VLOOKUP with IF statement in Excel

The tutorial shows how to combine VLOOKUP and IF function together to v-lookup with if condition in Excel. You will also learn how to use IF ISNA VLOOKUP formulas to replace #N/A errors with your own text, zero or blank cell.

Whilst the VLOOKUP and IF functions are useful on their own, together they deliver even more valuable experiences. This tutorial implies that you remember the syntax of the two functions well, otherwise you may want to brush up on your knowledge by following the above links.

Vlookup with If statement: return True/False, Yes/No, etc.

One of the most common scenarios when you combine If and Vlookup together is to compare the value returned by Vlookup with a sample value and return Yes / No or True / False as the result.

In most cases, the following generic formula would work nicely:

IF(VLOOKUP(…) = sample_value, TRUE, FALSE)

Translated in plain English, the formula instructs Excel to return True if Vlookup is true (i.e. equal to the sample value). If Vlookup is false (not equal to the sample value), the formula returns False.

Below you will a find a few real-life uses of this IF Vlookup formula.

Example 1. Compare Vlookup result with a specific value

Let's say, you have a list of items in column A and quantity in column B. You are creating a dashboard for your users and need a formula that would check the quantity for an item in E1 and inform the user whether the item is in stock or sold out.

You pull the quantity with a regular Vlookup with exact match formula like this:

=VLOOKUP(E1,$A$2:$B$10,2,FALSE)

Then, write an IF statement that compares Vlookup's result with zero, and returns "No" if it is equal to 0, "Yes" otherwise:

=IF(VLOOKUP(E1,$A$2:$B$10,2,FALSE)=0,"No","Yes")

If Vlookup formula to return Yes or No based on vlookup result

Instead of Yes/No, you can return TRUE/FALSE or In Stock/Sold out or any other two choices. For example:

=IF(VLOOKUP(E1,$A$2:$B$10,2)=0,"Sold out","In stock")

You can also compare the value returned by Vlookup with sample text. In this case, be sure to enclose a text string in quotation marks, like this:

=IF(VLOOKUP(E1,$A$2:$B$10,2)="sample text",TRUE,FALSE)

Example 2. Compare Vlookup result with another cell

Another typical example of Vlookup with If condition in Excel is comparing the Vlookup output with a value in another cell.  For example, we can check if it's greater than or equal to a number in cell G2:

=IF(VLOOKUP(E1,$A$2:$B$10,2)>=G2,"Yes!","No")

And here is our If formula with Vlookup in action:
If formula with Vlookup to compare vlookup's result with another cell

In a similar fashion, you can use any other logical operator together with a cell reference in your Excel If Vlookup formula.

Example 3. Vlookup values in a shorter list

To compare each cell in the target column with another list and return True or Yes if a match is found, False or No otherwise, use this generic IF ISNA VLOOKUP formula:

IF( ISNA( VLOOKUP(…)),"No","Yes")

If Vlookup results in the #N/A error, the formula returns "No", meaning the lookup value is not found in the lookup list. If the match is found, "Yes" is returned. For example:

=IF(ISNA(VLOOKUP(A2,$D$2:$D$4,1,FALSE)),"No","Yes")

Vlookup values in a shorter list and return Yes or No.

If your business logic requires the opposite results, simply swap "Yes" and "No" to reverse the formula's logic:

=IF(ISNA(VLOOKUP(A2,$D$2:$D$4,1,FALSE)),"Yes","No")

IF ISNA VLOOKUP formula to look up values in a shorter list and return Yes or No.

Excel If Vlookup formula to perform different calculations

Besides displaying your own text messages, If function with Vlookup can perform different calculations based on the criteria you specify.

Taking our example further, let's calculate the commission of a specific seller (F1) depending on their effectiveness: 20% commission for those who made $200 and more, 10% for everyone else.

