If you send many recurring messages in Outlook such as daily logs, weekly reports, or monthly summaries, adding the current date to the subject line can make them easier to track and reference. While Outlook doesn't directly support dynamic dates in email templates, there are two practical alternatives to work around that limitation. Continue reading
To make your Outlook emails feel more personal, one of the easiest things you can do is add a customized greeting. While Microsoft Outlook doesn't offer a built-in option to insert contact names into the message body, you can automate this with a VBA macro or Shared Email Templates. Continue reading
Tired of endless copy-pasting between Google Sheets? Learn to master the IMPORTRANGE function and create live, auto-updating data connections. This comprehensive guide provides step-by-step examples for combining, filtering, and troubleshooting your data, saving you hours of manual work. Continue reading
The Quick Access Toolbar in Microsoft Outlook is a useful feature that keeps your favorite commands right at your fingertips. You control what appears on it, where it's located, and whether it's shown at all, so your most-used tools are always easy to reach. Continue reading
While Microsoft Outlook doesn't offer a built-in date picker for emails, you can use VBA macros or add-ins as practical workarounds. This guide walks you through the main options, with simple steps to follow. Continue reading
Running Outlook rules on non-Inbox folders isn't automatic, but it's possible. The tutorial shows how to use rule combinations to tailor your setup or run the rules manually on the selected folder to keep your workflow on track. Continue reading
Gmail's automatic draft saving is incredibly helpful, but what happens when a crucial draft vanishes? Unlike regular deleted emails, drafts often disappear without a trace. This guide provides five effective ways to recover a deleted draft in Gmail, from quick undo options to leveraging secondary devices. Continue reading
Creating a professional email signature in Outlook takes time and attention to detail, whether you're aligning fonts, adding a logo, or setting up links. But what happens when you get a new computer or need to reinstall Outlook? The storage location and transfer process isn't always obvious. Continue reading
Tired of rewriting the same emails? Gmail templates can save you hours, but what happens when they need updates or cleanup? Discover the quickest way to edit, delete, and even recover templates (yes, it’s possible!) in just a few clicks. Continue reading
Email attachments are a convenient way to share files quickly, but size limits can get in the way, especially when you're sending large images, detailed reports, or presentation decks. Understanding these limits and knowing how to work around them can help you avoid errors and get your files where they need to go. Continue reading
Need different email signatures for internal teams, clients, or quick replies? Gmail lets you create multiple signatures effortlessly and even set default options per account. This guide provides step-by-step instructions on how to create, change, delete, and switch between them. Continue reading
Moving your emails from Microsoft Outlook to Google Gmail can be helpful if you're switching accounts, consolidating messages, or just want access to everything in one place. While the process might seem technical at first glance, it's actually easy manageable with the right steps. Continue reading
Sometimes you need to share a message outside Outlook, save a clean copy for your records, or open an email in Word for editing. Whatever the reason, Outlook offers several ways to save emails, each suited to a different purpose. Continue reading
Exporting emails from Outlook can be helpful for a variety of tasks. No matter your reason – decluttering your inbox, archiving important communications, or preparing for a platform switch – Outlook gives you the tools to create secure backups, filter precisely what you need, and even transform your messages into a spreadsheet-friendly format for deeper analysis. Continue reading
When you receive an email in Microsoft Outlook that contains images, they're often blocked by default for security and privacy reasons. While this is helpful for protecting your data, it can get frustrating, especially if you receive dozens of emails from your partners or clients containing pictures you need to view. Continue reading
As your mailbox fills up with messages and attachments, Outlook data files can grow quickly and eventually hit their size limits. When that happens, Outlook may slow down, show sync errors, or even stop saving new items. The good news? You can take control. Continue reading
When you delete an Outlook email using the standard method, it moves to the Deleted Items folder rather than being immediately erased. This means it still takes up space and can be recovered until the folder is emptied. If you want to remove emails permanently, Outlook offers several options. Continue reading
Running low on storage in Outlook can lead to various issues, from slow performance due to oversized data files to a complete block on sending and receiving emails when your mailbox reaches its limit. Continue reading
Outlook provides quite generous storage space, allowing you to manage emails, attachments, and other data. But if you have been using Outlook for years without cleaning up your mailbox, the storage might be full. Big mailboxes are slower to open and search, making it harder to find important messages. Continue reading
While Gmail built-in templates don't support attachments, that doesn't mean you're out of options. In this guide, I'll walk you through two ways to create Gmail templates with attachments. Continue reading
If you need to locate archived emails or change where they are stored, Outlook offers several options. This tutorial covers both tasks, ensuring easy access to your archived messages and other items. Continue reading
Gmail offers several ways to create reusable email templates. In this guide, I review all built-in options and professional workarounds, along with their pros and cons. Continue reading
If your Outlook inbox is cluttered with unwanted messages, mass deleting emails can help you clean up quickly while keeping important ones intact. This article primarily focuses on the new Outlook and web app, which offer several efficient tools for bulk deletion, while also providing tips for the classic desktop application. Continue reading
If you find yourself typing the same email over and over, Gmail templates will be a huge time-saver. Instead of manually copying and pasting text, you can create templates and send them in just a few clicks. But before you can use them, you need to enable templates in Gmail. Continue reading
With Excel Copilot, creating VLOOKUP and XLOOKUP formulas is as easy as explaining your task in plain language. This guide walks you through using Copilot in both the desktop Excel app and in browser to perform quick, accurate lookups – no advanced formula skills needed! Continue reading
Looking for a way to share Gmail templates with your team? Gmail doesn't have a built-in option, but there are 4 workarounds. From simple copy-pasting to using powerful extensions, this guide will walk you through them all. Continue reading
After creating a contact list in Outlook, the next logical step is often sharing it with coworkers. In today's collaboration workplaces, you'd expect this to be simple, right? But it's not always the case. Only the classic desktop Outlook app offers built-in options for sharing contacts, but not the new Outlook app and web. Continue reading
The navigation pane is a key feature in Outlook that helps you access essential tools like Mail, Calendar, and People. Depending on your workflow, you may find it useful to change the location of the navigation bar or customize its items to better fit your communication needs. Continue reading
With some time and effort, you can create a nice-looking email signature directly in Outlook or Word. But for polished, professional communication, email signature templates designed by professionals are often the best choice. Continue reading
Sharing an Outlook folder allows your assistant, colleagues, or team members to access specific emails, tasks, or calendars without giving them full access to your mailbox. It's a practical way to collaborate, ensuring everyone has the information they need. Continue reading