*The tutorial explains how to use the nested IF function in Excel to check multiple conditions. You will also learn a few other functions that could be good alternatives to using a nested formula in Excel.*

How do you usually implement a decision-making logic in your Excel worksheets? In most cases, you'd use an IF formula to test your condition and return one value if the condition is met, another value if the condition is not met. To evaluate more than one condition and return different values depending on the results, you nest multiple IFs inside each other.

Though very popular, the nested IF statement is not the only way to check multiple conditions in Excel. In this tutorial, you will find a handful of alternatives that are definitely worth exploring.

Here's the classic Excel nested IF formula in a generic form:

IF(*condition1*, *result1*, IF(*condition2*, *result2*, IF(*condition3*, *result3*, *result4*)))

You can see that each subsequent IF function is embedded into the *value_if_false* argument of the previous function. Each IF function is enclosed in its own set of parentheses, but all the closing parentheses are at the end of the formula.

Our generic nested IF formula evaluates 3 conditions, and returns 4 different results (result 4 is returned if none of the conditions is TRUE). Translated into a human language, this nested IF statement tells Excel to do the following:

Test *condition1*, if TRUE - return *result1*, if FALSE -

test*condition2*, if TRUE - return r*esult2*, if FALSE -

test*condition3*, if TRUE - return *result3*, if FALSE -

return*result4*

test

test

return

As an example, let's find out commissions for a number of sellers based on the amount of sales they've made:

Commission | Sales |

3% | $1 - $50 |

5% | $51 - $100 |

7% | $101 - $150 |

10% | Over $150 |

In math, changing the order of addends does not change the sum. In Excel, changing the order of IF functions changes the result. Why? Because a nested IF formula returns a value corresponding to the **first TRUE condition**. Therefore, in your nested IF statements, it's very important to arrange the conditions in the right direction - high to low or low to high. In our case, we check the "highest" condition first, then the "second highest", and so on:

`=IF(B2>=150, 10%, IF(B2>=101, 7%, IF(B2>=51, 5%, IF(B2>=1, 3%, ""))))`

If we arranged the conditions in the reverse order, from bottom up, the results would be all wrong because our formula would stop after the first logical test for any value greater than 1. Let's say, we have $100 in sales - it is greater than 1, so the formula would not check other conditions and return 3% as the result.

As you see, it takes quite a lot of thought to build the logic of a nested IF statement correctly all the way to the end. And although Microsoft Excel allows nesting up to 64 IF functions in one formula, it is not something you'd really want to do in your worksheets. So, if you (or someone else) are staring at your Excel nested IF formula trying to figure out what it actually does, it's time to reconsider your strategy and probably choose another tool in your arsenal.

For more information, please see Excel nested IF statement.

In case you need to evaluate a few sets of different conditions, you can express those conditions using OR as well as AND function, nest the functions inside IF statements, and then nest the IF statements into each other.

By using the OR function you can check two or more different conditions in the logical test of each IF function and return TRUE if any (at least one) of the OR arguments evaluates to TRUE. To see how it actually works, please consider the following example.

Supposing, you have two columns of sales, say January sales in column B and February sales in column C. You wish to check the numbers in both columns and calculate the commission based on a higher number. In other words, you build a formula with the following logic: if either Jan or Feb sales are greater than $150, the seller gets 10% commission, if Jan or Feb sales are greater than $100, the seller gets 7% commission, and so on.

To have it done, write a few OF statements like OR(B2>=150, C2>=150) and nest them into the logical tests of the IF functions discussed above. As the result, you get this formula:

`=IF(OR(B2>=150, C2>=150), 10%, IF(OR(B2>=101, C2>=101),7%, IF(OR(B2>=51, C2>=51), 5%, IF(OR(B2>=11, C2>=1), 3%, ""))))`

And have the commission assigned based on the higher sales amount:

For more formula examples, please see Excel IF OR statement.

If your logical tests include multiple conditions, and all of those conditions should evaluate to TRUE, express them by using the AND function.

For example, to assign the commissions based on a lower number of sales, take the above formula and replace OR with AND statements. To put it differently, you tell Excel to return 10% only if Jan and Feb sales are greater than $150, 7% if Jan and Feb sales are greater than $100, and so on.

`=IF(AND(B2>=150, C2>=150), 10%, IF(AND(B2>=101, C2>=101), 7%, IF(AND(B2>=51, C2>=51), 5%, IF(AND(B2>=11, C2>=1), 3%, ""))))`

As the result, our nested IF formula calculates the commission based on the lower number in columns B and C. If either column is empty, there is no commission at all because none of the AND conditions is met:

If you'd like to return 0% instead of blank cells, replace an empty string (''") in the last argument with 0%:

`=IF(AND(B2>=150, C2>=150), 10%, IF(AND(B2>=101, C2>=101), 7%, IF(AND(B2>=51, C2>=51), 5%, IF(AND(B2>=11, C2>=1), 3%, 0%))))`

More information can be found here: Excel IF with multiple AND/OR conditions.

