Use templates in Outlook

Template Phrases for Microsoft Outlook is a useful tool for anyone who extensively uses e-mail in their daily work, from technical support personnel to sales managers. All you need is to create a template once and then you can freely insert this text into your Outlook messages.

Download and install the Template Phrases for Microsoft Outlook plug-in. Create a new message or click Reply. In the Microsoft Outlook message window, you will see the Template Phrases pane. Select the frequently repeated text snippet. Click on the New template button in the plug-in's panel and give a name to the new Outlook email template. Please find more information here.

Yes! If you work in a team and want to share your Outlook templates with co-workers, just drop your templates to a shared network drive.

Sure. You can add basic text formatting to your templates - bold, italic, bullets, headers, etc. Insert any pictures, signatures and hyperlinks into your templates and edit their text the way you are used to.

Yes. You get a pretty good set of template macros to automatically add BCC/CC recipients when replying to your emails using templates, request Read or Delivery receipts, etc. You can also benefit from a macro that will prompt you to enter a given value every time you paste the template or pre-populate a value selected from the drop-down list. E.g. the time or date for a meeting template and so on.

Sure. Assign shortcuts to most frequently used templates or save time by automatically inserting text of a template into all new Outlook emails, replies, or forwards.

Yes, you can. Import and export all your templates or a selected folder with a mouse-click and access your templates on several PCs.

Easily. With incremental search, you can find the needed email template in no more than a second. You simply start typing the keyword or keywords on the Search tab. As you type, all templates containing this word or its part appear in the Template Phrases for Outlook pane. Just double-click the needed name to use this template in your reply.

Sure! With Template Phrases you can arrange the most frequently used templates so that you can pick one of your favorite texts in an instant. You can also see the most recently inserted templates or sort them by name or frequency of use.