Comments on: How to use IF function in Excel: examples for text, numbers, dates, blanks

IF is one of the most popular and useful functions in Excel. Generally, you use an IF statement to test a condition and to return one value if the condition is met, and another value if the condition is not met. Continue reading →

Comments page 5. Total comments: 2999

  1. A B C D
    TOTAY

    346 INV-0354 30/06/2021 18901.52 =+IF(TODAY-B346>90<180,D346,0)
    347 INV-0355 30/06/2021 1330.20
    348 INV-0356 30/06/2021 2861.50

    Please Help On This Function and suggest me correct formula

  2. I want to write an if formula that if the cell has a number >0 to return a certain value, if the cell has text to return it as zero.

    Example I have a time card Monday = 8 , Tuesday= FO, Wednesday = 8, Thursday =8, Friday = 8. I am trying to say everyday the person works they get an extra 2 minutes of pay. currently I have multiple if functions stating =if cell >0, 2,0 but the cell with the FO text is getting the true statement.

  3. Hello,

    i need a formula, that says: IF =H3-J3>0, and iF =H3-J3<0,121 (then it is ok),
    but: IF =H3-J30,121 (then rise or lower the G3 cell so it can be in the parameters from 0 to 0,121).

    If this is possible.

    1. Something is wrong. So i will send the question in 2 parts.

      1. part

      i need a formula, that says: IF =H3-J3>0, and iF =H3-J3<0,121 (then it is ok).

      1. 2. part

        but: IF =H3-J30,121 (then rise or lower the G3 cell so it can be in the parameters from 0 to 0,121).

        1. again it is not good...grrr

  4. i need a formula that if cell B3 is "A" then put the 5% in cell D3????????

  5. Hello,

    While creating a time sheet that will auto calculate an invoice amount I have tried the above, referencing the "IF formula to perform a math operation and return a result".

    My data comes from a drop down list. I want the particular cell to say "ok, if this cell says "client A", then do this math formula in this other cell". The problem is, each of the names in my drop down list corresponds to a different percentage rate to multiply the payrate by in order to get the bill rate..make sense? So if the worker had x hours working for client A I want to be able to choose client A from the drop down list, manually enter the pay rate for that employee, and then have the sheet calculate the OT pay rate, regular bill rate, OT bill rate and total it all at the bottom to show what the invoice should be. I have all of the other work done, I just cannot seem to get past this part, and I wonder if I am trying to get Excel to do too much with too little. Please help.

    Here is how I have entered the formula.

    Client A Client B Client C pay rate
    =IF(AND(OR('Dropdown Lists'!A30,'Dropdown Lists'!A34,'Dropdown Lists'!A50)), N17 + N17*45%)

    1. Hello!
      You can automatically find and insert the interest rate for the selected customer into a cell using the VLOOKUP function, as described in this article.
      I hope this will help, otherwise please do not hesitate to contact me anytime.

  6. Hello,

    Is it possible to make a formula so that IF cell A is Province ( Ontario, Alberta, Yukon, Manitobia ....) then multiply cell B Number with cell C (2%,3%,9%.... ?

    basically trying to calculate taxes depending on province.

    1. Hello!
      You can read recommendations on how to use a nested IF function in this article.

      =IF(A1="Ontario",B1*2%,IF(A1="Alberta",B1*3%,""))

      You can use the IFS function for multiple conditions:

      =IFS(A1="Ontario",B1*2%,A1="Alberta",B1*3%)

      If the province's list and percentages are in columns D and E, you can find the percentage you want using the VLOOKUP function:

      =B1*VLOOKUP(A1,D1:E10,2,0)

      I hope it’ll be helpful.

  7. Hello,

    Is it possible to use a formula that says if CO or CM then 8?
    I'm keeping a score at work with my coworkers and how many days they've worked and how many days they've had pto (CO) or medical (CM). i need the formula to work for 30-31 entries per persona (the days of the month) and i need something when i put cm or co in the table to return 8 back as in hours not worked. is it possible? am i making any sense?

    1. Oh. Forgot to mention. As i have 31 columns in a row, if there are more than 1 CO to sum them up. for example if i have 3 CO then the answer given should be 24. is it possible?

