How to count and sum cells by color in Excel

I this article you will learn how to count cells by color in Excel and get the sum of colored cells. These solutions work both for cells colored manually and with conditional formatting. You will also learn how to filter cells by several colors in Excel 2010, Excel 2013, Excel 2016, and Excel 2019.

If you actively use diverse fill and font colors in your Excel worksheets to differentiate between various types of cells or values, you may want to know how many cells are highlighted in a certain color. If your cells' values are numbers, you may also want to automatically calculate the sum of cells shaded with the same color, e.g. the sum of all red cells.

As all of us know, Microsoft Excel provides a variety of formulas for different purposes, and it would be logical to assume that there are some to count cells by color. But regrettably, there is no formula that would let us sum by color or count by color in a usual Excel worksheet.

Apart from using third-party add-ins, there is only one possible solution - utilize User Defined Functions. If you know very little about this technology or have never heard this term before, don't be afraid, you will not have to write the code yourself. You will find the perfect code (written by our Excel guru) here and all that you will have to do is copy / paste it into your workbook.

How to count by color and sum by color in an Excel worksheet

Suppose you have a table listing your company's orders where the cells in the Delivery column are colored based on their value - "Due in X Days" cells are orange, "Delivered" items are green and "Past Due" orders are red.
The original table with cells colored based on value.

What we want now is automatically count cells by color, i.e. calculate the number of red, green and orange cells in the worksheet. As I explained above, there is no straightforward solution to this task. But luckily we have very skilled and knowledgeable Excel gurus in our team and one of them has written the faultless code for Excel 2010, 2013 and 2016. So, move on with the 5 quick steps below and you will know the number and sum of your color cells in a few minutes.

  1. Open your Excel workbook and press Alt+F11 to open Visual Basic Editor (VBE).
  2. Right-click on your workbook name under "Project-VBAProject" in the right hand part of the screen, and then choose Insert > Module from the context menu.
    Click Insert > Module to add a new user-defined function to your worksheet.
  3. Add the following code to your worksheet:
    Function GetCellColor(xlRange As Range)
        Dim indRow, indColumn As Long
        Dim arResults()
    
        Application.Volatile
    
        If xlRange Is Nothing Then
            Set xlRange = Application.ThisCell
        End If
    
        If xlRange.Count > 1 Then
          ReDim arResults(1 To xlRange.Rows.Count, 1 To xlRange.Columns.Count)
           For indRow = 1 To xlRange.Rows.Count
             For indColumn = 1 To xlRange.Columns.Count
               arResults(indRow, indColumn) = xlRange(indRow, indColumn).Interior.Color
             Next
           Next
         GetCellColor = arResults
        Else
         GetCellColor = xlRange.Interior.Color
        End If
    End Function
    
    Function GetCellFontColor(xlRange As Range)
        Dim indRow, indColumn As Long
        Dim arResults()
    
        Application.Volatile
    
        If xlRange Is Nothing Then
            Set xlRange = Application.ThisCell
        End If
    
        If xlRange.Count > 1 Then
          ReDim arResults(1 To xlRange.Rows.Count, 1 To xlRange.Columns.Count)
           For indRow = 1 To xlRange.Rows.Count
             For indColumn = 1 To xlRange.Columns.Count
               arResults(indRow, indColumn) = xlRange(indRow, indColumn).Font.Color
             Next
           Next
         GetCellFontColor = arResults
        Else
         GetCellFontColor = xlRange.Font.Color
        End If
    
    End Function
    
    Function CountCellsByColor(rData As Range, cellRefColor As Range) As Long
        Dim indRefColor As Long
        Dim cellCurrent As Range
        Dim cntRes As Long
    
        Application.Volatile
        cntRes = 0
        indRefColor = cellRefColor.Cells(1, 1).Interior.Color
        For Each cellCurrent In rData
            If indRefColor = cellCurrent.Interior.Color Then
                cntRes = cntRes + 1
            End If
        Next cellCurrent
    
        CountCellsByColor = cntRes
    End Function
    
    Function SumCellsByColor(rData As Range, cellRefColor As Range)
        Dim indRefColor As Long
        Dim cellCurrent As Range
        Dim sumRes
    
        Application.Volatile
        sumRes = 0
        indRefColor = cellRefColor.Cells(1, 1).Interior.Color
        For Each cellCurrent In rData
            If indRefColor = cellCurrent.Interior.Color Then
                sumRes = WorksheetFunction.Sum(cellCurrent, sumRes)
            End If
        Next cellCurrent
    
