIFS and ignore rows where the total values have the keyword "Total" in an adjacent column?

  130. Henry says:

    I have summation formulas in column Z and 2 cells with a value > 0
    When I use the COUNTIF(Z5:Z108,">0" ) it correctly answers 2
    How can I combine that with the question "How many are SHOWN that have a value > 0 somewhat like =Subtotal(109,Z5:Z108)

    Unsuccessfully tried
    SUBTOTAL(109,COUNTIF(Z5:Z108,">0")) and

  131. Johan Bolle says:


    I'm trying to make a formula that does not count any cell that is Blank or 0. What am I missing here? "=-COUNTIF(B5:F5,B6:F6,"<=0"),(B5*B6+C5*C6+D5*D6+E5*E6*F5*F6)/G5" The B5..F6 cells could be blank or 0, but I just want a simple formula that does provides the weighted average.

    Thank You!

    Johan Bolle

  132. Jomare Bryan says:

    Hi Miss Svetlana how i could count the total sum of all tools without using pivot example.
    Colum A. Colum B.
    Description: Total Amount:
    Tools & Equipment A 3,000.00
    Tools & Equipment B 4,000.00
    Tools & Equipment B 1,000,00
    Tools & Equipment C 2,500,00
    Tools & Equipment D 500,00
    Tools & Equipment C 1,500.00
    Tools & Equipment E 800.00
    Tools & Equipment A 3,800.00
    Tools & Equipment E 540.00
    Tools & Equipment E 900.00
    Tools & Equipment E 100.00
    Tools & Equipment E 100.00
    Tools & Equipment E 300.00
    Tools & Equipment B 6,000.00

    Can u help me pls.......

  133. Kendra says:

    Hi - I have a baseball schedule and trying to see how many times each team has a early and late game. I have used the countifs but can't get it to work.
    Away Team # Vs Home Team # Time and Diamond
    1 vs 2 715 P
    3 vs 4 845 P
    5 vs 6 715 D1
    7 vs 8 845 D2
    11 vs 12 715 D1
    9 vs 10 845 D2
    12 vs 1 715 P
    10 vs 3 845 P
    8 vs 5 715 D1
    6 vs 7 845 D2
    4 vs 9 715 D1
    2 vs 11 845 D2
    Thank you, Kendra

  134. Joe says:

    Hi, I have a spread sheet where I have a resident name in column A and a hall number in column B. There are multiple residents on the same hall, and sometimes the resident is listed more than once. I want to count the number of times a hall is listed, but no duplicates(i.e Joe 100
    Bill 200
    Joe 100
    Chris 300
    Maple 100. So I would want to find out how many times 100 is involved without the duplicate so the count should be 2. Can you help me? thanks,Joe

  135. Angelina says:


    I have the following data:

    Column A Column B Column C
    Estimate Percentage Percentage Expected
    (days) Complete Remaining Result

    0 0 Not Required
    5 25 3.25
    1 75 .25
    Not Required 0 Not Required

    So, those fields that are not a number and are equal to zero should not be calculated, but for the formula used to calculate "Percentage Remaining", it is: Column A * (Column B /100)

    So, my question is: How do I exclude the calculations that are zeros and are not numbers in Column A and Column B?

  136. Jose says:

    I know how to do this using PIVOT, but I have a non power user that will use a template sheet in excel and I'm trying to help him to get a count duplicates cases based on a condition.

    Case Cause Dealer
    447839 L CA
    447839 P CA
    447839 S CA
    448387 L CA
    448387 P CA
    447646 L PH
    447646 P PH
    447647 L PH
    447647 P PH
    447648 L PH
    447648 P PH

    In above example CA have 2 cases and PH have 3 cases. Using PIVOT is easy to get the result rather then calculating through transactional data but the user isn't PIVOT oriented and I tried hard to trained.

    How I can achieve above summary results using a function/complex formula.

    Anticipate thanks,


  137. shwetha says:


    Can you help me out in finding the hours in an column G which is >4 <6 and =6.

    time is in 4:00:00 formate and also i need to find no 4 to 6 in same column


  138. Adam says:

    Hi Svetlana,

    Looking for an idea for a function. I'm pulling data from one spreadsheet with account numbers assigned to different agents, and trying to compare it to the number of entries made in our sales database for these accounts. The problem is, the database entries contain the account numbers, but also contain other text/numbers as well. Any suggestions? Thank you!

    • Adam says:

      After tinkering around with it, I think the main point of my problem is getting the *value* function to work with a cell reference as the value, rather than a constant.

  139. Sooraj says:

    Hi Svetlana,

    I have some data like this in a column. If am giving formula (=COUNTIF(A1:A2000, A1)) to count the number of repetition of each number its not getting counted properly. Its taking into con sideration only few entries. May be coz character are more than 19. Is there any way to count the repetitions if the number of character in a cell is more than 19.


  140. nikki says:

    Please help me to solve my assignment I dont know how...
    Count if
    A B C
    1. 10 20 15
    2. 5 25 4
    3. 3 6 2

    Count if
    1) 5-2
    2) 1-5
    3) 15-25

    • Hello Nikki,

      Here you go:

      1) 5-2 =COUNTIFS($A$1:$C$3, "<="&5, $A$1:$C$3, ">="&2)

      1) 1-5 =COUNTIFS($A$1:$C$3, "<="&5, $A$1:$C$3, ">="&1)

      1) 15-25 =COUNTIFS($A$1:$C$3, "<="&25, $A$1:$C$3, ">="&15)

  141. Murugesh says:

    Can you please give me solution for my earlier email?

  142. d says:

    I need to count the amount of profit-making enterprises:

    Проект* Выручка Себестоимость
    SAMA-001_ALFA 100 90
    SAMA-003_BETA 120 200


  143. Gary says:

    Hi Svetlana,

    I am using excel 2003 :(

    I am trying to count how many cells in column D contain a specific text, IF the dates in column F are greater than 6 months ago from today.

    I have tried this:


    But cant seem to get it to work, just shows 0.

    Many thanks!

  144. Mat says:

    Hi Svetlana,

    I have a problem I think can be solved using this method but I cant seem to get the syntax right

    I have a list of words in 1 column that have duplicates and a date range in another column

    What I need to do is count non duplicates when the date is less then 7 days ago.

    the table would look something like this

    Apple 26/6/2015
    Apple 24/6/2015
    Pear 20/6/2015
    Pear 15/6/2015
    Pear 22/6/2015

  145. Akbar G says:

    |poo |480 menit |
    |ssp |360 menit |
    |LLLL|300 menit |
    |LLLL|300 menit |

    so the the result would be like this :

    |poo |480 menit |
    |ssp |360 menit |
    |LLLL|600 menit |

    how to do opperation like that ? thanks before

  146. Savannah says:


    I am trying write a function to count the number of unique values in one column that fall in a category in another column.

    Here is a simplified example of my data:

    Order Qty Group
    1 1 1
    2 2 1
    3 1 1
    4 4 1
    5 5 2
    6 8 2
    7 2 2
    8 4 2
    9 6 2

    I want to know how many different/unique order quantities there are within group 1, group 2, etc but without designating the cell range, just the particular value (1 or 2 in this case).

    Thanks so much!

  147. Sara says:

    I am trying to count occurrences above a certain number; however, those values I want to count are not in a straight row or column. I have each company, then label, then each month in the columns. For each company in the column, I have 4 sets of information. I want to count 1 set for each company. How do I do that?
    Company A $ of x $50
    $ of y $12
    # of employees 49
    Company B $ of x $150
    $ of y $75
    # of employees 289

    For each company, I want a count of any time the number of employees in that column is greater than 250.

  148. Rohan Singh says:

    Nice Article!

  149. Douglas says:


    I have a simple two column worksheet. Column one consists of names, and column two of dates those names were given a task. I need a total that calculates how many times each name was given a task on today's date.

    So each day, as the tasks are assigned and entered the total should reflect how many were given to each name that day.

    I am trying to use a countifs formula. I have B:B as the Criteria_range1, and =COUNTIF(B:B,TODAY()) as Criteria1, but this doesn't work.

    Can somebody tell me what I need to enter to make this calculation work? Any help would be greatly appreciated.

    • Hi Douglas,

      The formula is correct and it worked perfectly on my test sheet. I can think of only reason for it not working - dates formatted as text. Is it the case?

      • Douglas says:

        I currently have column B formatted as Date, and chose the 03/14/01 format. :(

        • Douglas says:

          Thanks for the help Svetlana. I'm sure it is something minor I am overlooking, but I can't figure it out. I have tried formatting column B as text, date and custom but still cannot get it to work.

  150. Monica says:

    Please help me. I'm stuck on the following excel formula:

    =IF($H$26="Acting","","",IF($H$26="Temporary","","",IF($H$26="PERMANENT"(VLOOKUP($D$20,'Job Title'!$A$2:$C$28,3,FALSE),""))

    “Acting”, “Temporary”, or “Permanent” are text
    If H26 is “Acting” or “Temporary” return should be blank
    If H26 is “Permanent” it should perform a VLookUP at different D20 and compare it to spreadsheet named Job Title.

    Getting error: "The formula you typed contains an error"

  151. VINOD NAIR says:

    Hey, i need your help for

    Col 1 has Unique id ( Emp Code) and col 5 has date.

    i need to find out whether a Emp Code has Visited for more then once in a days.

    exp emp code 101 and Emp has Visited for more then twice a days in 2 place.

    need to make report regarding Emp Visited on tht day

  152. Grace says:

    I'm looking to set up a formula that will count all values in column A, when column B has a date of 2012?
    Thank you!

  153. Paul says:

    I've got a table of data that I have then created a number of concatenated columns from. From example, in my data, I have lists of contract numbers, and the month in which those contracts were processed (in some cases, this is across more than one month). I have therefore added a concatenated column that combines the contract number and the month number (1 for January, etc).

    I want to be able to find out the number of times each contract has occurred within each month so I have tried a simple countif formula that says =COUNTIF(A:A,C1). Column A contains the concatenated column and C1 is where I have the contract number and month number also concatenated for the countif to be based on. However, I get a zero every time even though I know that combination of contract and month number appear three times.

    Is my problem because all parts of the formula are referring to concatanated fields?

    Thanks for any help provided - it should be so simple but there must be some sort of limitation in Excel that is holding me back.

  154. Faith says:

    Hi Svetlana,

    I have a table that looks something like this:

    high run
    high run
    high run

    I want to count the number of "run"s that occurs in the cell +1 column and -1 row of the cell with the value "high". So in this example, the return value would be 2.

    I am only able to count for one instance rather than the whole column. Can you please give any insights on writing the formula for this problem?

    Thank you

  155. Faith says:

    Hi Svetlana,

    I have a table that looks something like this: (0 is blank)

    A1 B1
    high run
    0 run
    0 run
    high run
    0 run
    0 run
    0 run
    0 run
    0 run
    high run

    I want to count the number of "run"s that occurs in the cell +1 column and -1 row of the cell with the value "high". So in this example, the return value would be 2.

    I am only able to count for one instance rather than the whole column. Can you please give any insights on writing the formula for this problem?

    Thank you

  156. Doulat Money says:

    Hi need to calculate how many times for particular month my in time is 9:30, 9:40, 8:20,10:20,9:50,..........in month end 9:50. Please suggest formula for how
    Many days I have come late my office time is 9:00.

