# Excel formulas for conditional formatting based on another cell value

In this tutorial, we will continue exploring the fascinating world of Excel Conditional Formatting. If you do not feel very comfortable in this area, you may want to look through the previous article first to revive the basics - How to use conditional formatting in Excel.

Today are going to dwell on how to use Excel formulas to format individual cells and entire rows based on the values you specify or based on another cell's value. This is often considered advanced aerobatics of Excel conditional formatting and once mastered, it will help you push the formats in your spreadsheets far beyond their common uses.

## Excel formulas for conditional formatting based on cell value

Excel's pre-defined conditional formatting rules are mainly purposed to format cells based on their own values or the values you specify. I am talking about Data Bars, Color Scales, Icon Sets and other rules available to you on the Conditional Formatting button click.

If you want to apply conditional formatting based on another cell or format the entire row based on a single cell's value, then you will need to use Excel formulas. So, let's see how you can make a rule using a formula and after that I will provide a number of formula examples for different tasks.

### How to create a conditional formatting rule using a formula

To set up a conditional formatting rule based on a formula in Excel 2019, Excel 2016, Excel 2013 and Excel 2010, carry out these steps:

1. Select the cells you want to format. You can select one column, several columns or the entire table if you want to apply your conditional format to rows.

Tip. If you plan to add more data in the future and you want the conditional formatting rule to get applied to new entries automatically, you can either:

• Convert a range of cells to a table (Insert tab > Table). In this case, the conditional formatting will be automatically applied to all new rows.
• Select some empty rows below your data, say 100 blank rows.
2. On the Home tab, in the Styles group, click Conditional formatting > New Rule…
3. In the New Formatting Rule window, select Use a formula to determine which cells to format.
4. Enter the formula in the corresponding box.
5. Click the Format… button to choose your custom format.
6. Switch between the Font, Border and Fill tabs and play with different options such as font style, pattern color and fill effects to set up the format that works best for you. If the standard palette does not suffice, click More colors… and choose any RGB or HSL color to your liking. When done, click the OK button.
7. Make sure the Preview section displays the format you want and if it does, click the OK button to save the rule. If you are not quite happy with the format preview, click the Format… button again and make the edits.
Tip. Whenever you need to edit a conditional formatting formula, press F2 and then move to the needed place within the formula using the arrow keys. If you try arrowing without pressing F2, a range will be inserted into the formula rather than just moving the insertion pointer. To add a certain cell reference to the formula, press F2 a second time and then click that cell.

## Excel conditional formatting formula examples

Now that you know how to create and apply Excel conditional formatting based on another cell, let's move on and see how to use various Excel formulas in practice:

### Formulas to compare values (numbers and text)

As you know Microsoft Excel provides a handful of ready-to-use rules to format cells with values greater than, less than or equal to the value you specify (Conditional Formatting >Highlight Cells Rules). However, these rules do not work if you want to conditionally format certain columns or entire rows based on a cell's value in another column. In this case, you use analogous formulas:

 Condition Formula example Equal to `=\$B2=10` Not equal to `=\$B2<>10` Greater than `=\$B2>10` Greater than or equal to `=\$B2>=10` Less than `=\$B2<10` Less than or equal to `=\$B2<=10` Between `=AND(\$B2>5, \$B2<10)`

The screenshot below shows an example of the Greater than formula that highlights product names in column A if the number of items in stock (column C) is greater than 0. Please pay attention that the formula applies to column A only (\$A\$2:\$A\$8). But if you select the whole table (in our case, \$A\$2:\$E\$8), this will highlight entire rows based on the value in column C.

In a similar fashion, you can create a conditional formatting rule to compare values of two cells. For example:

`=\$A2<\$B2` - format cells or rows if a value in column A is less than the corresponding value in column B.

`=\$A2=\$B2` - format cells or rows if values in columns A and B are the same.

`=\$A2<>\$B2` - format cells or rows if a value in column A is not the same as in column B.

As you can see in the screenshot below, these formulas work for text values as well as for numbers.

### AND and OR formulas

If you want to format your Excel table based on 2 or more conditions, then use either =AND or =OR function:

 Condition Formula Description If both conditions are met `=AND(\$B2<\$C2, \$C2<\$D2)` Formats cells if the value in column B is less than in column C, and if the value in column C is less than in column D. If one of the conditions is met `=OR(\$B2<\$C2, \$C2<\$D2)` Formats cells if the value in column B is less than in column C, or if the value in column C is less than in column D.

In the screenshot below, we use the formula `=AND(\$C2>0, \$D2="Worldwide")` to change the background color of rows if the number of items in stock (Column C) is greater than 0 and if the product ships worldwide (Column D). Please pay attention that the formula works with text values as well as with numbers.

Naturally, you can use two, three or more conditions in your =AND and =OR formulas.

These are the basic conditional formatting formulas you use in Excel. Now let's consider a bit more complex but far more interesting examples.

### Conditional formatting for empty and non-empty cells

I think everyone knows how to format empty and not empty cells in Excel - you simply create a new rule of the "Format only cells that contain" type and choose either Blanks or No Blanks.

But what if you want to format cells in a certain column if a corresponding cell in another column is empty or not empty? In this case, you will need to utilize Excel formulas again:

Formula for blanks: `=\$B2=""` - format selected cells / rows if a corresponding cell in Column B is blank.

Formula for non-blanks: `=\$B2<>""` - format selected cells / rows if a corresponding cell in Column B is not blank.

Note. The formulas above will work for cells that are "visually" empty or not empty. If you use some Excel function that returns an empty string, e.g. `=if(false,"OK", "")`, and you don't want such cells to be treated as blanks, use the following formulas instead `=isblank(A1)=true` or `=isblank(A1)=false` to format blank and non-blank cells, respectively.

And here is an example of how you can use the above formulas in practice. Suppose, you have a column (B) which is "Date of Sale" and another column (C) "Delivery". These 2 columns have a value only if a sale has been made and the item delivered. So, you want the entire row to turn orange when you've made a sale; and when an item is delivered, a corresponding row should turn green. To achieve this, you need to create 2 conditional formatting rules with the following formulas:

• Orange rows (a cell in column B is not empty): `=\$B2<>""`
• Green rows (cells in column B and column C are not empty): `=AND(\$B2<>"", \$C2<>"")`

One more thing for you to do is to move the second rule to the top and select the Stop if true check box next to this rule:

In this particular case, the "Stop if true" option is actually superfluous, and the rule will work with or without it. You may want to check this box just as an extra precaution, in case you add a few other rules in the future that may conflict with any of the existing ones.

### Excel formulas to work with text values

If you want to format a certain column(s) when another cell in the same row contains a certain word, you can use a formula discussed in one of the previous examples (like =\$D2="Worldwide"). However, this will only work for exact match.

For partial match, you will need to use either SEARCH (case insensitive) or FIND (case sensitive).

For example, to format selected cells or rows if a corresponding cell in column D contains the word "Worldwide", use the below formula. This formula will find all such cells, regardless of where the specified text is located in a cell, including "Ships Worldwide", "Worldwide, except for…", etc:

`=SEARCH("Worldwide", \$D2)>0`

If you'd like to shade selected cells or rows if the cell's content starts with the search text, use this one:

`=SEARCH("Worldwide", \$D2)>1`

### Excel formulas to highlight duplicates

If your task is to conditionally format cells with duplicate values, you can go with the pre-defined rule available under Conditional formatting > Highlight Cells Rules > Duplicate Values… The following article provides a detailed guidance on how to use this feature: How to automatically highlight duplicates in Excel.

However, in some cases the data looks better if you color selected columns or entire rows when a duplicate values occurs in another column. In this case, you will need to employ an Excel conditional formatting formula again, and this time we will be using the COUNTIF formula. As you know, this Excel function counts the number of cells within a specified range that meet a single criterion.