        SumCellsByColor = sumRes
    End Function
    
    Function CountCellsByFontColor(rData As Range, cellRefColor As Range) As Long
        Dim indRefColor As Long
        Dim cellCurrent As Range
        Dim cntRes As Long
    
        Application.Volatile
        cntRes = 0
        indRefColor = cellRefColor.Cells(1, 1).Font.Color
        For Each cellCurrent In rData
            If indRefColor = cellCurrent.Font.Color Then
                cntRes = cntRes + 1
            End If
        Next cellCurrent
    
        CountCellsByFontColor = cntRes
    End Function
    
    Function SumCellsByFontColor(rData As Range, cellRefColor As Range)
        Dim indRefColor As Long
        Dim cellCurrent As Range
        Dim sumRes
    
    	Application.Volatile
        sumRes = 0
        indRefColor = cellRefColor.Cells(1, 1).Font.Color
        For Each cellCurrent In rData
            If indRefColor = cellCurrent.Font.Color Then
                sumRes = WorksheetFunction.Sum(cellCurrent, sumRes)
            End If
        Next cellCurrent
    
        SumCellsByFontColor = sumRes
    End Function
  4. Save your workbook as "Excel Macro-Enabled Workbook (.xlsm)".

    If you are not very comfortable with VBA, you can find the detailed step-by-step instructions and a handful of useful tips in this tutorial: How to insert and run VBA code in Excel.

  5. Now that all "behind the scenes" work is done for you by the just added user-defined function, choose the cell where you want to output the results and enter the CountCellsByColor function into it:

    CountCellsByColor(range, color code)

    In this example, we use the formula =CountCellsByColor(F2:F14,A17) where F2:F14 is the range containing color-coded cells you want to count and A17 is the cell with a certain background color, a red one in our case.

    In a similar way, you write the formula for the other colors you want to count, yellow and green in our table.
    The formula to count cells by background color

    If you have numerical data in colored cells (e.g. the Qty. column in our table), you can add up the values based on a certain color by using an analogous SumCellsByColor function:

    SumCellsByColor(range, color code)

    The formula to sum cells by background color

    As demonstrated in the screenshot above, we used the formula =SumCellsByColor(D2:D14,A17) where D2:D14 is the range and A17 is the cell with a color pattern.

    In a similar way you can count cells and sum cells' values by font color using the CountCellsByFontColor and SumCellsByFontColor functions, respectively.

    The formulas to count and sum cells by font color

    Note: If after applying the above mentioned VBA code you would need to color a few more cells manually, the sum and count of the colored cells won't get recalculated automatically to reflect the changes. Please don't be angry with us, this is not a bug of the code : )
    In fact, it is the normal behavior of all Excel macros, VBA scripts and User-Defined Functions. The point is that all such functions are called with a change of a worksheet's data only and Excel does not perceive changing the font color or cell color as a data change. So, after coloring cells manually, simply place the cursor to any cell and press F2 and Enter, the sum and count will get updated. The same applies to the other macros you will find further in this article.

Sum by color and count by color across the entire workbook

The VB script below was written in response to Connor's comment (also by our Excel's guru Alex) and does exactly what Connor requested, namely counts and sums the cells of a certain color in all worksheets of the workbook. So, here comes the code:

Function WbkCountCellsByColor(cellRefColor As Range)
    Dim vWbkRes
    Dim wshCurrent As Worksheet

    Application.ScreenUpdating = False
    Application.Calculation = xlCalculationManual

    vWbkRes = 0
    For Each wshCurrent In Worksheets
       wshCurrent.Activate
       vWbkRes = vWbkRes + CountCellsByColor(wshCurrent.UsedRange, cellRefColor)
    Next
    Application.ScreenUpdating = True
    Application.Calculation = xlCalculationAutomatic

    WbkCountCellsByColor = vWbkRes
End Function

Function WbkSumCellsByColor(cellRefColor As Range)
    Dim vWbkRes
    Dim wshCurrent As Worksheet

    Application.ScreenUpdating = False
    Application.Calculation = xlCalculationManual

    vWbkRes = 0
    For Each wshCurrent In Worksheets
       wshCurrent.Activate
       vWbkRes = vWbkRes + SumCellsByColor(wshCurrent.UsedRange, cellRefColor)
    Next
    Application.ScreenUpdating = True
    Application.Calculation = xlCalculationAutomatic

    WbkSumCellsByColor = vWbkRes
End Function

You use this macro in the same manner as the previous code and output the count and sum of the colored cells with the help of the following formulas, =WbkCountCellsByColor() and =WbkSumCellsByColor(), respectively. Simply enter either formula in any empty cell on any sheet without defining a range, specify the address of any cell of the needed color in brackets, e.g. =WbkSumCellsByColor(A1), and the formula will display the sum of all the cells shaded with the same color in your workbook.

