Aug
5

How to use VLOOKUP & SUM or SUMIF functions in Excel

In this tutorial, you will find a handful of advanced formula examples that demonstrate how to use Excel's VLOOKUP and SUM or SUMIF functions to look up and sum values based on one or several criteria.

Are you trying to create a summary file in Excel that will identify all instances of one particular value, and then sum other values that are associated with those instances? Or, do you need to find all values in an array that meet the condition you specify and then sum the related values from another worksheet? Or maybe you are faced with a more concrete challenge, like looking through a table of your company invoices, identifying all invoices of a particular vendor, and then summing all the invoice values?

The tasks may vary, but the essence is the same - you want to look up and sum values with one or several criteria in Excel. What kind of values? Any numeric values. What sort of criteria? Any : ) Starting from a number or reference to a cell containing the right value, and ending with logical operators and results returned by Excel formulas.

So, does Microsoft Excel have any functionality that can help with the above tasks? Of course, it does! You can work out a solution by combining Excel's VLOOKUP or LOOKUP with SUM or SUMIF functions. The formula examples that follow below will help you understand how these Excel functions work and how to apply them to real data.

Please note, these are advanced examples that imply you are familiar with the general principles and syntax of the VLOOKUP function. If not, the first part of our VLOOKUP tutorial for beginners is certainly worth your attention - Excel VLOOKUP syntax and general usages.

Excel VLOOKUP and SUM - find the sum of matching values

If you work with numerical data in Excel, quite often you have not just to extract associated values from another table but also sum numbers in several columns or rows. To do this, you can use a combination of the SUM and VLOOKUP functions as demonstrated below.

Suppose, you have a product list with sales figures for several months, a column per each month.

Source data - Monthly Sales:
Source data to look up and sum matching values

Now, you want to make a summary table with the total sales for each product.

The solution is to use an array in the 3rd parameter (col_index_num) of the Excel VLOOKUP function. Here is a sample VLOOKUP formula:

=SUM(VLOOKUP(lookup value, lookup range, {2,3,4}, FALSE))

As you see, we use an array {2,3,4} in the third argument to perform several lookups within the same VLOOKUP formula in order to get the sum of values in columns 2,3 and 4.

And now, let's adjust this combination of VLOOKUP and SUM functions for our data to find the total of sales in columns B - M in the above table:

=SUM(VLOOKUP(B2, 'Monthly sales'! $A$2:$M$9, {2,3,4,5,6,7,8,9,10,11,12,13}, FALSE))

Important! Since you are building an array formula, be sure to hit Ctrl + Shift + Enter instead of a simple Enter keystroke when you finished typing. When you do this, Microsoft Excel encloses your formula in curly braces like this:

{=SUM(VLOOKUP(B2, 'Monthly sales'!$A$2:$M$9, {2,3,4,5,6,7,8,9,10,11,12,13}, FALSE))}

If you press the Enter key as usual, only the first value in the array will get processed, which will produce incorrect results.
The SUM and VLOOKUP formula returns the sum of values in columns B - M in 'Monthly sales' sheet.

Tip. You may be curious why the formula displays [@Product] as the lookup value in the screenshot above. This is because I converted my data to table (Insert tab > Table). I find it very convenient to work with fully-functional Excel tables rather than mere ranges. For example, when you type a formula into one cell, Excel automatically copies it across the entire column and in this way saves you a few precious seconds :)

As you see, using the VLOOKUP and SUM functions in Excel is easy. However, this is not the ideal solution, especially if you are working with big tables. The point is that using array formulas may adversely affect the workbook's performance since each value in the array makes a separate call of the VLOOKUP function. So, the more values you have in the array and the more array formulas you have in your workbook, the slower Excel works.

You can bypass this problem by using a combination of the INDEX and MATCH functions instead of SUM and VLOOKUP, and I will show you a few formula examples in the next article.

Download this VLOOKUP and SUM sample.

How to perform other calculations with Excel VLOOKUP function

A moment ago we discussed an example of how you can extract values from several columns in the lookup table and calculate the sum of those values. In the same fashion, you can perform other mathematical calculations with the results returned by the VLOOKUP function. Here are a few formula examples:

Operation Formula example Description
Calculate average {=AVERAGE(VLOOKUP(A2, 'Lookup Table'$A$2:$D$10, {2,3,4}, FALSE))} The formula searches for the value of cell A2 in 'Lookup table' and calculates the average of values in columns B,C and D in the same row.
Find maximum value {=MAX(VLOOKUP(A2, 'Lookup Table'$A$2:$D$10, {2,3,4}, FALSE))} The formula searches for the value of cell A2 in 'Lookup table' and finds the max value in columns B,C and D in the same row.
Find minimum value {=MIN(VLOOKUP(A2, 'Lookup Table'$A$2:$D$10, {2,3,4}, FALSE))} The formula searches for the value of cell A2 in 'Lookup table' and finds the min value in columns B,C and D in the same row.
Calculate % of sum {=0.3*SUM(VLOOKUP(A2, 'Lookup Table'$A$2:$D$10, {2,3,4}, FALSE))} The formula searches for the value of cell A2 in 'Lookup table', sums values in columns B,C and D in the same row, and then calculates 30% of the sum.
Note. Since all of the above formulas are array formulas, remember to press Ctrl+Shift+Enter to enter them correctly in a cell.

If we add the above formulas to the 'Summary Sales' table from the previous example, the result will look similar to this:

Use VLOOKUP with other Excel functions to sum all matching values in an array and find the average, min or max value.

Download this VLOOKUP calculations sample.