#### Highlight duplicates including 1st occurrences

`=COUNTIF(\$A\$2:\$A\$10,\$A2)>1` - this formula finds duplicate values in the specified range in Column A (A2:A10 in our case), including first occurrences.

If you choose to apply the rule to the entire table, the whole rows will get formatted, as you see in the screenshot below. I've decided to change a font color in this rule, just for a change : )

#### Highlight duplicates without 1st occurrences

To ignore the first occurrence and highlight only subsequent duplicate values, use this formula: `=COUNTIF(\$A\$2:\$A2,\$A2)>1`

#### Highlight consecutive duplicates in Excel

If you'd rather highlight only duplicates on consecutive rows, you can do this in the following way. This method works for any data types: numbers, text values and dates.

• Select the column where you want to highlight duplicates, without the column header.
• Create a conditional formatting rule(s) using these simple formulas:
Rule 1 (blue): `=\$A1=\$A2` - highlights the 2nd occurrence and all subsequent occurrences, if any.
Rule 2 (green): `=\$A2=\$A3` - highlights the 1st occurrence.

In the above formulas, A is the column you want to check for dupes, \$A1 is the column header, \$A2 is the first cell with data.

Important! For the formulas to work correctly, it is essential that Rule 1, which highlights the 2nd and all subsequent duplicate occurrences, should be the first rule in the list, especially if you are using two different colors.

#### Highlight duplicate rows

If you want apply the conditional format when duplicate values occur in two or more columns, you will need to add an extra column to your table in which you concatenate the values from the key columns using a simple formula like this one `=A2&B2`. After that you apply a rule using either variation of the COUNTIF formula for duplicates (with or without 1st occurrences). Naturally, you can hide an additional column after creating the rule.

Alternatively, you can use the COUNTIFS function that supports multiple criteria in a single formula. In this case, you won't need a helper column.

In this example, to highlight duplicate rows with 1st occurrences, create a rule with the following formula:
`=COUNTIFS(\$A\$2:\$A\$11, \$A2, \$B\$2:\$B\$11, \$B2)>1`

To highlight duplicate rows without 1st occurrences, use this formula:
`=COUNTIFS(\$A\$2:\$A2, \$A2, \$B\$2:\$B2, \$B2)>1`

#### Compare 2 columns for duplicates

One of the most frequent tasks in Excel is to check 2 columns for duplicate values - i.e. find and highlight values that exist in both columns. To do this, you will need to create an Excel conditional formatting rule for each column with a combination of `=ISERROR()` and `=MATCH()` functions:

For Column A: `=ISERROR(MATCH(A1,\$B\$1:\$B\$10000,0))=FALSE`

For Column B: `=ISERROR(MATCH(B1,\$A\$1:\$A\$10000,0))=FALSE`

Note. For such conditional formulas to work correctly, it's very important that you apply the rules to the entire columns, e.g. `=\$A:\$A` and `=\$B:\$B`.

You can see an example of practical usage in the following screenshot that highlights duplicates in Columns E and F.

As you can see, Excel conditional formatting formulas cope with dupes pretty well. However, for more complex cases, I would recommend using the Duplicate Remover add-in that is especially designed to find, highlight and remove duplicates in Excel, in one sheet or between two spreadsheets.

### Formulas to highlight values above or below average

When you work with several sets of numeric data, the AVERAGE() function may come in handy to format cells whose values are below or above the average in a column.

For example, you can use the formula `=\$E2<AVERAGE(\$E\$2:\$E\$8)` to conditionally format the rows where the sale numbers are below the average, as shown in the screenshot below. If you are looking for the opposite, i.e. to shade the products performing above the average, replace "<" with ">" in the formula: `=\$E2>AVERAGE(\$E\$2:\$E\$8)`.

### How to highlight the nearest value in Excel

If I have a set of numbers, is there a way I can use Excel conditional formatting to highlight the number in that set that is closest to zero? This is what one of our blog readers, Jessica, wanted to know. The question is very clear and straightforward, but the answer is a bit too long for the comments sections, that's why you see a solution here :)

#### Example 1. Find the nearest value, including exact match

In our example, we'll find and highlight the number that is closest to zero. If the data set contains one or more zeroes, all of them will be highlighted. If there is no 0, then the value closest to it, either positive or negative, will be highlighted.

First off, you need to enter the following formula to any empty cell in your worksheet, you will be able to hide that cell later, if needed. The formula finds the number in a given range that is closest to the number you specify and returns the absolute value of that number (absolute value is the number without its sign):

`=MIN(ABS(B2:D13-(0)))`

In the above formula, B2:D13 is your range of cells and 0 is the number for which you want to find the closest match. For example, if you are looking for a value closest to 5, the formula will change to: `=MIN(ABS(B2:D13-(5)))`

Note. This is an array formula, so you need to press Ctrl + Shift + Enter instead of a simple Enter stroke to complete it.

And now, you create a conditional formatting rule with the following formula, where B3 is the top-right cell in your range and \$C\$2 in the cell with the above array formula:

`=OR(B3=0-\$C\$2,B3=0+\$C\$2)`

Please pay attention to the use of absolute references in the address of the cell containing the array formula (\$C\$2), because this cell is constant. Also, you need to replace 0 with the number for which you want to highlight the closest match. For example, if we wanted to highlight the value nearest to 5, the formula would change to: `=OR(B3=5-\$C\$2,B3=5+\$C\$2)`

#### Example 2. Highlight a value closest to the given value, but NOT exact match

In case you do not want to highlight the exact match, you need a different array formula that will find the closest value but ignore the exact match.

For example, the following array formula finds the value closest to 0 in the specified range, but ignores zeroes, if any:

`=MIN(ABS(B3:C13-(0))+(10^0*(B3:C13=0)))`

Please remember to press Ctrl + Shift + Enter after you finished typing your array formula.

The conditional formatting formula is the same as in the above example:

`=OR(B3=0-\$C\$2,B3=0+\$C\$2)`

However, since our array formula in cell C2 ignores the exact match, the conditional formatting rule ignores zeroes too and highlights the value 0.003 that is the closest match.

If you want to find the value nearest to some other number in your Excel sheet, just replace "0" with the number you want both in the array and conditional formatting formulas.

I hope the conditional formatting formulas you have learned in this tutorial will help you make sense of whatever project you are working on. If you need more examples, please check out the following articles:

## Why isn't my Excel conditional formatting working correctly?

If your conditional formatting rule is not working as expected, though the formula is apparently correct, do not get upset! Most likely it is not because of some weird bug in Excel conditional formatting, rather due to a tiny mistake, not evident at the first sight. Please try out 6 simple troubleshooting steps below and I'm sure you will get your formula to work:

1. Use absolute & relative cell addresses correctly. It's very difficult to deduce a general rule that will work in 100 per cent of cases. But most often you would use an absolute column (with \$) and relative row (without \$) in your cell references, e.g. `=\$A1>1`.

Please keep in mind that the formulas `=A1=1`, `=\$A\$1=1` and `=A\$1=1` will produce different results. If you are not sure which one is correct in your case, you can try all : ) For more information, please see Relative and absolute cell references in Excel conditional formatting.

2. Verify the applied range. Check whether your conditional formatting rule applies to the correct range of cells. A rule of thumb is this - select all the cells / rows you want to format but do not include column headers.
3. Write the formula for the top-left cell. In conditional formatting rules, cell references are relative to the top-left most cell in the applied range. So, always write your conditional formatting formula for the 1st row with data.