For this, you check if the value returned by Vlookup is greater than or equal to 200, and if it is, multiply it by 20%, otherwise by 10%:

=IF(VLOOKUP(F1,$A$2:$C$10,3,FALSE )>=200, VLOOKUP(F1,$A$2:$C$10,3,FALSE)*20%, VLOOKUP(F1,$A$2:$C$10,3,FALSE)*10%)

Where A2:A10 are seller names and C2:C10 are sales.
Excel If Vlookup formula to perform different calculations

IF ISNA VLOOKUP to hide #N/A errors

If the VLOOKUP function cannot find a specified value, it throws an #N/A error.  To catch that error and replace it with your own text, embed a Vlookup formula in the logical test of the IF function, like this:

IF(ISNA(VLOOKUP(…)), "Not found", VLOOKUP(…))

Naturally, you can type any text you like instead of "Not found".

Supposing, you have a list of seller names in one column and sales amounts in another column. Your task is to pull a number corresponding to the name the user enters in F1. If the name is not found, display a message indicating so.

With the names in A2:A10 and amounts C2:C10, the task can be fulfilled with the following If Vlookup formula:

=IF(ISNA(VLOOKUP(F1,$A$2:$C$10,3,FALSE)), "Not found", VLOOKUP(F1,$A$2:$C$10,3,FALSE))

If the name is found, a corresponding sales amount is returned:
IF ISNA VLOOKUP formula pulls a matching value

If the lookup value is not found, the Not found message appears instead of the #N/A error:
If the lookup value is not found, IF ISNA VLOOKUP returns custom text instead of the N/A error.

How this formula works

The formula's logic is very simple: you use the ISNA function to check Vlookup for #N/A errors. If an error occurs, ISNA returns TRUE, otherwise FALSE. The above values go to the logical test of the IF function, which does one of the following:

  • If the logical test is TRUE (#N/A error), your message is displayed.
  • If the logical test is FALSE (lookup value is found), Vlookup returns a match normally.

IFNA Vlookup instead of IF Vlookup

In Excel 2016 and 2013, you can use the IFNA function instead of IF ISNA catch and handle #N/A errors:

IFNA(VLOOKUP(…), "Not found")

In our example, the formula would take the following shape:

=IFNA(VLOOKUP(F1,$A$2:$C$10,3, FALSE), "Not found")

Tip. If you'd like to trap all sorts of errors, not only #N/A, use VLOOKUP in combination with the IFERROR function.

Excel Vlookup: if not found return 0

When working with numerical values, you may want to return a zero when the lookup value is not found. To have it done, use the IF ISNA VLOOKUP formula discussed above with a little modification: instead of a text message, supply 0 in the value_if_true argument of the IF function:

IF(ISNA(VLOOKUP(…)), 0, VLOOKUP(…))

In our sample table, the formula would go as follows:

=IF(ISNA(VLOOKUP(F2,$A$2:$C$10,3,FALSE)), 0, VLOOKUP(F2,$A$2:$C$10,3,FALSE))

If Vlookup formula: if not found return 0

In the recent versions of Excel 2016 and 2013, you can use the IFNA Vlookup combination again:

=IFNA(VLOOKUP(I2,$A$2:$C$10,3, FALSE), 0)

Excel Vlookup: if not found return blank cell

This is one more variation of the "Vlookup if then" statement: return nothing when the lookup value is not found. To do this, instruct your formula to return an empty string ("") instead of the #N/A error:

IF(ISNA(VLOOKUP(…)), "", VLOOKUP(…))

Below are a couple of complete formula examples:

For all Excel versions:

=IF(ISNA(VLOOKUP(F2,$A$2:$C$10,3,FALSE)), "", VLOOKUP(F2,$A$2:$C$10,3,FALSE))

For Excel 2016 and Excel 2013:

=IFNA(VLOOKUP(F2,$A$2:$C$10,3, FALSE), "")

If Vlookup formula: if not found return blank (empty string)

If with Index Match - left vlookup with If condition

Experienced Excel users know that the VLOOKUP function is not the only way to do vertical lookup in Excel. The INDEX MATCH combination can also be used for this purpose and it's even more powerful and versatile.  The good news is that Index Match can work together with IF in exactly the same way as Vlookup.

For example, you have order numbers in column A and seller names in column B. You are looking for a formula to pull the order number for a specific seller.