        1. Thank you so much! I managed to make it work. You're awesome!

  8. Forecasting spreadsheet: There are start and end dates for each project. I want the corresponding dated cells to color fill based on if they fall between the start and end dates. If I change the date, I want it to automatically change the fill. No fill if outside of dates. Ex: Start 2/25/2021 End 8/30/2021. Cells dated 2/25/2021 to 8/30/2021 will be filled. If I change date, it will change fill.

    =IF($K39="TBD",2,IF(AND($L39=AH$1),IF($G39="OH",1,5),0))

  9. I'm trying to write a formula where if b4 is $14000 and is greater than c4 which is $10000 then the amount in c4 ($10000) needs to be displayed in d4. Could you please offer some assistance.

    Thank you

    1. Hi!
      The formula for your conditions may look like this:

      =IF(B4>14000,C4,"")

      If B4> 14000, then B4 will always be greater than C4, where 10000 is written. Therefore, the second condition does not make sense.
      You can learn more about IF function with multiple conditions in this article.

  10. I want the formula such that value_if_false wouldn't affect other cells when I drag the formula dowwards

  11. Hi,

    I need help in Excel cell. I want a result from 2 conditions. if the cell i type 5 the answer is 100 and if i type 10 the anwer is 300 on the same cell. how to do using IF or other formula?

    1. Hello!
      If I understand correctly, you want to write both the value and the formula in one cell. It's impossible. You need to use a VBA macro. If the formula and the value 5 or 10 are in different cells, use a nested IF function.

  12. Is it possible to get substracted value with suffix/test.
    to be precise,
    i want to get the following,

    10:00 PM-04:00 PM=06:00 hrs
    after subtraction i get 06:00, but not with hrs. I want to get with hrs "suffix".
    thanks

  13. I want to do the following work with IF function,
    If(A2=A-620,"Bose",""); can i do it.
    here A-620 is Mr. Bose's ID number.

  14. please help

    if a2 is >1 check if the date on b2 is > date on a1 and return yes if all statements are true no if false

  15. How do I do something like an IF with a random test and one of the outputs is the same random like this:

    =IF(random_number>0.5,same_random_number,0)

    I hope you know what I'm saying cause I don't.

    2. Oh, wait I figured it out myself. Never mind.

      Thanks anyway!

  16. HI,

    I want to make a formula in which the value of A1 is less than or equal to 10, A2 will show "1" but if A1 is greater than 10 say 12 for example the excess 2 will multiplied to 0.5 then A2 will be 10+(X*0.5)/A1

    =IF(A1>=10,"10+0.5X"&FIXED(A1-10,0),1)

  17. (auto result req)
    Packing sr no no of box
    D1 to D2 2
    D3 to d5 3
    D5 to D9 4
    as per above example i want auto sum in excel for packing sr no

  18. I need help with the below given formula. It has two sells to chose from. Cell AE5 is a date. The output required is taht if the date in AE% is lower than today then output cell should read "Note Due", However if the other cell that is AF5 is blank then output required is "Not Received" and if it is not blance the the output required is "Received"

    If the date criteia is satisfied then i do not want further output of "Not Received" or "Received"

    =IF(AND(AE5<TODAY(),"Not Due"),IF(AND(ISBLANK(AF5)),"Not Received","Received"))

    Requesting to please help.

    1. Hello!
      If my understanding is correct, you can use this formula:

      =IF(AE5<TODAY(),"Not Due",IF(ISBLANK(AF5),"Not Received","Received"))

      1. Dear Mr. Trifuntov,
        Thank you for your revert. You have made it amazingly simple. Sincerely appreciate. It fits well and resolves my query with exception to scenerio under option 4. The final formula i am using is:
        =IF(AE5>TODAY(),"Not Due",IF(ISBLANK(AF5),"Not Received","Received"))

        In the outputs below Amount is AD5 , Date due on is AE5, Received on is AF5 and output cell is the column marked Status that is AG5. Under option 4 we receive the amount before the due date. We wanted to give a preference that if the amount is received before due date then output should show "Received" instead of showing "Not Due". Would it be possible to incorporate such preference in the formula.