For example, if your data starts in row 2, you put `=A\$2=10` to highlight cells with values equal to 10 in all the rows. A common mistake is to always use a reference to the first row (e.g. `=A\$1=10`). Please remember, you reference row 1 in the formula only if your table does not have headers and your data really starts in row 1. The most obvious indication of this case is when the rule is working, but formats values not in the rows it should.

4. Check the rule you created. Double-check the rule in the Conditional Formatting Rules Manager. Sometimes, for no reason at all, Microsoft Excel distorts the rule you have just created. So, if the rule is not working, go to Conditional Formatting > Manage Rules and check both the formula and the range it applies to. If you have copied the formula from the web or some other external source, make sure the straight quotes are used.
5. Adjust cell references when copying the rule. If you copy Excel conditional formatting using Format Painter, don't forget to adjust all cell references in the formula.
6. Split complex formulas into simple elements. If you use a complex Excel formula that includes several different functions, split it into simple elements and verify each function individually.

And finally, if you've tried all the steps but your conditional formatting rule is still not working correctly, drop me a line in comments and we will try to fathom it out together :)

In my next article we are going to look into the capabilities of Excel conditional formatting for dates. See you next week and thanks for reading!

## You may also be interested in

### 1,323 comments to "Excel formulas for conditional formatting based on another cell value"

1. John says:

Hi,

I have a spreadsheet that contains information, I have two search criteria, then when they find a match they highlight the row.
What I need to do though is - when I put in two search parameters, I want the row to highlight in a different colour.
At present search one highlights in Green, the second blue.
Each column after M has a keyword on which I search, and I have upto column AB and down to 20000.
Hope that all makes sense.

2. Reece says:

Hi, I'm trying to conditional highlight a cell based on the text in another cell which I can do but I'm having trouble in a particular situation. The formula I'm using is =c6="roller" with green fill format. This works fine except when c6 has its own conditional highlight, which is to display with a red fill with a zero value. If I right roller in an empty cell with no formatting and direct the formula to that cell it works fine. Any help would be greatly appreciated. Thanks in advance.

3. Marissa says:

Hello, I'm having a hard time getting my excel sheet to do what I want...

If any cell in column G contains "YES" then it turns green. That much I have.

Now, (if column G has YES) I want column P to highlight RED until it is filled, in which case I want it to go back to no formatting.

I want the red to prompt me to enter data there when I receive it.

Is there a simple way to do that?

Thank you!

4. Sunil says:

Good afternoon
my problem is
i want to write in row (A1) 1000 and auto write Sunil in Row (B1) and
then again write if row (A1) 1400 then auto write Omji in Row (B1) thru conditional formatting

5. V S Rawat says:

Thanks for the guidance.

Using your tip, I can conditionally format to color a column depending on whether the next cell to each cell is blank or not.

it helped in reducing my work.

6. SYED USMAN says:

I'm trying to create a conditional formatting rule, but nothing seems to be working, could you help.

I like to create attendance tracker sheet and almost completed but one condition format understand.

In Automated attendance sheet in one employee Cell Condition applied as R (Staff Resigned)then i want to be next all cell range format blank or RRRRRRR..

7. Usha says:

Hi,
I want to change the color of the cell depending upon the sum of the column.
For Example In the below salary column if I enter 10 the color should be green because the sum of column is less than 100.When I enter the next value 50 ,the color should be green since the sum(10+50) is less than 100,
When I enter 70 the colour of that cell should be red since the sum (10+50+70) has exceeded 100.
Salary
10
50
70

8. Maria Ivanova says:

Hi Svetlana! Thank you for your examples. I have one issue with my excel. Lets say I have Supply time (the old one) and new supply time. I made a conditional formating in a separated row like this new supply time -old supply time and if the result is positivi we have increase in a supply time if it is negative we have a decrease and if the result is 0 we donot have any changes. BUT i have an issue with the decreased supply Hi Svetlana! Thank you for your examples. I have one issue with my excel. Let’s say I have Supply time (the old one) and new supply time. I made a conditional formatting in a separated row like this new supply time -old supply time and if the result is positive we have increase in a supply time if it is negative we have a decrease and if the result is 0 we do not have any changes. BUT I have an issue with the decreased supply time, because I still have some cells that are not fellfield with the new supply time and in my new row it is showing that there is a decrease. What rule to create to highlight the cells that are still not fellfield?
After that i have to show some results like every week how may items I already fellfield with a supply time how many of them decreased or increased but how can I do this if I’m working with a filter. The function COUNTIF doesn’t work in this case.

9. Ed says:

I'm trying to highlight a cell only if it is a result of a formula. IF the cell is an entered value i don't want the cell formatted.
I want to highlight only the cells in a column that have values derived as a result of a formula. If the cell has a numerical value entered in the cell i want the cell to remain unformatted

10. Asis sharangi says:

one cell is highlighted with conditional formatting -the rule is if the date is in the next month it will be formatted & highlighted.Now i want to highlight the entire row on the basis of this rule applied on that specific cell.what is the procedure.

11. RG says:

Might not be the right section for this, but seems the most likely.

I am constructing a costing spreadsheet with multiple criteria that will effect the cost of items I work with. What I would like is to have a drop down menu with various 'levels' of input, say 'Super Premium', 'Premium' and 'conventional'. I would then like to have that selection refer to and apply a different numerical value in a formula in another cell.

I know how to create basic drop down menu's, what I need help with is applying the different numerical values to my formula based on the selection.

12. Glen says:

Sorry mic-copied formulae I am using I have :

=AND(\$P13="<100",\$D13<TODAY())

13. Glen says:

Hiya,

I wondered if anyone could assist ? I am trying to do some conditional formatting as per below :

IF values in P13 is less than 100% AND the date in Column D is Less than today - make the whole line red with black text. I am using the below formula and choosing the format but it just doesn't seem to do anything ! Confused !

=AND(\$P13"<100",\$d13<TODAY())

G

• Glen says:

Sorry mis-copied formulae I am using I have :

=AND(\$P13="<100",\$D13<TODAY())

14. Corey says:

Hi there is there a way to have one cell state a specific text if another cell is below a certain number?

15. Ankur Patidar says:

I have starting date in cell A5 and ending date in cell G5. I want all the dates between A5 and G5 including dates in cel A5 and G5 in some range.

Please get me the formula for the same.

Thank You !

16. IAN says:

HI i need a conditional format to state in a cell a certain value if it is within a range.
for example:
1 to 100, the cell should show A
101 to 200, the cell should show B
201 to 300, cell = C
and so on...

also,
i have this dilemma:
a cell should show "O" if a value is within +/- tolerance; or should show "Y" if the value is = to the maximum tolerance; or should show "X", if the value doesn't meet the tolerance
example:
tolerance is +/- 0.5
the cell should show "O" if value is any of the following: -0.4, -0.3, -0.2, -0.1, 0, 0.1, 0.2, 0.3, 0.4
or
the cell should show "Y" if teh value is exact to the tolerance, +0.5 or -0.5
or
the cell should show "X", if the value is less than -0.5, and greater than +0.5

any help is highly appreciated..thanks!

17. Rita Jaiswal says:

Hi,

I want to format a cell into three different colors based on condition provided to different cell, let's say if value in cell 7 it is red.

Kindly guide me.

18. Trevor says:

I'd like to make the font in a cell change to white (or disappear) when the content in the cell next to it is also in white font. How do I go about doing this please?

19. Griselda says:

Hello,

I am trying to apply conditional rule to highlight my dates ranging from monday-sunday to highlight current week, How can I apply this rule?