Vlookup cannot be used in this case because it cannot search from right to left. Index Match will work without a hitch as long as the lookup value is found in the lookup column. If not, a #N/A error will show up. To replace the standard error notation with your own text, nest Index Match inside IF ISNA:

=IF(ISNA(INDEX(A2:A10, MATCH(F1, $B$2:$B$10, 0))), "Not found", INDEX(A2:A10, MATCH(F1, $B$2:$B$10, 0)))

In Excel 2016 and 2016, you can use IFNA instead of IF ISNA to make the formula more compact:

=IFNA(INDEX(A2:A10, MATCH(F1, $B$2:$B$10, 0)), "Not found")

Using If with Index Match to do left lookup without N/A errors

In a similar manner, you can use Index Match in other If formulas.

This is how you use Vlookup and If statement together in Excel. To have a closer look at the formulas discussed in this tutorial, you are welcome to download our sample workbook to Excel If Vlookup. I thank you for reading and hope to see you on our blog next week!

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42 Responses to "VLOOKUP with IF statement in Excel"

  1. Harish says:

    Doubt in google Excel sheet Formula:

    I created two sheets. sheet one contains full data base with date and name , In sheet2 I have form submission lead , That is date and name with other data's. Here i need to make display other data in sheet 2 related to the particular Date and name from sheet 1.

  2. Nicholas says:

    Hi Svetlana,
    Love your Excel tutorials.
    I have a problem.
    I have two spreadsheets. Spreadsheet "A" has a list of part numbers and sell prices. Spreadsheet "B" has the same part numbers plus more which spreadsheet "A"does not have - including prices.
    When I populate prices from SSHeet "A" to SSheet "B" using VLookup, where there is no data from Ssheet "A", I naturally return a #N/A. So what I want to do is somehow create a Vlookup formula where I can also include a formula which will use another cell in SSheet "B" where I have a cost of product and apply a margin to that cost and do this all within the VLOOKUP formula. Is this possible?
    Thanks Svetlana.
    Love your tutorials

    • Hi Nicholas,

      Thank you for your kind words!

      I do not exactly understand the part where you apply a margin to the cost, but I believe the general idea is feasible. You coulod nest IFERROR within VLOOKUP as shown in this example.

      • Kjell Eliasson says:

        Hi , I saw your solutions and im impressed, maybe you can help me as well ..

        I have question :-)

        I use =IF(I3="SE",VLOOKUP(B24,ls_all_courses,7,0)) to find a numeric value (Column 7)

        But i want to add more choices with IF , IF(I3="XX",VLOOKUP(B24,ls_all_courses,8,0

        So if it is XX instead of SE , the column should be 8

        Is this possible or do i need to use another formula ?

        Thanks in advance

        Kjell

  3. Shrikant says:

    Hello Svetlana,

    I have calculated a 'x' value in a cell by using formula.
    Now I have to use that 'x' value in vlookup by giving cell address but it is showing error #NA.
    Could you please help me out. I want vlookup to use the value from a particular cell address which is calculated by a formula to show desired result.

    Please help....

    -Regards,
    Shrikant

    • Hi Shrikant,

      Normally, you simply supply a cell reference instead of the lookup value in the first argument, e.g. =VLOOKUP(D1,A1:C10,3,FALSE)

      It's hard to say why you are getting the #N/A error without seeing your data. Can you post both of your formulas here, the one that calculates "x" and Vlookup?

  4. Stuart says:

    Hi,

    Thanks for the help, is it possible to, when the vlookup finds a match it then displays the data in another column on the same row as the matched data? essentially I have a two lists of orders and have compared the two to find orders that have doubled up.
    What I used was
    =IF(ISNA(VLOOKUP([@ID],'Sheet2'!E:E,5,FALSE)),"","Found")
    At them moment I have to then find the entry and manually find the dates to see when the double up occurred, if i could automate that it would save me a bunch of time.
    -Thanks,
    Stuart

  5. Abdur Rehman says:

    =IFERROR(VLOOKUP($G$14&$K$14&$O$14&$R$14&$D19&$E19,'RAW DATA'!$A$1:$AB$8000,F$16,FALSE),"")

    =IF($K$14="NUMERIC DISTRIBUTION %",TEXT(F19/100,"0.00%"),F19)

    i want to merge both formula in cell F19. can it possible...??
    In second formula if i select another option replacement of "NUMERIC DISTRIBUTION %" (K14 is validation list) than run only vlookup formula.