        Output 1
        Amount Date Status
        Due On Received On
        200,000 27-10-21 Not Received

        Output 2
        Amount Date Status
        Due On Received On
        200,000 27-10-21 28-10-21 Received

        Output 3
        Amount Date Status
        Due On Received On
        200,000 30-11-21 Not Due

        Output 4
        Amount Date Status
        Due On Received On
        200,000 30-11-21 29-10-21 Not Due

  19. Hi, i am trying to create an IF function that when you have typed "DONE", the exact date when the word was typed will be reflected on another cell. Whilst when "ONGOING" is typed, the date shown will be the date today, and will still continue only until the word DONE is typed. Thanks for the help.

  20. Hi,

    URGENT

    I am in urgent need to a formula to help me update a current file with new COGS and RRP pricing.

    But not all articles under a certain category need to be updated. So if I filtered original file to a specific category and did a VLOOKUP, will any data on not filtered rows change also if row numbers are not in running order and skips rows?

    Basically, I only want to update some articles with new data and retain existing data for those articles not on new data file.

    Thanking you.

    Chris

  21. Hi, I am tracking 'aging overdue invoices', and I am creating an IF statement formula where it finds the total per days outstanding. My database output provides the days outstanding and many ROWS I get the text "NULL". All overdue days list correctly on second column with current formula. How can I insert the TEXT "NULL" on "column B" Aging Bucket when "Column A" reads NULL?

    Here is my current formula inserted on "Column "Aging Bucket" ROW "B2":

    =IF(A2>90,"91-120 Days Past Due ",IF(A2>60,"61-90 Days Past Due",IF(A2>15,"16-30 Days Past due",IF(A2>-0.1,"0-15 Days Past Due","0 Current"))))

    My current data output:

    Column A

    Days_Overdue
    NULL
    NULL
    280
    19

    Column B

    Aging Bucket
    181-365+ Days Past Due
    181-365+ Days Past Due
    181-365+ Days Past Due
    0-30 Current

  22. Hi

    Please could someone help me I am trying to create the following

    EX:
    If M2 is less or equal to 0.01-0.99 return the text in cell N2 "0"

    EX:

    iF M2 is less 12 return the N2 "12" and above 12, 13 14 is return N2 12,13,14.

  23. hi, i'd like to ask more about this

    How should I type if the value is between 1-200, it types 40%;
    201-300 type 15%;
    301-600 type 10%;
    601-900 type 5%

    Thank you

  24. Hi, I'm trying to use an IF function with an email address.

    Example: =If(J3=123,name@domain.com,IF(j3=4567,anothername@domain.com,0))

    I've tried using " " around the email addresses, but nothing works.

    Thanks,

    1. Hello!
      Always use quotation marks for text expressions. I don’t know what kind of result you wanted to get. If you wanted to get the email address as a hyperlink, then use the HYPERLINK function.

  25. Hello,

    I am unsure if this is possible though any assistance is appreciated.

    I have cell B2 with the value 4 (YVL)

    I am trying to write a formula that says IF(B2<10&" (YVL)","over","shift").

    Is this possible?

    Thank you in advance

    2. Hello gain,

      Please ignore the above question. I tried a IF(COUNT(FIND formula and it seems to have worked.

      cheers,

  26. Hi guys, i need help with something. I checked this text and cant find out if something like i need can be done in excel or not...

    For example, i have 12 values in dropdown menu in a cell (data validation) and i would like if i can set up something that when i change value from dropdown menu, excel can input predefined text (2 options only) in predetermined field.

    For example, if i select P-3340 from dropdown menu, i would like for excel to change cell below into From well.

    Can something like that be done? I actually dont need eny calculations, just that when i select something from dropdown menu, it changes next cell or two. I do a lot of repetitive reports and this would save a ton of time.

    1. Hi!
      The drop-down list writes the selected value from this list to the cell.
      You cannot solve your problem using standard Excel tools.

  27. I'm trying to writ and IF statement that compares 2 cells with dates in them.

    IF( F4= A$1,B$1,M3)
    A1=a date pulled in via a VLOOKUP formula and is dynamic
    F4=09/15/2021
    F5=F4+1
    F6=F5+1
    ect.