LOOKUP AND SUM - look up in array and sum matching values

In case your lookup parameter is an array rather than a single value, the VLOOKUP function is of no avail because it cannot look up in data arrays. In this case, you can use Excel's LOOKUP function that is analogues to VLOOKUP but works with arrays as well as with individual values.

Let's consider the following example, so that you can better understand what I'm talking about. Suppose, you have a table that lists customer names, purchased products and quantity (Main table). You also have a second table containing the product prices (Lookup table). Your task is to make a formula that finds the total of all orders made by a given customer.
Need a formula to find the total value of all products purchased by a given customer.

As you remember, you cannot utilize the Excel VLOOKUP function since you have multiple instances of the lookup value (array of data). Instead, you use a combination of SUM and LOOKUP functions like this:

=SUM(LOOKUP($C$2:$C$10,'Lookup table'!$A$2:$A$16,'Lookup table'!$B$2:$B$16)*$D$2:$D$10*($B$2:$B$10=$G$1))

Since this is an array formula, remember to press Ctrl + Shift + Enter to complete it.
A combination of SUM and LOOKUP functions that finds the total value of all products purchased by a given customer

And now, let's analyses the formula's ingredients so that you understand how each of the functions works and can to tweak it for your own data.

We'll put aside the SUM function for a while, because its purpose is obvious, and focus on the 3 components that are multiplied:

  1. LOOKUP($C$2:$C$10,'Lookup table'!$A$2:$A$16,'Lookup table'!$B$2:$B$16)

    This LOOKUP function looks up the goods listed in column C in the main table, and returns the corresponding price from column B in the lookup table.

  2. $D$2:$D$10

    This component returns quantity of each product purchased by each customer, which is listed in column D in the main table. Multiplied by the price, which is returned by the LOOKUP function above, it gives you the cost of each purchased product.

  3. $B$2:$B$10=$G$1

    This formula compares the customers' names in column B with the name in cell G1. If a match is found, it returns "1", otherwise "0". You use it simply to "cut off" customers' names other than the name in cell G1, since all of us know that any number multiplied by zero is zero.

Because our formula is an array formula it iterates the process described above for each value in the lookup array. And finally, the SUM function sums the products of all multiplications. Nothing difficult at all, it is?

Note. For the LOOKUP formula to work correctly you need to sort the lookup column in your Lookup table in ascending order (from A to Z). If sorting is not acceptable on your data, check out an awesome SUM / TRANSPOSE formula suggested by Leo.

Download this LOOKUP and SUM sample.

VLOOKUP and SUMIF - look up & sum values that meet certain criteria

Excel's SUMIF function is similar to SUM we've just discussed in the way that it also sums values. The difference is that the SUMIF function sums only those values that meet the criteria you specify. For example, the simplest SUMIF formula =SUMIF(A2:A10,">10") adds the values in cells A2 to A10 that are larger than 10.

This is very easy, right? And now let's consider a bit more complex scenario. Suppose you have a table that lists the sales persons' names and ID numbers (lookup table). You have another table that contains the same IDs and associated sales figures (main table). Your task is to find the total of sales made by a given person by their ID. At that, there are 2 complicating factors:

  • The mail table contains multiple entries for the same ID in a random order.
  • You cannot add the "Sales person names" column to the main table.

Look up and sum the values that meet your criteria

And now, let's make a formula that, firstly, finds all sales made by a given person, and secondly, sums the found values.

Before we start on the formula, let me remind you the syntax of the SUMIF function:

SUMIF(range, criteria, [sum_range])
  • range - this parameter is self-explanatory, simply a range of cells that you want to evaluate by the specified criteria.
  • criteria - the condition that tells the formula what values to sum. It can be supplied in the form of a number, cell reference, expression, or another Excel function.
  • sum_range - this parameter is optional, but very important to us. It defines the range where the corresponding cells' values shall be added. If omitted, Excel sums the values of cells that are specified in the range argument (1st parameter).

Keeping the above info in mind, let's define the 3 parameters for our SUMIF function. As you remember, we want to sum all the sales made by a given person whose name is entered in cell F2 in the main table (please see the image above).

  1. Range - since we are searching by sales person ID, the range parameter for our SUMIF function is column B in the main table. So, you can enter the range B:B, or if you convert you data to a table, you can use the column's name instead: Main_table[ID]
  2. Criteria - because we have sales persons' names in another table (lookup table), we have to use the VLOOKUP formula to find the ID corresponding to a given person. The person's name is written in cell F2 in the main table, so we look it up using this formula: VLOOKUP($F$2,Lookup_table,2,FALSE)

    Of course, you could enter the name in the lookup criteria of your VLOOKUP function, but using an absolute cell reference is a better approach because this creates a universal formula that works for any name input in a given cell.

  3. Sum range - this is the easiest part. Since our sales numbers are in column C named "Sales", we simply put Main_table[Sales].

    Now, all you need is to assemble the formula's parts and your SUMIF + VLOOKUP formula is ready:

    =SUMIF(Main_table[ID], VLOOKUP($F$2, Lookup_table, 2, FALSE), Main_table[Sales])
    SUMIF + VLOOKUP formula that looks up and sums values that meet the criteria you specify

Download this VLOOKUP and SUMIF sample.

Formula-free way to do vlookup in Excel

Finally, let me introduce you the tool that can look up, match and merge your tables without any functions or formulas. The Merge Tables Wizard add-in was designed and develop as a time-saving and easy-to-use alternative to Excel's VLOOKUP and LOOKUP functions, and it can be very helpful both to beginners and advanced users.