20. Carl says:

Hello,
I have a spread sheet that tracks vehicle hours. In column B is the vehicle hours which are updated weekly. In column G is the last service hours. Starting at row 2 I would like G2 to be green when B2 is equal to or greater than G2 and less than G2+499, would like G2 to be orange when B2 is greater than G2+500 but less than G2+999 and would like G2 to be red when B2 is greater than G2+1000.
Could you help me with the formular please as no mater what I try I can't seem to get it to work.
Thanks

• Hello, Carl,

you need to create the rules for conditional formatting that would apply to G2 (G:G if for the column). Try the following rules:
For green:
=AND(B2=G2,B2< (G2+499)) For orange: =B2>(G2+500)

For red:
=B2>(G2+1000)

Hope this helps!

21. Mish says:

I have a spreadsheet for work, in which i record correspondence. I have a column for "days open" (C) and a column for whether the sender is VIP (G). The non VIP letters have a deadline of 15 days, VIP letters have 15 days. I want the days open cells to be highlighted when VIP correspondence goes over 5 days open, and non VIP goes over 15 days. I'm using =IF(G2="Yes", C2>5, C2>15), but for some reason it is highlighting all cells regardless of value. I also have a conditional formatting rule for any cell reading "Closed" but i don't imagine it affects this.

22. kuma firdisa says:

THANK FOR GIVING SUCH GOOD SERVICES I WANT TO FOLLOW BY USING MY EMAIL ACCOUNT

23. Dom says:

Hi, I want to use conditional formatting to highlight a cell a particular colour dependant on whether other cells are filled in.

To put into context, I use to spreadsheet as a checklist for traders:

Then once I have checked the box to show I have received all the information I want the cell at the end of the row to turn green after all the cells in the range are shown to not be empty.

I have achieved this for one row using a method listed here. However, I have several rows I want this to apply to and if I copy/paste or drag down it doesn't apply to formatting to the specific row, it just bases it on the first row.

I hope this makes sense.

• Hi, Dom,
Supposing your data ranges from A to H column, try this formula as a formatting rule:
=COUNTIF(\$A2:\$H2,"")=0

where "=0" checks whether the cell is blank. Notice, that we use absolute references for columns and relative for rows (to apply the rule to the next rows of the same column). Also, keep in mind that the formatting rule may multiply itself, when you drag it to another cell. For more info: COUNTIF.

24. Alan says:

Is there a way to highlight 'A-F' if 'B' has specific text in it? To happen infinitely, not solely on one column. Database purposes.

• To highlight 'A-F' according to the text in 'B' create a formatting rule. To do that, go to Home tab, Styles box, Conditional Formatting > New rule. Use a formula below there and apply the formatting to the range of columns that you wish to highlight
=\$B1="ENTER_THE_TEXT_TO_LOOK_FOR"

This point of the topic will provide you with example pictures on how to create and edit the formatting.

25. shom says:

If the value is more than 2000 or equal to 2000 write 2000. same as if the value is less than 20 or equal to 20 than write 0 in excle sheet.I need help please.

26. shom says:

if the value is 2000 write 2000. I would like to work above condition in excle sheet(i am using excle 2010)

27. OMIS says:

I'd like to make a To Do calendar with the Format
as a meaning of
08-09 From 8 to 9 but I got 08-sept as a result
09-10 From 9 to 10 but I got 09-Oct as a result

28. Todd says:

My question is: Can Excel automatically insert a column with information from one book into another. This would either push a column over to insert the data or put in the column at the end of the current data. So this would be on going adding a new column up to a total of approximately 20 columns. The other book would always copy over the same column. This may be some high level stuff. Thank you very much in advance for your help.

Kindest Regards,
Todd Haig

• Hello, Todd,

the only way for Excel to do that automatically is with a help of VBA code. Try asking for it on MrExcel forum.

29. Tia says:

This is a very helpful article, Thank you.
I do have one question. I am trying to fill in a cell with text based on the text in another cell. For example if A1=Apple put Applesause in D5, but if A1=Orange then put Orangejuice in D5.

I am not the best with formula's or conditional formatting, and am hoping someone can help me out.
Thanks - Tia

• Hello Tia,
place the following formula in D5:
=IF(A1="Apple","Applesause",IF(A1="Orange","Orangejuice",""))
Keep in mind, that if there's neither apple nor orange in A1, D5 will remain empty.

30. AJ says:

What a great article - Thanks!
I have solved a lot of my requirements from the information I have learned here. However I have one formatting problem that has got me stumped. I have a row of data that contains numbers in some cells and text in others. What I really want to be able to do is automatically highlight a cell if the number in it is larger that the previous number in that row bearing in mind that number might not be in the immediately previous cell. e.g A1 - 1000, B1 - 1000, C1 - 1100, D1 - 1100, E1 - "text", F1 - "text", G1 - 1200, H1 - 1200 In this example I would want C1 to be highlighted as well as G1. C1 because it is larger than B1 (the previous number in row and it is larger than it) and G1 because it is larger than D1, again the previous number in the row.
Hopefully that (a) make sense and (b) someone can put me out of my misery.

• Hi AJ,
I'm afraid it won't be possible, because you will need to construct a complicated array formula, and array formulas can't be used in conditional formatting.

31. jobin says:

hi i would like to know about the method to put color for the cell or cell content based on another cell value. Can you help me

32. Michael says:

This is a great article, and has really helped me out. I do have one question that I can't figure out though that I thought maybe someone could help me with. I have column D filled with project numbers, and column F with either "projected" of "revised". I'm trying to find a way to locate the duplicates in column D, and from there pick out the "projected" to hide (or highlight with white on white) since it is not valid after there is a revised.

I have come up with:

=AND(\$D1=\$D2,\$F2="projected")

though this highlights the "revised" for some reason, and also misses a number of duplicates in column D.
Any help would be GREATLY appreciated.
Thanks!

33. Stuart says:

I am trying to format cells in a single column that are greater than a value for a single in the column. To describe better, I have a list of values in the column, all corresponding to people. I need to highlight those that out donated our Leader. So I can compare all the values in the column to a value of a single cell. So all cell values in the range/column will be compared to a single cell. I can't figure out how to have every value compare to the single cell. Below is what I have and I5 is the 'leader' value.

=\$I2>I5

This doesn't work because as \$I2 moves down the list, I5 turns to I6, etc.

• Hello Stuart,
This happens because of relative references. To fix the cell you are comparing to, add dollar signs before the column as well as the row reference, i.e.:
=I2>\$I\$5
If you still have difficulties, please specify what range of cells you are comparing to I5.

34. Kelly says:

Hi! I am trying to create a spreadsheet to keep track of when physical cards would expire. I want the spreadsheet to auto fill yellow when the physical will expire in 30 days and auto fill red when it will expire in 7 days. I have done this in the past but it has been a while and I can't seem to remember the formula.

Thanks!

35. Piyush says:

Conditional formatting: How can we apply conditional formatting in a column based on data from another column.

Eg: I need to format rows in Column A based on data in the same row from Column B

If the row in column B has text "I win", Column A should be highlighted green. In the same way I should e able to apply for the whole column A

36. Kamo says:

HI! I'M TRYING TO FORMAT A WORK SHEET WHERE EVERY VALUE ENTERED IN COLUMN SAY L, SHOULD PRECEDED BY THE 'TRUE' TEXT IN COLUMN M.

SO IF I ENTER ANY PERCENTAGE VALUE IN COLUMN L, I SHOULD GET THE VALUE TRUE IN THE CORRESPODING CELL IN COLUMN M. i tried data validation and conditional formatting,they both seem not to work

Thanks!

• Hi Kamo,

You can use the IF function in column M that will check if the cell in column L is blank, e.g.:
=IF(\$L1<>"","TRUE","")
I hope this helps

37. Mohamed says:

I want to write an equation for a column in which each value depends on the value before it. EX: if my equation is y=X+1 and the first number in my column is 1 then the next number should be 2 and then the one after should be 3 and so on

38. Tiago says:

Hello!

I have a question and i would really appreciate an answer on this one.