    I tried the following:

    =IF(DATEVALUE(F4)=DATEVALUE(A$1),B$1,M3)

    But I got an Error, any suggestions?

    1. Hello!
      The DATEVALUE function only works with dates that are written as text. You do have not a text in the F4 cell, but the date.
      Try formula

      =IF(F4=A$1,B$1,M3)

    2. Also tried =IF(DATEVALUE(9/15/2021)=DATEVALUE(E$4),K$4,L6)

  28. Hi How about if example
    if 150.00 if the zero cents it will choose the cell d2
    if 150.50 then will choose the d4.

    How will i do that?

    Thank you

  29. hi,

    the values in my cell are "<90", the if formal hasn't been picking up on this and is returning the second condition for all cases
    Is there anyway to fix this?

  30. Hi! I could use some help if anyone is available.

    I have 2 sheets that contain the same column called "Content Title".

    Sheet 2 has an additional column with data in it called "Total Unique Users". I want to bring over the data from Sheet 2 column "Total Unique Users" to Sheet 1 if I can find the same Content Title in Sheet 1.

    For example, If Content Title in Sheet 1 is equal in Sheet 2, pull the data from the "Total Unique Users" column in Sheet 2 into Sheet 1.

    Any help is appreciated. Thank you!

  31. I have 2 columns of numbers , cOL C&D . I need Col A to represent a letter based on these criteria.
    If C is greater than D then show text H else show A

    I have =IF($C$3>$D$3,"H","A") this works OK but if the numbers match I need to show text D. How can I do this please..

      1. Thanks so much for your FAST solution - it works great.. in fact you are 'Alexander the great'.

  32. Hi,
    I'm trying to use formula in a budget where
    C3 D3 ($eg) E3(monthly)
    yearly $95000 = D3/12
    monthly $500 = D3*1
    weekly $50 = D3*4

    Please assist with e3 cell formulas

    Regards
    Annette

    1. Hello!
      If I understand your task correctly, the following formula should work for you:

      =IF(C3="yearly",D3/12,IF(C3="monthly",D3,IF(C3="weekly",D3*4,"")))

  33. I want to write a statement in sheet named Master, that reads a cell in sheet named 2021 and if it says N, come back with NO. If it is blank, I want it to come back with a blank. If it is anything else, I want it to give me the value in another cell in sheet 2021. How do I do this? I have tried a bunch of different IF functions and everything comes back with an error.

  34. =IF(N191.4,N19<1.7, "PA"))
    Hello, This formula enters False or True instead of PA when the value is between 1.4 and 1.7.
    Thank you for your help

  35. I have spent hours and cannot figure this out. I have a spreadsheet with contract numbers and material numbers, a second tab has the same information contract numbers and material numbers but it includes a line for each shipment. I am trying to come up with a formula that counts the number of shipments, So anything greater than 0 that matches the contract number and the material number count as 1. I cannot figure it out: =COUNifs('Aug 2021'!E:E,">0",'Aug 2021'!J:J,D2,'Aug 2021'!I:I,E2) This is the closest I have gotten and it comes up with the #name?

  36. Hello, I'm wondering if you can help me? Looking to create a formula to simply identify currency 'EUR' or 'USD' in source column, to then compute exchange rate for that currency in next column. I have been trying to use the 'IF' function, but it doesn't work. For example:

    Column A: 'EUR' or 'USD'
    Column B: =IF(A1=EUR,"4.50","3.67")

    However this is giving me #NAME? error.

    Was wondering if you had any suggestions?
    Thanks!

  37. Hello, I have this formula that works individually but will like to have it as a single formula.
    =IF(L6="SUPPRESSED", (EDATE(N6,11).
    =IF(L6="UNSUPPRESSED", (EDATE(N6,3).
    In my table, the L column returned "Suppressed" if the value connected to its formula is 1000. So I want a single formula the will return (EDATE(N6,11) and (EDATE(N6,3) if the L column returned "Suppressed" or "Unsuppressed".