Instead of figuring out formulas, you simply specify your main and lookup tables, define a common column or columns, and tell the wizard what data you want to fetch.
Merge Tables Wizard - a formula-free way to do vlookup in Excel

Then you allow the wizard a few seconds to look up, match and deliver you the results. If you think this add-in may prove helpful in your work, you are most welcome to download a trial version : )

You may also be interested in:

232 Responses to "How to use VLOOKUP & SUM or SUMIF functions in Excel"

  1. Michael Hogenbirk says:

    Hello hope that someone can help me? i need a formula that allows me to sum up the hours worked a day, the problem is it needs to be by name for example.

    harry worked from 09:00 till 09:30
    carlos from 10:00 till 10:30.
    etc

    how can i make excel add the worked hours behind carlos his name?

    thank you

    this is for a working schedule that sums up the worked hours as well.

  2. zouheir eid says:

    helo,
    please I need your help.

    is there any formula that spell a number or any currency ???

    Appreciate your support

  3. Rehan Rafiq says:

    I need your help, I just want to one cell contain text in other cell list i think formula =ISNUMBER(FIND(E47,B3:B991)) in this E47 is my targeted cell

  4. jalal says:

    Dear Sir i have 3 sheets of diffrent subject having same table... and i want to find the result in one click... for example i want to find the result of pecentage on single cell by given roll number

  5. Rahul Mandale says:

    Hi- I need help on following table to combine vlookup and sumif.

    Table :

    A -2
    A 4
    A -3
    B -4
    A -4
    B 7

    I need formula to calculate only for negative sum from column 2 and vlookup for column.

    Results should be like this
    A -9
    B -4

    Can you help to create formula for this?
    Thanks, Rahul

  6. farhad says:

    HI
    I want to count the value in subgroup for example:
    A
    B
    C
    d
    d
    d
    C
    d
    B
    C
    d
    d
    d

    I want to know how many "d" are in the first "C" group
    Or how many "d" are in the first "B" group
    "Count "d" from current value to same value in column.
    so tnx

  7. Veena says:

    what formula i need to use for below

    sheet one - GL code, vendor name and Feb amount in column. One vendor has multiple GL codes
    Sheet two - Same has above but amount is for JAN
    I need to bring jan amount to sheet one next to feb amount to see the varience

    since one vendor has multiple gl codes just vlookup formula is not working. What i need to do here

  8. SANKER says:

    Hi
    Require a help

    I have a rows of values like this
    5000
    2000
    7000
    15161
    5000

    In another cell i have a value 25161

    In the rows if i add some way i should be getting 25161 ( example 5000+15161+5000) will match my 25161,

    Is there any formula to achieve this

  9. Zahed says:

    Great Forum for learning! really appreciate Svetlana & Teams efforts. Thanks!

  10. NIRAJ says:

    Hi,

    I have a excle worksheet. in that there are every month salary detail in different month sheet. I want to get total of salary of the year in one sheet against his/her name. How to do it with Vlookup formula. Kindly suggest me.

    Thanks...

  11. justin says:

    can i be able to do sum of the various values having base as sku code (ex:20001218 -1
    in the same i have the other one to )

  12. nimalka says:

    i need to calculate the average value for male and female students in class. but their title in different page and final mark in different page. need to do it using vlookup..

  13. satanjay says:

    hi,
    I am using 2 sheets with daily sales in sheet1 and inventory in sheet2. I want to put sum formula in sheet2 so that it pick an item no and goes to sheet1, locates its occurrence and than calculate from values in corresponding columns. But the tricky part are, first, values are in 3 columns - sale(-), return(+) and stock delivery(+). Second, sale for same item will happen on multiple days, so all will be factored in and entered before the item in inventory list.
    I have input an array formula with sum and vlookup in sheet 2. It gives value for only one column and one row.

    Please help.

  14. kerim says:

    Hi,

    I have 12 columns and thousands of rows. On columns I have (Years-Months-Factories-a-b-c-d-e-f-volume-sales-price)..What I want to do is, I want to calculate total volume for each factory(4 factory) by months in each year..

    Thx

  15. DIGVIJAY SINGH says:

    how can we solve it by only using vlookup....

  16. Nandan says:

    Hi Svetlana,

    I have a data in which first row contains date and other three rows contains their pageviews, visits. I need your help to merge date wise data in which i can the total visits pageviews and as well as visitors for all dates seperately this database contains 4700 rows.

    Below are the example of data.

    Looking forward for your reply.

    Date Visitors Visits Page Views
    1-Jan-08 110,318 143,414 165,477
    1-Jan-08 111,056 144,372 166,583
    1-Jan-08 112,961 146,850 169,442
    1-Jan-08 110,977 144,271 166,466
    1-Jan-08 110,561 143,730 165,842
    1-Jan-08 105,094 136,622 157,641
    1-Jan-08 112,742 146,565 169,113
    1-Jan-08 108,948 141,632 163,422
    1-Jan-08 110,211 143,274 165,316
    1-Jan-08 107,731 140,050 161,596
    2-Jan-08 107,917 140,292 161,876
    2-Jan-08 109,908 142,880 164,862
    2-Jan-08 105,705 137,417 158,558
    2-Jan-08 106,791 138,829 160,187

    Thanks,
    Nandan

    • Noman Ahmad says:

      You can use Paviot Table. It will surely convenient for you.
      Paviot Table can be added from Insert tab.

  17. tushar says:

    one problem mostly i face when i update the advance of employee .the problem is . there are three column

    column(A) column(B) column(C)
    employee punch n. Advance
    mohit 54 1500

    mukesh 84 2500

    rahul 90 2000

    mohit 54 500

    sabir 92 5000

    is there any formula that add the amount that is double to a employee
    by a formula in excel sheet when i prepare salary and adjust the advance .