I have a cell (E7) which drops down and gives us 4 options. Next to that cell, i have a 52x18 table (F10:W61). The cells in this table show a particular value for each of the 4 options mentioned above. For instance:

If i select "Availability" in the first cell, the F10 shows me 90%, G15 shows me 60% and so on.

My objective is to set color ranges. I can achieve this for 1 set of values, by selecting "format only cells that contain", and inputing the range. The problem is, if i change the text value in E7, the rules stay the same, and i need the following rules.

If i select first option of E7:
from 0-75% -> Red
from 75-90% -> orange
from 90-100% -> Green
If i select second option of E7:
from 0-80% -> Red
from 80-95% -> Orange
from 95-100% -> green
and so on. The rest i can do by myself. Thank you so much!!

39. Jay says:

I'm not sure if you have answered something like this before but here goes... I have a cell that I want to highlight if the value on the next cell is not blank.
for example:
N2 has 3 but O2 is empty the conditional format will not do anything but if N2 has 3 and O2 is not blank the conditional format will highlight the whole row.
This is the current formula: =IF(\$N2=3,1,0). this highlights all rows if N2=3 regardless if O2 is empty.

40. PARAG says:

hi
i want to do conditional formatting to avoid duplication of entries or highlight entries which are duplicate using multiple columns criteria.
e.g. i want to highlight column D with values in column A, B, C & D are repeated at the same time in the sheet somewhere else? Is it possible

17-Feb-15 20 1 5
17-Feb-15 16 2 4
17-Feb-15 20 2 3
17-Feb-15 20 1 5

Now row 1 and row 4 all the entries are same. How can i highlight with the same set of entries are getting repeated in the sheet?

41. Simon says:

If I want to change the colour of Column D based on the columns A/B/C having text of Y or N what is the best method. ie. YYY = Red NNN = Green, any other combination has amber?

42. Arafat Sany says:

Hi,
i want to know when i am writing a column name (problem details) and another column name(result) so need when i put result onle(pass)thst's time problem details column is atowmatic highlighted in green such as
Complaint Details Result

Hard Disk Damage Solved
Hard Disk Damage
before putting solved complaint details column is red color.
when i put solved in result column then complaint details column is turn into green color.

43. Rhonda says:

I currently have a Conditional Formatting set up to color code the cell Green if DBSK is entered for the first time within a row. Although, if a second entry of DBSK is entered within the same row, I need that cell to turn Yellow and then if the same DBSK entry is made a 3rd time within the row, I need that cell to then turn red. What is the best way to go about coding this or conditional formatting it?

44. NEO says:

High im new to excel and i was wondering if it would be possible to get column k to be highlighted when a row has data but nothing is entered in the k column. then when an entry is made in column k the highlight would be removed.

for example lets say in row 5 i have in column A- NUMBER, column b- last name, column c- first name, column d- employee #,... and in column k is titled date approved.

so the premise would be that k would be blank until i entered a date and if that could be highlighted when blank so that it can stand out and the highlight removed once a date has been entered. if you can help that would be great

45. Nuria says:

Hi, I am hoping that someone could help!

I am trying to colour format rows depending of the information of two columns.

Column E is limited to YES or NO
Column F are years

I want to add conditional formatting so:
= YES and under or equal 30 go green
= YES and over 30 go yellow
= NO and under or equal 30 to blue

I would appreciate any assistance you could offer.

Thanks so much!
Nuria

• Hi Nuria,

You need to create a conditional formatting rule for each color using the AND function:
1) =AND(\$E2="YES",\$F2<=30) for green cells
2) =AND(\$E2="YES",\$F2>30) for yellow cells
3) =AND(\$E2="NO",\$F2<=30) for blue cells

• Chethan H M says:

Hi Irina,

Is that possible to paste that resulted cell to another excel without any condition in new excel.

For Ex: Pasting the values to another excel.

46. Aaron says:

Hi, I have dataset,as below, how can I write formulae which will output a Y into column B if there is a "Y" present in column A? Is it possible to extend this also for further similar conditions? Thanks

A B
1 XXZ1 N
2 XYX2 Y
3 ZSD3 N

• Hi Aaron,

You can use the combination of ISNUMBER and SEARCH functions to look for specific text within your cells:
=IF(ISNUMBER(SEARCH("Y",\$A1)),"Y","N")

47. Rory Dunseath says:

Hi, I wanted to know if it was possible to highlight a number of cells based on the value to the left column. For example, I type in the value 1, and 1 cell to the right of that value is filled in green, I type in the value 7, and the next 7 cells to the right of that value are filled green. Is this possible?

48. Rob says:

I'm trying to do something that should be fairly easy, but I'm having trouble making it happen.

Simplified: I have dropdown lists in C3 (Where did we go?). And the distance from home to the place gone in E3. The options for the dropdown list are stored in I3-I33 (Names of locations) with an associated value in J3-J33 (Distance traveled).

What I would like is for E3-E36 to return the values in J3-J33 if the C3-C36 dropdown option is entered.

C3-C36= Dropdown List
E3-E36= Result from J3-J33
I3-I33= Dropdown List options
J3-J33= Distances for each option chosen

So, if I choose "Grand Canyon" from C3s drop down, and it is located in I8, the distance of 2000 miles is listed in J8. I would like that value to show up in E3.

I can make it work for one specific number but not for the entire list.

"=IF(C4=I3:I33,J3:J33)" only returns the correct answer if C4=I4. I need it to return the value in the J3-33 cells.

Thanks for any help,
-Rob

• Hi Rob,

The easiest way to go would be using the VLOOKUP function in column E:

=VLOOKUP(C3,I3:J33,2,FALSE)

If will match the value from C3 to a value in column I and return the corresponding record from column J. Please see this tutorial to learn more about VLOOKUP.

49. Steve says:

What an awesome blog! great stuff here!
I am trying to find a solution to a conditional formatting using a formula issue (I THINK!)...
Please see image at: to see what I am hopeful of achieving.

Thx!

• Steve says:

well - I tried to post a url in that...
trying again here without the brackets
sbonham.com/ganba/GymSheetMockup.jpg

• Thank you very much for your kind words, Steve, and thank you for the screenshot.

I'm sorry, but there is no easy way to check several words that are in cell B3. One possible solution would be taking the key words into separate cells, selecting the range with comments, and creating a Conditional Formatting rule for each key word with the following type of formula:
=SEARCH(\$B\$3,E6)

Here \$B\$3 is the cell with the key word and E6 is the first cell of your range with comments.

50. Fred says:

Hi

I want to format a series of cells 2*4 (represents 1 day)to green if the combined value is 0/blank.
=SUM(\$B\$6:\$C\$9)=0 goes for the same cells =\$B\$6:\$C\$9 so far no problem. But how do i autofill this formua over a sheet with hundreds of cells working 2*4.. Is it even possible or do i nedd macro?

Thanks.

/fred

• Hi Fred,

Could you describe your data structure in more detail? Do you want to sum values in range B6:C9 and then B10:C13, or are 2*4 groups arranged in a different way?

• Fred says:

Thats correct, downwards would be B10:C13 an to the right D6:E9 and so on.. And if the sum of these 8 combined cells are 0/blank i want them all (ex. B6:C9) to be green, if the value is something else they should become white. All 8 of them. The formula above does this, but it wont autofill over the sheet like i want..

• Thank you for the details, Fred,

Please select all your data and use the following formula for the Conditional Formatting rule:

Another way to go is use OFFSET function:

• Fred says:

Sorry, i don´t get this.. Im about to give up on this.. Thanks anyway!

51. Catrina says:

So I am having a particular issue that this seem to be the closet I am getting. I have a column I am trying to get to fill with x color based on the rest of the row. simple enough I have found ways to do that even here with the search function. however even using conditional formatting it doesn't seem to work if its scanning in-cell drop down.

so there is a header roll the I have names in the first column, second column for color indicator and then column 3:28 is for putting a checkmark or x. if the person knows that task listed at the columns header like forklift certified then john doe gets a ✓ and the status column with be green and a × would be red to indicate he is on restrictions and not perform one or all of his tasks.

any thought that allow for later addition of employees without having to modify the function parameters?

• FASI SHAREEF says:

Hi Dear!

you are always there like a teacher for me to learn new formulas and option in excel thank you so much dear.

52. Maud says:

Hello,

I am trying to create conditional formats that uses icons where I can say if the value is >30%, then green, between 30% and 29% is yellow, and less than 28% is red. Somehow, the yellow one is not yielding results. Also, is it possible to use the conditional format when the data is negative?

Thanks a lot,

Maud

• Hello Maud,

Please try to use one of the following formulas for the rule that doesn't work, these examples assume that the numbers are in column A:
=AND(\$A2>=29%,\$A2<=30%)

You can also try this one:
=AND(\$K2-29%>=0)

You can use negative numbers for conditional formatting as well.

53. hs says:

Hi,

I'm looking for the formula for conditionally formatting in situation where we have 2-set of values.

Let's say - If I've 50-locations actual sales Vs their INDIVIDUAL targets (Which are different for each location) and need to conditionally format RED/GREEN for their given achievements (Achieved : Yes = Green / No = Red)

I need a versatile formula to set in entire column - I tried few options and it fails :(

Thanks and Regards

• Hello,

If I understand your task correctly, you need to create two Conditional Formatting rules:
1) One will highlight the locations Green if the value in the column with their "Actual sales" is equal to or more than the value in their "Individual target":
=\$B2>=\$C2

1) The other rule will highlight the locations Red if the value in the column with their "Actual sales" is less than the value in their "Individual target":
=\$B2<\$C2 Please replace column B with the name of the column with actual sales, and column C with the name of the column with individual targets. I hope this helps.

54. Josie says:

Hello,

Is there a way to make the application of a formula in one cell conditional upon whether or not another cell is blank?

E.g. If cell C1 contains a number, I want cell D1 to return the value of C1/366. If cell C1 is blank, I want cell D1 to be blank.

At the moment, I have got to a stage where if cell C1 contains a number, D1 displays (in text) "=C1/366" and does not process the formula.

• Hi Josie,

Sure, you need to use the IF function in D1:
=IF(C1<>"",C1/366,"")

It says if C1 is not empty, divide it by 366, otherwise leave the cell blank.

I hope this helps.

55. HALI says:

Hi,

I need your help. I am using conditional formatting>New Rule>Format only cells that contains>specific text. formatting is working i am using colors in that red and green Green for with in limit and Red is for Breach. applied formatting works properly but actual problem is when i closed file after save next time that formatting removed.

what is the reason behind why this happening? why that formatting not saved with that file ?

can any body help me out please in this regard ?

56. Willie says:

Hi, I need to highlight values on a spread sheet in column F if the value is bigger than the value in column D. How do I write the formula for the whole column without doing it one for one.

• Hi Willie,

Just enter the dollar sign before the names of the columns in your formula, e.g.
=\$F2>\$D2

You also need to make sure "Applies to" range contains all records in column F, so when you click "Manage rules", you will see "=\$F\$2:\$F\$350" under "Applies to" if you have 350 rows.

Let me know if you have any other questions.

57. Bruce Jakes says:

I am creating a large excel document that has information populating though it. If I have a cell on one page showing ten items, i would like on another page where it will populate over ten cells showing one item all with that same discription. is there a way to do this? I really need to! To explain further - on one page it is a quote which says 10 doors, on another page i want it to populate 1 door ten times where there will be further information added for an architect to review.

58. V sridhar says:

namaste,

Excel formulas for conditional formatting based on another cell value

in that i need time conditional formatting
my travel time stated time 7:00 i should reached 8:00if above 1 hour diff should be diff coloer

59. Zak Kandrachoff says:

HI, i need to put in a column:
in green: different texts, aleatory
in red: NO
in yellow: DEF
gray:nothing
i already put red, yellows and gray conditions.
so, for green: edit formating rule/format only cell contain/ not equal to/=AND("NO";"DEF")
doont work, dont bring me anything in green.
help¡?

• Hi Zak,

=AND(\$H2<>"NO",\$H2<>"",\$H2<>"DEF")

I hope this helps.

60. dharmesh rawat says:

Hi,

Svetlana,

We need your help we want to use conditional formatting on a sheet 1 column A but references is on another sheet 2, If in Sheet 2 Column B Value is greater than Column A, than Sheet 1 Column A should be highlight reflect as color

• Hello,

To compare values in different sheets, you need to include the name of the sheet to the cell reference, so your formula will look this way:
=Sheet2!\$B2>Sheet1!\$A2

Please also make sure you apply the rule to column A in Sheet 1.

61. Todd says:

Hi Svetlana, Can I use conditional formatting on one sheet and monitor a cell on another sheet? So I want a cell on one sheet to change colors when the cell on another sheet has specific text or numbers.

• Hi Todd,

Sure, you just need to add the name of the sheet to the reference in your formula, e.g. if you want to monitor the value in A2 in Sheet 2, here is how it should look:

=Sheet2!\$A\$2="Value"

62. Gerardo says:

Good afternoon,
Can you please assist me with the following:

If cell B4 contains the two letter code v6, reflect in
cell R4: September 15th.

63. Todd says:

If cell J8 value is 5 and cell K8 value is 2 and I want cell G8 to list the value from J8 when K8 is 2...how do I formulate that?

• Hello Todd,

If you want to display the value from J8 when K8 is 2, then you need a simple IF statement in G8:
=IF(K8=2,J8,"")

If you want to get the value from J8 if both conditions are true: K8 contains 2 AND J8 contains 5, then you need the following formula in G8:
=IF(AND(J8=5,K8=2),J8,"")

64. Matt says:

Hi, can you please help me find a formula for my query. I want to conditional format and show me where a figure reduces to zero in a column. I'm checking leave audits and need to identify where someone's balance has been taken off them. So basically just identifying zeros isn't enough, I need to show where the preceding cell above had a figure and then in the next it is zero.

65. Ruth says:

Hello Svetlana
Following your formula suggestion which should conditionally format a date in column E based on the open or closed status appearing in column H, I am finding the same results despite the status.

I am attempting to use the following formula:

=AND(\$E6<TODAY(), \$H6="O")
As certain as can be, I have checked all your listed reasons why this may not work. The result I am getting is exactly the same as it would be for, =\$E6<TODAY()

66. N G Patil says:

20
30
40
50
20

sum = 160 my query is i want sum 190 then i am having freedom to change the cell value (30) what is option of reverse caluclation

67. Arindam says:

I have two columns containing sub totals. In the first column I have number and text mixed like ' 1 count ',' 2 count ' etc. In the second column there are values corresponding to sub totals. I tried to find out the highest value in column B. However the secondary sub totals had to be ignored as they were nothing but sum of first set of sub totals. The formula I used in the new rule, was =and(isnumber(search("count",\$A1)),\$B1=max(\$B:\$B)). But nothing gets highlighted. Please help

68. Dave says:

I am trying to create a formula for the following
I want the number 2 to be generated in the selected cell when all the values in three separate cells are below a specific number, if this statement is not true than I want a value of 0 generated.
I have tried several formulas and none seem to work, my latest try was with the following:
=IF(AND(NOT(C5<85),NOT(R5<85)NOT(S5<85)),2,0)
This returns this error message: #ERROR, Formula Parse Error

69. srini says:

Hi,

I wants to apply like if i will update A1 as Apple, B1 suppose to show Red automatically, how to do that

70. Stuart says:

I have a spreadsheet for work where I have figures based on where our console is for the morning and then the afternoon so we can check the difference in numbers which is spread across 3 sheets named - AM, PM, DIFFERENCE.