  157. Martin says:

    Nice article, thanks!
    I have two columns of data like below. I need to count the number of times the value in column A is greater than the one in column B. Is this possible using COUNTIF?

    A | B
    2 | 1
    1 | 2
    3 | 0
    2 | 1

    Result A > B: 3 times
    Result B > A: 1 time

  158. Peter Fisher says:

    Column I contains formulas that return "", or a message, the message may vary. I am trying to count the messages, but the count returned is of cells containing a formula.

    e.g. the formula ="" put in a cell will increment the count

    This is in Excel 2013

  159. Silvester says:

    Hello please am trying to play around to see if i can use COUNIF or COUNTIFS to make my formula to count P and PS as one and the same thing in my totals. Thank you so much for the rapid response

  160. Hadi says:

    hey there, i wanted to sum or count a list, excluding some specific names. Like there is a fruit list and wanted to count/sum excluding apples and mangoes.

  161. Hadi says:

    hey there, i wanted to sum or count a list, excluding some specific names. Like there is a fruit list and wanted to count/sum excluding apples and mangoes.

    i have five brands in the sales list A/B/C/D/E, want to sum only A/D/E

  162. Chamira says:

    Hi Svetlana,
    Pls help me
    I want to count "o" in J2:PB2 when E2 is greater than 8 (E2>8) .

    Thank u :)

  163. George says:

    Hi there,

    Pls help me with this:

    Trying to form separate column from array like this:

    A B C D F G H I J (Excell rows)
    1 2 3 2 0 2 4 3 7 (value)

    A B C D E
    123 (New value)
    232 (New value)
    320 .
    202 .
    024 .
    243 .
    437 .

    Thanks in advance.

  164. George says:

    I have 10 columns (1 row) of data like below:


    I need to form a new row with triplets of numbers from each column,
    like this:
    A |
    Number 107 is formed of each separate value from cels A,B,C
    Number 075 is formed of each separate value from cels B,C,D
    Number 750 is formed of each separate value from cels C,D,E
    Can enyone help me to do it?

  165. Jerm says:

    Hey Svetlana!

    Well done! I can see you have been providing answers to people for over a year.

    Have a wonderful day :)

  166. Liz says:

    Hi there -

    I am looking for help.

    I need a formula that will count the number of times "Strongly Agree" appears in column F only if there is a number greater than 0 in column AF
    I tried using multiple countIF functions as well as trying a Vlookup and am hainv no luck.

  167. George says:

    I have 10 columns (1 row) of data like below:


    I need to form a new colum with triplets of numbers from each row,
    like this:
    A |
    Number 107 is formed of each separate value from cels A,B,C
    Number 075 is formed of each separate value from cels B,C,D
    Number 750 is formed of each separate value from cels C,D,E
    Can enyone help me to do it?

  168. Carol says:


    I want to COUNTIF a range A:B that is less than zero and out of that I want to pick how many are from Paris?

    I can do the first part and count how many are less than zero but how do I pick from that how many are equal to Paris?

    I seem to be able to do 2 elements in a statement but cannot add a third?


  169. Sibu says:

    Hello Can You please help me
    A B
    1,1500 1600
    2,1300 1300
    3,400 300

    AB i want B3 in Red color
    this must done in repeated columns

  170. Prasanna says:

    Hi Svetlana, how would i do countif for a scenario like this?

    100 210
    200 30

    the countif formula should check the anything <=100 and add it.
    like answers should be 210 and 30..the values of first 4 cells are added and next 2 cells are added...Thank you...

  171. john says:

    Hi Svetlana hope you can help me.

    JOHN 6
    JOHN -5
    BARRY 10
    BARRY 9
    BARRY -7
    ZACK 3
    ZACK 4
    ZACK -8
    ZACK -10
    JIM 1
    JIM 2

    Can i make a formula where the result is john 1 , berry 12 , zack -11 , jim 3.

    so it needs to look at the first and see how many johns there are and then calculate all the numbers john has.


  172. eshref says:

    hi svetlana,
    pls i need help about COUNTIF or COUNtBLANKFunctions
    How to count more blank cells separately from date for example 22.09.2015 we have 4 blank application . i trayed this but not work- =COUNTBLANK(S16:S39)-COUNTIF(S16:S39,B43 or =COUNTIF(S16:S39,""&"*")


  173. John Terrone says:


    I just used your countif suggestions and think I'm doing something wrong because I'm not getting the correct value.

    Here is the formula I used:
    =COUNTIF(NexTrak!B2:B130, "Bariatric") + COUNTIF(NexTrak!C2:C130, "Washington")

    However, instead of telling me the amount of clients in the Bariatric specialty in the state of Washington, it is adding them (most likely bc of the +). How would I use the Countif formula as a type of conditional formula. I actually only have 1 Bariatric Client in Washington and 39 Clients total in Washington.

  174. Katie says:

    Hi, I am working from a formula on Excel's Student calendar template. The current formula is =IF(LEN(B14)=0,"",IF(COUNTIF(Assignments[Month],DATE(WkYear,WkMonthNum,B14))>0,"Assignment due!",""))
    I would like to change the "true" value from "assignment due!" to whatever the contents are in the cell is that it found in the look up (i.e the name of the assignment).

    I Can't figure out how to make that happen- can you assist?
    Thanks for your help!

  175. Keith says:

    Hi there - I am close to my solution but am stuck with my function. I have values of 1-7 that each number represents a certain type of "fail" for my employees in their audit. Each row in my sheet represents an employee and in their corresponding cell, there might be multiple reasons for them to fail an audit and sometimes the failed reason could occur twice in their audit. So, if Ben failed an audit only because of "insufficient financial information", then he would get a "1" in his corresponding cell, (where 1 corresponds to that particular fail). However if Donna failed due to "insufficient financial information" (1) and "MD referral guidelines not followed", (which corresponds to number 6)then on another case failed due to "1" again then she would have a "1,6,1" in her corresponding cell. So I have employee names in column A, then the fail results in column B. Then I have D1 labled "Fail Type" and E1 though K1 labeled 1 through 7. Then D2 labeled "count of Type" and starting with E2 through K2 I have the formula =COUNTIF($B$2:$B$5,"*"&E$1&"*")+COUNTIF($B$2:$B$5,E$1) in each cell - it will only count Donna's two "1's" in her cell, once. I need to have it count those both times they occur in Donna's so that in E2, it shows "3" instead of "2" as it does currently.

  176. khirod sahoo says:

    Dear Mam/sir
    Can i calculate 00:01 to 00:59 mnts equal -1 and01:00 to 9:59 euql 2 how can i do it

    k sahoo

  177. khirod sahoo says:

    plz give me a example i can not under stood

  178. khirod sahoo says:

    Dear Lidiya,
    Can i calculate 00:01 to 00:59 mnts Greater than equal to 1 and 01:00 to 9:59 Greater than equa 2 how can i do it

    k sahoo

  179. Matthew Prentice says:

    What do i need to do to count data that has a date less than today, but only count as far back a 2 weeks?
    =countif(A23:a,""today -14??

  180. Catalina says:

    Hello, i'm trying to count the results to a survey i conducted and i need to graph very specific things.

    What i want to do, in English, would be like:

    If (column C)= Female, count how many times the word "weapons" is in column G

    I don't know if it's there in the examples and i can't see it because i'm not used to Excel, or if it just can't be done.

    Thanks for the tutorial though! I'm going to use some other things.

  181. SUNIL GHONGE says:


  182. Geoffrey says:

    please help me i need to pass or fail a learner in a row from C6:O6, by getting 3x30s and 3x40s

  183. miguel says:

    i have a table with "count" formula on one column then an "expired" word on the other, i was thinking if there's a way which i could see that the number of "expired" units will be equal to the number as have been counted. wish i could have shown you my table. tnx

  184. Sam says:

    Hi Svetlana,

    Quick question on how to use the countif/countblank.

    I have an excel spreadsheet where I need to determine the number of items in a column that are blank so I am using =countblank (A1:A94) but I have to continually change the range because if I do =countblank (A:A) I will get too many results.

    So my question is which formula could I use to count blanks in all of A if column B = Yes

  185. Pete Gater says:


    I have looked at the responses above but I can't see anything close to what I need. I have 3 columns. the first has office names and the second has PO numbers, the third has dates. The second column has unique and duplicate PO's. I would like to count the amount of uniquem then duplicate PO's from a certain office in a certain date range. i.e Cardiff between 1-2-15 and today.


  186. yati says:

    Hi, I want to filter the value for two column. The column has 3200 rows, same goes to the second column. So, now I want to filter the number of row for column A that have greater value than column B. Please, i really need your help. :'(

  187. Krishna Mohan says:

    Hi Svetlana,

    I have a range of cells from F8:F65,to DB8:65 all with Values like "Pass" and "Fail". I want to capture the results of Pass in a formula using COUNTIF. My example is =SUM(COUNTIF(F8:F65,"Pass"),(COUNTIF(G8:G65,"Pass"),(COUNTIF(H8:H65,"Pass"))). But this is not working. It is working till the G8:G65, but later it is not working.

    I know there are 5858 "Pass" in this range but want to capture this information in a cell without having to hardcode this.

    Thanks and Regards,

  188. ESUBALEW says:

    Let me ask u one .
    what is the formula to count the redundancy of the value in a single cell with the range time?
    e.g how many times , i write "N" In cell A1 From 2:30 to 2:45

  189. Azleenda says:

    =IF(G8-F8,"Partial","Full") - I want to add another text. Can help?

  190. Joel says:


    Is there any way to use an iteration of the countif fuction to match words on two different columns and give a total, but exclude if that specific word is on both columns.

    Example Below. There are 4 columns A,B,C,D and if i use the countif and look for june on column A, it will give me a total of 1 which is found on A3.

    What I want is a countif formula to look at column A and column C, and look for the word June and give me a total, but exclude from the total if the word june is in both columns, which would be 2 since C1 and C5 only show up once on both columns and A3 and C3 is exclude since they appear on both.
    A B C D
    1. march 2 June M
    2. april T March 1
    3. june 3 June G
    4. july y july 6
    5. May 5 June 4

  191. jasko says:

    Hi, I use =SUM(1/COUNTIF(M3:M100;M3:M100)) formula for calculate name in row and it is working without blank cell. but in this range I have some blank cell and formula is not working. Please help

  192. apsar says:

    svethlen mam..

    am going for analysing data in spreadsheet which is taken from rating questionair data. here is data like.


    in want konw how many A.B.C.& D ' s in this coloum.. plz sugest me a formula for this problem...

  193. MCL says:

    I'm trying to count how many "Yes" in I2:I322, only if D2:322 equals "SSA"

    =COUNTIFS(USA!D2:D322, "SSA",USA!I2:I322, "Yes")

    It's only counting a subset of all the "Yes"s that qualify.