  18. GHAZI IRSHAD says:

    i want lookup A3 value in range B3:B10 if cell value verify then result show with text and commas

  19. Noman Ahmad says:

    Hye,

    I'm meeting trouble in doing sum of different vlookup values. I try explain my problem with an example given below:

    | A |B |C |D |E |F
    1| 02-01 |48 |22 |38 |54 |98
    2| 03-01 |20 |105|111|50 |40
    3| 03-02 |35 |40 |67 |66 |901
    4| 03-03 |88 |50 |100|47 |200

    In given above table I want to sum all values vertically in column F with reference to Column A but want to add only that values of which code in Column A start with 03.

    Please guide me. You can mail reply on my mail ID if convenient. Thanks

  20. Freddy Sim says:

    I have been struggling to fulfill my boss requirement but still unsuccessful. Maybe someone can help me with the quickest way.

    I have a workfile with multiple sheets but each sheets uses the same format. Example:
    Sheet 1.
    Part Name: ABC
    Type of Defects 1-May 2-May 3-May 4 May
    Defects 1 10 100 50 60
    Defects 2 12 50 20 30

    Sheet 2 or 3 or 4 are the same as sheet 1 except
    Part Names are different

    I want to create a Summary page whereby I just need to key in the following criteria:

    Part Name : XXXX ( just key in the part number )
    Date Start : Select which start date
    Date End : Select which end date

    With this 2 criteria typed in, all the defects will automatically add up but still separated still into Defects 1 and Defects 2.

    In other words, the left hand column will still have Defects 1 and Defects 2 and so on.

    Can someone help me?

  21. Tlhogi! says:

    Good Day! What is the formula for the =Sum(Vlookup) For vertical addition of data?

    Regards

    Tlhogi

  22. dixit says:

    when i create invoice ...then automatic stock credit or debit.,amount plus in customer account.,when enter part number then automatic fill part discription....i wish this formula

  23. sumanta says:

    How to calculate catagory wise cummilative value like
    Mc. Qty
    Duke120. 3
    Duke 220. 4
    Deke 330. 3
    pulser 120. 5
    Pulser 220. 7
    Pulser 250. 8
    Now what im want is cummilative value of duke and cummilative value of pulser different wise but on a same column.

  24. Anky says:

    Hello Svetlana,

    What you have shown is simply amazing and I sincerely appreciate the time and effort you have put. Thanks a lot!

    I have a small query which I believe has no solution but would like your opinion on. So I am working on a case similar to SUMIF and VLOOKUP combination example above, but the difference is that my lookup array is spread across multiple worksheet and not just one main table. Any thoughts on how to resolve it? I was thinking using SUMIFS and VLOOKUP maybe, but not sure! :-(

    Anky

  25. carolaine saint-hilaire says:

    Hi,

    I have a fairly simple task that I just can't figure out a formula for it. I have a range of account # that I need to find and sum on one cell.

    For example,

    I need to sum account numbers 2001-2020. All accounts from 1000 to 3000 are listed in column B (in another tab within the same work book). Column C in that same tab has the account values that I need to sum.

    I tried the SUM-LOOKUP combo but sorting in ascending order is not an option for me. What other formula can I use to get to my desired result?

    I would really appreciate your help with this!

  26. saurabh says:

    Respected Able Bits Team;
    Please give me merge tables wizard excel 2003 .xls format

    Regards
    Saurabh Sharma

  27. Milnie says:

    Hi there,
    Your tutorial is good but i'm struggling to adapt it to my situation and wondered if you could help?
    I have a workbook for timesheets that contains 53 sheets, one for every week. Each sheet is formatted the same and shows the job number and job name in rows above one and other in the first column. These rows are then combined in the next column to show total hours worked, then the next columns represent the actual days of the week and hours worked per day.
    I would like to have a summary table at the end of the workbook that tells me total hours worked in the year and total hours spent per job number. i've tried a variety of sum and look up combinations and nothing has worked yet.
    any pointers you can make would be greatly appreciated.

  28. Ishitapathak says:

    Hi,
    I have to find sum of sale qnty using vlookup

    first sheet where purchase is
    Code Qnty
    NFSC 2
    NFCC 5
    NFDD 7

    Other sheet where sale of the month is (date wise sale)
    Code Qnty
    NFSC 1
    NFCC 1
    NFDD 1
    NFSC 1
    NFDD 1
    NFCC 1

  29. Philip Morris says:

    Hi, I have a worksheet with a matrix of names (6 columns of differing names in each rwo) and in another column I have either "Won" or "Lost".

    I want to count the number of "Won"s for each person.

    So I have a formula: =COUNTIFS(TMT!$F$2:$K$29,B4) which finds and counts all the times the person's name in B4 exists. This works OK.
    But when I add another selection =COUNTIFS(TMT!$F$2:$N$29,B4,TMT!D:D,"=Won") I get an error "A value used in the formula is a wrong data type". However if I enter only the second selection on it's own I get no error.
    Any ideas?

  30. Sharif says:

    Hi.,,

    May I Know How To Add Number with the Help of Vlook_Up..

    For Ex:

    Sharat
    Fruits Numbers
    Apple 190
    Banana 111
    Mango 503

    Geeta
    Mango 113
    Banana 190
    Apple 190
    watermelon 190

    Ram
    Banana 128
    Apple 147
    watermelon 180
    Mango 114

    ..

    ...

    How i Can Add Like......

    Fruits Total Items
    Total Banana ?
    Total Apple ?
    Total Mango ?
    Total watermelon ?