  38. Hi everyone,

    Please could someone help me I am trying to create the following

    If M2 is less or equal to 0-0.99 return the text in cell N2 "0"
    If M2 is less or equal to 1.00-1.99 return the text in cell N2 "1"
    If M2 is less or equal to 2.00-2.99 return the text in cell N2 "2"
    If M2 is less or equal to 3.00-3.99 return the text in cell N2 "3"
    If M2 is less or equal to 4.00-4.99 return the text in cell N2 "4"
    If M2 is less or equal to 5.00-5.99 return the text in cell N2 "5"
    If M2 is less or equal to 6.00-6.99 return the text in cell N2 "6"
    If M2 is less or equal to 7.00-7.99 return the text in cell N2 "7"
    If M2 is less or equal to 8.00-8.99 return the text in cell N2 "8"
    If M2 is less or equal to 9.00-9.49 return the text in cell N2 "9"
    If M2 is less or equal to 9.50-9.99 return the text in cell N2 "10B"
    If M2 is equal to 10.00 return the text in cell N2 "10A"

    Any help would be hugely appreciated.

    1. Hello!
      The formula below will do the trick for you:

      =IF(INT(M2)<9,INT(M2),IF(ROUND(M2,2)<9.5,9,IF(ROUND(M2,2)<10,"10B","10A")))

      You can learn more about rounding in Excel in this article on our blog.

      1. Thank you Alex!

  39. Trans. Date Type of Customers Due Date

    06/10/21 Regular 06/25/21
    06/10/21 Consignment 06/17/21

    Note:

    1) What is the formula to add 15 days from the date of transaction

  40. Hi. I am trying to create a formula that compares a single cell to an entire column(unlimited number) of data. Basically I have a tracking # in a cell and need to compare that to a column consisting of tracking #'s that have been shipped(I will be continuously adding to this column). I want to create a column that lets me know if that tracking # in a cell has been shipped.
    So I was tried using formula:
    =if(C9=I:I,"Shipped","Freezer")

    But it doesn't not work. even though that cell(C9) matches a number in I:I, it will not display shipped and only displays freezer instead.

    1. Hello!
      The IF function does not work with ranges. Please use the following formula

      =IF(ISNUMBER(MATCH(C9,I:I,0)),"Shipped","Freezer")

      You can learn more about MATCH function in Excel in this article on our blog.

  41. I am trying to get the the IF function for this problem, I need to give each person a raise based on their yearly salary (column M) and team (Column G): Green Team 5%, the Red Team 7% and the Blue team 3.5%

    =If(G2="Green",M2*.50,IF(G2="Red",M2*70),IF(G2="Blue",M2*.35)))

    I don't know if its correct, but only on green condition displayed correctly. I am new to this, can you help me.

    1. Hello!
      Please try the following formula:

      =IF(G2="Green",M2*0.5,IF(G2="Red",M2*70,IF(G2="Blue",M2*0.35,"")))

      Hope this is what you need.

      1. Hi! I tried using the formula you've gave but the Red isn't appearing.

  42. Hi,

    I am trying to make a ledger and there for using the formula
    =+IF(D16-G16>0,"Balance is"=D16-G16,""NIL"")
    What i am trying to do is that if the answer to the query is positive then i want the outcome to be as "Balance is___" else "NIL"
    However there is some error in the formula that i am not able to know

    1. Hello!
      Please try the following formula:

      =IF(D16-G16>0,"Balance is "&(D16-G16),"NIL")

      Hope this is what you need.

  43. How to get DateValue to work text in following format "Wednesday, July 7, 2021 11:09 AM" inside string ?

    1. Hello!
      You can convert text to date using the formula

      =--MID(A11,SEARCH(",",A1,1)+2,100)

      We have a tool that can solve your task in a couple of clicks - Text to Date tool.
      It is available as a part of our Ultimate Suite for Excel that you can install in a trial mode and check how it works for free.

  44. I'm trying to use a logic function to get standard pricing calculation from one worksheet to another. I thought this would be done through =if(A2:A22 = !sheet1$A$2:$A$22, c2:C22). What am I thinking incorrectly on the logic side?

  45. Hi,

    Im trying to set up the following:
    =IF(FOTB!A3="PID: Sync Identity to network"; "=FOTB!C3"; "0")

    So I'm trying to accomplish that:
    When A3 on sheet FOTB equals the text PID: Sync Identity to network
    the value from cell C3 should get copied to the cell i'm pasting this formula in.