Custom functions to get a cell's background color, font color and color code

Here you will find a summary of all the functions we've used in this example as well as a couple of new ones that retrieve color codes.

Note: Please remember that all of these formulas will work only if you have added the user-defined function to your Excel workbook as demonstrated earlier in the article.
Functions to count by color:
  • CountCellsByColor(range, color code)- counts cells with the specified background color.

    In the above example, we used the following formula to count cells by color =CountCellsByColor(F2:F14,A17) where F2:F14 is the selected range and A17 is the cell with the needed background color. You can use all other formulas listed below in a similar way.

  • CountCellsByFontColor(range, color code) - counts cells with the specified font color.
Formulas to sum by color:
  • SumCellsByColor(range, color code) - calculates the sum of cells with a certain background color.
  • SumCellsByFontColor(range, color code) - calculates the sum of cells with a certain font color.
Formulas to get the color code:
  • GetCellFontColor(cell) - returns the color code of the font color of a specified cell.
  • GetCellColor(cell) - returns the color code of the background color of a specified cell.

The formula to get the color code

Well, counting cells based on color and getting the sum of colored cells was pretty easy, wasn't it? Of course if you have that little VBA gem that makes the magic happen : ) But what if you do not color cells manually and rather use conditional formatting, as we discussed in these two articles How to change the background color of cells and How to change a row's color based on cell value?

How to count by color and sum cells colored using conditional formatting

If you have applied conditional formatting to color cells based on their values and now you want to count cells by color or sum the values in colored cells, I have bad news - there is no universal user-defined function that would sum by color or count color cells and output the resulting numbers directly in the specified cells. At least, I am not aware of any such function, alas : (

Of course, you can find tons of VBA code on the Internet that attempts to do this, but all those codes (at least the examples I've come across, do not process conditional formatting such as "Format all cells based on their values", "Format only top or bottom ranked values", "Format only values that are above or below average", "Format only unique or duplicate values". Besides that nearly all those VBA codes have a number of specificities and limitations because of which they may not work correctly with certain workbooks or data types. All in all, you can try your luck and google for an ideal solution and if you happen to find one, please do come back and post your finding here!

The VBA code below overcomes the above mentioned limitations and works in Microsoft Excel 2010, Excel 2013 and Excel 2016 spreadsheets with all types of condition formatting (kudos to Alex again!). As a result, it displays the number of colored cells and the sum of values in those cells, no matter which type of conditional formats are used in a sheet.

Sub SumCountByConditionalFormat()
    Dim indRefColor As Long
    Dim cellCurrent As Range
    Dim cntRes As Long
    Dim sumRes
    Dim cntCells As Long
    Dim indCurCell As Long

    cntRes = 0
    sumRes = 0

    cntCells = Selection.CountLarge
    indRefColor = ActiveCell.DisplayFormat.Interior.Color

    For indCurCell = 1 To (cntCells - 1)
        If indRefColor = Selection(indCurCell).DisplayFormat.Interior.Color Then
            cntRes = cntRes + 1
            sumRes = WorksheetFunction.Sum(Selection(indCurCell), sumRes)
        End If
    Next
   MsgBox "Count=" & cntRes & vbCrLf & "Sum= " & sumRes & vbCrLf & vbCrLf & _
        "Color=" & Left("000000", 6 - Len(Hex(indRefColor))) & _
        Hex(indRefColor) & vbCrLf, , "Count & Sum by Conditional Format color"
End Sub

How to use the code to count colored cells and sum their values

  1. Add the above code to your worksheet as explained in the first example.
  2. Select a range or ranges where you want to count colored cells or/and sum by color if you have numerical data.
  3. Press and hold Ctrl, select one cell with the needed color, and then release the Ctrl key.
  4. Press Alt+F8 to open the list of macros in your workbook.
  5. Select the SumCountByConditionalFormat macro and click Run.
    Running a macro to count and sum cells colored using conditional formatting

    As a result, you will see the following message:
    The count, sum and color code of cells colored with conditional formatting

    For this example, we selected the Qty. column and got the following numbers:

    • Count is the number of the cells with a particular color, a reddish color in our case that marks "Past Due" cells.
    • Sum is the sum of values of all red cells in the Qty. column, i.e. the total number of "Past Due" items.
    • Color is the Hexadecimal color code of a selected cell, D2 in our case.