  6. natarajtn says:

    if with vlookup for Value based or % not Text So. 1 to 1000 = 5%, 1001 to 2000 = 15%, 2001 to 5000 = 18%. 5001 and above 20% Interest or Tax like calculations required

  7. Adewale says:

    How is it possible to use vlookup for drop down and also insert if formula in the drop down

  8. rattana warn says:

    Why my VLOOKUP does not show the result, though I can see the formular,when I click in the cell

  9. Mikee says:

    Hello everyone,

    Can someone help me with a formula (not sure if its even possible). I'm trying to create a tracker of lets say i choose an option from a drop down menu in E9, i want all the Cells From F9 to N9 to automatically populate(I figured how to do this already), but what i'm really trying to figure out is if there is a way to have cell F9 (if blank) to insert a date 1 year before a date in cell C9. Hope i'm making sense.

    Thank you.

  10. Mike says:

    Hi,
    We are a small manufacturing company in Texas. I verify material receiving dates against PO due dates with the falling formula. A spreadsheet for receiving and one for purchase orders. The problem is if the due date field in the PO spreadsheet doesn't have a date, then it comes back with a "N". Making it appear that we did not receive it in time. I was wanting to only target the dates in the PO master (due dates) that have a date in the cell. I've been trying to get everyone to put in an appropriate due date, but not everyone wants to get on board. Any help would be greatly appreciated.
    Thank you,
    Mike

    =IF(A3977<=VLOOKUP(C3977,'[Purchase Order Master.xls]Sheet1'!$A:$J,8,0),"Y","N")

  11. Thomas says:

    Is there a way to choose which data is displayed with the IF formula based on the text in a certain column? Example: If column A is red it will display the information from column B, but if column A is any other color it will display information from column C?

  12. molu says:

    I want a multiple argument in my vlookup as follows:
    Do it on the Required Field (as the only field) and the logic is:
    1. If the vlookup finds a match, then return the value in the range
    ELSE
    2. If it does not find a match but the values of 2 separate fields are X1 = ABC and xx1 = DEF & XYZ, then return R
    3. In all other cases where it does not find a match, then return NR

    I already have the vlookup to return the value else NR - see below:

    =IFNA(VLOOKUP(B9,H$1:I$2112,2,FALSE),"NR")

  13. VELA says:

    A IF the value is Equel to or above then 85 the payout shoud be 500
    b IF the value is Equel to or above then 90 the payout shoud be 800
    C IF the value is Below then 850 the payout shoud be 0

    Please show me how to fix it by using IF.??

  14. Wel says:

    Hello -

    Need help. Need to do vlookup for spreadsheet containing countries and accounts codes. How can i match the account code in each countries. I need to get the correct mapping of Final account for France and same with other countries.

    Sample:Raw Data
    Country Account Code
    France 50152
    Spain 50152
    Italy 50152

    Master File:

    Country Account Code Final Account
    France 50152 50155
    Spain 50152 50140
    Italy 50152 50150

  15. Chris says:

    Hello,

    I've created a spreadsheet across 3 tabs which shows performance data from a team of almost 40 people.

    What I have been asked to do is create a separate tab whereby if we enter a name within a certain cell, all of their individual data appears from the various tabs. Can someone point me in the right direction to making this a reality? I'm a novice when it comes to Excel but can pick things up quickly enough if given a sense of direction...

    Thanks in advance!

    • Doug says:

      Chris:
      I would try the VLOOKUP and see how that works. You can use the INDEX MATCH option as well.
      The article, "Excel VLOOKUP tutorial for beginners with formula examples" here on AbleBits would be a good place for you to start. In your case the VLOOKUP from another worksheet might be the way to go.

  16. Deepak says:

    Hi,

    Suppose if the value of column A = " exact as X"and value of column B="exact as Y", formula should result the value of Column C.

    • Doug says:

      Deepak:
      Where the sum of column A is in A10 and the sum of column B is in B10 and the value you want to display is in C10 the formula in an empty cell is:
      =IF(AND(A10="exact as X",B10="exact as Y")C10,"No Value"))

  17. Darren says:

    There are great examples on here which I have used but struggling with something I am not sure is possible.
    I need a vlookup with an if that continues down the list.