When you are dealing with "scales", i.e. continuous ranges of numerical values that together cover the entire range, in most cases you can use the VLOOKUP function instead of nested IFs.

For starters, make a reference table like shown in the screenshot below. And then, build a Vlookup formula with **approximate match**, i.e. with the *range_lookup* argument set to TRUE.

Assuming the lookup value is in B2 and the reference table is F2:G5, the formula goes as follows:

`=VLOOKUP(B2,$F$2:$G$5,2,TRUE)`

Please notice that we fix the *table_array* with absolute references ($F$2:$G$5) for the formula to copy correctly to other cells:

By setting the last argument of your Vlookup formula to TRUE, you tell Excel to search for the **closest match** - if an exact match is not found, return the next largest value that is smaller than the lookup value. As the result, your formula will match not only the exact values in the lookup table, but also any values that fall in between.

For example, the lookup value in B3 is $95. This number does not exist in the lookup table, and Vlookup with exact match would return an #N/A error in this case. But Vlookup with approximate match continue searching until it finds the nearest value that is less than the lookup value (which is $50 in our example) and returns a value from the second column in the same row (which is 5%).

But what if the lookup value is less than the smallest number in the lookup table or the lookup cell is empty? In this case, a Vlookup formula will return the #N/A error. If it's not what you actually want, nest VLOOKUP inside IFERROR and supply the value to output when the lookup value is not found. For example:

`=IFERROR(VLOOKUP(B2, $F$2:$G$5, 2, TRUE), "Outside range")`

For more information, please see Exact match VLOOKUP vs. approximate match VLOOKUP.

In Excel 2016 and later versions, Microsoft introduced a special function to evaluate multiple conditions - the IFS function.

An IFS formula can handle up to 127 *logical_test*/*value_if_true* pairs, and the first logical test that evaluates to TRUE "wins":

IFS(logical_test1, value_if_true1, [logical_test2, value_if_true2]...)

In accordance with the above syntax, our nested IF formula can be reconstructed in this way:

`=IFS(B2>=150, 10%, B2>=101, 7%, B2>=51, 5%, B2>0, 3%)`

Please pay attention that the IFS function returns the #N/A error if none of the specified conditions is met. To avoid this, you can add one more *logical_test*/*value_if_true* to the end of your formula that will return 0 or empty string ("") or whatever value you want if none of the previous logical tests is TRUE:

`=IFS(B2>=150, 10%, B2>=101, 7%, B2>=51, 5%, B2>0, 3%, TRUE, "")`

As the result, our formula will return an empty string (blank cell) instead of the #N/A error if a corresponding cell in column B is empty or contains text or negative number.

For more information, please see Excel IFS function instead of nested IF.

Another way to test multiple conditions within a single formula in Excel is using the CHOOSE function, which is designed to return a value from the list based on a position of that value.

Applied to our sample dataset, the formula takes the following shape:

`=CHOOSE((B2>=1) + (B2>=51) + (B2>=101) + (B2>=150), 3%, 5%, 7%, 10%)`

In the first argument (*index_num*), you evaluate all the conditions and add up the results. Given that TRUE equates to 1 and FALSE to 0, this way you calculate the position of the value to return.

For example, the value in B2 is $150. For this value all 4 conditions are TRUE, meaning *index_num *equals to 4, meaning the 4^{th} value is returned, which is 10%.

`=IFERROR(CHOOSE((B2>=1) + (B2>=51) + (B2>=101) + (B2>=150), 3%, 5%, 7%, 10%), "")`

For more information, please see Excel CHOOSE function with formula examples.

In situations when you are dealing with a fixed set of predefined values, not scales, the SWIFT function can be a compact alternative to complex nested IF statements:

SWITCH(expression, value1, result1, value2, result2, …, [default])

The SWITCH function evaluates *expression* against a list of *values* and returns the *result* corresponding to the first found match.

In case, you'd like to calculate the commission based on the following grades, rather than sales amounts, you could use this compact version of nested IF formula in Excel:

`=SWITCH(C2, "A", 10%, "B", 7%, "C", 5%, "D", 3%, "")`

Or, you can make a reference table like shown in the screenshot below and use cell references instead of hardcoded values:

`=SWITCH(C2, $F$2, $G$2, $F$3, $G$3, $F$4, $G$4, $F$5, $G$5, "")`

Please notice that we lock all references except the first one with the $ sign to prevent them from changing when copying the formula to other cells:

**Note**. The SWITCH function is only available in Excel 2016 and higher.

For more information, please see SWITCH function - the compact form of nested IF statement.

As mentioned in the previous example, the SWITCH function was introduced only in Excel 2016. To handle similar tasks in older Excel versions, you can combine two or more IF statements by using the Concatenate operator (&) or the CONCATENATE function.