  31. Khairunissa says:

    Hi
    I am trying to do a sumif. The criteria are on two separate tabs. I want to sum if the attribute is "adjustable", but this attribute is on a separate tab so I have to do a vlookup to see if it is adjustable or not. Once something is adjustable, then it should be summed up. I've tried the following two formulae, and they don't seem to work:

    =SUMIFS('LG dataset Subfund Method'!I$2:I$611,vlookup('LG dataset Subfund Method'!F2,'Attributes Matrix'!$A$2:$G$611,7,false),Adjustable)

    and

    =SUMIFS('LG dataset Subfund Method'!I$2:I$611,INDEX('Attributes Matrix'!$G$2:$G$611,MATCH('Attributes Matrix'!A2,'Attributes Matrix'!$A$2:$A$611,0)),Adjustable)

    Basically I'm trying to create a logic that says sum up the cashflows on the LG tab only if the attribute attached to the plancode is Adjustable and this part is on the Attributes Matrix tab.

  32. varun says:

    i have tried this with sumif(vlook up) but i dont get the esult and i cudnt find my error in formula

  33. Gina says:

    Hi,
    I am trying to combine a SUMIFS and a VLOOKUP. My data set is big, and I run into problems when a name that used to be in the data is deleted from the data. That is why I want the forumla to lookup at the ID number of the person in my spreadsheet first, and then match it with their value in the data tab. Some people are in there twice, same ID but different two different values. I was a forumala that will match to the first and then match to the second.

    Can someone help with this?

  34. Shazzad says:

    How can I remove N/A

    Sheet 1 Sheet2 Sheet 3 Sheet 4
    As=(Vloopup)+(Vlookup)+(Vlookup)+(Vloopup) from different sheet, one sheet have no value(Like Sheet 4), but other sheet have value(Sheet 1,2,3) its showing N/A. If I use IF(ISERROR(Vlookup), then showing 0. But its not true.How can i solve this problem

    Urgent

  35. Daniella says:

    Hi All

    I hope you are all well.

    I don't know if this is going to be a bit of a stupid question, and I hope I make myself as understandable as possible. :)

    Firstly, I am using Excel 2016 on Windows 10.

    This is the scenario:

    Book 1

    - I have one Excel workbook with individual invoices for multiple customers. For example, the most important info:

    Column A - Customer name (There are sometimes more than a few invoices for one customer)

    Column B - Date

    Column C - Invoice amount

    Book 2

    - I have another Excel workbook with the same as above, but they are credits relating to those invoices/customers:

    Column A - Customer name (Same as above - more than a few lines for one customer, many different customers)

    Column B - Date

    Column C - Credit amount

    Book 3

    - The other Excel workbook is a consolidation of the above. I need to consolidate the above by customer, by month (working on November 2015 to October 2016 MTD). I considered doing a VLOOKUP by customer, but I don't know how to do a SUM VLOOKUP to add together all invoices for one customer in a date range from Book 1 onto Book 3, then the same for the credits from Book 2 to Book 3, so that I can calculate the difference.

    I hope someone can assist me with this, and that I have made the question quite clear. :)

    Thanks in advance!

  36. Gary says:

    Hello,

    Is it possible to sum a row of numbers only if those numbers are from a formula? I am using a forecasting spreadsheet and any future figures are input manually by the budget managers as a 'guess'. However the actual spends for each month up until that point are found by using a VLOOKUP formula.

    Basically I want to only sum the numbers if they are from the VLOOKUP formula.

    Thank you for any help you can provide.

  37. Jody says:

    I have a spreadsheet for monthly/yearly overtime worked per job position at my company. People can also be charged time and a half or time and three quarters, depending on their schedule.

    I need a way to search column b for job position and column c for type of schedule and if those equal PositionA ScheduleA to add column f's numbers all together in Cell Y. If PositionA Schedule B, add them together in Cell Z.

    Is that too complicated for Excel?

  38. Md.Iqbal says:

    Hello Dear,

    i know sumif formula. But i don't no vlookup sum formula that means ID Value Total. for Example,
    Sheet1,
    ID Value
    A1 100
    B1 200
    C1 300
    A1 500
    B1 300
    C1 400

    and i needed ID wise sum A1=100+500=600.
    B1=200+300=500.

    Please help me.

  39. Pekka says:

    Hi, I hope someone can help. I would like to add up 2 sets of 2 columns with multiple codes for certain results.

    For example/

    Column A (company) consists of:#1 and #0
    Column B (company) consists of:for #1 - A,B,C,D,Z
    for #0 - F,G,H,I,J,K,L,M

    Column D (contact) consists of: #0, #1 and #2
    Column E (contact) consists of: for #0 - A, B
    for #1 - C, D, E, F, G, J
    for #2 - C,D,E,F,G,I,K,L,Z

    Thanks in advance

  40. Rohit Thukral says:

    how to use sum and v lookup farmula from multiple rows
    BANK 301370
    BANK 736310
    BANK 1473600
    CONST. 100
    CONST. 200
    CONST. 200
    CONST. 200
    CONST. 200
    CONST. 218
    CONST. 300
    CONST. 29000
    CONST. 50000
    CONST. 68800
    FREIGHT 50
    FREIGHT 200
    FREIGHT 450
    GENERAL 50
    GENERAL 200
    GENERAL 220
    GENERAL 250
    GENERAL 300
    GENERAL 380

    i want sprate total like summery

  41. Rajesh says:

    Hi all

    Could you please tell me how in range of say some amounts, how to arrive at a particular sum amount. Suppose I have 50 Invoice amount due from a customer. I received a payment which includes 10-20 invoices. how can i know which amounts add to that particular cheque amount. Could you please give me the formula. Thanks

  42. Edward says:

    Thanks for the great article and I'm hope I'm not repeating a previous question...