    So if this was the data
    A
    1Tyre On site
    Tyre Warehouse
    Engine Germany

  18. Darren says:

    Sorry pressed enter by mistake.In simple terms I need a formula that looks up an entry and if there is also specific text in the same row returns a YES.

    It only seems to work on the first hit in the list.

    I have this formula in

    F2

    =IF(VLOOKUP(E1,$A$2:$B$9,2,FALSE)="Warehouse","YES","NO")

    and this in f3

    =IF(VLOOKUP(E1,$A$2:$B$9,2,FALSE)="onsite","YES","NO")

    The word tyre in e1 !

    But issue

    M y first line has A2 B2 has
    Tyre Warehouse the formula returns YES Which is correct

    If in my second A3 B3 it has

    Tyre onsite

    This returns a NO which is incorrect.

    If I go to the cell above A2 where it says "Tyre" and BT is "warehouse" and delete TYRE it then returns YES against "onsite" formula .

    It like it stops searching after the first hit

    on tyre warehouse

    In reality both those formulas should present a YES

    I basically want to look up a value in a table and if a entry on the same row is a specific piece of text give me a yes.

    The value may be repeated several times the text will be one of a few things.

    I appreciate I will need a formula per entry "warehouse", "onsite .

    Any help would be appreciated.

    • Doug says:

      Darren:
      I think you'll be better off using INDEX.
      I built a little sample sheet using your data and I had some fun with it.
      So, where the location data is in D22:D33, the items are in C22:C33 and the item you're looking for is in H22, the formula looks like this:
      =INDEX($D$22:$D$33,SMALL(IF($H22=$C$22:$C$33,ROW($C$22:$C$33)-ROW($C$22)+1),1))
      There are a few things to note about this. First off it is an array formula so when you enter it into the formula bar put the cursor in the formula somewhere and click CTRL+Shift+Enter at the same time. When you do you'll see the curly brackets around the entire formula.
      Second, the last "1" in the formula is telling Excel which instance of the item in the list you want to return. If you change the "1" to "2" the items second instance in the list will be displayed. Change the "2" to "3" and the items third instance will be displayed.
      This will be useful if you enter "First Location" in cell I22 and "Second Location" in I23 and so on. Then enter the formula in H22 with the "1" and enter the formula with a "2" in H23 and so on. You're returning the location of each of the items. This way each of the items location can be displayed by selecting the items instance in the list. You can show where the Tyre is in every location. 1 might be warehouse, 2 might be Germany, 3 might be On-site, etc.
      Any questions, please ask.

  19. Darren says:

    Finally got back round to looking at it.

    Thanks Doug I would of never thought of that formula at all !. I have done what you said and edited the +1 to +2 etc, and it continues down the list so thanks ever so much for the help.

    Daz

  20. Brian Sutowski says:

    I'll begin by saying I am relatively new to using Excel (~1 YR).

    I basically need to do the following:

    I have a list of about 10K different items that we sell that I use the data sort function to sort by A) total units sold, B) # of months the item sold in the past year, and C) total number of hits (sales order lines)

    Essentially the exact same items in three different lists (or one list and two tables) in different order.

    Basically I want to take the top 2000 items by units sold and use vlookup to find matches in the top 2000 items in the other two list sorts.

    I am thinking along the lines of a IF vlookup table1 AND vlookup table2 -- but I am not familiar enough to input the appropriate formula.

    Any advice would be appreciated.

    Thanks!

    ~Brian

  21. Jennifer says:

    I'm not sure if this is possible, but figured I would ask. I have 1 column (354 rows) that include a unique query string in each and want to search that string for an account number (5-6 digits long). I have another column that lists all the possible account numbers to do a lookup against. Next to that column, I have a column with account names for each account number. I'm looking to see if it's possible in new column to return the account name associated with particular account number IF that account number is found in the query string. Let me know if I explained what I'm trying to do correctly and if this is possible without parsing out the account number from the long query string.