Sample workbook for download

If you have any difficulties with adding the scripts to your Excel workbooks, such as compilation errors, formulas not working and so on, please download this sample workbook with the CountCellsByColor and SumCellsByColor functions ready for use and try them on your data.

Fastest way to count and sum cells by color in Excel

Updated on 1-Jul-2014

When we published this article, we hoped it would be popular because we used to get a lot of questions about how to count and sum cells by color in Excel. But even in our wildest expectations, we did not think it was going to be that popular! What you see in comments on this page is just a tiny portion of the enormous feedback we have received. So, our team decided to take a step further and create an Excel add-in that would count and sum cells by the color you specify or by all colors in the selected range.

Let me introduce you to our brand new tool - Count & Sum by Color for Excel 2019 - 2007. Once installed, it will place 2 buttons onto the Ablebits Data tab on your Excel ribbon - One Color and All Colors, as you can see in the screenshot below:

The Count & Sum by Color add-in for Excel 2016 - 2003

Count and sum cells by the selected color

You simply click the One Color button on the ribbon and have the Count & Sum by Color pane open at the left of the worksheet. On the pane, you select:

  • The range where you want to count and sum the cells
  • Any color-coded cell
  • Color option - either background or font color

Once done, click Calculate and see the result in the lower part of the pane straight away! Apart from the count and sum, the add-in calculates the average and finds the max and min values. No macros, no formulas, no pain :)
Count and sum cells in Excel by the selected color.

Count and sum cells by all colors in the selected range

The All Colors option works basically in the same way, except that you do not have to choose the color. In the "Show results for" section, you can select any of the following options: Count, Sum, Average, Maximum or Minimum value.

If you want to copy the results to your worksheet, click the Paste results... button at the bottom of the Count & Sum by Color pane.
Count and sum cells by all colors in the selected range.

And here is a list of the main features you will find in the Count & Sum by Color add-in:

  • Count and sum cells by color in all versions of Excel 2016, 2013, 2010, 2007 and 2003.
  • Handle cells color-coded manually and with conditional formatting.
  • Besides counting and calculating the sum, the following functions are available: Average, Maximum and Mininum values.
  • An option to recalculate colored cells automatically when a new range is selected.
  • Copy and paste the results to any location on the current spreadsheet or to any other sheet.

You can download a trial version of the Count & Sum by Color add-in here. Hopefully you will like it, but we are keen to know your feedback, anyway : )

How can I get the Count & Sum by Color add-in?

Currently the add-in is available as part of the Ultimate Suite for Excel. This is a collection of our best tools especially designed to deal with the most tedious, painstaking and error-prone tasks in Excel.

In addition to the Count & Sum by Color add-in, the Ultimate Suite includes over 60 time-saving tools tools that will help you merge data from different worksheets, remove duplicates, compare sheets for matches and differences, and a lot more!

If you like the tools, be sure to benefit from a special 15% off coupon code that we provide especially for our blog readers: AB14-BlogSpo

Thank you for reading!

You may also be interested in:

513 Responses to "How to count and sum cells by color in Excel"

  1. ahmed says:

    frist of all thank u for this good data
    but if i change any color in range it doesn’t be counted and the result didn’t updated? i want to count cells by color even i change the color in the range

  2. DP says:

    Ahmed; taken from the article
    "Note: If after applying the above mentioned VBA code you would need to color a few more cells manually, the sum and count of the colored cells won't get recalculated automatically to reflect the changes... simply place the cursor to any cell and press F2 and Enter, the sum and count will get updated. The same applies to the other macros you will find further in this article."

  3. Anwar Jahid says:

    Very helpful. thank you.

  4. Sridhara says:

    Hi,

    I have data where i need to insert sum formula for perticular font coloure rows to sum its above data till the coloure change.

    please help me with suitable macro or formula.