    When writing in the numbers of your array {2, 3, 4, 5, 6} and so on, is there a way to list an entire range of values at once? Say if you want to sum indexes 2 to 100. I noticed you mentioned the index function if I'm trying to sum over hundreds of columns for a given criteria. Should I not be using this array vlookup option for this case?

    Happy to investigate another link if the answer is already out there. Pass it my way.

    Thanks again for your clear explanations!

    Ed

  43. Ritesh says:

    Hi

    As part of a larger problem I want to calculate the sum of top "n" values, where n will be user defined.

    The sum will be calculated for an array,which has been calculated using several conditions using array formulas.

    Eg: After all the conditional array formula, say I am getting an array as {0;23;45;0;0;10;1}
    This array is dynamic based on the conditions provided. So, is there a way to find the sum of say first 3 or first 4 non zero numbers from this arrray ?

    Thanks in advance

  44. Frank says:

    Does the Vlookup and Sum work with repeated values? for example if you had 2 columns with the name apples and want to sum both of the totals for both of the apple columns into one combined total. I am trying to generate a spreadsheet that will wind repeating cost codes and add the repeating cost codes for me. Please let me know how i can go about this!

  45. Chris says:

    So close. The solution I used was SUMIFS which is similar but uses two columns to grab info from a third.

    Thanks.

  46. tarun says:

    Hi, So I have a column A of name of people and their spending in a year in Column. I need to calculate how much each person spent by looking up the name so that if new entries are added the SUM automatically gets updated. Is their a way?

  47. Adrian says:

    hi
    I am getting close to the formula
    i want to enter a serial number in Column B1:B23 page 1
    then it matches serial number page 2 column A:1:a23
    than data(written and date) from page 2 column b,c shows up in page 1 column c,d
    i cant get it without error and both columns showing up

  48. sadiki mtenzi says:

    hi,
    am looking for a formula where I can average 7 values from 8 by taking the first 5 and choosing the best 2 from the remaining 3 values.

  49. Alex A says:

    I have a spreadsheet that adds up daily usage of a material and subracts from the balance. It also adds that incoming inventory back in.
    Example =(K3781+I3782)-(J3782)
    Currently I manully enter the projected usage into this cell, this then gives me the projected balance.
    Example =(K3781+I3782)-(J3782)-940-568
    I would like to be able to export the information into another tab and excel calculate for me. The problem that I have is that multiple usage on the same date. I dont want to sum because I would like to associate the usage to a partiacular number. I can also have the same number on the same date that drives usage. Would it be possible submit an eample of what I am trying to explain?

  50. MAXWEL says:

    I HAVE 2 SPREADSHEET AND I WANT INVOICE NO. FROM 2ND SHEET IN 1ST SHEET BUT CONDITION IS THAT ALL PRODUCT CODE DETAILS MATCH WITH 2ND SHEET PRODUCT CODE PLEASE HELP ME WHAT FORMULA I USE.

  51. Carl says:

    I need some assistance with sumarising some detail information from the following sheet:

    Category; Trx Date; VOLUME

    In this sheet I have multiple categories that gets repeated on numerous Trx Dates.

    I need to sumarise this information into a sheet that looks like this:
    Trx Date 1 Trx Date2 Trx Date3
    Category 1
    Category 2
    Category 3

    Can someone please help me with the formula to achieve this.

    Thanks

  52. David Lawson says:

    Beautifully written and clear guide, thanks Svetlana!

  53. Patrice says:

    I am trying to something very simple and cannot figure out how to do it by reading your examples. Let me explain. I have two spreadsheets where I am looking up the value in one an comparing it to the value in the other and where there is a match, returning the value in the corresponding column number =iferror(vlookup(B6,DetailDate!$D$59292:$BQ$59291,31,),0)
    This returns the first value of the row that matches. The problem is that there are multiple rows that match and I need to sum them together before returning the value. What would the formula be?

  54. Patrice says:

    across rows in the same column

  55. Praveen Ravi says:

    Hi,

    Have a question regarding sum + vlookup. In your example, you made the col_index_num an array by using {2,3,4,5...}. Is there a way to make this dynamic by referencing a value in a cell? For example, I input a value into cell V1=2 and I would like it to sum over 12 columns i.e. V1 to V1+12. The array wont let me do {V1:V1+12}. Any help is appreciated.

    Thanks
    Praveen

  56. Kim says:

    Hi.
    I have an excel file with 30 tabs each with a range of financial data covering a 1yr period. I would like to, on a separate tab within the same file, create a formula which searches for the MAX and MIN value for each of those ranges of data, referencing (I suppose) two date cells which represent the range I am looking to search within. In other words, today, I would like to search for the MAX value during the last month on all of those tabs. And then, in a week, I would like to be able to adjust the search to again find the updated MAX value for the last month (ie, with the last data point being one week later). Can I do this? If so, how? Thanks, Kim

  57. Darin says:

    Hello,
    I have a spreadsheet with different tabs. I want to figure out how to count how many sales of a particular product (9 products), was sold by each salesperson (150 sales people. In addition I want to figure out how much $ those sales produced by each salesperson. Theis data is housed on a tab called March 3 Data.
    Please help.
    Thank you
    D

  58. Duman says:

    Hello Svetlana,

    I couldn't follow ur guide, could you pls help me guide to write one formula, forexample.

    All my data in sheet2 and on sheet1 i have summary table that for specific ID of person i want summ all data from sheet2. how to do?