  22. Nabilah Hannani says:

    Hello, I have problem to merge my data, can you help me, please? Can I get your email to send you my data? Thank you :)

  23. Andrew says:

    Good afternoon,
    I have emailed support@ablebits.com with a file (AJB Test Data) that I need help with please. I currently have a long IF calculation running over many columns to obtain the correct data that I need, but there must be a shorter way of doing it using Vlookup or Index Match maybe? In the Data Tab I need to use columns A and B to look up the corresponding column and cell on the Data 2 tab, then place the answer in the Data Tab, column C against the corresponding row. In essence there are two cells to match up to locate the correct data. In my working copy there may be up to three cells to match! Help would be greatly appreciated. Thank you.

  24. Damon says:

    In Excel, I have 2 sheets. One is titled "Equipment" and the other is "Technicians". What I would like to do is, on the Technicians sheet, In cell F3, I would like it to look on sheet "Equipment" from the range of I2:I17 and look for Gene? If Gene is found, then display the data from the corresponding cell in range A2:A17. This should be displayed in cell F3 on Technicians sheet. Any help would be appreciated!

  25. Leonard Katongole says:

    How can I use the if and vlookup formula using multiple data tables to return a "Yes" or "No" answer

  26. Leonard Katongole says:

    I have a main dataset of about 500,000 line items. I want to lookup the items from 3 different datasets. Each of these datasets has got about 200,000 line items. I want to use the if and vlookup function to return a " Yes" or "No" answer.

  27. Arvind Sharma says:

    I am looking for a value as below

    look up the cell value =3300,0,VLOOKUP(N74,'Pay As You Earn'!$A:$N,14))

    above formula is giving the correct value up to 12785.00
    but after that its giving value 0

    2) =IF(VLOOKUP(N75,'Pay As You Earn'!$A:$N,14,0)<=3300.01,0,VLOOKUP(N75,'Pay As You Earn'!$A:$N,14))

    Where as the above formula is giving value 0 up to 12785.00
    but after that its giving the correct value

    please see and inform the reason if you want i can share the excel workbook for finding exact cause.

    Thanks.

  28. Arvind Sharma says:

    sorry my question was like this

    I am looking for a value as below

    look up the cell value =3300.01,0,VLOOKUP(N74,'Pay As You Earn'!$A:$N,14))

    above formula is giving the correct value up to 12,785.00
    but amount beyond 12,785.00 that its giving value 0

    and

    2) =IF(VLOOKUP(N75,'Pay As You Earn'!$A:$N,14,0)<=3300.01,0,VLOOKUP(N75,'Pay As You Earn'!$A:$N,14))

    Where as the above formula is giving correct value beyond amount 12785.00
    but below amount 12785.00 its giving 0

    please see and inform the reason if you want i can share the excel workbook for finding exact cause.

    Thanks.

  29. wz says:

    Hi

    How do i use the VLOOKUP and IF function to help me calculate my table whereby if a duplicate value is present then the function will help to average out these duplicate values based on the number of duplicate values there is e.g ( 3 & 3 = 3/2=1.5 , 3,3,3 = 3/3 = 1)

  30. teena says:

    Hi i am trying to set up a vlookup conditional formula where if value is >=1 it should add 5 to the value and if it is 0 , then it should return 0 but i tried to set a =if(vlookup.....)formula and for 0 it is returning #N/A, Please help

  31. David P says:

    Hello,

    I have a question for you. Let's say I have the following content:

    Cell A1: "I love puppies"
    Cell A2: "I am a fan of dogs"
    Cell A3: "Cats are awesome"
    Cell A4: "Kittens are my favorite"

    I want a formula that will see if a cell contains the words "puppies" and "dogs" and return the result "Dog Fan"
    AND
    I want the formula to see if a cell contains the words "Cats" and "Kittens" and return the result "Cat Fan" - how do I do this?

  32. Rossa says:

    Hi,

    Could we do 'IF combined VLOOKUP' search a lot of data where located from more than one tabs? if possible how do I do this?

    thanks in advance.

  33. Muhammad Nehal says:

    Hello!
    i am having problems in using following formula, condition is True we get result correct but condition is False we get error. kindly help, pl.

    IF(S2=VLOOKUP(S2,Reference!$Q$9:$R$28,1,0),VLOOKUP(S2,Reference!$Q$9:$R$28,2,0),N2)

  34. mohammad says:

    Thanks
    good examples

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