    • MCL says:

      I figured out this formula is working. The problem is that it seemed it was wrong because of filtered rows. So, please ignore this question. Thanks :)

  194. AL says:

    Can somebody help me in doing this in excel. I have a bunch of rows with 8 numbers in each row. I want to compare the numbers in the first row with the numbers of the second row. Then it gives me a count of how many numbers are the same. Then we move on to compare the numbers of the first row with the numbers of the third row and again it gives me a count of how many numbers are the same AND adds it to the result of the first comparison. …. And so on till we end up to the last row(i.ei 10th row).
    For example:
    Row 1 2 5 7 9 10
    Row 2 6 4 2 11 5
    Row 3 6 9 12 2 7
    Row 4 8 1 4 11 6

    Comparing the numbers in row1 to the numbers in row 2 results in 2 as the numbers 2 and 5 are in both rows. Then we compare the numbers in row1 with the numbers in row3 which will results with 3 as the numbers 2,7,9 are in both rows. Hence the new returned value will be 2(result from first row checking)+3(result from second row checking)=5
    Then we compare the numbers in row1 with the numbers in row4 which will results with 0 as there are no matching numbers between the row1 and row4. Hence the new returned value will still be 5(result from first row checking)+3(result from second row checking)+ 0(result from forth row checking)=5

    Now we start comparing the numbers of row2 with the numbers of the other rows and so on


  195. Raymond says:

    Hi Svetlana
    Can I have a tab number in my countif formula e.g. =COUNTIF(C3:C46,"*C48*").
    I am essentially trying to have a tab (in this case c48) that I can change the request in.
    So for example if I change the content in c48 to OSS - it will count how many time OSS appears in my cell range of c3:c46.
    Then if I change c48 to World - it will count how many times world appears in my cell range.
    Thank you in advance

  196. David says:

    I am counting rows that have unique values and also match multiple criteria, but the formula I have is coming up a view short each time. Using a helper worksheet on the same tab does not help:

    I4 refers to a Warehouse ID = say "2A", and I need to count the unique bin locations referred to in E2:E7111. So for a specific warehouse, i need the number of unique bin locations in the array for warehouse 2A.


    Appreciate your eyes on this to see if I'd doing something wrong.

  197. Matt says:

    Hi Svetlana,

    Would it be possible to count a number of cells that contain numbers with letters? such as a list of number plates?

    AV63 OEB
    AV63 OEM
    AV63 OEN
    AV63 OER
    AV63 OES
    AV64 PYH
    AV64 PYW
    BJ13 LZW
    BJ13 MGE
    BV13 CZH
    BV63 CGF
    CK13 DKJ
    FD13 KYJ


  198. Christoffer says:

    I have a list of approximately 12000 rows with data. Column A has unique IDs, while column B has a date. How can I remove duplicate rows based on identical ID, only when there exist another date within 60 days of the first post?
    123456 12.09.2015
    123457 13.09.2015
    123456 15.10.2015
    123458 25.11.2015
    123456 12.12.2015
    In the example above, I want to get rid of the third line as it is within the 60 days from line 1. However, I want to retain line 5, since that is more than 60 days after line 1. Is it at all possible?


  199. Paolo says:

    Hello Mr Svetlana, i'm a doctor and i'm trying to figure out how to organize my colleagues data shift. I tried to use the "countif" formulas and it worked fine for normal shift that has to count 1 (stands for 1 turn of 6,3 hours) but i would like that excel will count a night shift as 2 (because the colleague that appear in the night line one time does 2 turns because he/she remains for 12 hours. How can i do that?
    Thank you very much

  200. yao ming says:

    halo i using COUNTIFS function but when i use it it appear #VALUE!
    i just only write this

    Location(title) JAN FEB
    PgP1 ( WRITE HERE )

  201. Lukas says:

    Example: =COUNTIF('C:\Users\Desktop\[test.xlsx]List1'!$B$1:$B$10;B11)
    Why when I close test.xlsx file this function returns #Value!# error?
    (for other functions a link is not problem)
    thank you for your answer, really :)

  202. Jess says:


    I have a question regarding a spreadsheet I am putting together and I am unsure if using counts would be the best way.

    AA R 10/1/15
    AA R 10/1/15
    AA R 10/2/15
    AB R 10/1/15
    AB R 10/1/15
    AC R 10/2/15

    In the above example I have three part numbers, AA, AB, and AC. Each one is a receipt on the day in the last column.
    I am trying to count the number of receipt days in a week for each part, not just the number of receipts per day.
    So for the AA I would have two receipt days (10/1 and 10/2), for the AB and the AC I would have one receipt day.
    If I were counting the number of receipts would results in AA:3,AB:2,AC:1
    My problem is I can not figure out how to do the code so that way when I type in the part number it returns and then sums the number of receipt days and not the number of receipts.

  203. Harshad Nizam says:

    A B

    1 Product Loan Range

    2 Salary Loan <250
    3 Salary Loan <250
    4 Home Mortgage 250 < 350

    Now i want to count how many salary loan under "<250"

    =COUNTIFS(A2:A4,"Salary Loan",B2:B4,"<250")
    Here am getting answer is zero. Since it is counting less than 250. But the Salary Loan under loan range "<250" counts 2 times.
    I solved this issue by converting Range B to value 250,250-350,..

    Is there any way to count without changing the format in Range B.

  204. Kodi says:

    I wonder can you help,please
    When I use COUNTIFS(A:A,A7,B:B,B2) this reads as doubles on same line no matter what the starting numbers.I use this in Lotto results and would like it to read from two different results,in stepwise format A:A,A1,B:B,B2,or is there a better way to do this,thank you in advance.

  205. zeeshan says:

    i have columns of headings standard MHRs and Actual MHRs I want to count the values in columns heading std mhrs.

  206. Kodi says:

    Sorry for question.
    found answer as COUNTIFS(A1:A1001,1,B2:B1002,2).
    Thank you anyway.

  207. Peter says:

    Hello Svetlana

    I have a spreadsheet where i have to count the amount of unique rows in column C that had the value "UDL" in column N.
    Column C can have duplicates so somehow i need to find out how many unique ones there are

    • Hello Peter,

      You need the following array formula (remember to press Ctrl + Shift + Enter to complete it):
      =SUM(IF( (--($N1:$N31="UDL"))*(--(COUNTIF($C$1:$C$31,$C1:$C31)=1)),1,0))

      With row 1 being the first, and row 31 being the last.

      Uniques imply that there is only one occurrence of the value in column C.

      If you need unique values plus the first occurrences of the duplicates, then you need to use a Helper column, e.g. column O, and enter the following formula into its first cell:

      Paste the formula to all cells below.

      Then use the following formula to count:

      You can also use the Helper column to count only uniques, then the initial formula should look the following way:

  208. Noah S says:

    Hi Svetlana,

    I am trying to calculate the number of countries with a life expectancy between 50-55,55-60,60-65...etc.
    columnA: country name
    ColumnB: Average life exp.

    would i be able to use the =countif function to find he amount of countries with the given criteria?

  209. Sunil says:

    I am having one doubt regarding counting value like

    A B
    1 Grn:1 11-01-2016 in this table i want to count in 11-Jan-16 how
    2 Grn:2 11-01-2016 many GRN I received it should not count double
    3 Grn:2 11-01-2016 like GRN:2 i received 2 time in same date so i
    4 Grn:3 11-01-2016 want to count only one time.

    Please help

  210. Sunil says:

    A B
    1 Grn:1 11-01-2016
    2 Grn:2 11-01-2016
    3 Grn:2 11-01-2016
    4 Grn:3 11-01-2016

    in this table i want to count in 11-Jan-16 how many GRN I received it should not count double like GRN:2 i received 2 time in same date so i want to count only one time.

  211. Lionel Arriola says:

    Hi Please im begging for your help on this please.

    i have a problem with countif. how will i count Arriola with more than 2 days? i dont want to count arriola i want to count only arriola with more than 2 days.. please

    A B MORE THAN 2 days
    Lionel 2 Lionel = 0 << LIKE THIS RESULT
    Lionel 2 Arriola = 1
    Arriola 3
    Arriola 1
    Lionel 2
    Arriola 2

  212. Joe says:

    I have a worksheet that contains all my sales of various products to various customers over several weeks.

    Assuming column B lists the customers, column c lists the products, and columns f to z lists the sales volume sold each week, how can I determine the number of unique customers (col b) that purchased at least 1 of any product in any given week (col f to z)... given that customers could purchase multiple products in any week and be listed multiple times in col b?


  213. Roy says:

    Hi Svetlana, I'm trying to identify duplicates in a column based on values in adjacent cells. For example:
    A B C D E
    375 500 Cheddar (D)
    Soft Brie
    125 Hard Cheddar
    125 375 Cheddar (D)
    375 Soft Brie

    A & B are number format; C, D and E are Text format.
    For a duplicate to be correct A & B must have numbers present, C & D must be blank - I have indicated the duplicates here with a (D) but not needed in the formula. If I had hair I would have lost it today trying to figure this out - please help.

    • Hi Roy,

      If my understanding of the task is correct, the following formula should work a treat:

      =IF(AND(ISNUMBER(A1), ISNUMBER(B1), C1="", D1=""), IF(COUNTIF(E:E, E1)>1, "dupe", ""), "")

      • Roy says:

        REF: 213
        Hi Svetlana many thanks for the quick reply. I was just venturing in to the ISNUMBER function when your solution arrived. Yes it works thank you, however, it doesn't wait for a comparison before stating "dupe" - my fault for not being very clear. Unless I'm mistaken ISNUMBER only caters for a single cell and not a range - is there a way around this please?

        • Hi Roy,

          Yes, ISNUMBER accepts only an individual cell in the argument. Sorry, I do not quite understand what you mean when saying "it doesn't wait for a comparison before stating "dupe". Please specify what cells should be compared.

          The formula I suggested works with the following logic:

          If A1 & B1 have any numbers in them, and C1 & D1 are blank, check column E for duplicate values (i.e. check if the value in E1 occurs in any other cell in column E). If one or more duplicates are found, the formula returns "dupe", an empty string otherwise.

          • Roy says:

            Hi Svetlana
            Essentially, when I re-read what I have asked of you, you have responded by producing exactly what I requested - my apologies for the lack of clarity. To keep it its simplest terms, I have a range of cells A1:E20 where a duplicate condition is met when a row has A1 & B1 with numbers in them and both C1 & D1 are blank, E1 would then be checked for duplicate values. However, on the first occasion that this occurs it cannot be considered a duplicate it is a unique value until a second occurrence appears etc. I have been trying COUNTA in place of ISNUMBER, still not quite there but I think it's the last bit that might be the key.
            Once again apologies for the confusion, I really appreciate what you and the team at Ablebits do in supporting us lesser mortals.

            • Hi Roy,

              No need to apologize. From my own experience, it's very difficult to exactly explain/understand the task without seeing the same source data :)

              Please try the following formula. It identifies duplicates without 1st occurrences:

              =IF(AND(ISNUMBER(A1), ISNUMBER(B1), C1="", D1=""), IF(COUNTIF($E$1:$E1, $E1)>1, "dupe", ""), "")

              Is this what you are looking for?

  214. thawfeeque says:

    hi Svetlana, i have created an any year calendar and i want to mention holidays, here in Sri Lanka, the holiday will differ every year, so how i can display holiday by manual for every year?

  215. Siri says:

    Help needed... I am trying to read number of cells which match "check" in another excel document and count if formula is not working correctly.I have a document "X1" at "C:\Users\XY123\Documents\Work\" which I named as sheet1_XLSX(C:\Users\XY123\Documents\Work\X1.xlsx). I am using this formula to open and do countif function like this : =Countif('[sheet1_xlsx]sheet1_xlsx.xlsx'!$E:$E,"check"). But the formula is returning as #value!.

  216. Di says:

    Hi, I want to count all cells that have numbers only. I have some cells that have NA and I want to exclude those from the calculation.

  217. DJ says:

    Example 1. Find and count duplicates in 1 column

    For example, this simple formula =COUNTIF(B2:B10,B2)>1 will spot all duplicate entries in the range B2:B10 while another function =COUNTIF(B2:B10,TRUE) will tell you how many dupes are there:

    Good Day!

    May I know what is the function of "B2" in this example >> =COUNTIF(B2:B10,B2)>1 ?

    Thanks a zillion!

  218. Chris says:

    Thanks a million, answered all the questions that Excel-help couldn't give me (particularly on how to count dates separately from text).

    Keep it up!

  219. Tony says:

    I have the following data:
    Case Rate
    A 0
    A 2.58
    B 0
    B 0
    C 13.45
    C 0
    C 0
    D 0
    D 0
    D 0

    I need to determine how many of the case groups have a total of Zero. In the above example, it should read 2 case (Case B & D) arethe only one that has a zero total

  220. Iva says:

    I'm trying to calculate only the number of cells in which the employees start date is less than 90 from there last day worked. These dates are captured on two separate columns for multiple employees. I can't seem to figure this one out.

    Your help is greatly appreciated.

  221. Roy says:

    Hi Svetlana

    Following on from post 213, I have modified the formula slightly and used it as part of conditional formatting via the "Formula is" new rule and it works perfectly. Is there any way that the identified duplicate rows that meet the formula can be copied to a new sheet next available row? The formula is = AND(ISNUMBER(A1), ISNUMBER(B1), C1="", D1="",COUNTIF(E:E, E1)>1) any help or direction would be much appreciated.

  222. Christina says:

    I have a column of UPS, FedEx, and DHL tracking numbers. I am trying to sum up the total # of tracking numbers in that column. How can I do this when the tracking number has both text and number context in it?


  223. Duke says:

    I am able to count using countif to get response to a particular column inmy worksheet, e.g, i could write countif(d12..d80,"Pass"). I want to add to this same expression to be able to look at another column, e.g., F and only count Pass where the corresponding number in a new cellF is equal to 10 or any number. How do I add this to the count if expression?


  224. Prabin Koirala says:

    I want to eliminate duplicate values and I have a problem with count if function, it gives error message even though i entered correct formula.
    The formula i entered in data validation

    can you suggest possible solutions for getting error while using this formula.


  225. Peggie says:

    I want to SUM up a row but the total has to be either a sum up or blank if there is an empty value (a blank cell).
    A B C D(A1+B1+C1)
    1 12 28 30 70
    2 50 20 17 87
    3 10 34 06 50
    4 "Blank"
    5 20 20

    I've tried



    as well as


    The answer of total still wrong.

    How should I set the formula at D?


  226. Ngan Trinh says:

    Hi bro(s),

    I have a question about using COUNTIFS to count number of rows that have status different from "completed" with the example below:

    completed 1
    started 2
    canceled 3
    delayed 5

    Result expectation: 3

    How can I count with the exactly string excluded? Please help me answer, I need your help!

    Many thanks,
    Ngan Trinh

  227. praveen says:

    Hi madam,
    iam struck with one error problem in excel.
    There is list of students name in columnA : A1:A10
    and also more students name in ColumnE : E1:E10
    Now i want to count, how many times each name is repeated in both columns A and E using countif function.
    Between A and E we have B, C,D columns contains different data columns.

    COUNTIF(range, criteria)
    i am not able to add both range under single criteria in countif function.

    Please help me with the solution.
    How to add two non adjacent column under single criteria.

    =COUNTIF( both range?, "ravi")

    A B C D E
    1 ravi 435 Teja
    2 sneha 250 sunil
    3 anil 136 ravi
    4 teja 786 sandy
    5 sunil 250 praveen
    6 reena 587 teena
    7 naveen 121 praveen
    8 sunil 456 anitha
    9 teena 454 reena
    10 sunil 895 anil

  228. Caitlin says:

    Good Afternoon - I am attempting to count how many non-errors (#N/A) are in a VLookup column. For example, I might have a column of 500 errors, and 3 returned items. I need to know how to count those that are not returned as errors but as values. I can't seem to find a way to make this return back to me. Any help would be appreciated.

  229. Anna Shaw says:

    I have a PROBLEM which i face to maintain my stock.
    I have some data in shhet1:
    A B
    1 CLR 0 R MER 5 R ZU 3 R
    2 FYD 2 R DSR 3 R CLR 0 R
    4 PML 3 R FGH 4 R LKN 0 R
    5 DSR 4 R LKN 2 R ZU 1 R
    NOW IN Sheet2
    A B C

    A B C

  230. Judy Fogt says:

    Can you tell what is wrong with COUNT formula? =COUNT(C5:C105,A4)

  231. Sanjay says:

    How to calculate number of similar value count as 1 by using countifs formula.

  232. Cheryl says:

    I am trying to count the number of cells in column j that is between 0 and 91, and that falls between a certain date (ie:4/30/2016)with the dates being in column L

    example: How many people have worked less than 90 days during a particular month.

  233. Muhammad Shahbaz says:


    How to link Hlook up data value with vlookup on a excel workbook between two spreadsheets . if i change a value in Hlookup Sheet it might be automatically change in v lookup sheet .your spurt is required . Thanks in Advance .

  234. Thomas Dawson says:

    Hi, I have a spreadsheet that is asking me to add a total of car rentals, there is a yes and no categoery going down to show if the customer is filling the car $65 so I need a function that will sub just the totals for the cust. that have n's and then sub + the $65 for only the cust with the y' here is an example.

    A B C D E F
    Date Dys rented Dly.rate T.bfore gas option Total
    gs option
    1 3 49.99 3x49.99 n(no +$65)
    2 1 53.00 2x 53.00 y(+$65)
    3 2 75.00 2x75.00 y (+65)

    on A9 it says $65 , so A9 needs to go in the func and added to the y's for a grand total.but not added to the n's. Please help me with this function! The function needs to be in F1 and then I will copy the function down to the rest.

  235. ngan Le says:

    I want to count total of student in a certain month , for example: April 2015
    I used =COUNTIF(A3:A4006,"April 2015") and I got zero.
    it works but I think I missed something. Could you tell me?

  236. elamparithi says:

    Hi friends i need how to count the status,

    Eg: Category A Category B
    AAA Progress
    AAA Quoted
    AAA Quoted
    BBB Awarded
    CCC Quoted

    I need AAA how many numbers Quoted respectively...

  237. princess says:

    Sales Representative Month Amount
    Jones Jan 20,000.00
    Jones Jan 22,500.00
    Rogers Jan 40,000.00
    Rogers Mar 15,000.00
    Rogers Jan 25,000.00
    Franklin Apr 80,000.00
    Franklin Feb 20,000.00
    Jones Feb 35,000.00
    Franklin Jan 12,000.00
    Rogers Feb 90,000.00
    Franklin Feb 75,000.00
    Jones Feb 80,000.00

    Total Sales for January 119,500.00
    Total Sales for February 300,000.00
    Total Sales of Jones 157,500.00
    Total Sales of Franklin 187,000.00
    Total Sales of Jones in January only #NAME?
    Total Sales of Jones in February only #NAME?
    Total Sales of Roger greater than 10000 #NAME?
    Count Sales greater than 20000 8
    Average sales of all agents in January #NAME?

    itong my name po, pwede malaman kung ano formula nito?

  238. princess says:

    i mean di ko po alam formula sa lahat na may #name?..

  239. Newbie says:

    Hello all,

    I'm trying to build a dynamic graph where the x-axis and the data graphed are based on which checkboxes (January 2015, February 2015, ..., December 2016) are checked off. If the first checked checkbox is April 2015, I want that to be the first value on the x-axis. Similarly, if October 2016 is the last checked checkbox, I want the graph to end there.

    To accomplish this, I have a table with True/False cells linked to each checkbox. If the checkbox is checked, then the corresponding cell value is TRUE and the cell next to that reads "January 2015" or whatever the corresponding month is.

    If the checkbox is NOT checked, the value is FALSE and the cell next to that is "". I then created a named formula of "Months" that I have defined as =OFFSET(E3:E1000,0,0,COUNTA(E3:E1000),1).

    However, this is counting all the cells with "" in them as not blank, and therefore is graphing all the months (i.e. x-axis is static). How can I define Months as only being the months that are checked off and not also the cells with "" in them?

    Thank you!

  240. Venkataramanan V says:

    Value in cell A3 is 10
    I want to check this value tn 4 Different Criteria
    1)Less than 20
    2)Greater than 20 but less than 50
    3)Greater than 50 but less than 80
    4)greater than 80
    Please help

    • Newbie says:

      Hi Venkat,

      Can you give more details on what you want to do? It looks like you have just 1 cell with a value but multiple mutually-exclusive criteria (10 cannot be less than 20 and also greater than 20). You may want multiple cells that use the COUNTIF function, or if you want to test the same cell for multiple criteria, use COUNTIFS.

      Hope that helps!

  241. Poljakov says:


    this makes me really crazy.

    I have 3 different values in a column B and a timestamp in a column E. I have to create a graph with daily sum of values. (Line chart for A, B, C,...)

    Sheet 1
    A;2016.01.26. 15:55
    A;2016.01.26. 18:11
    A;2016.01.26. 21:10
    A;2016.01.27.,01:02 --> extra comma here
    B;2016.01.27. 10:10
    B;2016.01.27. 10:01
    C;27/01/2016 11:55 --> other time format
    A;2016.01.28. 11:50
    C;2016.01.28. 11:04
    C;Fr 2016.01.28. 12:22 --> extra day field
    B;2016.01.28. 12:09
    A;2016.01.28. 13:31

    I have thousands of records and well, some times the timestamp field has another format or has some error. :/

    Sheet 2
    Column A contains the date values (for the graph).

    A2 = 2016.01.01
    A3 = 2016.01.02
    A32 = 2016.01.31

    I tried this formula, not worked.

    B2: =COUNTIFS(Sheet1!$E$2:$E$5000;">="&A2;Sheet1!$E$2:$E$5000;"="&A2;Sheet1!$E$2:$E$5000;"="&A2;Sheet1!$E$2:$E$5000;"<"&A3;Sheet1!$B$2:$B$5000;"C")

    So, the result matrix should be like this:

    2016.01.01; count-of-A-on-0101; count-of-B-on-0101; count-of-C-on-0101;
    2016.01.01; count-of-A-on-0102; count-of-B-on-0102; count-of-C-on-0102;
    2016.01.01; count-of-A-on-0103; count-of-B-on-0103; count-of-C-on-0103;
    2016.01.31; count-of-A-on-0131; count-of-B-on-0131; count-of-C-on-0131;

    I tried also name the ranges because I'd like to use the autofill function with the date parameters as running values.



  242. Poljakov says:

    I inserted a wrong formula, sorry. Here it is what I tried.


  243. confused user!! says:

    Hi All,

    Can I count a value that exists in columns rather than cells? For example, I want to know how many columns contain the number say 3, even if a single column has more than once cells that contains "3". I am interested in knowing the number of columns not how many times number "3" exists

    Thanks in advance!

    • Jeffrey H says:

      I would start by setting up a helper column containing an IF formula wrapped around a COUNTIF, for each column you are searching. For example, if columns A-F are the ones you are searching, then use G-L for these formulas. Each IF formula is to convert the results of a COUNTIF, into a 0 or 1, indicating whether that column contains that value.

      Then in column M, use a SUM function to add up the results from the Helper columns G-L.

    • Vijaykumar Shetye says:

      Below is the formula,


      Change the range of the cells as required.

      Vijaykumar Shetye, Goa, India

  244. Neil says:

    please help. how to make formula in numbering like this:

    1. MMPSI16040052
    1. MMPSI16040052
    1. MMPSI16040052
    2. MMPSI16040053
    2. MMPSI16040053
    3. MMPSI16040054
    3. MMPSI16040054

  245. srinu says:


    we have to required result how many R0715, R0716, R0718


  246. TopX says:

    B1 contains p.qdg2, p.qdg2xh
    B2 contains p.qdg2x, p.qdg2
    B3 contains p.qdg2xfe
    B4 contains p.qdg2

    Need to count number of times p.qdg2 occurs in range B1:B4
    Only p.qdg2 should be counted - not p.qdg2x or p.qdg2xh or p.qdg2xfe
    ie/ result should be 3

    Can anyone can give me the formula please?

  247. Jeff H says:

    I have been reading up on this but have been unsuccessful in assembling a working formula to solve my issue.

    I am downloading a YTD sales report weekly and need to report out some key KPI's.

    The goal is to dump the sales report YTD extract into the model weekly and have all the KPI's update based on date ranges, dsum logic, etc.

    I need to calculate the # of orders and the # of shipments (referencing a weekly date range).

    The data from the extract has columns for order date, order #, item # and qty.

    I need to calculate shipments, which would be the sum of all the unique order #'s for the date range (there are duplicated order #'s in the data extract).

    I also need to calculate the # of orders by item. This is more tricky as there can be multiple lines for the same item on an order.

    Please let me know if you have some suggestions for a simple formula based solution without sorting the data extract or using a pivot table.

    Thanks in advance for any support.

  248. sonam says:


    with the above formula,I wanted to find out total numbers of boys passed and failed in three subjects,English,Maths,and science.Full mark is 40 and pass mark is 16

    this is my table

    sl Name gender english maths science
    1 Sunny M 22 21 18
    2 mike F 14 12 19
    3 Bunny M 22 21 18
    4 mike F 14 12 19

    so I wanted to find out total boys and girls failed and passed using the formula

  249. Manish Gupta says:

    In column "S", I have numbers 1,2,3... (based on the formula that checks a value in Column A (if blank, gives blank... else a number in Ascending Order).
    I have a similar value in Column X as well. 1,2,3,... etc.
    in between, I have Certain values in Columns U & V (derived from certain formula). In column Y3 I am trying to calculate using the below formula...

    but I am getting everything as '0'.

    Please advice.


    Manish Gupta

  250. Elaine says:

    Hi I have a question:
    I have a list of values in Column A on tab 1 - Product
    corn etc and they are unique

    On the tab 2 I have 2 columns:
    Column A has the same values as column A on tab 1 but they could repeat, and column B has some text, for example color. Not all column B is populated
    potato brown
    tomato red
    potato purple
    corn yellow

    I need to calc. value in col B on tab A, where it will count for each of the col A entries on tab A it will count how many have values on tab 2
    So it will be on tab A
    Potato 2
    tomato 1
    squash 0
    corn 1

    Thank you!

  251. Gary says:

    What do I do if I want to refer to a text cell to find values in a range?

    For example, I have a table with service time. The header for columns will have text for "10-14" or "15-19", etc. I want to use the header text as a variable for my criteria, kind of like =Countif($B$2:$B$2000,">="&Value(Left(Header,2)),$B$2:$B$2000,"<="&Value(Right(Header,2)))

    (the above does not work, wondering if I need an Indirect() function in there somewhere...?

  252. Matt says:

    I'm trying to use the COUNTIF function to count cells in a column that are >0, but I don't want it to include hidden cells. How do I select an entire column as my range, but not include hidden cells in my count?

  253. Amjad says:

    i want to count 2 values in one cell from different column

    ex. count A for me from one column (means column A) and < 5 from another column (means column B)in one cell.
    what will be the formula

  254. jen says:

    Im trying to count blank cells. I have column A with numbers in it and column B with both numbers and blanks. What I need to know is how to count column A with numbers with Column B to get only the total number of blanks

  255. jen says:

    column A column B
    1200018401 9000035943
    1200018402 9000035944
    1200018392 blank
    1200018393 blank
    1200018396 blank
    1200018397 blank

    How can I calculate whenever column A has a number and column B has a blank. I need to know that total blank number

    • Vijaykumar Shetye says:

      Dear Jen,

      Use the formula

      Change the range of the cells as required.
      Do let me know if this is what you wanted to do.


      Vijaykumar Shetye, Goa, India

  256. Amanda says:

    I have a mixed text and number format array that I am trying to use multiple conditions to count items. Columns are numbered for course rotations 1-13. rows are random and not important. Individual cells contain student name, rotation name and MAY contain which weeks withing a 4 week rotation they will be there. Eg one cell may have Smith GI which corresponds to a student for all 4 weeks and another have Green GI (1,2) meaning they are there only 2 weeks. I am trying to get the output in number of students per week per rotation. for the above would be 2,2,1,1. Goal would be to express results in an array of rows by rotation#/week and columns by rotation name. Tried using multiple countif functions as follows: =COUNTIFS($C$2:$C$18,"*GI*"&"*weeks*"&"*1*") + COUNTIFS($C$2:$C$18,"*GI*",$C$2:$C$18,"weeks") but didn't work. Also figure there should be an easier way to use a reference cell for the rotations text (GI) and the week (for the above formula used week 1) Any suggestions? Thanks in advance!!!

  257. Ross says:

    Hi, I am trying to evaluate the results of suppliers / products against specifications. In particular I am wanting to calculate the % of intakes from a particular item that meet a specification. e.g.;

    SUPPLIER PRODUCT Spec No. in spec % meeting spec
    Joe blogs Apples 0.10 50 98

    For the 'No. in spec result' I am using a COUNTIFS formula where 'criteria 1' is the spec value inputted another cell ("<="&C2). This seems to work fine where the there is a value in the 'spec' cell, but for some products there isn't a spec so I enter N/A. In such instances the COUNTIFS formula returns a seemingly random numeric figure, instead of an error. This in turn returns a false value in the % meeting spec column... Please can anyone help?

  258. Sydney says:

    Please help me to come up with a formula used to show exact date in which data was entered in a cell.

  259. joanna says:

    sheet1 i have item and quantity then i want to transfer the value of all items that has >=1 to sheet2? how can i do that?? thank you

  260. Shahrul says:

    Hi, I would like to count how many rows (in total) that fulfil more than 2 criterias. For each row, there is a unique ID. For example, one unique ID has 5 rows of Product A and 3 rows of Product B. Under Product A and B, the unique ID has different amount.

    The criteria is Product A has amount more and equal to 1,000. Product B has amount more and equal to 1,000.

    My question is what formula to use to calculate how many rows (in total) that this unique ID has and it need to fulfil the 2 criterias.

    Appreciate your assistance on this.

    Thank you.

  261. Cmcd says:

    I want to count when a range of cells (m8:m17) are not equal to 0 but only when cell m6 isn't 0.
    Is this possible?

    • Hi!

      The following formula counts how many cells in the range M8:M17 are not equal to 0 when M6 is not equal to zero, and returns an empty string (blank cell) otherwise:
      =IF(M6<>0, COUNTIF(M8:M17,"<>"&0), "")

      If you are looking for something different, please clarify.

  262. Sanjeet Shokeen says:

    I have a table in which first column i add date 1 July to 26 July 2016. In second column, I give rating to me (e.g. 0 to 10). I want to sum my rating only past 5 days but when last 5 day rating is less than 2, then add one more day. e.g.
    Date Rating
    15 July 5
    16 July 3
    17 July 0
    18 July 8
    19 July 2
    20 July 6
    21 July 7
    23 July 1
    24 July 5
    25 July 6
    26 July 3

    when I sum last 5 day (21 July to 26 July) is 22, but 23 July my rating is less than 2 than I add one more day in rating (20 July to 26 July) than my rating is 27, I remove 23 July in my life.

    Can you you help me in this.

    Than You.

  263. Ester says:

    Hi Svetlana,
    I'm trying to count the blank cells in a column after a specific date. For example, I have a list with several projects I need to close before 31/03/2017. I've foreseen a column with the date of closure and I can count the project that I've closed allready and those I've closed to late: =COUNTIF(P2:P33;">31/03/2017") but when the project stays open, and the cell is empty, I can't count those. I'm looking for a formula that can count the projects that have passed 31/03/2017.
    Can you help me?
    Thank you

  264. Maria says:


    Can you break this formula down for me?


    Thank you.

  265. Somasundaram says:


    I want to count the Entry in excel what are entries are entered as well as i have to sum the pages in pages column.

    for example

    Name Pages Stage
    1234_AAA 100 Stage1
    1345_AAA 200 Stage2
    1234_AAA 300 Stage1
    1568_BBB 400 Stage3
    1345_AAA 500 Start2

    I need below output automatically

    Count Total Pages
    1234_AAA 2 400
    1345_AAA 2 700
    1568_BBB 1 400

    Stage wise total pages
    Stage 1 Stage 2 Stage 3
    1234_AAA 2
    1345_AAA 2
    1568_BBB 1

  266. Carl says:


    Using Excel 2013. I want to return the count of the number of cells that are colored a specific color AND have a specific value.
    FOR EXAMPLE: I have APPLES (red), GRAPES (green) and STRAWBERRIES (red). I want to only return the number of red apples, not everything red. Can I do this? Please help
    P.S. I am not using COUNTIF to count apples only as I am using that formula to return that value in a different cell.

  267. Michael Mwenda says:

    state the results of the function,=IF(COUNT IF(B2:B9,">65")>5,"YES","NO")

    • Michael,

      If the range B2:B9 contains more than 5 cells with values greater than 65, return YES, otherwise NO.

      BTW, COUNTIF should be spelled with no space in between like this:

  268. Michael Mwenda says:

    I wanted to enter these values 2724742560in a cell of a spreadsheet but after pressing the enter key the cell displayed #########. please explain why and how could I rectify the situation.

    • Hi Michael,

      Most likely the cell is not wide enough to display the value, so just make it a bit wider. To quickly change the column width to fit the contents, select the column, and double-click the boundary to the right of the selected column heading.

  269. Andrea says:


    Do you know if this is possible ?
    I have a workbook. One workbook per Month. Each workbook will have 1 worksheet per day (so between 29 and 31 sheets per workbook)

    (In this example I have August 1 - August 4 and a Summary Sheet)

    I need a formula that will Find a name (In this case I used Captain1 or FF1 etc. instead of actual names) and find what is in the time Off column and total it on the Summary sheet.

    I want the summary sheet to populate as new sheets are created. Is there a way to write a formula telling Excel to look in ANY and ALL sheets in the entire workbook and total those form me??

    I can't figure out how to do it as technically the sheets haven't been created yet.....

  270. Per says:

    Hello! What a great post.

    I have some trouble counting a specific value in excel. I have a cell that I want to count the amount of cells from a row that contains the specific value "em". So far so good, but there is a catch. I only want it to count it as 1 if the cells with "em" comes after each other. Meaning if it finds three cells in a row like this: "em" "em" "em" "sm", it should only count it as 1. And: "em" "em" "sm" "em" "em" as two.

    Hope you understood the question, and thanks a lot for any help! :)

  271. sz says:

    How to count duplicates of 2nd column based on 1st column in a large excel file. Eg :

    1 a
    1 b
    2 a
    2 a
    2 d
    2 c
    2 c
    4 e

    Output Required :
    1 a 1 [ Count of "a" in "1" : One Time ]
    1 b 1
    2 a 2
    2 c 2 [ Count of "c" in "2" : Two Time ]
    2 d 1
    4 e 1

  272. jim says:

    please help need to find a way to to count how many times a person was late,i.e. d2:d25 =paul,e2:e25 =are times started ie 10:00,10:15 ect.start time is 10:00. i use this,COUNTIF(e2:e25">10:00")for the total count,but i need to find a way
    to count for each employee thank you

  273. Rich says:


    I am using this formula


    I have two colums AM and PM, I am trying to use this to highlight the duplicate number for a person i.e if the persons number shows up in AM an PM it will show FT and if it shows in AM but PM is blank will show PT. - This formula works but the problem Im having is when both Am and PM show "0" or are blank the formula still gives me FT when I need it to stay blank.

    Can you help?

  274. nats says:

    hi, please help... i need to have a formula that will count entries in the specified range, with two conditions. ive tried this but it doesn't work

    =COUNTIFS(D13:Q13,"C", D13:Q13,"X")

    I really need help on this, thanks and God bless

  275. Kayla Kedel says:


    I have a spreadsheet with employees, hire dates, managers, department. I have a second tab that keeps count by all employees, then broken down by each company and department.. I cannot figure out how to group the hire date and department to automatically count for me when I add a new person. we are about to hire 200+ so having it automatically update would be so much help. can you help me figure out what I need to put in the date part and how do I group hire date (ex. Jun-16) and department (ex. Maintenance) to make my formula work?

  276. Anupam says:


    I want to use the countif formula for the list of the descriptions (in one column). In these descriptions, there are many cells with more than 255 characters. How to use countif here. I am getting the answers for all the description cells wherever the character length is less than 255. For others, " #value! ".

    Can you please help me?
    Also, I want to use vlookup for these description columns. How to do that?

  277. Christine says:

    I am trying to count blank cells within a range (rows). I'm only interested if there are 3 or more blank cells beside each other. If cells A1 and B1 are blank and C1 is not blank, I don't need to know about cells A1 and B1. However if cells A1, B1, C1 are blank, then I want to know. In addition, if there are subsequent series of blank cells, for example M1, N1, O1, P1, I also want to know.

    Is there a way to do this?

  278. Rakesh says:

    i want to know the formula which can give me best answer


    30 qty pack is equal to 1 duty

    he pack 35 then also 1 duty

    he pack 25 then also 1 duty

    if he pack 60 then will be 2 duties

  279. Kristiane Esporas says:

    Hi Svetlana,

    Thank you for this very helpful article. :) I'm trying to use the countifs function, however it's not working for me. Here's the scenario.

    I have one question which shows a list of anawer.

    Ex: How likely will you buy this?
    Product 1, Produt 2, Product 3
    In each cell there's a drop down list of the answers such as 3- will buy it, 2-somehow will buy it ans 1-not going to buy it.

    I'm using =countifs(A2:A102,"3", A2:A102,"2", A2:A102, "1")

    but it's not even counting :(

    Hope you could help with this.

    Thanks a lot!

    • Hi Kristiane,

      First off, remove double quotes surrounding numbers because they turn numbers into text strings.

      If you need to get the total count of answers 1, 2 and 3, then add up 3 different COUNTIF functions, because COUNTIFS works with the AND logic while you need OR:
      =countif(A2:A102,3) + countif(A2:A102, 2) + countif(A2:A102,1)

      If you want the individual count for each type of answers, then use 3 separate formulas like this: =countif(A2:A102,3)

  280. Tiffany says:


    I have a list of departments that I am trying to find <=2.0 hours for each department from a pivot table list of employees. I cannot figure out the best way to use the countif function to find only that department name and how many times that department comes up with less than or equal to 2 hours.

    Column A: Employee Name
    Column B: Department They Work In ex. Pack Room
    Column C: Total number of hours worked

    I need the Countif function to know to only look up the Pack Room Hours in column B and only count hours that are <=2.0.

    I've tried using DCount but still can't get my result.

  281. Naveed Khalil says:

    Hi,,You are doing best.
    I need help.
    in column A, i will enter the due date, e.g. due date is 15/09/2016. now i want that if the due date expires and extends to 19/09/2016 then fine of Hundred dollar per day comes automatically in column B and for 19/09/2016 fine will be 400.
    Your nice help will be appreciated.
    reply should be on email.

  282. Shivani says:

    Hi, I have a spreadsheet for analysing exam results. I need to count and summarise each student's results against each course, e.g. for each student, indicate:
    pass (where all 4 subjects passed)

    or fail in maths, fail in english (the rest are pass so silent).

    CNC (where absent)

    So how do I insert the text depending on pass or fail per subject.


  283. Stella M says:

    Hi there,

    I have a complex spreadsheet and I want to have a formula calculating the following:
    From a range of cells to take a particular value (name) and then from another range of cells (column) to take another value matching the row with the name, then to count the matches in the cell.
    I have tried this formula
    =IF(AND('Domain 1'!E6="Andrea",'Domain 1'!Q6="Food"),1,0)

    but the thing is that I need the formula to look at a range of cells in two different columns and then to sum up these values.

    I would really appreciate if you can help me

  284. Denis says:

    Hi, how do I count the number of cells in a range that are bigger than 0?
    The numbers in the cells are the results of formulas though.
    Thanks for your help.

  285. Manssor says:

    Thank you for the simple clear detailed information.
    You are an angel.

  286. Dominy says:

    Ok I have bee through a few help forums now and got tired of searching. I was trying to utilize a Countifs formula to determine employees available to work during certain time frames. Due to the way our system exports the information, an excel formula would work best. Here is how info is exported to excel:
    A B C D E F
    Name From To Sun Mon Tue
    Employee 13:00 00:00 TRUE TRUE FALSE

    What I need to do is count how many employees are available during certain times each day, example:
    Time Sun Mon Tue
    1pm-7pm 1 1 0

    Any assistance would be greatly appreciated cause this type of formula is not my strong suit.

  287. Reshma says:

    I need a formula to get the total count of non empty columns in excel which is having "n" number of columns.

  288. JMK says:

    I need help counting unique invoices touched by the collector per work day. I used If(I1=I2,0,1) but still getting some duplicate invoices for others. I need column I to give the count of unique invoices touched that day.

  289. Krishna says:

    COUNTIF(G7:G315,"SC") is 38
    and I want to count How many R is entered in the next column exact SC means in column H7:H315. pl do the needful and Give formula

  290. GREG says:


  291. Jenna says:

    Hi, I am having a problem counting how many part numbers with shortages on a multiple data. See below data:

    YV756A YV756B YV441G YT081A YT081B
    4100023-003 -1 0 -1 -1 -1
    4100024-001 0 0 0 0 -1
    4100142-001 -1 -1 -1 -1 -1

    Need to count how many part number with shortage on following models:
    YV756 =
    YV441 =
    YT081 =

    this is considering if YV756A and YV756B has -1 on each, it will take only as 1 part number with shortage.

    Please help me create formula to count this.

    thanks a lot!

  292. Usman says:

    I need help, if I have same words from sheet 1, and i want to count the words in 6 rows in sheet 2. how?
    sheet 1 - ABC (AE1) criteria
    Sheet 2 - A1-F1 range
    By using countif formula.

    once i put the this formula:COUNIF('Sheet1'!AE1,"*ABC*")

    but it is calculating multiple.

  293. Traian says:

    i need help: I have a leads excel (clients) and i plan to calculate how many leads we got:
    -this month
    I have P column that have "7" standard possible answers; like the state of the lead. I need a formula for each state of the lead to count the nr of leads for the above time periods.

    I really appreciate this answer i tried for one week to do it.

  294. Khamkeo says:

    What about count if greater than 5 and less than 8 for example? or between something?

  295. Parminder says:

    A B C D E F G H I J
    B 1 0 1 1 1 0 1 1 1
    C 0 1 0 0 0 1 0 0 0
    D 0 0 1 1 0 0 1 0 1
    E 1 1 1 0 1 1 0 1 0
    F 0 1 0 1 0 0 1 0 1
    G 0 0 1 0 0 1 0 0 0
    H 1 0 0 1 1 0 1 1 1
    I 0 1 1 0 0 0 0 0 1
    J 1 0 1 1 1 1 1 1 0

    find duplicate column..
    highlight it

    Help me with this...

    • Parminder says:

      can anyone help me with this ??

      i can find the duplicates column in alphabetic mode but i can't in numeric mode

      please help me out with this

  296. Gavin says:

    hi i was wondering if you can use the countif function with a cell reference as part of the criteria. basically instead of saying =countif(Range,"<5") rather saying =countif(range,"<A7"). your help would be greatly appreciated.


  297. Azam says:

    Qty. Rate
    2 699
    1 899
    1 809
    2 539
    1 719
    1 539
    3 685
    1 539

    I use
    =COUNTIFS(A:A,">599",A:A," 2)+(719 -> 1) +(685 -> 3) = 6

  298. Azam says:

    Qty. Rate
    2 699
    1 899
    1 809
    2 539
    1 719
    1 539
    3 685
    1 539

    More then 599 and lees or equal to 799
    I require output : 6
    Detail .
    (699 -> 2)+(719 -> 1) +(685 -> 3) = 6

  299. Nitin says:

    Please help me i want to calculate electricity rate in excel
    Sr. No House no Name Meter reading
    1 1 ABC 50
    2 2 XYZ 56
    Criteria is if reading 0 to 50 then 0 rs charges if reading >50 but 100 but 150 then 4 rs charges.

  300. renjith says:

    i have data of 500 employee ID's with different tasks. I want to use the function countif to get the no of tasks per employee id in mass, it is possible please help me

  301. Dustin says:

    I am trying to format a row of cells. Its to track requirements for scouts. If 1 of cells E6:E10 is an "A", and if all of cells E11:E14 are an "A", and if cells E16:E17 are an "A", and if E18 or E19 are "A", E20 will read "C", if cell between E6:E19 is "A" than E20 will read "P", or " " if none do. I have been trying for 3 days and I keep getting errors. Can you assist?

  302. Parminder says:

    can anyone tell me how to sort data in multiple sheets ?

    can it possible to sort multiple data same time in multiple sheet?

  303. john says:

    Hi Svetlana, I have a column A and a column B which can have a Y (short for Yes) entered into either of them for each row, but cannot have the Y entered in both in a row. The purpose is to record the number of, size A (140 litres)or Size B (240 litres).

    Once the size is recorded, I am also recording how full each of the containtes is. (100%, 75%, 50%, 25%) This is recorde with a simple Y within the relevant cells.

    At first i did not seperate the container sizes so i was able to use the ifcount function to total each column using the following formuala(=COUNTIF(E4:E12,"Y")

    Are you able to tell me how I can total the number of "Y" in each of the 100%, 75%, 50%, 25% colums but based on whether the container is size A (140 litres)or Size B (240 litres).

  304. GS says:

    Thanks for your tips!

  305. Atul Avasthi says:

    Hi Swetlana, Will you please help me to find the value for the below data:


    I want to count all unique values considering with duplicate as a one value.

    Hope you will help me.

  306. Xung says:

    Hi. I really appreciates everyone participation in this platform. Can any one help me with a formula how to calculated if an amount is 1000 and it's for 4 people makes it 4000 but if it's more then 4 like 5, 6 or 7 get it from 1050 and calculate.

  307. Ishan says:


    what formula can I use to put the following criteria in one cell and get the cell highlighted if any one of the criteria is met.

    a.) if criteria range of cell has more than 3 text
    b.) the sum of text in the criteria range is more than 5
    c.) if the text are togather in criteria range any blanks in them, it should be counted as ONLY one text and not multiple.
    d.) Everytime a text is entered in the range of cell, the cell should count 160 cells in reverse (backwards) to count the number of text from the current entered text coloumn and not count all the text in the criteria range.

  308. Ron says:

    I don't understand the example #1 countif with multiple criteria function. It says we want to count the numbers between 5 and 15. =COUNTIF(B2:B9,">5")-COUNTIF(B2:B9,">=15")

    If we are looking at the range that is greater than 5 and less than 15, why is there an equal sign on 15 if it is suppose to be less than 15?

  309. moses says:

    What is wrong with this formula? It produces a wrong value if zero.
    =COUNTIF(B2:B86,"Not Done")

    • Gods Servant says:

      sounds like cells have 0 values
      use this =COUNTIF($B$2:$B$86,"0")

      or use two formulas in different cells:
      1. =IF(COUNTIF($B$2:$B$86,"0"), "not done","done")
      2. use this =COUNTIF($B$2:$B$86,"0")

      IF THE Cells are blank then use this


  310. dave says:

    I need to count the number of names in a single cell (example B14).

    I don't want to do so by specific names since the worksheet needs to be applied to a large number of people. I have tried the formula =countif(B14,"*").

    However when I enter two names in cell B14 Smith Jones it only counts it has 1 instead of two.

    Does anyone know how to solve the issue.


    • Gods Servant says:

      This is for Dave...
      =IF(LEN(TRIM(B33))=0,0,LEN(TRIM(B33))-LEN(SUBSTITUTE(B33," ",""))+1)...
      hope it helps. if i understood your question correctly.

      change the cell reference in the above function to your liking.

      P.S. Great Post on COUNTIF...

  311. dave says:

    I need to know how to transfer statistics from individual excel worksheets located in a folder to excel workbook put on sharepoint. I also need to know how to get the statistical data from each individual excel worksheet to total for each day of the month.

    Thanks for your assistance.

  312. Rushikesh says:

    I would like to use countifs for Criteria_Range. My Criteria Ranges is also in between Dates Range. Can it is possible to use the Criteria Range in between along with Range in between particular Dates.
    eg. If there are two products named Apple and Ball updated in sheet for month of Jan. The said product sold in a month of Jan. Both the products are mentioned in A column. I would like to know how much Apples and Balls sold within particular Weeks for month of Jan.
    Kindly revert on mail.

  313. Jody says:

    I'm try to count the newest month with tips over 100 dollars and stop the count when the tip drop below 100:
    Column A July August Sept Oct Nov Dec
    Sara 125 94 121 82 120 135

    Working from Dec to July (newest to oldest month) the count would only be two, as the tips drop below 100 dollars in Oct....what formula can I use??

  314. Jamie says:


    I need som e help:

    How to remove Columns where values are missing in >50% of rows?

    Countblank didnt work for me. I have 30000rows, 300columns.


  315. Jody says:

    Hi Jamie,
    the example is two row of data: headers top row, data second row

  316. Steelskull says:

    Having difficulty writing a COUNTIF dynamic function that correctly counts a criteria based on the last 20 entries. Get confused using the OFFSET function, which I understand is essential for a dynamic database. Here's the formula I thought would work. Please advise. Thanks!


  317. Puru says:

    the question tells me to multiply a value and then add another value to it. How do I do this??

  318. Bruno says:

    I appreciate any help you can give me. I have a list of names down in a column.Each name has an associated value in the column to the right of these names.-----I copy a list of names from the internet and paste them along with their values to a blank portion of the spreadsheet.These names and values are in columns but they are separated by columns of other information and are three columns to the right.The Downloaded names in the column also include additional names that I do not need and the names that I download may be in a different order each time I copy the spreadsheet.is there a formula to pick out the values next to the downloaded pasted names for only the list of names that I require on my spreadsheet.I have tried many different formulas but do not seem to get them to work. thanks

  319. Kath says:

    Hi, i would like to know if there is a function for determining the specific number and location of spaces within a cell.
    For example,
    Cell A1 contains: X and cell B1 contains: X

    Thank you

  320. Bharat Jagtap says:

    I want to find the duplication in colomn.
    Tell me how to use countif formula.

  321. Ross says:

    Hi, I am setting up a sheet for bookings of a holiday home. I have date of entry and departure in 2 separate columns, I want to set this up so that when entering a new booking it will not allow duplicates or come up with a warning, can anyone help with what formula to use?

  322. Kyndra says:

    I am trying to count unique text in a column A3 - A186. Why doesn't this work? =SUMPRODUCT((COUNTIF(A3:A186,A3:A186)=1)*(A3:A186""))

    It looks like the same formula from above....

    I am using EXCEL 2010.

  323. Mohsen Ghasemi says:

    Hi Ablebite Team,

    For the "COUNTIF not blank" you wrote the formula as:
    It is good but for the cells which contains the formula and the result of formula is: "" (showing empty); by using above formula the counter will count them as not blank, but we do not want to count them. Please help what to do.


  324. David Harris says:

    I wish to count the numbers in a column where the number to be counted is less than the number one row below it. Is there a way to to this?

    Column F
    f1 contains the countif or sumproduct or whatever formula
    The range is F2:F72

    the values in F2 on are similar to:

    F2: 25
    F3: 19
    F4: 43
    F5: 14
    F6: 6
    F7: 73
    F8: 37
    F9: 41
    F10: 45

    The total in this case would be 4 (F3: 19, F6: 6, F8: 37 and F9: 41)

  325. Mohsen Ghasemi says:

    Hi Ablebite Team,

    For the "COUNTIF not blank" you wrote the formula as:
    It is good but for the cells which contains the formula and the result of formula is: "" (showing blank); by using above formula the counter will count them as not blank, but we do not want to count them. Please help how to count non blank cells excluding those cells.


  326. srujan says:

    i need a help regarding Countif as am keeping formula for one set of numbers which are duplicate.i need to get the count beside which is the newest like eg:12345 old one 1 should be beside

    12345 new one in same row i need 2 beside.

    12345 2
    5236 1
    52879 1
    12345 1 I need to get here 2

  327. Melissa says:

    How do I count multiple dates in one cell? Ex: Cell A1 contains: 2/19, 2/20, 2/21 I want cell B1 to count 3. I am using this formula =LEN(TRIM(A1))-LEN(SUBSTITUTE(TRIM(B1),",",""))+1 but when I delete the dates in Cell A1 the number 1 appears in cell B1.

  328. reza says:

    I need to count cells with specific color .
    Is it possible?

  329. Armando says:

    cuantas veces puedo utilizar la palabra "countif" en una formula para sumar un mismo valor en diferentes columnas, total de columnas (6)
    ejemplo: =countif(b2:b100,"1/0")+countif(c2:c100,"1/0")..........
    y muchas gracias por la ayuda que me puedan prestar.

  330. fahad says:

    if you r there i want to ask something

  331. Dre says:

    Hi there...I have data that lists names of people and how many times they register per month. So Column A is a list of names and there could be multiple occurrences. If you are only supposed to register 2 times a month and i would like a way to identify by name those that registered more than 2 times a month and the frequency of times they registered. How do i do this?

  332. Areea says:


    i want to if 20% then show 4 if 21% to 30% then show 6 if 31% to 80 % show 8 if 81% to 100% then show 10

    how set this formula in excel please suggest me with example

  333. JGP says:

    Hi! my current formula is COUNTIF(a1,"PCS") my prob is, if it has another text in the formula, it doesnt count as 1. what formula should i use when i wanted it to count as 1 regardless if it has other containing text.

  334. JGP says:

    Hi! my current formula is COUNTIF(a1,"PCS") my prob is, if it has another text in the cell e.g PCS 1 jgp, it doesnt count as 1. what formula should i use when i wanted it to count as 1 regardless if it has other containing text for as long as it has PCS

  335. tany says:

    Hi!... well i want to know that if we have Date sheet of something issuance of inventory and now we want to sort that some one code or person how many times have issued the inventory how should we formulate this data.. actually i know the way of "Filter & the way of "Find" i m trying to formulate this data that i putt name or code in any specimen cell and got detail of all issuance times .. still confused and trying to find .. could you please have any idea
    thanks you .. tany

  336. Kate says:


    I have a spreadsheet with columns A and B. In column A is new results, in column B is old results. I need to count the number of occurances where the value in column A is greater than the corresponding value in the same row of column B.

    I have tried using
    =COUNTIF(A2:A100,">"&B2:B100)but it always returns 0 even though there are many instances of an A value being different than the corresponding B value

    I also tried =COUNTIF(A2:A100,">"&B2)But that returns the number of A values greater than B2 specifically instead of the corresponding B Value of the same row.

    Please Help!!!

  337. Gus says:

    I have 40 students, I wanna use COUNTIF to know how many students got from 7 to 7.9. I wrote it like this. +countif(a2:a41;">=7"&"<7.9") is it correct?
    Thanks in advance!

  338. Panos says:


    I have Col A containing "Problem Ticket Opening time", (e.g. 2017-04-05 19:20:04), Col B containing "Problem Ticket Closing time", (e.g. 2017-04-09 12:52:10) and Col C the Customer Name having the problem/ticket (e.g. Mr John Smith). Think of 3,000 rows and think that the same customer has repeated tickets. Sometimes tickets for the same customer repeat every few days (which i dont mind to count) BUT sometimes the customer (Mr Smith) calls today for a problem and calls AGAIN tomorrow (within 24hours).

    This is something i want to record within a month:

    E.G. Mr Smith created 5 tickets that were under 24hours gap.

    I am still trying to work out the logic. HINT which could be useful: I have managed to convert all times in Col A and B in Year Days (e.g. 31/3/2017 is day number 91).
    I am stuck...

  339. ashiv says:

    part number call out no. Qty
    nas 15
    nas 15
    nas 15
    pvb 25
    pvb 25
    tvs 35
    tvs 35
    xl 40
    xl 40
    xl 40
    I have callout number for each part. How to use countif formula in excel to count number of callout. Would like something like below.
    part number call out no. Qty
    nas 15 3
    nas 15
    nas 15
    pvb 25 2
    pvb 25
    tvs 35 2
    tvs 35
    xl 40 3
    xl 40
    xl 40

  340. Reza peiravi says:

    Dear World,
    Good Morning :)

    I have a question on countif formula ... as a example

    1. G-SS102C193-4E58-14-135
    2. TR036C216E53-18-140
    3. G-SS101RET-18E49-23-145

    i need to know the formula for count if there is " number -number "
    as example numver "1", in center of full txt there is "C193-4", i need the furmula to find cells with finding number-number formula .. if you see number"3" example. there is "word-number", i could fiqiur out to use search formula .. but i need furmula for counting or searching cells with " number-number ".

    Waiting for answer if anyone can help me please...

    Best Regards,
    Reza Peiravi.

  341. AURELIO says:

    Thank you so much. Incredibly helpful!

  342. Lucky Agarwal says:

    Please suggest formula -

    If in Column A I have names (Names are repeating) & In Column B Status against name like Yes & No.

    So If I want to count how many Yes are there against any particular name than how to do it. Pls help

  343. Dan Dewey says:

    I have a spreadsheet where I want to count yields on investments between various rates (i.e. >=1% and 1")-countif(p8:p29,">2").
    this returns 0.00%. Please advise. Thanks!!

  344. Ravi poudel says:

    I want to know formula to count cells that does not contain some values...more than one.

  345. CvH says:

    Good day all hope someone can help me
    ok here it goes hope it makes sense

    I need a line written for a worksheet of mine that does the following

    i have items that are being sold call it a orange
    then i have a date that it has been delivered
    now what i want to be able to do is have excel calculate how many of oranges how many apples how many grapes etc. there are 7 different items that i have still needs to be delivered based on a text insert "to be delivered"

    Thanks let me know hope this is enough info

  346. Frank Conway says:

    … Here is what I am trying to do:


    This is my current formula I use to determine how many units are processed for the day…Fortunately / Unfortunately I processed 87 installs yesterday from 3 ICSB locations so my formula doesn’t provide me with a quick answer to Marks daily question of “How many do we have done today” so I sit here and count them manually soooo I want to add to it:

    (D1179:D3396,”Carol Stream”)

    Basically I want a formula that I can utilize for each location that only counts the installs done for that location and not all installs done within a range that are dated for TODAY.

    If you can help it would be appreciated!!

    Thanks 

  347. Yusuf Kuris says:

    Thank you!

  348. andy ignacio says:

    When are you gonna add windows 11

  349. Bill Hunter says:

    Greetings, Svetlana!

    First let me tell you how impressed I am with the clarity of your explanations. Your written English is more lucid than that of most native speakers— seriously! My hat’s off!

    Let me try to explain what I want to do here, and please bear in mind that I’m a novice.

    I’m in the midst of trying to create a calculator in Excel (2010) that will enable our sales support personnel in a large financial services brokerage agency to efficiently and accurately return guaranteed/non-guaranteed lifetime annual income results from our brokered line of fixed indexed annuity products, given varied investment input, and each product’s individual growth and payout parameters. This would allow us to give very accurate and definitive advice to our contracted agents about which annuity contracts would be most appropriate for given clients.

    The four unwieldy IF/AND statements which are copied and pasted below result from each of 4 possible value output combinations obtained from two binary decision points (which are interfaced with two independent groups of two form control radio buttons). I have tested each of the four IF/AND statements separately and they return correct output.







    Let me add that each successive statement after the first simply reduces each of the whole series of nested IF outputs by .05.

    Here are my two questions with regard to all the foregoing:

    1) How do I integrate the four IF/AND statements into a single statement that will correctly function in concert with the radio buttons and return a single correct output?

    2) Does Excel provide some function or other way of reducing the complexity of the nested IF statements?

    If you can help me with those questions, I’d be much obliged.

    With kind regards,
    Bill Hunter

    • Hello Bill,

      Thank you very much for your kind words! For me to understand the task better, please reply to my email with a small sample of your data, formulas and expected results. (I've removed your email address from this blog for security reasons).

  350. Nebojsa Tatic says:

    Is it possible to use countif function in whitch criteria is text in comment attached to the cell?

  351. Giovanni Ciriani says:

    Does Countif work with Frequency? I've found an example to count how many different values there are in a large array as the following
    = SUM( --(FREQUENCY(A1:A1000,A1:A1000)>0))
    so I thought that COUNTIF should work to
    = COUNTIF(FREQUENCY(A1:A1000,A1:A1000),">0")
    However, the formula is not accepted. Do you know if there is a limitation in the type of argument?

  352. Eric says:


    Please I want to group items but want to write a function so that all those who qualify are assigned 1 and those who do not qualify are assigned 0. Please help

  353. Ling says:


    I am trying to write a formula to count the number of calls for the first meeting from two separate spreadsheets. I was able to count the total calls for all the meeting but I can figure out how many calls for the first meeting and 2nd meeting and so on.

    My first Spreadsheet is the meeting sheet and I have customer column, created date. the second sheet is the phone call sheet with customer name and the date (each call create one date)

    I used countif formula to count if the customer exist in the phone list then count the number of call but this formula only gave me the total then I added additional count if formula to say if the phone call date less than the meeting created date then count those number but all I got an error value. Can you help?

    Thank you,

  354. Calin says:

    Hi there , I have a simple table I did not set it up as pivot table. First row are dates and under each date there are columns with stock symbols( 10-50 symbols under each date average ). I am using a count if formula in conditional formatting to determine how many times each stock symbol appears in my table =COUNTIF($A$2:$Z$100,A2)=5 it is a relative reference and I ask a certain color for cells that meet criteria . I set up the range to be same as in formula A2:Z100 Every day I add up symbols and some times I delete columns that are dated more than 2 months ago. The problem is that every day after I add up a new column the range that formula apply to is changing so I have to manually set it up ( conditional formatting/manage rule /this worksheet/applies to )
    How can I overcome this problem ? Basically I was looking to add up every day a column and symbols that meet criteria of countif formula to be highlighted let say green

  355. Achira says:

    I want to know from you that how can I count the two cell data at a time like:
    OC TC
    OC SC
    OC SC
    OC EC
    OC TC
    OC ST
    R1 SC
    R1 TC
    R1 SC
    R1 TC

    I want to know for OC how many TC of SC and for R1 how many TC or SC Like ------------



  356. Chris says:

    Hello Svetlana,

    I have been reading through your website and can't see the answer to what I thought would be a fairly common question. Can you please help?

    I have a created a spreadsheet of people from 10 different work teams. The team names are in column E. Columns J through AG are a range of competencies people are required to complete.

    For each person’s row, where they have completed the competencies matching the column heading I would like to record the date they completed that particular competency.

    For example:
    . A B C D
    1 Name Team Competency 1 Competency 2
    2 John Red 10/08/17 16/07/17
    3 James Red 16/07/17
    4 Bob Red 16/07/17
    5 Sara Blue 16/07/17
    6 Gale Blue 11/07/17
    7 Alice Blue
    8 Dave Blue 16/07/17
    9 Jane Green 11/07/17
    10 Blair Green

    What I cannot work out is how to create a formula to count the number of people from the Blue team (or any specific team) who have completed Competency 1.

    Ideally the results of these formulas will be used to create a table similar to this:
    Team Com 1 completed Com 2 completed
    Red 2 2
    Blue 3
    Green 1

    Thank you for your assistance.

  357. SAMMIE says:

    HI THERE ,


  358. Kim says:

    I am trying to count certain text in a range of cells from another tab. I need to count "status" and "status date" as separate formulas for counts. I tried this but didn't work: =COUNTIF('690-JHC3 Ven 600-699'!F4:F10001,"*STATUS*")and the other =COUNTIF('690-JHC3 Ven 600-699'!F4:F10001,"*STATUS DATE*")

    Appreciate the help - thanks

  359. Lucas says:


    I am trying to use COUNTIF to count the output of a formula, e.g. a cell that contains a formula. The formula is a nested =IF() function.

    COUNTIF however doesn't seem to see the output. For example, if other cells meet certain criteria, the output is "D". When I then use COUNTIF to count the "D"s it returns 0.

    I'm familiar with COUNTIFS but I am using COUNTIF in this way to measure time and create a Gantt chart that doesn't overlap processes. If one process is going on, the cell returns "D" (for delay) and I can count that delay, via COUNTIF.

    So, can I count formula outputs via COUNTIF, or is there another way to count formula outputs and/or display them differently?



    • Hello, Lucas,

      COUNTIF should work in your case perfectly, I'm afraid the problem lies in something else. Perhaps, it is the spaces around "D". We could suggest you better, if you sent us your file with the formula to support@ablebits.com. Don't forget to include the link to this comment in your email.
      Please don't worry if you have confidential information in your document, we never disclose the data we get from our customers and delete it as soon as the problem is resolved.

  360. Scott says:

    Hi, Please see the following chart.

    A B C D E

    HOUSE 4 4 - HOUSE 4 4 - HOUSE
    HOUSE 4 4 - HOUSE 3 - BOX
    TOY 1 1 - TOY 1 2 - SHOE
    HOUSE 4 4 - HOUSE 1 - TOY
    SHOE 2 2 - SHOE 2
    SHOE 2 2 - SHOE
    SOCK 1 1 - SOCK
    HOUSE 4 4 - HOUSE
    BOX 3 3 - BOX 3
    BOX 3 3 - BOX
    BOX 3 3 - BOX

    Column A is the item, column B is the count for each reoccurrence in column A, column C is =CONCATENATE(B1," - ",A1), column D counts and removes duplicates =IF(COUNTIF($B$1:B1,B1)=1,B1,"") and column E sorts and shows how many of each. The problem I am having is it only seems to count an item with a count of "1", only once so if there is more than 1 item with one occurrence, it only counts the first one. Can you tell me what I'm doing wrong?

    My formulas are as follows:
    Column A (no formula)
    Column B =COUNTIF($A$1:$A$11,A1)
    Column C =CONCATENATE(B1," - ",A1)
    Column D =IF(COUNTIF($B$1:B1,B1)=1,B1,"")
    Column E =IF(ROW(A1)>COUNT($D$1:$D$11),"",INDEX($C$1:$C$11,MATCH(LARGE($D$1:$D$11,ROW(A1)),$D$1:$D$11,0)))



  361. Marissa says:

    I realize this post is old and I might not get a response now, but I figure it's worth a shot since the original article helped me a lot.

    I had started with the formula

    =SUMPRODUCT((COUNTIF(F12:V2015,'Actividad (2) de LiCS'!C15:C2020)>0)*('Actividad (2) de LiCS'!C15:C2020""))

    to count the number of unique names in a list that also occur in a list on another worksheet. I also wanted to know the number of such names associated with a particular date range, so I edited to

    =SUMPRODUCT((COUNTIFS(D12:D2015,">"&(DATE(D10,1,1)),D12:D2015,"0)*('Actividad (2) de LiCS'!C15:C2020""))

    and it worked great. But then I realized I also wanted to count the total number of names - even repeats - that occurred in both lists. I used the formula

    {=SUMPRODUCT((COUNTIF('Actividad (2) de LiCS'!C15:C2020,F12:F2020)>0)*(F12:F2020""))}

    to do so, and also worked great. But when I try to make similar "countifs" edits to specify date ranges, it returns a #VALUE! error. The edited formula I'm getting the error on is


    Any advice?

    Thanks in advance!

  362. Sam Korel says:

    I am trying to count the numbers that not equal in one column. for example


    I am using count if but it's not working.

  363. Aqua93 says:

    Using countif i want count time 25:00:00 to 35:00:00. can tell me the formula to solve this???

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