  59. yingkham says:

    Hello sir,
    Could you help me I want to make my table. When I use SUMIF it just Sum for whole column only. I want to sum at concern code no. row and column. How can I sum code 100 in total by using SUMif or vlookup or hlookup or arry.
    Code Job 1 job 2 job 3
    100 $30
    101 $50
    103 $15
    101 20
    200 $10
    103 $11

    Best regards,
    Ying Kham

  60. Viorica Franco says:

    Hi Svetlana,
    Could you please help me with my table. I have the below database with more than 680 rows of information. There are positive and negative values in the column, the total sum of which is zero. How do I build the formula to exclude all these matching values from the column?
    Many thanks in advance for your help!
    Kind regards

    • Hi, Viorica,
      what do you understand by "matching values"? Those that are completely identical? Or maybe those of the same number but with different signs (positives/negatives)?
      For now we can assume that if you have 0 as a result, it means that every positive value has a corresponding negative value. If you need to sum only positive ones, then:
      =SUMIF(A1:J12, ">0")
      For negatives only
      =SUMIF(A1:J12, "<0")
      If this won't solve your task, let us know more details.

  61. Rio says:

    I have 20 codes in sheet 1 and need to sum up the total sum given on each codes from sheet 2. Can you help me come up the formula?

    Ex.

    Sheet 1:
    CODE - TOTAL QTY
    ABC1 - 2212
    ABC2 - 271
    ABC3 - 486
    ABC4 - 111

    Sheet 2:

    Store1:
    Code - Size Total Qty
    ABC1 - 50in 500
    ABC1 - 20in 604
    ABC1 - 45in 332
    ABC2- 64in 122
    ABC2- 220in 123
    ABC3- 123in 443
    ABC4- 14in 443
    ABC4- 122in 111

    Store2:
    Code - Size Total Qty
    ABC1 - 50in 222
    ABC1 - 20in 223
    ABC1 - 45in 331
    ABC2- 64in 15
    ABC2- 220in 11
    ABC3- 123in 43

    Appreciate your advise for this formula

  62. mahmoud Rifai says:

    HI

    i have used if function and all the results of that function is a number, at the end i want to make the sum of all these results how to make that as the sum function wont make it as the result is not shown as a number

    thanks

  63. shankar says:

    Pls help me.
    there four colums
    Date party Bags Status
    02-Jan Raja 15 Lifted
    02-Jan Prem 05 Lifted
    03-Jan Raja 105 Process

    Now i want a formula that how many bags lifted on 02-Jan ?/

  64. Thuli says:

    Hi

    Please help me I have a spreadsheet with total columns for each customer, I need to put totals for each customer at the bottom and the totals must be the total paid invoices that I have formulated or for paid invoices. as I put invoice the total must appear

  65. Bulelani Mbane says:

    Pricing Table Dilivery Table
    No of Units Price/Unit Method R/Unit
    1 70 Air 3
    10 60 Rail 2.5
    100 50 Road 2
    200 40 Ship 1
    500 30 Truck 1.5
    1000 20

    Sales Table
    Deliver Method Units Sold Total Cost Unit Delivery
    Air 25
    Air 260
    Rail 12
    Rail 125
    Road 150
    Road 230
    Ship 2
    Ship 679
    Truck 580
    Truck 1010

    Can You Please Assist me To Answer this Question

    "The Pricing Table is placed in Columns A and B respectively while the Delivery Table is placed in Columns D and E of the Excel sheet. The Sales Table has 7 columns in Columns A, B, C, D, E, F and G respectively.

    Exercise 1
    What will be the “Total Cost” of products purchased for each delivery method, having been given the number of Units Sold in column B of the Sales Table? Using the LOOKUP Function tool in Excel 2013/365, write a formula in the TOTAL COST column (C12:C21) on the Sales Table to determine the Total Cost of products purchased in Rand. Thank you

  66. rb kshetri says:

    i want to search out particular employees detail from the bulk employee list record....it is difficulty to find out manually search regarding the employees ...that's why plz send me the logical formula how it iz possible to find out through excel easily ......

  67. pavel says:

    Hi Svetlana

    In below table array I need to sum quantity of repetitive items (same coded in column A)so they appear in new column as sampled below.
    Could you please advise.
    Many thanks
    Pavel
    A B C D
    10052160 252.00 Pound 262.00
    10052160 10.00 Pound 0.00
    10072070 187.66 Pound 187.66
    10072081 321.64 Pound 321.64
    10072089 643.35 Pound 643.35
    10072100 41.00 Can 41.00
    10072111 30.64 Pound 30.64
    10072130 40.51 Pound 40.51
    10072170 243.68 Pound 243.68
    10072175 216.76 Kg 385.40
    10072175 73.65 Kg 0.00
    10072175 209.74 Pound 0.00

  68. Carlo says:

    I have a table that i populate every day. I want to calculate the total number of articles that are added to the previous day but only the ones that have a specific code. See example

  69. Carlo says:

    Sorry hit enter too quickly here is the example
    Column A Column B Total
    a 10 50
    b 20
    c 10
    b 10
    c 10
    a 20

    What i want is a function that will look at column a and add only the values in column b that are coded as b,c ie 50. Therefore if my next entries 3 entries are coded a and my fourth entry is code b with a value of 10 the function should ignore the ones coded a and add 10 to the total to get 60.

    i hope you can help.
    Thanks

  70. pawan says:

    HAVE SHEET CONTAINING EMPLOYEEID, GENDER, AGE, NO OF CHILDREN ETC.
    ANOTHER SHEET CONTAINS EMPLOYEE ID,SALARY, LOANS ANY OTHER SIMILAR COLUMNS.

