This tutorial shows how to convert number to text in Excel 2016, 2013 and 2010. See how to accomplish the task with the Excel TEXT function and use number to string to specify the formatting. Learn how to change number format to text with the Format Cells… and Text to Columns options.
If you use Excel spreadsheets to store long and not so long numbers, one day you may need to convert them to text. There may be different reasons to change digits stored as numbers to text. Below you'll find why you may need to make Excel see the entered digits as text, not as number.
The same issue can occur if the cells are formatted as ZIP code, SSN, telephone number, currency, etc.
Note. If you want to convert numbers to words like amount to text, it's a different task. Please check the article about spelling numbers named Two best ways to convert numbers to words in Excel.
In this article I'll show you how to convert numbers to text with the help of the Excel TEXT function. If you are not so formula-oriented, have a look at the part where I explain how to change digits to text format with the help of the standard Excel Format Cells window, by adding an apostrophe and employing the Text to Columns wizard.
The most powerful and flexible way to convert numbers to text is using the TEXT function. It turns a numeric value into text and allows to specify the way this value will be displayed. It's helpful when you need to show numbers in a more readable format, or if you want to join digits with text or symbols. The TEXT function converts a numeric value to formatted text, thus the result cannot be calculated.
If you are familiar with using formulas in Excel, it will not be a problem for you to employ the TEXT function.
=TEXT(C2,"0")to the cell D2. In the formula, C2 is the address of the first cell with the numbers to convert.
You will see a tiny triangle appear in the top-left corner of each cell in your helper column, which means the entries are now text versions of the numbers in your main column.
Now you can either rename the helper column and delete the original one, or copy the results to your main and remove the temporary column.
Note. The second parameter in the Excel TEXT function shows how the number will be formatted before being converted. You may need to adjust this based on your numbers:
The result of
=TEXT(123.25,"0") will be 123.
The result of
=TEXT(123.25,"0.0") will be 123.3.
The result of
=TEXT(123.25,"0.00") will be 123.25.
To keep the decimals only, use
Tip. Say you need to format a cash amount, but the format isn't available. For instance, you cannot display a number as British Pounds (£) as you use the built-in formatting in the English U.S. version of Excel. The TEXT function will help you convert this number to Pounds if you enter it like this:
=TEXT(A12,"£#,###,###.##"). Just type the format to use in quotes -> insert the £ symbol by holding down Alt and pressing 0163 on the numeric keypad -> type #,###.## after the £ symbol to get commas to separate groups, and to use a period for the decimal point. The result is text!
If you need to quickly change the number to string, do it with the Format Cells… option.
Tip. You can display the Format Cells… window by pressing the Ctrl + 1 shortcut.
You'll see the alignment change to left, so the format will change to text. This option is good if you don't need to adjust the way your numbers will be formatted.
If these are just 2 or 3 cells in Excel where you want to convert numbers to string, benefit from adding an apostrophe before the number. This will instantly change the number format to text.
Just double-click in a cell and enter the apostrophe before the numeric value.
You will see a small triangle added in the corner of this cell. This is not the best way to convert numbers to text in bulk, but it's the fastest one if you need to change just 2 or 3 cells.
You may be surprised but the Excel Text to Columns option is quite good at converting numbers to text. Just follow the steps below to see how it works.
I hope the tips and tricks from this article will help you in your work with numeric values in Excel. Convert number to string using the Excel TEXT function to adjust the way your numbers will be displayed, or use Format Cells and Text to Columns for quick conversions in bulk. If these are just several cells, add an apostrophe. Feel free to leave your comments if you have anything to add or ask. Be happy and excel in Excel!
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