VLOOKUP with IF statement in Excel

The tutorial shows how to combine VLOOKUP and IF function together to v-lookup with if condition in Excel. You will also learn how to use IF ISNA VLOOKUP formulas to replace #N/A errors with your own text, zero or blank cell.

Whilst the VLOOKUP and IF functions are useful on their own, together they deliver even more valuable experiences. This tutorial implies that you remember the syntax of the two functions well, otherwise you may want to brush up on your knowledge by following the above links.

Vlookup with If statement: return True/False, Yes/No, etc.

One of the most common scenarios when you combine If and Vlookup together is to compare the value returned by Vlookup with a sample value and return Yes / No or True / False as the result.

In most cases, the following generic formula would work nicely:

IF(VLOOKUP(…) = sample_value, TRUE, FALSE)

Translated in plain English, the formula instructs Excel to return True if Vlookup is true (i.e. equal to the sample value). If Vlookup is false (not equal to the sample value), the formula returns False.

Below you will a find a few real-life uses of this IF Vlookup formula.

Example 1. Compare Vlookup result with a specific value

Let's say, you have a list of items in column A and quantity in column B. You are creating a dashboard for your users and need a formula that would check the quantity for an item in E1 and inform the user whether the item is in stock or sold out.

You pull the quantity with a regular Vlookup with exact match formula like this:


Then, write an IF statement that compares Vlookup's result with zero, and returns "No" if it is equal to 0, "Yes" otherwise:


If Vlookup formula to return Yes or No based on vlookup result

Instead of Yes/No, you can return TRUE/FALSE or In Stock/Sold out or any other two choices. For example:

=IF(VLOOKUP(E1,$A$2:$B$10,2)=0,"Sold out","In stock")

You can also compare the value returned by Vlookup with sample text. In this case, be sure to enclose a text string in quotation marks, like this:

=IF(VLOOKUP(E1,$A$2:$B$10,2)="sample text",TRUE,FALSE)

Example 2. Compare Vlookup result with another cell

Another typical example of Vlookup with If condition in Excel is comparing the Vlookup output with a value in another cell.  For example, we can check if it's greater than or equal to a number in cell G2:


And here is our If formula with Vlookup in action:
If formula with Vlookup to compare vlookup's result with another cell

In a similar fashion, you can use any other logical operator together with a cell reference in your Excel If Vlookup formula.

Example 3. Vlookup values in a shorter list

To compare each cell in the target column with another list and return True or Yes if a match is found, False or No otherwise, use this generic IF ISNA VLOOKUP formula:

IF( ISNA( VLOOKUP(…)),"No","Yes")

If Vlookup results in the #N/A error, the formula returns "No", meaning the lookup value is not found in the lookup list. If the match is found, "Yes" is returned. For example:


Vlookup values in a shorter list and return Yes or No.

If your business logic requires the opposite results, simply swap "Yes" and "No" to reverse the formula's logic:


IF ISNA VLOOKUP formula to look up values in a shorter list and return Yes or No.

Excel If Vlookup formula to perform different calculations

Besides displaying your own text messages, If function with Vlookup can perform different calculations based on the criteria you specify.

Taking our example further, let's calculate the commission of a specific seller (F1) depending on their effectiveness: 20% commission for those who made $200 and more, 10% for everyone else.

For this, you check if the value returned by Vlookup is greater than or equal to 200, and if it is, multiply it by 20%, otherwise by 10%:

=IF(VLOOKUP(F1,$A$2:$C$10,3,FALSE )>=200, VLOOKUP(F1,$A$2:$C$10,3,FALSE)*20%, VLOOKUP(F1,$A$2:$C$10,3,FALSE)*10%)

Where A2:A10 are seller names and C2:C10 are sales.
Excel If Vlookup formula to perform different calculations

IF ISNA VLOOKUP to hide #N/A errors

If the VLOOKUP function cannot find a specified value, it throws an #N/A error.  To catch that error and replace it with your own text, embed a Vlookup formula in the logical test of the IF function, like this:

IF(ISNA(VLOOKUP(…)), "Not found", VLOOKUP(…))

Naturally, you can type any text you like instead of "Not found".

Supposing, you have a list of seller names in one column and sales amounts in another column. Your task is to pull a number corresponding to the name the user enters in F1. If the name is not found, display a message indicating so.

With the names in A2:A10 and amounts C2:C10, the task can be fulfilled with the following If Vlookup formula:

=IF(ISNA(VLOOKUP(F1,$A$2:$C$10,3,FALSE)), "Not found", VLOOKUP(F1,$A$2:$C$10,3,FALSE))

If the name is found, a corresponding sales amount is returned:
IF ISNA VLOOKUP formula pulls a matching value

If the lookup value is not found, the Not found message appears instead of the #N/A error:
If the lookup value is not found, IF ISNA VLOOKUP returns custom text instead of the N/A error.

How this formula works

The formula's logic is very simple: you use the ISNA function to check Vlookup for #N/A errors. If an error occurs, ISNA returns TRUE, otherwise FALSE. The above values go to the logical test of the IF function, which does one of the following:

  • If the logical test is TRUE (#N/A error), your message is displayed.
  • If the logical test is FALSE (lookup value is found), Vlookup returns a match normally.