    IN THE THE SECOND SHEET I WANT THE SUM OF SALARIES OF EMPLOYEES WHOSE AGE IS ,SAY 45,. I DONT WANT TO IMPORT THE AGE FROM SHEET1 USING LOOKUP AND THEN APPLYING SUMIF.
    PLEASE SUGGEST ANY FORMULA SYNTAX WHICH WILL CHECK THE CRITERIA AN RETURN THE SUM OF SALARIES OF SUCH PEOPLE WHOSE AGE IS 45.

  71. Prajyot Chodankar says:

    Hi,

    I was trying to make customers outstanding in 30-60 , 60-90 days old ,

    i have the following sheet (With Formula),
    A b c d e f
    Name , Invoice date, Invoice No, Invoice amt , Balance, Due days
    PICO 11/05/2017 653 3000.00 3000.00 75

    I want to vie as below
    a b
    30-60 days, 60-90 days
    3000.00

    Can you help??/

  72. Mike says:

    Hi,

    Anyone can help for the formula of sumif. i got a total sum figure like 206.61.
    Can the sumif formula find out from the column which of the value add on together is equal to 206.61.

    Thank you.

  73. Wasir says:

    Country 2011 2012 2013 2014 2015
    Japan 1653 1232 5319 9230 7647
    Ukraine 5582 7685 7706 3723 6181
    Japan 7330 5872 6723 6133 3228
    Poland 4063 4337 4916 7608 4451
    Germany 2330 3906 4673 1276 1592
    Ukraine 7396 1752 8262 9823 9164
    Germany 6690 5303 5155 4422 7661
    Poland 1170 5878 6089 2398 3338

    This is the date, now, for example, I want to use sumifs formula to calculate the sum of sales for Japan after 2012. Can you help? I tried the formula "=SUMIFS(B2:F9;A2:A9;G3;B1:F1;">"&G4)" but it did not work.

  74. Marcela says:

    I need some help. I have several tabs in an excel file with amounts per person (i.e. John $35, Kathy $40). Each person has a separate identifier (ID). I need to add all of John's amounts into one spreadsheet, all of Kathy's, etc. John may be in tab 1 and on tab 2 but not on tab 3. I think I need to use some vlookup combined with a sum but I can't figure out what to use. Can you please help me?
    Thank you!

  75. Thiyagu says:

    Hello Svetlana,

    I'm looking to get the MAXIMUM of the multiple LOOKUP VALUES which are scattered and which are in different worksheets.

    I tried with vlookup and index / match but could not do.

    Example:

    The answer when I try to vlookup for A0600 should be 1700 and not 1692 from the two lines given below:

    A0600 23099090 XXXX 1692.00
    A0600 23099090 XXXX 1700.00

    Thank you so much in advance for your help!

    Thiyagu.

  76. Abdulrehman Ali says:

    Dear Svetlana Cheusheva,
    Can I sent an excel Sheet with data to make Formula to calculating
    the Data with criteria
    regards

  77. Ashutosh joshi says:

    I want to apply vlookup formula in excel sheet having pt. name and address and also i having data only pt. name how can match pt name with colour code?

    • Ashutosh joshi says:

      I want to apply vlookup (or any) formula in excel sheet having pt. name and address and also i having data only pt. name how can match pt name with colour code?

      09/11 10:18: Mast Devesh Aahuja Mast DEVESH AAHUJA Mast DEVESH AAHUJA 4 Y Dr. Asim Negi 44 tilak path khargone
      13/12 12:48: Mast Dhananjay Magwani Mast DEVESH AAHUJA Mast DHANANJAY MAGWANI 15 Y Dr. Jitendra Pindoriya gram kampel teh. kampel
      19/10 17:03: Mast Divyanshu Prajapat Mast DHANANJAY MAGWANI #N/A 45 Y Dr. Jitendra Thakur gram fangti teh. hatpipliya
      12/10 20:55: Mast Gajendra Yadav Mast DHANANJAY MAGWANI #N/A 13 Y Dr. M.K Sharma gram mogawa teh. maheshwar
      kindly help me.

  78. Ashutosh joshi says:

    i need to find name with address and amount and also date wise
    main sheet is PT NAME with amount and date and ADDRESS DATA is second sheet with address and third sheet is required sheet with VLOOKUP FORMULA but i am not co relate with amount and date kindly help me for solving the problem.

  79. Ashutosh joshi says:

    It is very very helpful for me.

  80. karthik says:

    hi
    i need a function for the mentioned query

    NAME SEGMENT TARGET
    A R 2
    A R 3
    A R 2
    B R 3
    B BB 4
    B R 2
    A BB 1
    A R 3

    NAME A
    NAME WISE TOTAL :
    NAME WISE SEGMENT TOTAL :

    Please suggest NAME WISE TOTAL Required and NAME with SEGMENT wise total required.

  81. Dharampal says:

    I want to lookup the 593027761 value in Sheet 1 and sum of all the values in
    Sheet 2 for lookup value in Sheet 1

    Workbook 1

    593027761

    Workbook 2

    593027761 100
    593027761 200
    593027761 600
    593027761 5485
    593027761 8784
    593027761 2544
    593027761 4898
    593027761 544
    593027761 54887
    593027761 216564
    593027761 5487
    593027761 54656
    593027761 553
    593027761 221

  82. tabspace says:

    Hello,

    I need to do almost exactly what you describe Under LOOKUP AND SUM - look up in array and sum matching values. However, while my lookup table is in fact vertical, my main table is horizontal. Hence, the formula you provide: {=SUM(LOOKUP($C$2:$C$10,'Lookup table'!$A$2:$A$16,'Lookup table'!$B$2:$B$16)*$D$2:$D$10*($B$2:$B$10=$G$1))}, does not work.

    Any ideas?

    Thanks!

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