For example:

`=(IF(C2="a", 10%, "") & IF(C2="b", 7%, "") & IF(C2="c", 5%, "") & IF(C2="d", 3%, ""))*1`

Or

`=CONCATENATE(IF(C2="a", 10%, ""), IF(C2="b", 7%, ""), IF(C2="c", 5%, "") & IF(C2="d", 3%, ""))*1`

As you may have noticed, we multiply the result by 1 in both formulas. It is done to convert a string returned by the Concatenate formula to a number. If your expected output is text, then the multiplication operation is not needed.

For more information, please see CONCATENATE function in Excel.

You can see that Microsoft Excel provides a handful of good alternatives to nested IF formulas, and hopefully this tutorial has given you some clues on how to leverage them in your worksheets. To have a closer look at the examples discussed in this tutorial, you are welcome to download our sample workbook to Excel Nested If Statements. I thank you for reading and hope to see you on our blog next week!

Excel formulas
Excel functions
Vlookup in Excel
Merge data in Excel
SumIf
Excel CountIf
Excel Compare
Excel If statement
Excel Charts
Pivot Table
Excel conditional formatting
Excel formatting
Excel time
Excel duplicates
Excel date
Excel tips
Excel macro
Outlook
Google Sheets
Outlook duplicates
Outlook templates

## 7 Responses to "Excel Nested IF statement: examples, best practices and alternatives"

Dear Sir,

Kindly confirm one coloum are value 1-15, and secound Coloum value 15-30, if kindly confirm which sort out the value's of Below & uper.

& kindly confirm vlookup formulas fungtions.

I have the following data in C7:

S123 - using formula will result in D7 as 80123

SA123 - using formula will result in D7 as 81123

E123 - using formula will result in D7 as 82123

EA123 - using formula will result in D7 as 83123

C123 - using formula will result in D7 as 84123

CA123 - using formula will result in D7 as 85123

U123 - using formula will result in D7 as 87123

UA123 - using formula will result in D7 as 86123

I tried to nest IF statements but excel is returning an error that maximum nesting is reached.

FORMULA:

=IF(LEFT(C7,2)="SA",CONCATENATE(81,RIGHT(C7,3)),IF(LEFT(C7,1)

="S",CONCATENATE(80,RIGHT(C7,3)),IF(LEFT(C7,2)="UA",CONCATENATE(87,RIGHT

(C7,3)),IF(LEFT(C7,1)="U",CONCATENATE(86,RIGHT(C7,3)),IF(LEFT(C7,2)

="CA",CONCATENATE(85,RIGHT(C7,3)),IF(LEFT(C7,1)="C",CONCATENATE(84,RIGHT

(C7,3)),"-"))))))

I'm using a nested IF formula for conditional formatting and to evaluate if the date in a cell is equal to today =IF(I2=TODAY(),I2,IF(J2="NDA",J2,IF(J2="SDA",J2))). I want the formula to stop if the date in cell I2 is not equal today. The formula should stop at the first false argument however the formula evaluates all the arguments and returns a NDA which is the value in J2. I have evaluated the formula using Formula Auditing and I get a false value whether or not my first logical test is nested in an nested IF formula.

I have a summary of invoices (positive) and credit notes (negative).

When I knock off against payment made it shows zero.

I am trying to make an if statement which would show:-

If zero - "-"

If more than .01 - "OS" (invoice)

If more than -.01 - "OS" (CN)

The aim is to filter what are the unpaid invoice and CN to generate

a payment proposal for those outstanding.

Thanks

IF sentens:

About getting % when buying

Ih I by <= 4 pallets I´ll get 60%

If I by 5 but les than 9 pallets I'll get 60% and from his price I get ekstra 5 %

J=Amount of Pallets

L= My price (pallets times price pr. pallet)

M= 60 %

This works perfectly:

=IF(J6<=4;L6;L6-(IF(OR(J6=5;J6<=9);L6*(M6))))*(0,95)

My problem comes when I add this:

10 pallets but than 15 pallets I get 10 % (so first the 60 % and than an ekstra 10 after the first results.

Like this:

=IF(J6<=4;L6;L6-(IF(OR(J6=5;J6<=9);L6*(M6))))*(0,95);(IF(OR(J6=5;J6<=9);L6*(M6))))*(0,93);(IF(OR(J6=5;J6<=9);L6*(M6))))*(0,90)

if D4<=4,

true E4*50%,

False E4*100% but if

E45%, true E4*100%,false 5%

I'm having trouble with this formula. I have three conditions and they need to all be true to return "TRUE". If any are not true, it should return "FALSE". Here's what I've tried now, which does not work.

=IFS(C:C="CSD_SERVICES", "TRUE", (K:K=0,"TRUE", (O:O="","TRUE","FALSE")))

I've tried probably 25 different iterations but so far none returns the correct answer.