  5. Preston says:

    Is there a way to use the countcellsbycolor function on a filtered data set? (excluding the hidden data)

  6. sudhakar says:

    functions are not working on conditional formation

  7. Lily says:

    Very helpful, great instruction!! Thank you.

  8. Henrik says:

    Function works great - just not on cells using conditional formation.

    Is there way to count cells by colour if the colour is assigned by conditional formatting?

  9. aron says:

    i want to know how to autocount all the numbers insid the color cells

  10. zejou says:

    So legit I actually took a moment to thank you for this little piece. Just what I needed!

  11. drummo2a says:

    The count cells by conditional format is fantastic. I have been searching the web for over a year for a good solution. I have another twist to this. I have a very large data set that should be unique numbers. I can set a conditional format to look for duplicates but then I need to find them, if they exist. Is it possible to adapt the code to find the first cell that is conditionally formatted (if there is one) and then use this cell to set the format to count possible additional entries in the entire dataset?

  12. riyaz says:

    Good article.....Keep going

  13. Kat says:

    super helpful and very quick to apply! Thanks.

  14. Tomas says:

    Doesn't work. Just keep saying 0. followed everything, word for word. The file is even saved as macro ready. Even played with the formatting to match what I was looking for. Nada. I spent over an hour trying to figure out why. I went as far as using a new workbook completely empty starting from scratch to see where I went wrong. Still nothing. I can't figure this out. I'll keep looking online.

  15. Jason says:

    Hi, I would like to count cell color of individual worksheet on a master sheet. Each worksheet must be separate.

  16. Akhilesh says:

    Hi,

    Thank you for the codes.
    I have used the code for the count by conditionally formatted color, and it works. But rather than the information being shown in a message box, I want the information to appear on a cell. Is this possible? Can I amend the code in a way to accommodate this?

    • Khalid says:

      How were you able to count by conditionally formatted colour cells? I've been struggling with me returns!

      • Hello, Khalid.

        It looks like our Count and Sum by Color add-in can help you with your task. The tool can help you sum and counts cells by font or background color in a few clicks. If you want to see how the Count and Sum by Color add-in works, feel free to install the fully functional 14-day trial version of Ultimate Suite that contains all our products for Excel (60+ add-ins) using this direct download link.

        After installation you can find the add-in in the Calculate group under the Ablebits Tools tab. If you need the instructions how to use the add-in, you can find them on its help page.

        Don't hesitate to contact us again if you have any questions or need further assistance.

  17. Kiril says:

    Hi Svetlana,
    Wonderful code, working perfectly! I just found one issue - when I delete something or leave an empty cell within the region it is still counted by CountCellsByFontColor.
    Any idea how to overcome this? How can I count only non-empty cells based on the font color
    Thanks,

  18. Paul says:

    Hi

    Your code works perfectly - thank you. I understand that you can't create a function that will count cells for all types of conditional formatting and output the results to a cell. But if you were to constrain so it assumes one kind of conditional formatting, would that be possible? I only ever use conditional formatting based on cell contents or formulas and I can usually choose either. Would it be possible to create a function that worked with one of those types?

    Thanks
    Paul

  19. Christopher James Adam says:

    I'm getting a syntax error on "Dim indRefColor As Long".

    • Anton S. says:

      As do I.
      "Compile error:
      Syntax error"
      I copy-pasted the code in to my own document and I still get that error. Doesn't get it with the downloaded example document, and can't figure out what the difference is!

  20. G says:

    Thank you!
    I've just discovered your website, blog, and products. They're terrific.

  21. Rikin says:

    Its really good but i wants to know if i change the colour then it can do auto change in sum

    • Hello, Rikin,

      Please note that the sum and count of the colored cells won't get recalculated automatically. Once you've made all the necessary changes, simply place the cursor to any cell and press F2 and Enter, the sum and count will get updated.

      Feel free to contact us again if you have any other questions.

  22. Khalid says:

    Hi,

    I'm still returning #Name? after inputting the VBA into the module. It seems the sumcount via Alt+F8 seems to work, however when I try to count the conditionally formatted cells via colour it returns #Name?

    Any advice or suggestions where I'm messing up?!

  23. SarahLydia Keihl says:

    Thank you so much for this code!
    I do not know what I would do without it!!!!

    Very very helpful... once it all works out!!!

