On this page, you will find several ways to insert an image into your templates in Shared Email Templates. You can attach pictures from OneDrive or URL, add the <img> tag directly to the HTML code, or create an Outlook draft, insert an image to it, and use this draft as a template.
The first way to insert an image to your template is to attach one from OneDrive with the help of the ~%INSERT_PICTURE_FROM_ONEDRIVE[] macro. To use the macro, open your template and click the Insert macro icon:
In the drop-down list, select the ~%INSERT_PICTURE_FROM_ONEDRIVE[] macro.
When you pick the ~%INSERT_PICTURE_FROM_ONEDRIVE[] macro, the add-in will ask to log in to your OneDrive account and choose a picture to insert into your email:
You can set a size of an image (in pixels) if you want and click Insert:
If you do not enter any size, the image will be inserted in its original dimensions.
When you use a template with this macro, the macro downloads the chosen image, inserts a hidden attachment and displays it in the message body.
To add an image from SharePoint, use the ~%INSERT_PICTURE_FROM_SHAREPOINT[] macro. When you pick this macro, the add-in will ask to log in to your SharePoint account and choose a picture to insert into your email:
You'll see the Insert picture window:
If required, you can set the size of an image (in pixels) and click Insert.
Another way to add a picture to your template is to attach an image from a URL by using the ~%INSERT_PICTURE_FROM_URL[] macro. Open your template and click the Insert macro icon:
In the drop-down list, select the ~%INSERT_PICTURE_FROM_URL[] macro.
Enter the URL, set a size of a picture if you want and click Insert:
If you do not enter any size, the image will be inserted in its original dimensions.
When you use a template with this macro, the macro downloads the chosen image, inserts a hidden attachment and displays it in the message body.
Friends, please, if you want to add an image from OneDrive or SharePoint, use the ~%INSERT_PICTURE_FROM_ONEDRIVE[] and ~%INSERT_PICTURE_FROM_SHAREPOINT[] macros only.
Do not try to use the ~%INSERT_PICTURE_FROM_URL[] macro and put a link to your file from OneDrive or SharePoint into square brackets.
For instance, you may open your picture in a browser, copy its address from the address bar, and try to use it in the ~%INSERT_PICTURE_FROM_URL[] macro. This won't work. Also, if you copy a link to your image while sharing it in OneDrive and paste it into square brackets in the ~%INSERT_PICTURE_FROM_URL[] macro – this won't work too.
Besides, you can edit the HTML code of you templates and use the <img> tag to add a picture to your template. Create a template or open an existing one and click the View HTML icon:
Enter the <img> tag with a URL and size of your image. For instance, if a picture is located at https://cdn.company.com/, named "logo.png", and should be pasted in the 150px width and 80px height size, the tag will look like this:
<img src="https://cdn.company.com/logo.png" width="150" height="80">
Click Update:
Your image will be displayed in your template but not downloaded and attached, so if it gets unavailable by the URL, it won't be pasted and displayed in your messages.
The fourth way to insert an image into your template is to use Outlook drafts as templates. In this case, you create a draft in Outlook, insert an image, and link the folder with this draft to Shared Email Templates. Here is our guide on how to use linked folders:
