Excel formulas for conditional formatting based on another cell value

In this tutorial, we will continue exploring the fascinating world of Excel Conditional Formatting. If you do not feel very comfortable in this area, you may want to look through the previous article first to revive the basics - How to use conditional formatting in Excel.

Today are going to dwell on how to use Excel formulas to format individual cells and entire rows based on the values you specify or based on another cell's value. This is often considered advanced aerobatics of Excel conditional formatting and once mastered, it will help you push the formats in your spreadsheets far beyond their common uses.

Excel formulas for conditional formatting based on cell value

Excel's pre-defined conditional formatting rules are mainly purposed to format cells based on their own values or the values you specify. I am talking about Data Bars, Color Scales, Icon Sets and other rules available to you on the Conditional Formatting button click.

If you want to apply conditional formatting based on another cell or format the entire row based on a single cell's value, then you will need to use Excel formulas. So, let's see how you can make a rule using a formula and after that I will provide a number of formula examples for different tasks.

How to create a conditional formatting rule using a formula

To set up a conditional formatting rule based on a formula in Excel 2019, Excel 2016, Excel 2013 and Excel 2010, carry out these steps:

  1. Select the cells you want to format. You can select one column, several columns or the entire table if you want to apply your conditional format to rows.

    Tip. If you plan to add more data in the future and you want the conditional formatting rule to get applied to new entries automatically, you can either:

    • Convert a range of cells to a table (Insert tab > Table). In this case, the conditional formatting will be automatically applied to all new rows.
    • Select some empty rows below your data, say 100 blank rows.
  2. On the Home tab, in the Styles group, click Conditional formatting > New Rule…
    Creating a new conditional formatting rule using a formula
  3. In the New Formatting Rule window, select Use a formula to determine which cells to format.
  4. Enter the formula in the corresponding box.
  5. Click the Format… button to choose your custom format.
    Enter the formula and click the Format… button to choose your custom format.
  6. Switch between the Font, Border and Fill tabs and play with different options such as font style, pattern color and fill effects to set up the format that works best for you. If the standard palette does not suffice, click More colors… and choose any RGB or HSL color to your liking. When done, click the OK button.
    Switch between the Font, Border and Fill tab and set up your custom format.
  7. Make sure the Preview section displays the format you want and if it does, click the OK button to save the rule. If you are not quite happy with the format preview, click the Format… button again and make the edits.
    Make sure the Preview section displays the format you want and save the rule.
Tip. Whenever you need to edit a conditional formatting formula, press F2 and then move to the needed place within the formula using the arrow keys. If you try arrowing without pressing F2, a range will be inserted into the formula rather than just moving the insertion pointer. To add a certain cell reference to the formula, press F2 a second time and then click that cell.

Excel conditional formatting formula examples

Now that you know how to create and apply Excel conditional formatting based on another cell, let's move on and see how to use various Excel formulas in practice:

Tip. For your Excel conditional formatting formula to work correctly, please always follow these simple rules.

Formulas to compare values (numbers and text)

As you know Microsoft Excel provides a handful of ready-to-use rules to format cells with values greater than, less than or equal to the value you specify (Conditional Formatting >Highlight Cells Rules). However, these rules do not work if you want to conditionally format certain columns or entire rows based on a cell's value in another column. In this case, you use analogous formulas:

Condition Formula example
Equal to =$B2=10
Not equal to =$B2<>10
Greater than =$B2>10
Greater than or equal to =$B2>=10
Less than =$B2<10
Less than or equal to =$B2<=10
Between =AND($B2>5, $B2<10)

The screenshot below shows an example of the Greater than formula that highlights product names in column A if the number of items in stock (column C) is greater than 0. Please pay attention that the formula applies to column A only ($A$2:$A$8). But if you select the whole table (in our case, $A$2:$E$8), this will highlight entire rows based on the value in column C.
Excel conditional formatting rule to highlight cells based on another cell's value.

In a similar fashion, you can create a conditional formatting rule to compare values of two cells. For example:

=$A2<$B2 - format cells or rows if a value in column A is less than the corresponding value in column B.

=$A2=$B2 - format cells or rows if values in columns A and B are the same.

=$A2<>$B2 - format cells or rows if a value in column A is not the same as in column B.

As you can see in the screenshot below, these formulas work for text values as well as for numbers.
Excel formulas to compare cells with text values

AND and OR formulas

If you want to format your Excel table based on 2 or more conditions, then use either =AND or =OR function:

Condition Formula Description
If both conditions are met =AND($B2<$C2, $C2<$D2) Formats cells if the value in column B is less than in column C, and if the value in column C is less than in column D.
If one of the conditions is met =OR($B2<$C2, $C2<$D2) Formats cells if the value in column B is less than in column C, or if the value in column C is less than in column D.

In the screenshot below, we use the formula =AND($C2>0, $D2="Worldwide") to change the background color of rows if the number of items in stock (Column C) is greater than 0 and if the product ships worldwide (Column D). Please pay attention that the formula works with text values as well as with numbers.
Excel conditional formatting rule with the =AND formula.

Naturally, you can use two, three or more conditions in your =AND and =OR formulas.

These are the basic conditional formatting formulas you use in Excel. Now let's consider a bit more complex but far more interesting examples.

Conditional formatting for empty and non-empty cells

I think everyone knows how to format empty and not empty cells in Excel - you simply create a new rule of the "Format only cells that contain" type and choose either Blanks or No Blanks.
A rule to format blank and non-blank cells in Excel

But what if you want to format cells in a certain column if a corresponding cell in another column is empty or not empty? In this case, you will need to utilize Excel formulas again:

Formula for blanks: =$B2="" - format selected cells / rows if a corresponding cell in Column B is blank.

Formula for non-blanks: =$B2<>"" - format selected cells / rows if a corresponding cell in Column B is not blank.

Note. The formulas above will work for cells that are "visually" empty or not empty. If you use some Excel function that returns an empty string, e.g. =if(false,"OK", ""), and you don't want such cells to be treated as blanks, use the following formulas instead =isblank(A1)=true or =isblank(A1)=false to format blank and non-blank cells, respectively.

And here is an example of how you can use the above formulas in practice. Suppose, you have a column (B) which is "Date of Sale" and another column (C) "Delivery". These 2 columns have a value only if a sale has been made and the item delivered. So, you want the entire row to turn orange when you've made a sale; and when an item is delivered, a corresponding row should turn green. To achieve this, you need to create 2 conditional formatting rules with the following formulas:

  • Orange rows (a cell in column B is not empty): =$B2<>""
  • Green rows (cells in column B and column C are not empty): =AND($B2<>"", $C2<>"")

One more thing for you to do is to move the second rule to the top and select the Stop if true check box next to this rule:
Conditional formatting rules to highlight rows based on other cells being blank or not blank

In this particular case, the "Stop if true" option is actually superfluous, and the rule will work with or without it. You may want to check this box just as an extra precaution, in case you add a few other rules in the future that may conflict with any of the existing ones.

Excel formulas to work with text values

If you want to format a certain column(s) when another cell in the same row contains a certain word, you can use a formula discussed in one of the previous examples (like =$D2="Worldwide"). However, this will only work for exact match.

For partial match, you will need to use either SEARCH (case insensitive) or FIND (case sensitive).

For example, to format selected cells or rows if a corresponding cell in column D contains the word "Worldwide", use the below formula. This formula will find all such cells, regardless of where the specified text is located in a cell, including "Ships Worldwide", "Worldwide, except for…", etc:

=SEARCH("Worldwide", $D2)>0

If you'd like to shade selected cells or rows if the cell's content starts with the search text, use this one:

=SEARCH("Worldwide", $D2)>1

Excel formulas to conditionally format cells based on text values

Excel formulas to highlight duplicates

If your task is to conditionally format cells with duplicate values, you can go with the pre-defined rule available under Conditional formatting > Highlight Cells Rules > Duplicate Values… The following article provides a detailed guidance on how to use this feature: How to automatically highlight duplicates in Excel.

However, in some cases the data looks better if you color selected columns or entire rows when a duplicate values occurs in another column. In this case, you will need to employ an Excel conditional formatting formula again, and this time we will be using the COUNTIF formula. As you know, this Excel function counts the number of cells within a specified range that meet a single criterion.

Highlight duplicates including 1st occurrences

=COUNTIF($A$2:$A$10,$A2)>1 - this formula finds duplicate values in the specified range in Column A (A2:A10 in our case), including first occurrences.

If you choose to apply the rule to the entire table, the whole rows will get formatted, as you see in the screenshot below. I've decided to change a font color in this rule, just for a change : )
Excel formula to highlight duplicates including 1st occurrences

Highlight duplicates without 1st occurrences

To ignore the first occurrence and highlight only subsequent duplicate values, use this formula: =COUNTIF($A$2:$A2,$A2)>1
Excel formula to highlight duplicates without 1st occurrences

Highlight consecutive duplicates in Excel

If you'd rather highlight only duplicates on consecutive rows, you can do this in the following way. This method works for any data types: numbers, text values and dates.

  • Select the column where you want to highlight duplicates, without the column header.
  • Create a conditional formatting rule(s) using these simple formulas:
    Rule 1 (blue): =$A1=$A2 - highlights the 2nd occurrence and all subsequent occurrences, if any.
    Rule 2 (green): =$A2=$A3 - highlights the 1st occurrence.

In the above formulas, A is the column you want to check for dupes, $A1 is the column header, $A2 is the first cell with data.

Important! For the formulas to work correctly, it is essential that Rule 1, which highlights the 2nd and all subsequent duplicate occurrences, should be the first rule in the list, especially if you are using two different colors.
Highlighting consecutive duplicates in Excel

Highlight duplicate rows

If you want apply the conditional format when duplicate values occur in two or more columns, you will need to add an extra column to your table in which you concatenate the values from the key columns using a simple formula like this one =A2&B2. After that you apply a rule using either variation of the COUNTIF formula for duplicates (with or without 1st occurrences). Naturally, you can hide an additional column after creating the rule.
Excel formula to check for duplicates across several columns

Alternatively, you can use the COUNTIFS function that supports multiple criteria in a single formula. In this case, you won't need a helper column.

In this example, to highlight duplicate rows with 1st occurrences, create a rule with the following formula:
=COUNTIFS($A$2:$A$11, $A2, $B$2:$B$11, $B2)>1

To highlight duplicate rows without 1st occurrences, use this formula:
=COUNTIFS($A$2:$A2, $A2, $B$2:$B2, $B2)>1

Compare 2 columns for duplicates

One of the most frequent tasks in Excel is to check 2 columns for duplicate values - i.e. find and highlight values that exist in both columns. To do this, you will need to create an Excel conditional formatting rule for each column with a combination of =ISERROR() and =MATCH() functions:

For Column A: =ISERROR(MATCH(A1,$B$1:$B$10000,0))=FALSE

For Column B: =ISERROR(MATCH(B1,$A$1:$A$10000,0))=FALSE

Note. For such conditional formulas to work correctly, it's very important that you apply the rules to the entire columns, e.g. =$A:$A and =$B:$B.

You can see an example of practical usage in the following screenshot that highlights duplicates in Columns E and F.
Excel conditional formatting formulas to check 2 columns for duplicates

As you can see, Excel conditional formatting formulas cope with dupes pretty well. However, for more complex cases, I would recommend using the Duplicate Remover add-in that is especially designed to find, highlight and remove duplicates in Excel, in one sheet or between two spreadsheets.

Formulas to highlight values above or below average

When you work with several sets of numeric data, the AVERAGE() function may come in handy to format cells whose values are below or above the average in a column.

For example, you can use the formula =$E2<AVERAGE($E$2:$E$8) to conditionally format the rows where the sale numbers are below the average, as shown in the screenshot below. If you are looking for the opposite, i.e. to shade the products performing above the average, replace "<" with ">" in the formula: =$E2>AVERAGE($E$2:$E$8).
A conditional formatting rule to highlight values below average

How to highlight the nearest value in Excel

If I have a set of numbers, is there a way I can use Excel conditional formatting to highlight the number in that set that is closest to zero? This is what one of our blog readers, Jessica, wanted to know. The question is very clear and straightforward, but the answer is a bit too long for the comments sections, that's why you see a solution here :)

Example 1. Find the nearest value, including exact match

In our example, we'll find and highlight the number that is closest to zero. If the data set contains one or more zeroes, all of them will be highlighted. If there is no 0, then the value closest to it, either positive or negative, will be highlighted.

First off, you need to enter the following formula to any empty cell in your worksheet, you will be able to hide that cell later, if needed. The formula finds the number in a given range that is closest to the number you specify and returns the absolute value of that number (absolute value is the number without its sign):


In the above formula, B2:D13 is your range of cells and 0 is the number for which you want to find the closest match. For example, if you are looking for a value closest to 5, the formula will change to: =MIN(ABS(B2:D13-(5)))

Note. This is an array formula, so you need to press Ctrl + Shift + Enter instead of a simple Enter stroke to complete it.

And now, you create a conditional formatting rule with the following formula, where B3 is the top-right cell in your range and $C$2 in the cell with the above array formula:


Please pay attention to the use of absolute references in the address of the cell containing the array formula ($C$2), because this cell is constant. Also, you need to replace 0 with the number for which you want to highlight the closest match. For example, if we wanted to highlight the value nearest to 5, the formula would change to: =OR(B3=5-$C$2,B3=5+$C$2)

Highlight the closest value to a given number, including that number

Example 2. Highlight a value closest to the given value, but NOT exact match

In case you do not want to highlight the exact match, you need a different array formula that will find the closest value but ignore the exact match.

For example, the following array formula finds the value closest to 0 in the specified range, but ignores zeroes, if any:


Please remember to press Ctrl + Shift + Enter after you finished typing your array formula.

The conditional formatting formula is the same as in the above example:


However, since our array formula in cell C2 ignores the exact match, the conditional formatting rule ignores zeroes too and highlights the value 0.003 that is the closest match.
Highlight a value closest to the given value but ignore the exact match

If you want to find the value nearest to some other number in your Excel sheet, just replace "0" with the number you want both in the array and conditional formatting formulas.

I hope the conditional formatting formulas you have learned in this tutorial will help you make sense of whatever project you are working on. If you need more examples, please check out the following articles:

Why isn't my Excel conditional formatting working correctly?

If your conditional formatting rule is not working as expected, though the formula is apparently correct, do not get upset! Most likely it is not because of some weird bug in Excel conditional formatting, rather due to a tiny mistake, not evident at the first sight. Please try out 6 simple troubleshooting steps below and I'm sure you will get your formula to work:

  1. Use absolute & relative cell addresses correctly. It's very difficult to deduce a general rule that will work in 100 per cent of cases. But most often you would use an absolute column (with $) and relative row (without $) in your cell references, e.g. =$A1>1.

    Please keep in mind that the formulas =A1=1, =$A$1=1 and =A$1=1 will produce different results. If you are not sure which one is correct in your case, you can try all : ) For more information, please see Relative and absolute cell references in Excel conditional formatting.

  2. Verify the applied range. Check whether your conditional formatting rule applies to the correct range of cells. A rule of thumb is this - select all the cells / rows you want to format but do not include column headers.
  3. Write the formula for the top-left cell. In conditional formatting rules, cell references are relative to the top-left most cell in the applied range. So, always write your conditional formatting formula for the 1st row with data.

    For example, if your data starts in row 2, you put =A$2=10 to highlight cells with values equal to 10 in all the rows. A common mistake is to always use a reference to the first row (e.g. =A$1=10). Please remember, you reference row 1 in the formula only if your table does not have headers and your data really starts in row 1. The most obvious indication of this case is when the rule is working, but formats values not in the rows it should.

  4. Check the rule you created. Double-check the rule in the Conditional Formatting Rules Manager. Sometimes, for no reason at all, Microsoft Excel distorts the rule you have just created. So, if the rule is not working, go to Conditional Formatting > Manage Rules and check both the formula and the range it applies to. If you have copied the formula from the web or some other external source, make sure the straight quotes are used.
  5. Adjust cell references when copying the rule. If you copy Excel conditional formatting using Format Painter, don't forget to adjust all cell references in the formula.
  6. Split complex formulas into simple elements. If you use a complex Excel formula that includes several different functions, split it into simple elements and verify each function individually.

And finally, if you've tried all the steps but your conditional formatting rule is still not working correctly, drop me a line in comments and we will try to fathom it out together :)

In my next article we are going to look into the capabilities of Excel conditional formatting for dates. See you next week and thanks for reading!

1,174 responses to "Excel formulas for conditional formatting based on another cell value"

  1. Prakash Kulkarni says:

    I want to conditionally format cells which has value less than Normal Range Males More than 13.6; Females More Than 11

    SN WN EN Sex Hb.
    1 3755 11098 M 16.5
    2 3756 11140 M 14.6
    3 3757 11153 M 14.7
    4 3758 10005 M 12
    5 3759 10166 F 9
    6 3760 10197 M 16.6
    7 3761 11149 M 12.7
    8 3762 0 F 10.2
    9 3763 10112 M 16.6
    10 3764 11123 M 13.6
    11 3765 10040 M 13.8
    12 3766 10195 F 10
    13 3767 11082 M 11.6
    14 3768 10117 M 13.9
    15 3769 10171 M 16
    16 3770 10025 M 14
    17 3771 11127 M 15.4
    I tried your formulas. It did not work. I don't know what mistake I am making.

  2. Rebecca Fox says:

    Hi. I am trying to change the color of an empty cell in the first column of my table if columns f2 and w2 have the same value and if column e2 has the number 4390001 in it. I want the empty column to highlight red. I can get it to do it, but it is not highlighting in the right cell. It is one off on some and others it highlights a bunch without reason. This is the formula I have gotten to. =W2:W21617=F2:F21617=(E2:E21617="4390001") Please help!

  3. Per says:

    I want to find a date in column L8: L3500 that corresponds to the value in E3 picked from column D8: D3500 (found by formula = MIN (D8: D3500). Which formula do I use? Thanks in advance for your help.

  4. Sharyn says:

    I have a sheet which is adding up data using sumif. The default is 0, due to no data to add. As data is added, I'd like to be able to differentiate the 0 as nothing matches from the data adds to 0. I thought this may be possible with conditional formatting, but am unable to work this out. Is there a way?

  5. Sarah Mulligan says:

    I am trying to sort out a conditional formatting issue using multiple cells, The current formula I have entered is (=$X$2="SS4 1") which works exactly how I want it to on Cell X2, however I want the rule applied to multiple cells and anyway I have tried it doesn't work. I want it to apply to the following range of cells, ($X$2:$FK$2="SS4 1") I have tried entering like that and it doesn't work I'v tried entering like this (=$X$2+$AA$2+$AD$2+$AG$2+$AJ$2+$AM$2+$AP$2+$AS$2+$AV$2+$AY$2+$BB$2+$BE$2+$BH$2+$BK$2+$BN$2+$BQ$2+$BT$2+$BW$2+$BZ$2+$CC$2+$CF$2+$CI$2+$CL$2+$CO$2+$CR$2+$CU$2+$CX$2+$DA$2+$DD$2+$DG$2="SS4 1") and ive tried entering like this (=$X$2,$AA$2,$AD$2,$AG$2,$AJ$2,$AM$2,$AP$2,$AS$2="SS4 1") obviously I have not selected all cells in the last two examples but just wanted to show how I was entering it using + or , and still nothing. Please help.

  6. michelle says:

    I need to make a formula using less than or greater than ?????
    EG. 1-30 minutes = full rate ( make the cell green)
    31 to 40 minutes = -10%(subtract)(make the cell amber)
    41 to 50 minutes = -25%(subtract) make the cell purple)
    51+minutes = -100% (subtract) make the cell red

  7. Jamie says:

    I'm looking to highlight dates that are before today (using the "TODAY()" function) but only where the "Status" column is NOT "Complete".

    So in column G I have all the end dates of our projects, starting in row 3 (G3) and in column E I have the status of each project, again starting in row 3 (E3). The statuses in column E are:
    In Progress
    Not Started
    On Hold
    What I need is for column G to have highlighted all dates that are before todays date "<TODAY()" but will not highlight when column E displays "Complete". However it needs to be highlighted when column E displays any other value.

    What would be the best formula for this?

  8. ronald says:

    Dear Sir
    I have 2 column Ordered Qty and Received Qty for this i wANT TO SEE IN ONE COLUM i want to get answer Received or Pending kindly help me

    • Andre says:

      Hi Ronald
      I believe you are looking for this: =IF(B22>=1,"Received","Pending")
      Where "B22" will be the cell (value) under Qty Received.
      However, you can also use:
      =IF(B22>=A22,"Received","Pending") Where "B22" is the Qty Ordered, "A22" is Qty Received. If number of items received is less than the amount ordered, it will stay on pending, until updated to reflect all items received.

  9. Muhammad says:

    I have copy-pasted a data from another program to Excel. The cell value shows number only, but the format of this cell contains the category of Custom formatting.
    i.e The cell value is 5, but the display is 5 Dr ( Debit value in accounting).Format of this cell shows "0.00"Dr".
    Similarly some other cells contain Cr (Credit value in accounting),Format of this cell shows "0.00"Cr".
    My question is if I want to sort or apply conditional formatting to these values which contains Cr and Dr value, what is the method?

  10. Alex says:

    I need help setting conditional formatting in a column, where if any of the values equals to "A", "B" or "C" colour the cell green. I've tried the following that didn't work.
    Cell Value/Formula = OR ("A","B", "C")
    Cell Value/Formula = OR ($G:$G="A",$G:$G="B", $G:$G="C")

    Any help would be greatly appreciated.

  11. Richard says:

    I want to validate one sheet contains all the information exactly like the second sheet, and when they done the area is highlighted.

  12. thou says:

    i have excel calendar. column (A) have date and Column (B) days and colomn (C) notes. when change the month or year dates and days changes but in coloumn (C) entered notes still remain. pls help how i can clear that notes when i change the month or year. pls

  13. Car says:

    I'm trying to highlight rows where the date is greater than 6 months and using this formula that I googled.
    It works well and highlights the rows that I need it to, but then it is also highlighting the row if column G is blank. How do I stop it doing this?

    I've tried adding the format cells that only contain Blank, but then the rest of the row is still highlighted.

    Are you able to give me any suggestions?

  14. hammer says:

    I'm making a March Madness pool sheet. I would like it to be fully automated, other than updating round by round winner & losers. I have a source sheet (Teams tab) with all teams in tournament in column B cells 4-67, and corresponding columns C, D, E, F, G, H cells 4-67 to assign round 1, 2, 3, 4, 5, 6 results. I have a destination sheet (Participants tab) with all participants names, picks and final four teams. I have everything figured out except: How can I conditionally format Participants tab cells for final four picks to change format when that team loses, based on entry in one of the rounds columns for said team in Teams tab changes state?

  15. Pablo Vazquez says:

    Hello Svetlana Cheusheva!
    There is a great example for your expertise on Conditional Formatting sorted data!
    Hopefully its a simple overlooked solution for a large number of readers that can create more new traffic on your site with your response.

    The formula for formatting is written for the top-left cell and works great through the range but as soon as the data is sorted A-Z or Z-A, the conditional formatting for the rest of the range acts irrationally. Formatting of the rows are changed to the incorrect condition.
    (Sheet description is summarized below).
    Is this an example of troubleshooting step #3 "Write the formula for the top-left cell."?
    If so, how is formula conditional formatting achieved with data that will be frequently sorted?

    Please contact (via your preference) if there is a solution for this. Feel free to use this obstacle as new feed for your page for your audience with your solution. Hopefully it is beneficial for your goals.

    Thank you
    Pablo Vazquez


    Project names are listed on column A.
    Corresponding dates of the projects are listed on columns B through D (Start date 1, Start date 2, and End Date 3).
    Presentation dates of each project are listed on column F.
    Rows are conditionally formatted based on the condition if a given date on Column F falls within which start date and end date from column B through D.

    For example: If Project 1A (cell A1) with a presentation date of 1/31/2020 (cell F1) falls between Start date 1 (B1) and End date 1 (D1); therefore Row 1 highlighted green.
    If Project 1A (cell A1) with a presentation date of 2/28/2020 (cell F1) falls between Start date 2 (C1) and End date 1 (D1); therefore Row 1 highlighted orange.

    Once sorted A-Z by project names/numbers or start dates or presentation dates, the rows that are supposed to be highlighted green are either not highlighted or highlighted orange. Vice-versa with rows supposed to be highlighted green.

  16. Glenn Barnes says:

    Found do I apply a conditional format for the difference between 2 numbers.
    I want to Highlight if the difference is less than 10 or less than 5.
    A1 is 10 less than A2 show as red, if it is 5 less than show as green.

    A1 100 A2 120

    • Hello Glenn!
      You'll need to set the conditional formatting rule for cell A1 with the following formula applied:
      =$A$2 - $A$1<10
      And choose red as a color to fill the cell with.

      Then add one more rule to the same cell with another formula:
      =$A$2 - $A$1<5
      Green will be the color for this condition.

      I hope this is exactly what you need.

  17. Moose says:

    I want F2 to be formatted based on a check cell C2 and then H2 and I2. In basic terms, If "(F2(value) + H2(value) + I2(value)) = C2(value)" is true, cell should be formatted. If false format wouldn't apply and there is already a rule for if F2 and C2 aren't equal.

  18. Ishey004 says:

    I have coded column starting from cell A3:A56 with one or more text for each cell from another column starting from the cell B6:B71. I have changed the background color for each of the cells with a distinctive color and the same text for each cell in the column B6:B71. I would like to match any of the cell in the column A3:A56 that contains the same text in column B6:B71 with its color. At the moment the cells from the column A3:A56 have no background color(white). What sort of conditional rule should I apply in column A3:A56 that can use the color of the cell that contains the same text from column B6:B71

  19. Robert Barton says:

    I have a column that each cell uses a formula to produce a value. I would like to apply conditional formatting to those cells based on the vale produced by that formula. Pretty simple really, =IF(A1+B1)>0.

    But what I am finding is that even if the product of that formula is 0 it still conditionally highlights it because there is something in that cell, a formula. I know I have successfully done this a thousand times before however now it is just fighting with me. Is there a setting or something that I can change so that the conditional formatting 'looks' at the cell value rather then the enclosed formula?

  20. Alex says:

    I can't use in cell conditional function AND. It doesn't work inside "tables". WHy?

  21. Mark Richards says:

    Hello anybody.....
    I am trying to format a spreadsheet for a lot of people that I manage travel arrangements for, I need the cell to change colour on the date I input in to the cell (date of travel) and then change back to no colour 14 days from the inputted date...
    For instance ...John travels to Albania so I enter 20/03/2020 in the cell and it turns red. After 14 days has passed I want that cell to revert back to clear again until the next time I enter a date for travel.
    I have tried several formulas but it is frying my brain trying to get it to work.
    I am handling every country in the world and over 300 people so any help would be appreciated.


  22. Khaled Ali says:

    I need to copy the conditional formatting range as F2:AA2 to have at the below row the range as F3:AA3 and so on

  23. Doug says:

    I am trying to copy a "Conditional Formatting" Cell. The line I am copying has the "Conditional Formatting" of "If N$4$>F$4$ then turn cell yellow". When I copy it to the next line it is "If N$4$>F$5$ then turn cell yellow". I want it to be "IF N$5$>F$5$ then turn the cell yellow". Is it possible to copy and get this result?

  24. Pavan says:

    Hi ,
    I have number of series of numbers like 1,2,3,9,-1,-3,-10 in a row then drastical changes like 1, 9,-10 should be highlighted in my row how to do it

  25. Jesse Mahan says:

    I have an excel worksheet I have a formula: =IF(G22="Y","CORROSION",""). What I need to do is add to this formula I need it to show that: IF (G22="Y" AND H22="X", "CLEANED"). I have tried several different ways of writing it but all I get is an error. The first formula works I just want to expand on it, is that possible?

  26. Kay says:

    I want to conditionally format all cells in column A based on corresponding values in column B.
    For example, format cell a1 if cell b1>10 or b110 or cell b2<-10, and so on.
    I want to create one rule to format all cells in column A based on the above logic.

    Please advise best solution. Thanks.

  27. sara says:

    I have 2 columns in my spreadsheet that are dates. Then, I have a third column (G) whose formula calculates the time between those two columns: =IFERROR(DATEDIF(E64,V64, "D"),DATEDIF(V64,E64, "D")). The condition i want applied If the dates from E is less than column V, then i want the column G cell to be RED. I would like the condition to apply all of column G, but its dependent on its own unique row's dates. Is there a way to get a condition to be dynamic like the drag down principle for equations?

  28. Gabi says:

    Hello Svetlana,
    I have the following question, I would like to create a formula in order to change the values in one of the columns (to be decreasing by 1) if the values in another column are increasing by one and if a different data is inserted to highlight it. For instance if in column A, that numbers start with 1 and increase progressively up to 30 in the other to start with 8654 and decrease with 1, tried with if and it partially worked out, still it does not register the deviations from the condition given. Thanks a lot :)

  29. Anandhakumar says:


    I need to help to highlight the values.
    I have data set in Column B1 to B10. If I enter value in column A1, then excel should highlight to tell the entered value is between particular cells.

    If I enter the value in A1 as 417.25, the cells B7 & B8 should highlight. Please help on this.

  30. Paul says:

    Hi Alexander! I'd like to show a red RAG status in a separate cell, based on the values quoted within five other cells, where none, or only one, of the five cells has a value of "4".


    I have 8 different sheets in one workbook.
    Each sheet is named as " raw,process,issues,closed"
    example: When a product number 72 has completed its production, we will paste the details in "closed" sheet
    I would like to apply conditional formatting or find duplicates if
    I entered the same number in coloumn A of sheet1 or sheet2 or sheet3, it should highlight with any color.

  32. Snehal says:

    If range A2:A30 has 2 data validation, "selected, not selected". I want respective B Column to be N/A, if respective A column is "not selected", by using conditional formatting, is it possible?

  33. Jonathan A. Del Rosario says:

    Please help me make a formula for my data, scenario is this:
    Where column B2 is the Release Date and column B5 is the 1st Amort Date.
    f the release date (B2) Range from 1 - 25 of the month the 1st Amort Date (B5) should be the 10th of the following Month,
    then if the release date (B2) Range from 26 - 31 of the month the 1st Amort Date (B5) should be the 5th of the following Next Month.

    Example: B2 - July 15, 2020
    B5 - August 10, 2020

    B2 - July 26, 2020
    B5 - September 5, 2020

  34. Bulent says:

    How to show a text in a cell that is adjacent to the one that is formatted?
    Eg: I have a C.formatted cell in A1 that says, =A1>100 format red color. which it works. But I like to see the adjacent cell(B1) to turn RED bacground and yellow text saying "OVER BUDGET"
    When conditional format activated in A1, B1 turns on with Red background and yellow Text.
    is it possible without using macros a simple way? and it can be copied to the columns
    Thank you in advance

  35. Bulent says:

    When conditional format activated in A1, B1 turns on with Red background and yellow Text saying "OVER BUDGET"
    is it possible without using macros a simple way? and it can be copied to the columns
    Thank you in advance

  36. Jonathan Meyers says:

    I am trying to format a group of cells to a specific color (ie 2 cells side by side with a first and last name) based on a third cells value ( ie Days) which represents what shift they are on.


  37. Jason says:

    Great info! Thank you for sharing!!

  38. Naveen Arora says:

    I have aaplied conditional formatting to the following situation:
    1. Column K has a percentage value derived by applying formula
    =(DATEDIF(O3,TODAY(),"d")+1)/(DATEDIF(O3,P3,"d")+1) with data from other cells.
    2. Column L is to be updated manually.
    I want to change the colour of column L with reference to the percentage value in the cell being greater than, less than or equal to Column K. Conditional formatting works well in first and second data cell of column L but starts faltering thereafter.
    I have tried the same logic in other columns and cells but in vain.
    Please help.
    Naveen Arora

  39. Sharhonda says:

    Can anyone help me?


    The formula is in cell X10.

    I’m getting the #Value! error in all my empty cells in the x column, as V10 & W10 values may not have any input sometimes. How can I fix this to reflect that?😩

    • Hello!
      You get the #Value error! if V10 & W10 contains text or space. If the cell is empty, there is no error. You can handle this error with the IFERROR function -


      I hope it’ll be helpful.

      • Sharhonda says:

        Hello Alexander, thank you so much this worked like a charm. Out of 30 cells maybe 10 cells will require the formula using the v10*w10 calculations, so when I dragged the formula down it would give me that value error. Thank you sooooo very much!

  40. NutritionOfPower says:

    The above formulas all return TRUE or FALSE, so they work perfectly as a trigger for conditional formatting.

  41. Niru Poddar says:

    I have two column A&B Column A have given some number Like,1,2,3,4,5,6,7,8,9
    and Column B have given some number like,1,3,5 according to Column B highlight
    the Column using the conditional Formulae.
    I need you pls sir,

    Niru Kumar

  42. Friday Jerry says:

    Good day,
    I must admit it is a gift to stumble on this article, but however my challenges was not addressed. I have a work sheet with just a single column. I need a formula that will highlight the row above the cell if the cell contains a specific text. For example if A2 contains "great" A1 should be highlighted. Thank you so much while i await your response.

  43. Paul says:


    Many thanks

  44. Stephen Gallagher says:

    On sheet 1I have data in columns A1 to A80 , B1 to B80 and D1 to D80. When I enter a value into columns, not all of them, C1 to C80 I would like the entire row to appear on sheet 2, is this possible?

  45. Pamela Hamilton says:

    Hi there

    I'm trying to set rules within a column, to highlight specific cells in that column if they are greater than, equal to or less than the figure in the cell next to it. Can you help?
    Any help would be appreciated.

    FYI - I am only a basic excel user - apologies.

  46. Pratik says:

    I have two rows with benchmarks as below, wherein i need conditional formatting as Results for all categories that are 4% or more above in GREEN
    results 4% or more below the applicable benchmarks are shaded yellow. I need to compare Row 2 with Row 1: for e.g.: 73% is 4% above benchmark of 69% and should be formatted in Green color.

    Row1 : 73% 76% 63% 69% 87% 64%
    Row2 : 69% 76% 71% 63% 83% 59%

  47. Ginette Chretien says:

    I know there is a way to set up a code that will automatically add the color code in a column throughout my excel sheet. I just don't know how to do it. Can anyone help?


    Color Color Code
    Grey TS21

  48. AYED says:

    Hello to all
    i need this formula please
    i have a table of data about the weather for my country citiesand each city in a sheet sorted by the date
    and the last sheet i program it to be refresh and updated once i open the file and it contains all the cities (each city in one row)

    now i need the formula which is easier 1-for EXample .... (D) is the date line so if the Date is the same between D10 in sheet 1 and D2 in the last sheet copy E1 from the last sheet to the sheet 1 in E10 .

    2- check the date in sheet1 and date in the last sheet for rwo 2 if it is the same copy row 2 to sheet 1 in the last row or the first empty row which meen the last row.

    • Hello!
      Unfortunately, without seeing your data it is difficult to give you any advice. If you need to conditionally fill in the value of cell E10 on Sheet1, then you can use the formula


      If you need to replace an existing value in E10 with a new value, you need to use a VBA macro.

      Your second question is not completely clear to me. If you explain in more detail, I will try to help.

  49. ali says:

    I want in Google Sheets if the value of a cell is less than the value of the last 24 hours(I use to import data from a website on this cell and this cell is variable), the color of the target cell should be red, and inverse if it was more, the color of the target cell should be green.
    I do not know what its computational formula is!

  50. N.Khan says:

    Hello Dear,
    can anyone help me below my query?
    actually i have my one excel file i jus give below small example ,
    i have to Colum A&B …
    once i enter any value in Colum A (like mention in Below "A" ) then Colum "B" Should change automatically with some action value, like i have mention in below.?

    Example :- If i enter "Colum A" (C-030) "Colum B" should be change "P1-C030" (without - after C)
    A B
    C-030 P1-C030
    B-129 P1-B129

    Thanks, Regards,

  51. khan says:

    Dear Mr. Alexander
    have a good day!
    Can you please help me more regarding the above formula.
    below is the table i have, there is five(5) Colom as below & two(2) rows.
    actually i have two(2) warehouses- which name is (P1 & OP )
    I have assigned the formula which you help me.
    if you can see the below table i have Colom "A" name is storage("WH"& "OP") .
    what i want in my sheet once i enter in Colom "A" in first (1) Row- WH, so Colom "D" should be show as P1-F171 & Colom "E" should disappeared & once i enter in Row(2) as OP so Colom "E" with OP-F172 Should show and Colom D should disappeared.

    we need to combind the formola i hope...i think.. please support..

    i hope you have understand my question

    A B C D E
    Storage Location Qty WH-1 Open Yard

    WH F-171 62 P1-F171 --
    OP F-172 62 --- OP-F172


  52. Khan, says:

    thanks for your support..
    above formula very help me to combined the formula with (if+ SUBSTITUTE)

    below is the formula i have combined it


    thank you

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