IFNA Vlookup instead of IF Vlookup

In Excel 2016 and 2013, you can use the IFNA function instead of IF ISNA catch and handle #N/A errors:

IFNA(VLOOKUP(…), "Not found")

In our example, the formula would take the following shape:

=IFNA(VLOOKUP(F1,$A$2:$C$10,3, FALSE), "Not found")

Tip. If you'd like to trap all sorts of errors, not only #N/A, use VLOOKUP in combination with the IFERROR function.

Excel Vlookup: if not found return 0

When working with numerical values, you may want to return a zero when the lookup value is not found. To have it done, use the IF ISNA VLOOKUP formula discussed above with a little modification: instead of a text message, supply 0 in the value_if_true argument of the IF function:


In our sample table, the formula would go as follows:

=IF(ISNA(VLOOKUP(F2,$A$2:$C$10,3,FALSE)), 0, VLOOKUP(F2,$A$2:$C$10,3,FALSE))

If Vlookup formula: if not found return 0

In the recent versions of Excel 2016 and 2013, you can use the IFNA Vlookup combination again:

=IFNA(VLOOKUP(I2,$A$2:$C$10,3, FALSE), 0)

Excel Vlookup: if not found return blank cell

This is one more variation of the "Vlookup if then" statement: return nothing when the lookup value is not found. To do this, instruct your formula to return an empty string ("") instead of the #N/A error:


Below are a couple of complete formula examples:

For all Excel versions:

=IF(ISNA(VLOOKUP(F2,$A$2:$C$10,3,FALSE)), "", VLOOKUP(F2,$A$2:$C$10,3,FALSE))

For Excel 2016 and Excel 2013:

=IFNA(VLOOKUP(F2,$A$2:$C$10,3, FALSE), "")

If Vlookup formula: if not found return blank (empty string)

If with Index Match - left vlookup with If condition

Experienced Excel users know that the VLOOKUP function is not the only way to do vertical lookup in Excel. The INDEX MATCH combination can also be used for this purpose and it's even more powerful and versatile.  The good news is that Index Match can work together with IF in exactly the same way as Vlookup.

For example, you have order numbers in column A and seller names in column B. You are looking for a formula to pull the order number for a specific seller.

Vlookup cannot be used in this case because it cannot search from right to left. Index Match will work without a hitch as long as the lookup value is found in the lookup column. If not, a #N/A error will show up. To replace the standard error notation with your own text, nest Index Match inside IF ISNA:

=IF(ISNA(INDEX(A2:A10, MATCH(F1, $B$2:$B$10, 0))), "Not found", INDEX(A2:A10, MATCH(F1, $B$2:$B$10, 0)))

In Excel 2016 and 2016, you can use IFNA instead of IF ISNA to make the formula more compact:

=IFNA(INDEX(A2:A10, MATCH(F1, $B$2:$B$10, 0)), "Not found")

Using If with Index Match to do left lookup without N/A errors

In a similar manner, you can use Index Match in other If formulas.

This is how you use Vlookup and If statement together in Excel. To have a closer look at the formulas discussed in this tutorial, you are welcome to download our sample workbook to Excel If Vlookup. I thank you for reading and hope to see you on our blog next week!

You may also be interested in:

2 Responses to "VLOOKUP with IF statement in Excel"

  1. Harish says:

    Doubt in google Excel sheet Formula:

    I created two sheets. sheet one contains full data base with date and name , In sheet2 I have form submission lead , That is date and name with other data's. Here i need to make display other data in sheet 2 related to the particular Date and name from sheet 1.

Post a comment

Unfortunately, due to the volume of comments received we cannot guarantee that we will be able to give you a timely response. When posting a question, please be very clear and concise. We thank you for understanding!
Excel add-ins and Outlook tools - Ablebits.com
Ultimate Suite for Excel Professionals
60+ professional tools for Excel 2016-2007 to do your daily work
Incredible product, even better tech support…AbleBits totally delivers!
Deborah Bryant
Anyone who works with Excel is sure to find their work made easier
Jackie Lee
The best spent money on software I've ever spent!
Patrick Raugh
Ablebits is a fantastic product - easy to use and so efficient.
Debra Celmer
Excel is at its best now
Annie C.
I don't know how to thank you enough for your Excel add-ins
Jennifer Morningstar
Anybody who experiences it, is bound to love it!
Kumar Nepa
AbleBits suite has really helped me when I was in a crunch!
Nelda Fink
I have enjoyed every bit of it and time am using it
Christian Onyekachi Nwosu
It's the best $100 we've ever spent!
Mike Cavanagh
I love the program, and I can't imagine using Excel without it!
Robert Madsen
One word… WOW!
Dave Brown
Love the products!
David Johnston
It is like having an expert at my shoulder helping me…
Linda Shakespeare
Your software really helps make my job easier
Jeannie C.
Thanks for a terrific product that is worth every single cent!
Dianne Young
I love your product
Brad Gibson
Sheila Blanchard