    A tip that helped me (not a coder) was to know that I could click any cell that had the color I was referencing in the formula (=CountCellsByColor(range, color code) )

    easy peasy!!! Thanks I will be sharing

  24. Slane says:

    Hello l have vertical blank spaces say 15
    Then say a color (say red) that would end the blanks being counted
    I then have more vertical blank spaces say 3 (3 blank spaces) in the same vertical line or drop
    And then a color (say red again) to end the count and it continues
    Then more blanks then ended with a red (blanks counted and ended count with another red)
    Etc, etc, etc all different
    I would like to sum up the blanks then number them before it moves onto the next lot of blank cells and number them also on the last blank space (or the beginning) of each lot of blank cell
    In other words when it gets counted down (vertically) to the last blank cell before the color in a cell it will sum it up.
    Then when I have a list of multiple blank results of the blank cells in block l want to work out the average blanks of all of them.

    In other words sum up the blanks that are broken up by the reds (it could be a different colour)

    Thank you

    Slane

    • Hello, Slane,

      Our technical specialist took a look at your task. Unfortunately, there is no easy way to solve it. Most likely you need a special macro. I am really sorry we can’t help you with this.

      You may try to find the solution in VBA sections on mrexcel.com or excelforum.com.

      Sorry for not being able to help you better at the moment.

  25. NotSoSmartieMarti says:

    I've set up the macro, even downloaded Kutools and nothing seems to be able to count a range of a row (D3:D15) and give me a sum of either green, yellow, or red, conditionally formatted cells based on percentages. I've spent a few hours on this now, and have to revert back to counting manually. a copy of a portion to be counted is here, and need it as the 2nd recap.
    this is Jan thru Jun, all columns, but it won't paste as it looks in excel.
    Jan Feb Mar Apr May Jun

    103.4% 100.5% 101.8% 94.6% 99.3% 91.4%
    96.0% 93.6% 92.7% 96.1% 103.0% 100.1%
    77.3% 87.0% 80.7% 99.7% 94.9% 95.1%
    106.4% 100.6% 107.0% 103.1% 99.0% 107.1%
    91.5% 99.1% 72.8% 89.4% 106.9% 90.8%
    99.0% 75.4% 84.6% 93.3% 84.5% 78.2%
    my formula is this, to create the conditional format
    = 98.0% through 102.0% = green
    = 103-104% = yellow
    = 105.0% = red
    This is the recap i need to put in the macro to count whether Green, yellow, red.
    Green Yellow Red
    0 0
    0 12 0
    3 2 7
    3 2 7
    2 0 10
    1 0 11
    0 0 12
    1 1 10

  26. Fred says:

    How to use the macro to count conditional formatted cell color in a formula, so the results show not as a comment?

  27. Chad says:

    I have downloaded and used the Ablebits Add-on successfully, Thank you for that. What I would like to do with that data is have it show up in a cell and be update-able. I have a spreadsheet that I am trying to count the colored cells that are out of range, I don't need an average of the cells just the number of red colored cells. I want that data to then be documented in a separate cell not just in a report on the side bar. My scenario is as follows: F5:AM5 (Conditionally Formatted to turn red if out of spec) & AO5 (Count Amount of conditionally formatted red cells out of spec)

    • Hello, Chad,

      Thank you for contacting us and for your interest in our software.

      If you mean our Count and Sum by Color tool, yes, it can count cells by font or background color, but, unfortunately, it is not possible to automatically update the result of calculation when the number of colored cells change in the current version of the add-in.

      Feel free to contact us again if you have any other questions or need further assistance.

  28. afshin says:

    veeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeery usefull
    thanks lot

  29. Tom says:

    Thank you!!! Works like a charm on cells, except if cell contains an Array formula and cell background or font color is set via conditional formatting. In cells with Array formula it only sees all cells as having the default color.

  30. Elnur says:

    Thank you. It is very helpful formula.

  31. Bernd says:

    Hi, thank you, this works just as I needed it, but I now have a problem. As soon as I save the file as xlsm file and re-open the file, all the formulas give me a #NAME? error in the place of the answers. What must I do to prevent this from happening?

  32. Muzzammill says:

    thank you so much, this was extremely helpful while i was creating a formulated leave planner for my account.

    however, if you could help me or is there are possible way to find out how to count the number of consecutive occurrences , meaning, in a month, if an employee AWOL's on the 12th, 13th and 14th
    the count will be 3 days, however, that is just 1 consecutive occurrence.

  33. Jason says:

    Good formula and thank you for posting it. However, I would like to modify the counting macro to only count the cells by color that have a value > 0 in them. In other words, if I have 10 cells, but only 7 of them have data entered with a value > 0, I only want the formula to return the count of 7. How would I go about doing this?