I am looking to format this so that is there is a difference in the numbers then the cell would either change colour or show a symbol.

I would need it so that if we have a number in the morning, for example 10, and at the end of the day it showed 15 it would need to turn red or have a symbol to say the figure increased?

Any help would be greatly appreciated!

71. Bogdan says:

Hi,

I was wondering whether there is a way in which you can change a cell value according to the fill of that cell or of other cells. For example, if I have A2 filled with red, I want to write inside of it the word "DENIED" and if I put green, I would like to write "GRANTED". Thank you in advance!

72. Manoj says:

Hi

I have a problem. i like to link one cell to another in the same format.

I'm Bold & Italic. I'm with under line Bold is Bold & Italic is Italic.

i try many formulas but its not working.

can you help me.

73. Manju Shankar says:

For example, If I click on a1 then c1 cell automatically get highlighted.

If yes means, How to do that?

74. geetesh bhave says:

how do i highlight (change background color) for a row in multiple tables based on a cell having similar values?

for ex if i have multiple tables measuring the performance of tv channels and i want to highlight certain channels in different market tables..how can i do it..
was trying conditional formatting but not getting the answer

(all the tables are in the same page/sheet)

75. Elmarie Kaufman says:

The conditional formatting based on another cell's value was exactly what I wanted, but it isn't working and I have checked all 6 of your troubleshooting items - but still no joy. I have prepared a worksheet to calculate savings for an energy customer based on a particular (user input) value that would determine the rate structure for each client meter. The client has 5 meters, so I have 5 sections to calculate their potential savings under different input scenarios. There are 3 potential rate structures for each meter and the savings from their (current) rate structure will depend upon the transformer capacity chosen. I want to be able to highlight the actual savings calculation lines for each meter based on the rate structure elected by the transformer capacity chosen. If the capacity chosen is 100% of the transformer capacity, then the rate qualifier is zero and there is no rate change. I would not have any lines highlighted. If the capacity chosen is 50-99% of the transformer capacity, then the rate qualifier is 1 and there would be cost changes/potential savings associated with the new rates. I would want the appropriate lines associated with the calculations for rate 1 to be highlighted if the rate qualifier were 1, but NOT highlighted for any other value. Similarly, if the capacity were less than 50% of the transformer capacity, the rate qualifier would calculate as a 2 and the cost/potential savings lines associated with the 2nd rate structure would calculate and I would want them to be highlighted - but not highlighted for any other value than 2. So far I have been unsuccessful in getting the conditional highlighting to work. In manage rules, I used an absolute cell address for my reference cell to check the value and the cells to be highlighted were correct, but still no highlighting. What else could be wrong? I don't need the highlighting for myself, but I am giving this workbook to my boss, who won't know how it is built and will need the highlighting to help him understand how the workbook is calculating when he makes input changes to the transformer values. Thanks for any help you can give!

76. Lorraine says:

Just to clarify on my last comment....

I cant use the option to highlight dates between a certain range as i need the dates and highlighting to be relative to todays date. so if i chose to use a "between" formula i would have to change the date range daily which defeats the object

77. Lorraine says:

Good Day

Please may you assist. I am working on a call report and i need my formulas to produce the following two results:

1) Highlight all dates prior to 30 days from today in RED BOLD
Highlight all dates prior to 15 days from today in PURPLE BOLD
Highlight all dates in the last 14 days NORMAL BLACK

2)Highlight all dates which fall 2 weeks from today in PURPLE BOLD
Highlight all dates which fall one week from today in RED BOLD
highlight all dates which fall on future dates in BLACK BOLD WITH RED BACKGROUND

I've worked out the formulas for one of the above but i cant get them to work together simultaneously without affecting eachother. so in other words problem (1) will be applicable to one column so i need all those formulas to work together and not affect eachother.... i cant seem to get excel to give preference to the formulas with the lowest date, it seems to be working on the 30days first, then the 15 and then the 7 so my 7 days will not highlight because it is already highlighted from the formula of 30 days.

PLEASE ASSIST - THIS IS BOGGLING MY BRAIN

78. Y says:

I need to highlight a cell if:
it contains a specific text
AND
it is not duplicated in the same column

Thank you

79. Tariq says:

Hello

I need a formula for the following:

Cell A2 returns a result of 16, I need to classify this result into one of 6 groups

if A2 90, I want cell B2 to display GROUP 1

Thanks very much

T

80. Chelsea says:

I need to set a whole column of information not to be lesser than \$X, if it's lesser than the amount it should just show 0. What should I do?

So, this is a straight line depreciation project and I need to divide my depreciation expense in half for the first year and the disposal/last year. However, the problem is that we do not know when would the disposal/last year be, it might vary from year 3-20. How should I put it in excel?

81. Aysheh says:

Hi,

I am not sure how to make this work, but I figured I would ask if this is possible.

Let's say I created a list of items
for example

In Column A I have a drop down list
Broom
Mop
Dustpan

and in column b (or whatever column)
I want it to automatically post the price on whatever I selected in column A

So for example
lets say the prices are;

Broom -- \$5.00
Mop -- \$10.50
Dustpan -- \$3.50

if i go to a new line, and click mop I want it to autopopulate in column B as \$10.50

Does that make sense?

thanks,
Aysheh

82. Martha says:

I have an issue with letters:

Column V Column W
01/01/2016 Y
01/02/2016 Y
01/02/2016 N

I need column V to be highlighted red if there is an "N" in column W and if the date has passed today's date

I also need column V to highlight Orange if there is an "N" in column W and the date is within 2 weeks before today's date

Is this possible?

Thank you

• Aleksey says:

Hi Martha,

You need to create 2 conditional formats for column V using formulas.
Please use the following formula for the red color:
=AND(DAYS(TODAY(),\$V24)>=0,DAYS(TODAY(),\$V24)14,\$W24="N")

83. Agata says:

Hi guys. I am trying to have a different number in one columns depending on how big the amount is in the other columns. so use 0.002635 if other column is >100mill, use 0.002531 if other column is >200mill. The following formula is not working:

=IF(H5>=0,"0.002635",IF(H5>=200000000,"0.002531",IF(H5>=300000000,"0.001879",IF(H5>=400000000,"0.001545","0"))))

• Aleksey says:

Hi Agata,

=IF(H5>=400000000,"0.001545",IF(H5>=300000000,"0.001879",IF(H5>=200000000,"0.002531",IF(H5>=0,"0.002635","0"))))

84. Daniela says:

Hi!

I'm trying and if formula that if there is a date in a cell will return the date, and if not then leaves cell blank.

=if(number(a1),"a1"," ")

The problem I have is this formula works in a few cells and not on most of them.

What could be the reason? and if there is a better formula I could try I'll be happy to give it a go.

Cheers

• Hi Daniela,

Try this formula:
=IF(ISNUMBER(A1), A1, "")

Please note, in Excel formulas, cell addresses should not be enclosed in quotation marks, otherwise Excel will treat them as text strings, and return the characters "a1" instead of the value in cell A1.

85. Happy says:

This is so helpful and save me lots of time to format the cells by the requested color. Thanks a lot!!!

86. Mike says:

My row 35 has a set of 'expected' values.
My row 36 has a set of 'actual' values.
I want each 'actual' value in row 36 to be RED if it does not match the corresponding 'expected' value in row 35. All the examples I see would color row 35 instead of row 36.

This was trivially easy with older versions of Excel: you just SET the conditional format spec on the target. But it is difficult in Excel 2010 where you have to define a rule, then apply that rule to cells.