    The issue here is that excel just shows =FOTB!C3 instead of the value of the cell.

    How can I fix this?

    kind regards,

    Glenn

    1. Hello!
      Use something like this

      =IF(A3="PID: Sync Identity to network"; C3; 0)

      This should solve your task.

  46. I am trying to write a formula that if A1=number AND F1>=different number, then A1 turns red. I'm trying to track mileage of my fleet and when they are due for oil changes. A1 is the unit # and F1 is the current mileage. If F1 is greater than or equal to the oil change needed mileage, then A1 would turn red.

    Thanks.

  47. Thank you for the info. Is it possible to put in the If function a range of cells ?
    On a column (A) I have a list of emails that I need to classify. In Column B I was hoping to have the valid emails displayed and on column C the invalid emails. I have the list of valid emails on another sheet (Valid emails).
    The way I wanted it to work is: if an email in column A is on the 'valid email sheet', then it should display said email on column B, if not, display "no". I started with the following formula but it only works for the one email.
    (in cell B2) => IF(B2='Valid email'!$A$2:$A$70;B2;"no") (range of emails in valid sheet is from A2 to A70)
    My problem is when I copy it down to the rest of the column it does not work and all values are "no".
    What should I add to the formula so it looks for the value in the other sheet and displays said email or displays no?
    Thank you very much!

    1. Hello!
      Please try the following formula:

      =IF(ISNUMBER(MATCH(B2,$A$2:$A$70,0)),B2,"No")

      I hope this will help, otherwise please do not hesitate to contact me anytime.

  48. Hi, I'm trying to combine two functions, I have a requirement to contact customers every 6 months before they begin receiving our services and once a year after. I'm trying to get the function to identify the last date contacted, then based on if there is a Yes or No in column B2 return a Next Contact date either 6 months or 12 months in the future. This is the formula I'm working with but I can't seem to make it work... Any thoughts?
    =IF(B2='Yes',[EDATE(A2,S2)],[EDATE(A2,S3)])

    (S2 refers to the 6 months and S3 refers to the 12 they are just single cells with a 6 or 12.)

    Thanks!

    1. Hello!
      I have not been able to verify your formula. It doesn't work for me. This formula will return TRUE if the date in column A is the most recent.

      =A1=MAX($A$1:$A$100)

      You can copy this formula down along the column.
      For me to be able to help you better, please specify which formula you mean and describe the problem in more detail.

      1. I'm not looking for it to return anything. I'm looking for it to find a different solution based on what the column says, for example if the Date in A is 1/1/2020, if column B says YES I want it to Return A2+6months = 7/1/2020 in Column C and if column B says NO I want it to return 1/1/2020+12 months = 1/1/2021 in column C Then I'm going to set up conditional formatting to highlight the column based on the time out from the Column C information but that part of the spreadsheet is working well.

  49. ( A )
    (ROW 1) TIME IN 24:00
    (ROW 2) TIME OUT 8:00
    (ROW 3) HOURS WORKED 8:00
    I have row 1 and 2 formatted as [h]:mm and the following formula in Row 3:
    =IF(A2>A1,A2-A1,1-A1+A2)
    What I need is for the formula to return blank or 0 if no times are listed in Row 1 or 2, right now it returns 24 if cells are empty.

    Any assistance would be greatly appreciated, thank you

    1. Hello!
      If I got you right, the formula below will help you with your task:

      =IF(OR(ISBLANK(A1),ISBLANK(A2)),"",IF(A2>A1,A2-A1,1-A1+A2))

      You can learn more about ISBLANK function in Excel in this article on our blog.

      1. It worked, thank you so much, I was missing the "ISBLANK" for A2, much appreciated.

  50. I want to select out a subset from a list(rows) of purchases- columns have date price, article, buyer etc.
    I can make a column with "yes" or "No" which defines the rows I want, but now how do I select the whole row and copy onto new chart, or hide the rest?

    1. Hello!
      To get a list of rows conditionally, I recommend using the FILTER function. You can get detailed instructions in this guide.
      I hope I answered your question. If something is still unclear, please feel free to ask.

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