3 ways to count empty cells in Excel

Maria Azbel by , updated on

If your task is to get Excel count blank cells in your worksheet, read this article to find 3 ways to accomplish it. Learn how to search and select empty cells with the Go to Special option, use Find and Replace to count blanks or enter a formula in Excel.

In my previous post on how to count non-empty cells in Excel, I showed 3 ways to get the number of filled cells in a range. Today, you'll learn how find and count blanks in your table.

Suppose you supply goods to multiple stores. You have a worksheet in Excel with the shops' names and the quantity of items they sold. Some cells in the Items sold column are empty.
Count blank cells in Excel 2016-2010

You need to make Excel count blank cells in your sheet or find and select them to see how many stores didn't provide the necessary details. Doing it manually would take too much time, so feel free to use one of the options I show in this post:

Count blank cells using Excel's Find and Replace

You can use the standard Excel Find and Replace dialog to count empty cells in your table. This tool will display the list with all blanks next to their addresses in your sheet. It also lets you navigate to any empty cell by clicking on its link in the list.

  1. Select the range where you need to count blank cells and press the Ctrl + F hotkey.

    Note. If you select one cell Find and Replace will search the entire table.

  2. Leave the Find what field empty.
    Leave the Find what field empty
  3. Press Options and select the Match entire cell contents checkbox.
    Select the Match entire cell contents checkbox
  4. Pick Formulas or Values from the Look in: drop-down list.
    • If you choose to find Values, the tool will count all empty cells including the pseudo-blank ones.
    • Select the Formulas option to search for empty cells only. You will not get cells with blank formulas or spaces.

    Pick the Values or Formulas item from the Look in: drop-down list

  5. Press the Find All button to see the results. You will get the number of blanks in the bottom-left corner.
    Get the number of blanks on the Find and Replace window

Tips:

Excel formula for counting blank cells

This part is for the formula-oriented users. Though you will not see the found items highlighted, it's possible to get the number of blanks in any cell you select to compare to the next search.

  • The COUNTBLANK function will show you the number of empty cells, including the pseudo-blank ones.
  • With the ROWS COLUMNS COUNTA formula, you'll get all truly empty cells. No values, no blank formulas.

Follow the steps below to apply them:

  1. Select any empty cell in your sheet.
  2. Enter one of the below formulas into the formula bar.

    =COUNTBLANK(A2:A5)

    or

    =ROWS(A2:A5) * COLUMNS(A2:A5) - COUNTA(A2:A5)

  3. Then you can enter the range address between the brackets in your formula. Or place the mouse cursor between the brackets and manually select the necessary cell range in your sheet. You will see the address automatically appear in the formula.
  4. Press the Enter key.

You will get the result in the selected cell.

On the below picture, I show the summary of how these 2 formulas work with constants and pseudo-blank cells. In my sample, I have 4 cells selected. A2 has a value, A3 has a formula that returns an empty string, A4 is empty and A5 contains two spaces. Below the range, you can see the number of the found cells next to the formula I employed.
See how 2 different formulas work with constants and pseudo-blank cells

You can also use the COUNTIF formula for counting empty cells in Excel, please check out this tutorial for full details - COUNTIF for blanks and non-blanks.

Now you know how to find and count blank cells in your Excel table. Use a formula to paste the number of empty cells, turn on Find and Replace to highlight blanks, navigate to them and see their number, or choose the Go To Special feature to quickly select all blank ranges in your table. Feel free to share any other hints you may have. Be happy and excel in Excel!

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