87. Wendy Miller says:

I am inputting a date in a cell and I would like the date to start off in green, then after 240 days, it automatically turns yellow, then after 320 days, it turns red..how do I do this? Thanks!

• Brandon says:

It's unusual that you wouldn't compare it to a starting date placed in another cell but as you've spelled it out you would need to place the literal starting date into the Conditional Format formula itself. You need to set up two "Greater than or equal to" conditions. The first will be for the Red condition after 320 days. You would set it up with the formula "="9/20/2016"+320" (yes, you need the quotes around the literal date you need). Make the format background Fill the Red you desire. The second conditional format will be for the Yellow. If you do Yellow first (above the Red condition in the Conditional Format list) once you pass 240 days the cell will forever be Yellow and NEVER turn Red because the first condition to be met sets the format. You can reorder the list using the up and down arrows on the Conditional Formatting Rules Manager to test what I mean. The formula for Yellow would be something like "="9/20/2016"+240" and set the background Fill to Yellow.

88. Nour says:

Hi,

I would like to know how will I arrange the names in Last Name/First Name/Middle name in another cell.

For example:

Cell A1= Shannon
Cell B1= Smith
Cell C1= McKinley

Cell D1 should appear as: McKinley, Shannon Smith

Mary

• Brandon says:

Place the formula =CONCATENATE(C1 & ", " & A1 & " " & B1) in cell D1. This will put all the strings in the cells together in the right order with the literal strings inside the quotes for the commas and spaces in between.

89. Ross says:

I'm trying to have cell A1 read "Yes", if the contents of cells A2, A3, A4 and A5 all read "Yes". Now I can get cell A1 to go green when they all read "Yes", but not get A1 to simply read "Yes".

I realise I may be wildly overcomplicating things or just missing something very obvious, so any help you could give would be greatly appreciated.

Thank you.

90. Jeni says:

I am trying to create a checklist, once the task has been completed and a date is entered I would like the cell to highlight Green, but hold that date as completed. I have reviewed the conditional formatting but it only holds for 3-4 days, I have checked the box to stop if true, but is not working...any suggestions to get this work or ways to set up sheet.

91. Jim F says:

I have data in Spreadsheet A that is LINKED data from Spreadsheet B. I would like to conditional format the data now "in" A. For example if the cell display's empty I would like to fill the back ground with lets say orange.
Since the cell is not actually empty but contains the linked reference information I believe this is keeping it from highlighting the cell as empty even though it is empty in Spreadsheet B
Thanks

92. Louise says:

Hi, I am trying to apply a conditional format to a table of data based on two rules, the first to check that a piece of data matches another (not any data in the group to be formatted) and the second to check that any values in the group of data are >10.
I have a 3x33 table of data and I only want the single cell to highlight if it is <10 (and the previous first rules two fields match).
The match rule works fine but I can't work out how to get the formula to check all cells (if they are <10) and only highlight those that are <10.I seem to be stuck with all highlighted based on one result or nothing.

• Hello Louise,

It will make things a lot easier if we could see your dataset and rules. If you can send us your sample worksheet (support@ablebits.com) with the source data and expected results, we will try to help.

93. Dennis says:

I am trying to correlate between a colored cell and a value cell. need cell L2 to show the Value of Cell D2-D50 if the Color of cell E2-E50 is green and the Value of Cell L3 to show the Value of Cell D2-D50 is the color of cell E2-E50 is Blue basically need one cell to show the number next to the green cells all added together and the number next to the blue cells all added together.

94. Simon says:

Hi Everyone

I need help on something. (Excel 2010)

I need to place into a formula this: If the text in any of my active Cells which are Cell A2 all the way to Cell A4000 is exactly the same as the text that is typed into Cell A1, then the Active Cell that have the same text will shade RED.

I can do this for an individual active cell through conditional formatting no problem using the formula =\$A\$1=\$A\$2 but as soon as I do =\$A\$1=\$A\$2:\$A\$4000 it doesn't work.

95. Fani625 says:

I have 02 G:8 and J:8 cell with text G:8="Moderate" and J8= Panding both have drope down list under G8 I have another option "Not Accaptable"

I want to get out put in J8 Pending if the text in G8 is moderate or Not accaptable otherwise completed.

I am using =IF(AND(G8="Moderate"),"Pending","Completed") but it is getting only one text.

Thanks

• Brandon says:

You only have one conditional test and that's IF G8="Moderate". If it is your Boolean result is TRUE and the output will be "Pending". The FALSE result for anything other than "Moderate" in G8 will return the value "Completed". It seems like you want an IF/OR test. Your syntax would be "=IF(OR(G8="Moderate", G8="Not acceptable"), "Pending", "Completed")". If G8 is either "Moderate" or "Not acceptable", the result will be "Pending", otherwise the resulting output will be "Completed".

96. keli says:

i want to highlight red if A20 is greater than A2 but the cells contain dates.. not numbers

• Brandon says:

Dates are just "serial numbers" started at 1/1/1900 so that date is "1", 1/2/1900 is "2", and so on until today (2/14/2019) is 43,510 (i.e. the 43,510th day since 12/31/1899). To illustrate, type the numeral "1" into a cell and then change the format to "Date" and you'll see what I mean. Likewise, type "Today()" into a cell which is the function to enter the current day's date and then change the format to "Number" and you'll see the opposite happen. Now that we've gone over that...dates are just numbers. So it's still just a numerical comparison so the same logical operators you learned in basic math apply: >, =, <=, (from l-r greater than, less than, greater than or equal to, less than or equal to, not equal to). I'm not sure from your question if you want to turn Red cell A20 or cell A2. Assuming for explanation's sake you want to turn A20 Red if it is greater than A2, select cell A20 and then Conditional Formatting > Highlight Cells Rules > Greater Than. In the dialog box that pops up for the left box select the cell A2 either by overwriting the entry with "A2", clicking back on your spreadsheet and selecting cell "A2", or by selecting the range selector at the right-hand side of the text box and selecting "A2". The right box of the dialog for Red you'll need to select Custom Format in the drop down menu and use the Fill tab to select the Red you so desire. Otherwise, there are some default options, one of which is a light red with red text. If you don't mind the default options for your purposes it can be handier than selecting a custom format every time.

97. Lee Ann says:

The information here is great, so many questions and answers I am hoping this isn't a duplicate question.

I have a spreadsheet in which if C43, J34 and J46 equal each other highlight the cell in green, if they don't highlight the cell in red.

not sure how to use the conditional formatting on this....thanks in advance for any help you can give me

• Brandon says:

Format the 3 cells Red to start with because when the conditional format returns FALSE the Red will just be uncovered (i.e. they won't be Green). Then set up your conditional format to be "=AND(\$C\$43=\$J\$34, \$C\$43=\$J\$46)" with a format of Green. Make sure the conditional format applies to "C43, J34, J46" separated by commas.

98. Chioma says:

Please, what is the actual formular to use such that numbers in a table less than 10000 be highlighted and greater than 10000 be highlighted with a different colour

• Louise says:

Hi, just use the conditional formatting tool, it has greater and less than all set up and you just input your value and range.

99. Fred says:

OK, I put this formula in the conditional formatting:
=VALUE(E7)=VALUE((OFFSET(\$J\$7,(E7*8),0)-1))

Now, the column E has values in sets of 8. Column J has "control" data which is numbered from 1 to 100 is also in sets of 8 but lots more than column E has data. E7 has a number from 1 to 90 starting in row 7 and every 8th row has a number incremented from above.

So, I want to format cell e7 with green background IF it can find at cell location of the contents of e7 times 8. Not sure how to do that.

Any ideas?

100. Venkataraman Natarajan says: