How to create and use template shortcuts

In Shared Email Templates for Outlook

This feature is inspired by our customers' requests and feedback. Template shortcuts can be interpreted as templates for templates. You can create a number of template shortcuts and then construct your templates or email messages by using them in different combinations and order.

Note. Please note, template shortcuts are a per-user feature, you can't share them in a team.

Video: Use shortcuts in emails and templates

How to create shortcuts

Shortcuts are based on templates, so, you can create a shortcut from an existing template or a new one.

Create shortcuts from a new template

To create a new template, select the folder you want to save you template to and click the New button:
Create new template.

Enter the name of your template, text, and click the Edit Shortcut icon:
Edit Shortcut.

Type in a name for your template shortcut and click Save:
Name your shortcut.

You'll see the name of your shortcut in blue:
Named shortcut.

Click the Save button to save your template.

Create shortcuts from an existing template

Also, you can take an existing template and create a shortcut of it. In the template tree, stand on the template of interest and right in the preview pane click on the Edit Shortcut icon:
Edit shortcut.

Type in a name for your template shortcut and click Save:
Name your shortcut.

You'll see the name of your template shortcut in blue:
Named shortcut.

How to use shortcuts

You can create a number of template shortcuts and insert them right into your message body in Outlook. Also, you can use shortcuts to design ready-made reply templates.

Use shortcuts in email messages

The first way is to use template shortcuts in your email messages. For this, type in the shortcuts' names directly into the message body in the order you want them to appear in your letter. To turn the shortcuts' names into text, click the Handle Shortcuts button in the bottom right corner of the add-in pane:

The Handle Shortcuts button.

Voila, shortcuts are processed and your message is ready:
Shortcuts are processed.

Use shortcuts in templates

Also, you can use template shortcuts as building blocks to construct email templates.

Create a new template and enter the names of your shortcuts in the order you want them to appear in the text field:

Shortcuts in your template.

Save your template.

When you paste this template into your message, text of the shortcuts will appear:
Shortcuts in your reply message.

Ask a question (posted publicly)

If you have any questions or issues with this add-in, please feel free to post your concerns in the comments area. As soon as we answer, a notification message will be sent to your e-mail. If you do not want to share your thoughts in public, please contact us at support@ablebits.com.