  34. notworking in row formate says:

    not working in row format

  35. Darrell says:

    I have tried the F2 and Enter process but it doesn't work - it just dims the screen. Any suggestions? Thanks.

  36. Tim says:

    I used the instruction as give with the formula: =CountCellsByColor(B4:B69,B72)
    I received the error #NAME?
    When I ran Evaluate Formula function it showed #NAME?(B4:B69,B72)
    So it seems that despite me pasting the functions into the Visual Basic Editor it isn't recognising the CountCellsByColor function name
    Can anyone help me troubleshoot this please?

  37. Nick Flanagan says:

    what about excel 2019???

  38. jep says:

    Can I count the number of coloured cells with coloured formatting in a non consecutive range. For example if I were to wear blue socks on different days and colour the cells accordingly would I be able to count the number of times I had worn them on a particular day eg Monday.
    I guess the question is how do I stipulate the range I am asking the formula to address if the cells are not adjoining

  39. sen says:

    thanks.

  40. Rob Svilts says:

    Hello Svetlana and team.
    An excellent product with superb easy to follow descriptive documentation. Thanks and well done.

  41. Palani g says:

    Thank You so much. It works perfect. Thank you once again!

  42. Michael F says:

    Once I save it all the figures they went to hash marks. What format do I save the counting cells as?

  43. Jimmock says:

    Great bit of code, is there any way to count the number of cells with coloured text if a cell contains two or more different colours? i have a calendar on excel with events happening per day, if there are two or more events per day then the text is coloured differently within the same cell. I am looking for the number of events per colour.

  44. Damien says:

    I have a sheet with numbers scattered and colors.
    I want to count how many time a individual number appears with a particular color
    EG how many time the number one appears with a yellow background, or reg background
    How many times the nu
    mber 2 appears with a yellow background or red background

  45. Zubin Chawda says:

    Thank you very much it was really helpful. Thank you once again.

  46. Aaron says:

    Great code and helpful for work.

    I noticed that whenever I try to apply the VBA code to other workbooks (other tabs) in the same spreadsheet, I keep getting a #NAME? error. Now the error is applied to all my countcellsbycolor formulas/cells. Any help?

  47. Darren Collins says:

    Hi,
    I am using this function in a large table of data and I am sub-totalling by 11 colors. It works to begin with and is brilliant, but then the function keeps returning a N/A Value not available error. Do you know why? It seems unstable. I am in Excel 2016. Thanks a million. Darren

  48. Jeff says:

    What if I want to count cell colors with multiple range & criteria? I don't see that as an option here, and i'm not a coder. Would it be simple to add an IF function to this to accomplish this task?
    example: =CountCellsByColorIF($A$3:$A$12,"Yes",$B$3:$B$12,"Accepted",!A20)
    IF A=True & B=True, Then Count X Color

  49. Julie says:

    Thank you, this is exactly what I needed!

  50. Leo says:

    Thank you!

  51. wansley racine says:

    HI,
    This is an amazing code,but it always rounds up my numbers. Is there a way for me to have it so that it can sum by two decimal places? For Example, .05+1.2=1.25....

  52. Ben says:

    When I use the SumbyColor function, it does not prompt you to enter the different portions of the argument like with other functions that prompt you to put a comma which then shows you performing the other arguments.

  53. Khitish Das says:

    This is really helpful. Well explained.

  54. Gerard Desrochers says:

    I am trying to write a formula to calculate a golf handicap. I use a spreadsheet that records scores each week across a line for each player. I need to use only ten of twenty scores for each player. I want to use highlight colors to identify the ten scores to use and then add them across the line of scores as well as divide the total by 10 and subtract 36. all the info I can find is about totaling columns. Is there a way to add in a line?

  55. Grant Anderson says:

    hi thanks for explaining this i am now a step further forward, however my sheet, i have a cell that changer color when past a certain date, when it does this i wish it to send an email to address listed on another cell (same row) with a pre set message.

    is there something i can add to this?

  56. Peter says:

    Thank you! The very best article related to this topic. Made my day.

  57. Ghazi says:

    Hello, why diagonal border in M. Excel in conditional formatting not active, if possible review it and fix it and add it to conditional formatting
    thank you

  58. Juel says:

    Hello!
    Thanks for this amazing code!

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