Custom Excel number format

This tutorial explains the basics of the Excel number format and provides the detailed guidance to create custom formatting. You will learn how to show the required number of decimal places, change alignment or font color, display a currency symbol, round numbers by thousands, show leading zeros, and much more.

Microsoft Excel has a lot of built-in formats for number, currency, percentage, accounting, dates and times. But there are situations when you need something very specific. If none of the inbuilt Excel formats meets your needs, you can create your own number format.

Number formatting in Excel is a very powerful tool, and once you learn how to use it property, your options are almost unlimited. The aim of this tutorial is to explain the most essential aspects of Excel number format and set you on the right track to mastering custom number formatting.

How to create a custom number format in Excel

To create a custom Excel format, open the workbook in which you want to apply and store your format, and follow these steps:

  1. Select a cell for which you want to create custom formatting, and press Ctrl+1 to open the Format Cells dialog.
  2. Under Category, select Custom.
  3. Type the format code in the Type box.
  4. Click OK to save the newly created format.

Done!
Creating a custom Excel number format

Tip. Instead of creating a custom number format from scratch, you choose a built-in Excel format close to your desired result, and customize it.

Wait, wait, but what do all those symbols in the Type box mean? And how do I put them in the right combination to display the numbers the way I want? Well, this is what the rest of this tutorial is all about :)

Understanding Excel number format

To be able to create a custom format in Excel, it is important that you understand how Microsoft Excel sees the number format.

An Excel number format consists of 4 sections of code, separated by semicolons, in this order:

POSITIVE; NEGATIVE; ZERO; TEXT

Here's an example of a custom Excel format code:

An example of a custom Excel format code

  1. Format for positive numbers (display 2 decimal places and a thousands separator).
  2. Format for negative numbers (the same as for positive numbers, but enclosed in parenthesis).
  3. Format for zeros (display dashes instead of zeros).
  4. Format for text values (display text in magenta font color).

Excel formatting rules

When creating a custom number format in Excel, please remember these rules:

  1. A custom Excel number format changes only the visual representation, i.e. how a value is displayed in a cell. The underlying value stored in a cell is not changed.
  2. When you are customizing a built-in Excel format, a copy of that format is created. The original number format cannot be changed or deleted.
  3. Excel custom number format does not have to include all four sections.

    If a custom format contains just 1 section, that format will be applied to all number types - positive, negative and zeros.

    If a custom number format includes 2 sections, the first section is used for positive numbers and zeros, and the second section - for negative numbers.

    A custom format is applied to text values only if it contains all four sections.

  4. To apply the default Excel number format for any of the middle sections, type General instead of the corresponding format code.

    For example, to display zeros as dashes and show all other values with the default formatting, use this format code: General; -General; "-"; General

    Note. The General format included in the 2nd section of the format code does not display the minus sign, therefore we include it in the format code.

  5. To hide a certain value type(s), skip the corresponding code section, and only type the ending semicolon.

    For example, to hide zeros and negative values, use the following format code: General; ; ; General. As the result, zeros and negative value will appear only in the formula bar, but will not be visible in cells.

  6. To delete a custom number format, open the Format Cells dialog, select Custom in the Category list, find the format you want to delete in the Type list, and click the Delete button.

Digit and text placeholders

For starters, let's learn 4 basic placeholders that you can use in your custom Excel format.

Code Description Example
0 Digit placeholder that displays insignificant zeros. #.00 - always displays 2 decimal places.

If you type 5.5 in a cell, it will display as 5.50.

# Digit placeholder that represents optional digits and does not display extra zeros.

That is, if a number doesn't need a certain digit, it won't be displayed.

#.## - displays up to 2 decimal places.

If you type 5.5 in a cell, it will display as 5.5.

If you type 5.555, it will display as 5.56.

? Digit placeholder that leaves a space for insignificant zeros on either side of the decimal point but doesn't display them. It is often used to align numbers in a column by decimal point. #.??? - displays a maximum of 3 decimal places and aligns numbers in a column by decimal point.
@ Text placeholder 0.00; -0.00; 0; [Red]@ - applies the red font color for text values.

The following screenshot demonstrates a few number formats in action:
Examples of Excel custom number format

As you may have noticed in the above screenshot, the digit placeholders behave in the following way:

  • If a number entered in a cell has more digits to the right of the decimal point than there are placeholders in the format, the number is "rounded" to as many decimal places as there are placeholders.

    For example, if you type 2.25 in a cell with #.# format, the number will display as 2.3.

  • All digits to the left of the decimal point are displayed regardless of the number of placeholders.

    For example, if you type 202.25 in a cell with #.# format, the number will display as 202.3.

Below you will find a few more examples that will hopefully shed more light on number formatting in Excel.

Format Description Input values Display as
#.000 Always display 3 decimal places. 2
2.5
0.5556
2.000
2.500
.556
#.0# Display a minimum of 1 and a maximum of 2 decimal places. 2
2.205
0.555
2.0
2.21
.56
???.??? Display up to 3 decimal places with aligned decimals. 22.55
2.5
2222.5555
0.55
22.55
2.5
2222.556
.55

Excel formatting tips and guidelines

Theoretically, there are an infinite number of Excel custom number formats that you can make using a predefined set of formatting codes listed in the table below. And the following tips explain the most common and useful implementations of these format codes.

Format Code Description
General General number format
# Digit placeholder that represents optional digits and does not display extra zeros.
0 Digit placeholder that displays insignificant zeros.
? Digit placeholder that leaves a space for insignificant zeros but doesn't display them.
@ Text placeholder
. (period) Decimal point
, (comma) Thousands separator. A comma that follows a digit placeholder scales the number by a thousand.
\ Displays the character that follows it.
" " Display any text enclosed in double quotes.
% Multiplies the numbers entered in a cell by 100 and displays the percentage sign.
/ Represents decimal numbers as fractions.
E Scientific notation format
_ (underscore) Skips the width of the next character. It's commonly used in combination with parentheses to add left and right indents, _( and _) respectively.
* (asterisk) Repeats the character that follows it until the width of the cell is filled. It's often used in combination with the space character to change alignment.
[] Create conditional formats.

How to control the number of decimal places

The location of the decimal point in the number format code is represented by a period (.). The required number of decimal places is defined by zeros (0). For example:

  • 0 or # - display the nearest integer with no decimal places.
  • 0.0 or #.0 - display 1 decimal place.
  • 0.00 or #.00 - display 2 decimal places, etc.

The difference between 0 and # in the integer part of the format code is as follows. If the format code has only pound signs (#) to the left of the decimal point, numbers less than 1 begin with a decimal point. For example, if you type 0.25 in a cell with #.00 format, the number will display as .25. If you use 0.00 format, the number will display as 0.25.
Displaying the required number of decimal places

How to show a thousands separator

To create an Excel custom number format with a thousands separator, include a comma (,) in the format code. For example:

  • #,### - display a thousands separator and no decimal places.
  • #,##0.00 - display a thousands separator and 2 decimal places.

Showing a thousands separator

Round numbers by thousand, million, etc.

As demonstrated in the previous tip, Microsoft Excel separates thousands by commas if a comma is enclosed by any digit placeholders - pound sign (#), question mark (?) or zero (0). If no digit placeholder follows a comma, it scales the number by thousand, two consecutive commas scale the number by million, and so on.

For example, if a cell format is #.00, and you type 5000 in that cell, the number 5.00 is displayed. For more examples, please see the screenshot below:
Custom number formats to round numbers by thousand or million.

Text and spacing in custom Excel number format

To display both text and numbers in a cell, do the following:

  • To add a single character, precede that character with a backslash (\).
  • To add a text string, enclose it in double quotation marks (" ").

For example, to indicate that numbers are rounded by thousands and millions, you can add \K and \M to the format codes, respectively:

  • To display thousands: #.00,\K
  • To display millions: #.00,,\M

Tip. To make the number format better readable, include a space between a comma and backward slash.

The following screenshot shows the above formats and a couple more variations:
Including a text character in a custom Excel number format

And here is another example that demonstrates how to display text and numbers within a single cell. Supposing, you want to add the word "Increase" for positive numbers, and "Decrease" for negative numbers. All you have to do is include the text enclosed in double quotes in the appropriate section of your format code:

#.00" Increase"; -#.00" Decrease"; 0

Tip. To include a space between a number and text, type a space character after the opening or before the closing quote depending on whether the text precedes or follows the number, like in "Increase ".
Including a text string in a custom number format

In addition, the following characters can be included in Excel custom format codes without the use of backslash or quotation marks:

Symbol Description
+ and - Plus and minus signs
( ) Left and right parenthesis
: Colon
^ Caret
' Apostrophe
{ } Curly brackets
< > Less-than and greater than signs
= Equal sign
/ Forward slash
! Exclamation point
& Ampersand
~ Tilde
Space character

A custom Excel number format can also accept other special symbols such as currency, copyright, trademark, etc. These characters can be entered by typing their four-digit ANSI codes while holding down the ALT key. Here are some of the most useful ones:

Symbol Code Description
Alt+0153 Trademark
© Alt+0169 Copyright symbol
° Alt+0176 Degree symbol
± Alt+0177 Plus-Minus sign
µ Alt+0181 Micro sign

For example, to display temperatures, you can use the format code #"°F" or #"°C" and the result will look similar to this:
Including special characters in a custom Excel number format

You can also create a custom Excel format that combines some specific text and the text typed in a cell. To do this, enter the additional text enclosed in double quotes in the 4th section of the format code before or after the text placeholder (@), or both.

For example, to proceed the text typed in the cell with some other text, say "Shipped in", use the following format code:

General; General; General; "Shipped in "@
The format code to combine some specific text and the text typed in a cell

Including currency symbols in a custom number format

To create a custom number format with the dollar sign ($), simply type it in the format code where appropriate. For example, the format $#.00 will display 5 as $5.00.

Other currency symbols are not available on most of standard keyboards. But you can enter the popular currencies in this way:

  • Turn NUM LOCK on, and
  • Use the numeric keypad to type the ANSI code for the currency symbol you want to display.
Symbol Currency Code
Euro ALT+0128
£ British Pound ALT+0163
¥ Japanese Yen ALT+0165
¢ Cent Sign ALT+0162

The resulting number formats may look something similar to this:
Including currency symbols in a custom number format

If you want to create a custom Excel format with some other currency, follow these steps:

  • Open the Format Cells dialog, select Currency under Category, and choose the desired currency from the Symbol drop-down list, e.g. Russian Ruble:
    Open the Format Cells dialog, select Currency under Category, and choose the desired currency from the Symbol drop-down list.
  • Switch to Custom category, and modify the built-in Excel format the way you want. Or, copy the currency code from the Type field, and include it in your own number format:
    Modify the built-in Excel format or copy the currency code to include in your custom number format.

How to display leading zeros with Excel custom format

If you try entering numbers 005 or 00025 in a cell with the default General format, you would notice that Microsoft Excel removes leading zeros because the number 005 is same as 5. But sometimes, we do want 005, not 5!

The simplest solution is to apply the Text format to such cells. Alternatively, you can type an apostrophe (') in front of the numbers. Either way, Excel will understand that you want any cell value to be treated as a text string. As the result, when you type 005, all leading zeros will be preserved, and the number will show up as 005.

If you want all numbers in a column to contain a certain number of digits, with leading zeros if needed, then create a custom format that includes only zeros.

As you remember, in Excel number format, 0 is the placeholder that displays insignificant zeros. So, if you need numbers consisting of 6 digits, use the following format code: 000000

And now, if you type 5 in a cell, it will appear as 000005; 50 will appear as 000050, and so on:
A custom number format to display leading zeros

Tip. If you are entering phone numbers, zip codes, or social security numbers that contain leading zeros, the easiest way is to apply one of the predefined Special formats. Or, you can create the desired custom number format. For example, to properly display international seven-digit postal codes, use this format: 0000000. For social security numbers with leading zeros, apply this format: 000-00-0000.

Percentages in Excel custom number format

To display a number as a percentage of 100, include the percent sign (%) in your number format.

For example, to display percentages as integers, use this format: #%. As the result, the number 0.25 entered in a cell will appear as 25%.

To display percentages with 2 decimal places, use this format: #.00%

To display percentages with 2 decimal places and a thousands separator, use this one: #,##.00%
Percentages in Excel custom number format

Fractions in Excel number format

Fractions are special in terms that the same number can be displayed in a variety of ways. For example, 1.25 can be shown as 1 ¼ or 5/5. Exactly which way Excel displays the fraction is determined by the format codes that you use.

For decimal numbers to appear as fractions, include forward slash (/) in your format code, and separate an integer part with a space. For example:

  • # #/# - displays a fraction remainder with up to 1 digit.
  • # ##/## - displays a fraction remainder with up to 2 digits.
  • # ###/### - displays a fraction remainder with up to 3 digits.
  • ###/### - displays an improper fraction (a fraction whose numerator is larger than or equal to the denominator) with up to 3 digits.

To round fractions to a specific denominator, supply it in your number format code after the slash. For example, to display decimal numbers as eighths, use the following fixed base fraction format: # #/8

The following screenshot demonstrated the above format codes in action:
Displaying fractions with custom number formats

As you probably know, the predefined Excel Fraction formats align numbers by the fraction bar (/) and display the whole number at some distance from the remainder. To implement this alignment in your custom format, use the question mark placeholders (?) instead of the pound signs (#) like shown in the following screenshot:
Aligning numbers by the fraction bar

Tip. To enter a fraction in a cell formatted as General, preface the fraction with a zero and a space. For instance, to enter 4/8 in a cell, you type 0 4/8. If you type 4/8, Excel will assume you are entering a date, and change the cell format accordingly.

Create a custom Scientific Notation format

To display numbers in Scientific Notation format (Exponential format), include the capital letter E in your number format code. For example:

  • 00E+00 - displays 1,500,500 as 1.50E+06.
  • #0.0E+0 - displays 1,500,500 as 1.5E+6
  • #E+# - displays 1,500,500 as 2E+6

Custom Scientific Notation formats

Show negative numbers in parenthesis

At the beginning of this tutorial, we discussed the 4 code sections that make up an Excel number format: Positive; Negative; Zero; Text

Most of the format codes we've discussed so far contained just 1 section, meaning that the custom format is applied to all number types - positive, negative and zeros.

To make a custom format for negative numbers, you'd need to include at least 2 code sections: the first will be used for positive numbers and zeros, and the second - for negative numbers.

To show negative values in parenthesis, simply include them in the second section of your format code, for example: #.00; (#.00)

Tip. To line up positive and negative numbers at the decimal point, add an indent to the positive values section, e.g. 0.00_); (0.00)
Custom formats for negative numbers

Display zeroes as dashes or blanks

The built-in Excel Accounting format shows zeros as dashes. This can also be done in your custom Excel number format.

As you remember, the zero layout is determined by the 3rd section of the format code. So, to force zeros to appear as dashes, type "-" in that section. For example: 0.00;(0.00);"-"

The above format code instructs Excel to display 2 decimal places for positive and negative numbers, enclose negative numbers in parenthesis, and turn zeros into dashes.

If you don't want any special formatting for positive and negative numbers, type General in the 1st and 2nd sections: General; -General; "-"

To turn zeroes into blanks, skip the third section in the format code, and only type the ending semicolon: General; -General; ; General

Displaying zeroes as dashes or blanks

Add indents with custom Excel format

If you don't want the cell contents to ride up right against the cell border, you can indent information within a cell. To add an indent, use the underscore (_) to create a space equal to the width of the character that follows it.

The commonly used indent codes are as follows:

  • To indent from the left border: _(
  • To indent from the right border: _)

Most often, the right indent is included in a positive number format, so that Excel leaves space for the parenthesis enclosing negative numbers.

For example, to indent positive numbers and zeros from the right and text from the left, you can use the following format code:

0.00_);(0.00); 0_);_(@

Or, you can add indents on both sides of the cell:

_(0.00_);_((0.00);_(0_);_(@_)

The indent codes move the cell data by one character width. To move values from the cell edges by more than one character width, include 2 or more consecutive indent codes in your number format. The following screenshot demonstrates indenting cell contents by 1 and 2 characters:
Indenting cell contents by 1 and 2 characters

Change font color with custom number format

Changing the font color for a certain value type is one of the simplest things you can do with a custom number format in Excel, which supports 8 main colors. To specify the color, just type one of the following color names in an appropriate section of your number format code.

[Black]
[Green]
[White]
[Blue]
[Magenta]
[Yellow]
[Cyan]
[Red]

Note. The color code must be the first item in the section.

For example, to leave the default General format for all value types, and change only the font color, use the format code similar to this:

[Green]General;[Red]General;[Black]General;[Blue]General

Or, combine color codes with the desired number formatting, e.g. display the currency symbol, 2 decimal places, a thousands separator, and show zeros as dashes:

[Blue]$#,##0.00; [Red]-$#,##0.00; [Black]"-"; [Magenta]@

Changing font color with custom number format

Repeat characters with custom format codes

To repeat a specific character in your custom Excel format so that it fills the column width, type an asterisk (*) before the character.

For example, to include enough equality signs after a number to fill the cell, use this number format: #*=

Or, you can include leading zeros by adding *0 before any number format, e.g. *0#
Repeating characters with custom format codes

This formatting technique is commonly used to change cell alignment as demonstrated in the next formatting tip.

How to change alignment in Excel with custom number format

A usual way to change alignment in Excel is using the Alignment tab on the ribbon. However, you can "hardcode" cell alignment in a custom number format if needed.

For example, to align numbers left in a cell, type an asterisk and a space after the number code, for example: "#,###* " (double quotes are used only to show that an asterisk is followed by a space, you don't need them in a real format code).

Making a step further, you could have numbers aligned left and text entries aligned right using this custom format:

#,###* ; -#,###* ; 0* ;* @

Changing alignment with a custom number format

This method is used in the built-in Excel Accounting format . If you apply the Accounting format to some cell, then open the Format Cells dialog, switch to the Custom category and look at the Type box, you will see this format code:

_($* #,##0.00_);_($* (#,##0.00);_($* "-"??_);_(@_)

The asterisk that follows the currency sign tells Excel to repeat the subsequent space character until the width of a cell is filled. This is why the Accounting number format aligns the currency symbol to the left, number to the right, and adds as many spaces as necessary in between.

Apply custom number formats based on conditions

To have your custom Excel format applied only if a number meets a certain condition, type the condition consisting of a comparison operator and a value, and enclose it in square brackets [].

For example, to displays numbers that are less than 10 in a red font color, and numbers that are greater than or equal to 10 in a green color, use this format code:

[Red][<10];[Green][>=10]

Additionally, you can specify the desired number format, e.g. show 2 decimal places:

[Red][<10]0.00;[Green][>=10]0.00

Applying conditional number formats

And here is another extremely useful, though rarely used formatting tip. If a cell displays both numbers and text, you can make a conditional format to show a noun in a singular or plural form depending on the number. For example:

[=1]0" mile";0.##" miles"

The above format code works as follows:

  • If a cell value is equal to 1, it will display as "1 mile".
  • If a cell value is greater than 1, the plural form "miles" will show up. Say, the number 3.5 will display as "3.5 miles".

Taking the example further, you can display fractions instead of decimals:

[=1]?" mile";# ?/?" miles"

In this case, the value 3.5 will appear as "3 1/2 miles".
A conditional format shows a noun in a singular or plural form depending on the number

Tip. To apply more sophisticated conditions, use Excel's Conditional Formatting feature, which is specially designed to handle the task.

Dates and times formats in Excel

Excel date and times formats are a very specific case, and they have their own format codes. For the detailed information and examples, please check out the following tutorials:

Well, this is how you can change number format in Excel and create your own formatting. Finally, here's a couple of tips to quickly apply your custom formats to other cells and workbooks:

  • A custom Excel format is stored in the workbook in which it is created and is not available in any other workbook. To use a custom format in a new workbook, you can save the current file as a template, and then use it as the basis for a new workbook.
  • To apply a custom format to other cells in a click, save it as an Excel style - just select any cell with the required format, go to the Home tab > Styles group, and click New Cell Style….

To explore the formatting tips further, you can download a copy of the Excel Custom Number Format workbook we used in this tutorial. I thank you for reading and hope to see you again next week!

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456 comments to "Custom Excel number format"

  1. Kevin Aeschliman says:

    I have some numbers I am working with in a pivot table. I am wanting them in thousands. I have formatted them with "$#,##0,K" and they look great. For example 4234 shows up as $4K. However when I go to group these I get something like 0-5000. Is there any way to format this as 0K-5K? Thanks

  2. Marj says:

    I have numbers formatted and customized with prefix numbers, but I want to copy it at a whole as shown including the preformatted numbers,

    Example: Inputed as 10 but with a prefix number of "295500901000000" so the result becomes "2955009010000010"

    but, I want to copy the whole result number to "2955009010000010" instead of "10"
    Can help me fix them? Thank you in advance.

    • Hi!
      Excel accepts and processes numbers only up to 15 digits, and displays no more than 11 digits for a numeric value. Anything greater is shown in exponential (scientific) format, such as 1.111E+14
      You can automatically add a number as you type using a VBA macro

      • Marj says:

        Thank you Sir Alexander for replying, I really appreciated it. Here is my concern:

        How can I copy a cell with a value entered as 2340 (example only), but it was formatted with prefix the 2955009, so the result would become “29550092340” (joined the value entered).
        Value entered: 2340
        Result: 29550092340
        Question: If I copied the result, the value showed just 2340, but I want to copy the whole result of 29550092340.
        Please assist me how; thank you very much.

  3. vikas kumar says:

    The separators are not correctly separating the number. Not sure how to fix it. i need separator in hundred place. I tried formatting it but it kept on putting the separator in the thousand place. For example: 1234567.89 when I format this number to include separators it's showing as 12,34,567.89. How can I fix it? I checked the setup also (File>options>Advanced) but wasn't able to fix it. Please advise.

  4. Krip says:

    Hi,

    I'm trying to understand if this is possible - K12343-4-AB1-F888 ? Can I force excel inputs to be this specific string of alphabets, numbers and hyphens?

    Thanks, in advance!

  5. Lynn says:

    Hi,
    Id like to appreviate currencies per the below:

    $1,234,567 show as $1,235
    $730,935 show as $731
    $50.357 show as $50

    can you please assist with correct format code?

  6. Krisia Lazar says:

    Hi, I have a cost sheet template that displays the cost of items with 2 decimal places, however, I am using the formula 0;-0;;@, to display any zero or null values as blank. However, I want to apply that formula to all fields, but where there is a value, I need it to display 2 decimal points, and I cant find a formula that can be applied to all cells to tell them to display zero if no value, but if there is a value, display 2 decimal places. thank you in advance

  7. Ranko says:

    Hello,
    I have a problem with prices.
    In all tables, my prices are like this: 2290 and are supposed to be 22.90
    Is there any way to fix them all together, not going one by one?

  8. J Roscoe says:

    What bothers me about Excel customizations is that Excel will not allow me to save them to use in other worksheets. I can make a template but that requires a lot of clunky cutting and pasting. Why not allow users a .ini file to save customizations of different types that could be used universally as if they were native?

  9. Dilip Choudhury says:

    How to remove text from cells with custom formatting like dilip.choudhury@ gmail.com will show as dilip.choudhury. I know this can be done with excel functions, vba..etc. Is it possible to do with excel custom feature option.

  10. Emma says:

    Thanks for a great article!

    Is it possible to display a percentage value without the percentage sign using custom number formatting? I want the chart labels for each data point to be displayed without %.

    What I have: 65%
    What I want to display: 65

    I cannot change (like x*100) because it is used in the graphs and in other calculations. I also do not want to add an extra column with a new value.

  11. Vladan says:

    Hi,
    Can someone help me make my excel cell that looks like 12345, look like 1ha23a45m?
    That is the system for the area In my country.
    Even something like 1,23,45 could help a lot.
    I really appreciate any help you can provide.

  12. Kumar says:

    H,
    I am using [>=10000000]##\,##\,##\,##0;[>=100000] ##\,##\,##0;##,##0
    to show the number as 1,11,11,111.

    Subtracting two number using above format, I will get the result in same format as shown below.

    A1=3,45,67,890
    B1=2,34,56,789
    C1=1,11,11,101 (A1-B1)

    But, i need to have plus (+) and minus (-) based on operation.

    Here C1 should show like +1,11,11,101 and D1 (b1-a1) = -11,111,101

  13. razib ashan says:

    Hi,

    Hope you are well.

    i have data with 0, 10%, 30 (example) so when I do custom format to hide zero I have used 0;-0;;@ so it hides 0 but 10% became 0. Please advise what is the issue and how I can hide 0 and keep the rest number as it is.

    Look forward to your reply

    Thanks

    Razib

  14. RAZIB says:

    Hi,

    Hope you are well.

    i have data with 0, 10%, 30 (example) so when I do custom format to hide zero I have used 0;-0;;@ so it hides 0 but 10% became 0. Please advise what is the issue and how I can hide 0 and keep the rest number as it is.

    Look forward to your reply

    Thanks

    Razib

  15. Felipe says:

    I have a currency format "#,##0.00" when the computer is configured the language of the ENG system separates by thousands and in ESP it does so by millions. how can the format be standardized

  16. Kalman says:

    Hello! Fantastic article, I have used it a lot in the past year!
    I have the following problem. I have a set of numbers in a column, some are integers, some are decimals. If I use something like #.##, then the integers appear with a dot at the end (ie. "42."), instead of just the number. Is there any way to make the decimal point conditional?
    (I am sorry if this has been asked already, I scrolled for a while but there are a lot of comments...)
    Thanks! Kalman

    • Kalman says:

      Ah never mind, I found the comment in the end where it is confirmed that it cannot be done :( It is weird though, one would expect to see whole numbers without a point in the end. I constantly need to explain this behavior to users which is annoying.

  17. Suroso says:

    In practical, I am using this method often (eg. #,##0,↑;[red]#,##0,↓;-). Unfortunately when ever I copy-paste into PowerPoint table, the Font Color format can't be copied into the PowerPoint.
    I checked using vba script of the cell target using script "rng.Font.ColorIndex" the result seems is not match with the shown font color that perform by Number Format.

    Is there any vba script to verify the color shown by Number Format?

    • Suroso says:

      Hello Alexander,
      Thank's a lot for your fast response.

      I've been trial GetCellFontColor function to get the color code of a cell that use custome number format below,
      number format : #,##0,↑;[red]#,##0,↓;-
      trial number1 : 1000 (shown font color black). Validate using GetCellFontColor, Result = 0
      trial number2 : -1000 (shown font color red), Validate using GetCellFontColor, Result = 0 (instead 255 for red color).
      It seems the GetCellFontColor is using xlRange.Font.Color that work on cells, It can't detect the font color that produce by custome number format.

      Do you have any alternate function that can validate font color that produce by custome number format?

      I'll be greatfull for your advice.

  18. Manoj singh says:

    Ok firstly thankyou for this detailed article on custom number formating. I have struggling with it specially because i am from india and use indian number system which consists of lakhs/crore and not million billion. Was searching everywhere right from youtube but no success.. finally read this article and now i can show values in crores or in lakh.

  19. Alastair says:

    Great article - thanks. So much information here that you can't find elsewhere.
    I'm having trouble with a custom format. I'm trying to show a number in 4 digit format with a letter at the end. For example "50A" would show at "0050A", or "180C" would show as "0180C".

    Obviously if i remove the trailing letter from the cell i can get the 0000 custom type to work for the number alone, but when putting the trailing letter back in I don't know what to change my custom format too to also show the letter as well but also stay in the 4 digit format. Can you help?

    • Simeon says:

      you can use custom format. just right click the cell and after your number format put "Aa".

      I.e. I wanted to calculate hours worked but I wanted "hrs" to show up after the numerical part of the result, so in custom I put: 00.00"hrs". If I wanted a space between the number and hrs I would just include a space between the last 0 and the quation mark like: 00.00 "hrs"

  20. Todd says:

    Hi - Really informative article - appreciate all the details.

    I'm wondering if there is a way to hide blanks for currency, but have it apply to multiple currency types. My document displays either $ or € based on some other conditional formatting I've got built-in, but I can't seem to find a way to hide cells with a value of €0.00... it only seems to work for $0.00.

    Under cell formating, using custom formula, I'm using $#,##0.00;($#,##0.00); which I imagine only works for those cells with the $ currency type - is there a way to make this formula or something similar apply to both $ and €?

    Any help would be appreciated.

  21. Casandra says:

    Hi! I have a series of fractions in 1 row that I would like Excel to convert to the percent format in the next row. How do I do this?
    Thanks!

  22. ST says:

    Hi,

    Looking for a custom number format that shows 450 as 0'5 and -450 as -0'5 (in red).

    0.0,;[Red]-0.0, shows 0.5 and -0.5, but need to show an apostrophe.

    Thanks,

    Simon

  23. Abdulla Fakhroo says:

    i already made it as a conditional formatting for other non error cells and it keeps the data of the cell but it change it appearance to preview a "TEXT". however, i couldn't do the same to na() cells.

  24. Abdulla Fakhroo says:

    Hello,

    I have an excel sheet that counts the number of data and reflects it on a pi-chart. however, i found it better to reflect zero cells as #N/A in order to not let it be visible in the chart until it gets a count.

    is there a way to format #N/A (basically error cells) as "TEXT" instead?

  25. Anand Philip says:

    Hi,
    Thanks for the great page. Very through and structured.

    One query, though.
    Take the number 27618263177.12

    How can I custom format the cell so that it is shown as 2761.83. Basically, what I mean is I wish to use the Crores format.

  26. iincitr says:

    Hi,
    Very good blog. Thank you.

    My problem is: I am dealing with a lab measurement. I need conditional decimal point length depending on another column. As follows

    if A1 = 0.001 C1 = 6.000
    A1= 0.1 C1= 6.0
    A1= 0.010 C1=6.000
    A1=0.02 C1=6.00

    Kindly Help me. Thank you

  27. sneha says:

    hey i want to get the number format where i can fix the number and change the values after decimal points .is this possible with custom format please reply me.for example i want to fix 12 then if i enter 75 then i want it as 12.75.

  28. Archit Patel says:

    Hi, How are You,
    I need to custom number format code in below format ( 12 Nuber )
    123456789025 Change of 1XXX XXXX 9025
    Pl. provide custom codeing
    thanks for help

  29. Bojanotjas says:

    Hi Alex,
    I need assistance in excel format cells. I want to enter a number with 5 or 6 digits that will be in the following form
    9203 - 7 or 9203 - 77
    4 digits fixed dash 1 or 2 digits depending on whether the number is 5 or 6 digits

    When i enter number with 5 digits and it is formatted like this 0000 "-" 00 it is displayed as 0920 - 37 and should be 9203 - 7,
    and if I format it as 0000 "-" 0 then it is ok, but when I have a 6 digit number then with this format it shows me 92037 - 7.

  30. steen says:

    I deal with measurement units. Displaying the unit tells the reader what the number means. For instance, the format #,##0,, "MHz" will display the number 100000000 as 100 MHz. So I know the number means frequency. Similarly, I can use the format #,##0, "km" to display distances. I would like a way to display time so that the number 0.0015 is displayed as 1.5 msec or 1500 microsec. Is that possible?

  31. Mike says:

    Thanks for your comprehensive article.

    Is there a way to extract a useful cell format from a referred to cell? If i do a =CELL("FORMAT",A1) and A1 is formatted Accounting with 2 decimal places, AKA (almost) #,##0.00 the value returned is ",2"

    ",2" is not useful in a =TEXT(A1,CELL("FORMAT",A1)) formula. I have to use a xref table to keep the formatting.

    So I want Excel to return #,##0.00 instead of ",2" so I can ditch the xref table...

    Thanks!

  32. Jyoti says:

    Hi Alex,
    I need assistance in excel format. I have variance column which is column A minus column B. The result is rounded to zero decimal point using excel format.
    Now I dont want the variance to appear as Zero. If I have variance as 0.123 or 0.56 it should appear as dash (-) insted of Zero. Negative numbers should appear in red under bracket (15) or (-).
    Do we have any format option here.

    • Hello!
      Custom Format indeed consists of 4 sections separated by a semicolon. Each section has its own assignment: 1 – format for positive numbers, 2 – format for negative numbers, 3 – format for zeros, 4 – format for text values. A user-defined number format can also contain up to two conditions which are entered in square brackets, e.g. [> 1] or [<= 1].
      When you use conditions in a user-defined number format, you redefine the first, second and third sections. For example, Custom Format for you -

      [>1] 0;[Red] -## ; "-"

      • Jyoti says:

        Hi Alex, thank you for the format. It works however i just want to understand what can be changed in above format so that if my number is -0.234, that also should appear as dash under bracket (-) insted of (0). The above format is working fine for positive & negative number and even if I have positive 0.234 its giving me dash insted of zero. But I need to keep an eye everytime when the output is in negative 0.234 so that it can be formatted as (-).

  33. Patrick says:

    I have an Excel column with over 70,000 entries in this format: 123456789A12345. All of them are nine numbers followed by a letter, followed by five more numbers.

    I'm trying to get it into the a format like this: 1-23-456-78-9A-12345. I have typed in a custom format of #-##-###-##-#-##### but it only works if there were no letters and every cell has the letter in the tenth position. Is there a symbol, like # that will allow the letter to be used in my custom format? Thanks.

  34. Jackie says:

    HI Dear expert community,
    I'd like to get your advise, is it possible to add more that 1 conditional under Format Cell /Custom, I have this:
    [=1799.99]"Door";[=1200]"Box"

    but would like 2 add another to variables, I tried this, but didn´t work:

    [=1799.99]"Door";([=1200]"Box";([=1800]"Side";[=2400]"Top")
    [=1799.99]"Door";[=1200]"Box";[=1800]"Side";[=2400]"Top"

    Could anybody give a hint?
    I appreciate your kind support :D

  35. Stella says:

    Hi i am aware of the , and ,, rounding to thousands an millions in number formatting.

    However is there a way to round to the nearest tenth or hundreds in number formatting? I would like to preserve the original value in the cell (instead of round/up/down)

    e.g. value 2431 display as 2430 (to nearest 10)
    Display as 2400 ( to nearest 100)
    Thx.

  36. Sandeep Kumar Jaiswal says:

    how can I split MP53HA2219 to MP 53 HA 2219 (needs to insert the space) {format will be same always}

  37. Marwan says:

    I solved the problem partially by holding the Alt key and entering 010, however, if I reduce the wide column, I have XXXXXXXXXXXXXXXX instead of the value...

  38. Marwan says:

    hello Alex

    I need to wrap the text in custom formatting as the column becomes too wide and spoils the excel sheet, is there a way to do that.

    this is what I have:
    "TOTAL PICK AISLE LOAD ("#,##0"kg/m2)"

    The column width is for the full text, I need to some how wrap it with in the custom formatting not from the tab as it does not work...

  39. girish says:

    Hi,
    I am using Excel with the region set to India. The numbers display as 1,00,000 by default. I want to change a few cells in this to display in the million 1,000,000 format.
    The default setting of #,##0 does not work and it displays as 1,00,000. Looks like putting in this format defaults to the default setting.
    Any suggestions? I do not want to change the region.
    Thanks.

  40. Pouriya says:

    Thank you so mush for this complete and useful tutorial. What is the difference between #,##0 and #,# for thousand separator?

  41. Jennifer Vivas says:

    Hi, I'm trying to format my columns to where I type.25 and it turns to 0.25% but I keep getting 25.0% can anyone help please?

  42. Robin says:

    Hi Alexander,

    I need to transfer this format 1.234-567.8 to a formula that I can use in Format cells Custom type. I then want to apply the custom formula to several cells with 8 digit numbers (e.g. 12345678) at once.

    Can you help me provide me with such a formula?

    / Robin

  43. Alex says:

    Hello, great article. I want to have different currency formats, sometimes it needs to be comma for thousand separator and sometimes period, how do I do these number formats?
    Thanks!

  44. hizermd says:

    how do we add colors with conditional formatting for more than 2 conditions. As i tried only 2 conditions are allowed in format axis eg.[Red][<=200]General;[Magenta][<500]General; how do we add more colors for different intervals?

  45. Lloyd says:

    Hi,

    Great tutorial.

    Is there a way to write a custom number format that removes decimal places while preserving the remaining syntax of a cell's accounting number format (including currency symbol and alignment, where the currency type is unknown?

    I am trying to create a conditional formatting formula that removes decimal places after a number exceeds a certain value, independent of whatever accounting currency style is in effect. I can't use VBA for this application.

    Thanks,
    Lloyd

  46. Anders says:

    Hi!
    I have a number consisting of nine to eleven digits, for example 12345678000.
    The first two digits have one “meaning”, digit number 3 and 4 have one "meaning" and digit number 5 to 8 have one "meaning". To improve the readability of the number I would like to group the numbers, with the groups separated by blanks/a space.
    I would like to show the number as follows: 12 34 5678 000
    I have tried number format ## ## #### ###, that works perfect as long as there are exactly three digits after digit number 8, for example 000 as above
    It there are two digits after the eights digit – the number is for example 1234567811 it is grouped like this: 1 234 567 811
    If there is one digit after the eights digit –the number is for example 123456781 it is grouped like this: 123 456 781
    What can I do in order for it to start counting the characters from the left and always grope the two first digits together, then the next two and then the next four, followed by the rest?

  47. Trina says:

    Can a cell be referenced in custom formats? I want to combine the number in cell A4 with text when a date is entered in that cell.

  48. Eric B says:

    Is there a way to format using slashes and commas?
    Basically, I'm trying to format something with a 2 digit code, then a slash, then a 6 serial number separated by a comma.

    Here are some examples:
    16/123,456
    11/955,416
    22/546,000
    10/000,000

    I tried "00\/000,000" but that gave me a comma before the slash: "16,/123,456"

    Any thoughts?

    Thank you

  49. jasir says:

    I need excel number format which shows fraction if there is any fraction value. If fraction value zero value should be appear without fraction.
    For eg: value is 25.50 it shows 25.50. if value 25.00 it shows 25

  50. Steven Ojeda says:

    Hi,
    Thank you for this. However I am stuck on something.

    I have numbers in the millions in a range of cells:
    Ex: 3,704,268.16 or -4,440,823.49

    I am using a format to round to the 000's

    #,###,; (#,###, )

    Which gives me a result of
    3,704 & (4,441)
    which is perfect

    but what's driving me crazy is when I have a formula within the cell and it nets a very low negative number I get this as an result: ( ).

    Is there any way of removing those brackets? when I run into a situation like that?

    Thank you in advance. I love the article its super useful!!!

  51. KMik says:

    Thanks for sharing. This is super useful. Related to the "Indent" section, as it relates to text, this really isn't an "indent". At at least in doesn't behave (in 365/v16) the way manually adding indents does. It just adds space on the 1st line of wrapping text. Not to all lines.

  52. arash says:

    Hi
    I have a question about custom format cell , Which codes or characters in custom format cell should I use that when I copy a formula from another cell and past in formatted cell then the result of formatted cell (displayed number) does not change and main as before pasting?

    • Hello!
      The information you provided is not enough to understand your case and give you any advice. Please describe your problem in more detail. Are you copying just a formula or an entire cell? To preserve the formatting, you need to use Paste Special - Formula or Value.

      • arash says:

        hello, thanks for your help
        Suppose we have a table where the third column is the product of the first column multiplied by the second.
        a b a*b
        2 3 6
        6 3 18
        5 4 20
        3 5 15
        3 6 18
        2 7 14
        Then we change one of the cells of the third column using the custom format cell and the character “apple” as follows.
        a b a*b
        2 3 6
        6 3 18
        5 4 20
        3 5 apple
        3 6 18
        2 7 14
        Now if we copy the second row cell of the third column and paste it in the fifth row cell of the third column, the word apple changes to the number 15.
        My question is what character instead of “apple “ to use in the custom format cell that does not change the word apple after copying the second row of the third column and pasting in the fifth row of the third column?

  53. Vineet says:

    Hi,

    In my country its not thousands(3 decimal places) , Mill (6 decimal places) and Bill(9 decimal places).
    Its thousands(3 decimal places), Lakhs (5 decimal places) and Crores (1 decimal places).

    So how to place the decimal place through custom formatting to convert it into Lakhs or Crores (Not at the same time obviously.

  54. Ram says:

    I want to display like below

    10 to be displayed as 000000000000010
    -55 to be displayed as 000000000000-55
    12.22 to be displayed as 000000000012.22
    -23.33 to be displayed as 000000000-23.33

  55. Krishna says:

    How do I display 4 left-most digits? I.e.
    123456789 should be displayed as 123400000
    0.123456789 should be displayed as 0.1234
    0.0001234567 should be displayed as 0.0001234

    Is this possible? Thanks.

  56. Carlos Antonio Ramírez Foyo says:

    Good afternoon
    I have been studying custom number format but I would like to know what I am doing wrong in this exercise, please.
    A number greater than 1000, such as 52411, will be shown as $52 and a number less than 1000 will be shown as $0, also I need to have a custom format for negative numbers between parentheses.
    I tried to apply this format: [>=1000]$0, ;[<1000]$ "0" and it works for positive numbers, but when I try to format negative numbers Excels displays me an error message. What can I do to apply this format to negative numbers?
    Thanks

    • Hello!
      To display numbers in thousands, use the custom format:

      [>=1000]$#,##0, ;[<1000]$"0"

      But in this formula, you cannot set a special format for negative numbers. Excel only allows one condition. You already have two.

      To show negative numbers in parentheses, you can apply the format

      #,##0;(#,##0;0

      I hope it’ll be helpful.

  57. Sabine says:

    I have whole numbers and some with a single decimal points. If I use say ##0.# if get "6." and "6.5", but would like "6" not "6." Is this possible to remove the "." with just formatting?

  58. David says:

    Is it possible to use some mathematical operations to format a number? For example, I want to display a year (e.g. 2012) as both the year and the number of years since a certain event (e.g. birthdate). So a date in 2012 would display as something like "2012 (27 years)", where the 27 is calculated as 2012–1985. I know how to do this using Excel formulas, but I'm trying to display this on a graph and want to maintain the numbers as dates, not text, so Excel knows how to display them properly.

  59. Patrik says:

    Hi,

    Great guide! Now that I have the format I desire, I want to apply it to excel charts. However I don’t get that to work, neither by pointing at already formatted values nor pointing at regular values and applying the format on the axis/label. Any idea why this doesn’t work?

    Thanks!

    //Patrik

  60. Klaudia says:

    Hello!

    First of all, great guide, thank you!

    I encountered with the problem with my custom format #,##0.00 and numbers that have decimal places in format x.0x. Meaning that once I have number e.g. 1234.05 it fails and displays number e.g 962.587.00

    Do you have any idea what caused it and maybe how could I fix my custom format?

    Thanks!

  61. ali hussien says:

    In a column is a large number of numbers
    How do I color each number with a bold font, a different font color, and a different border from the other, with repeating the format if the number is repeated
    Note that the numbers from 1 to 3000?
    Thank you

  62. Danial says:

    Hello!
    how to create format cell by refer other cell
    example, product "apple" code "####.##" if the product is different "banana" code "#.####" in the same cell that need to key in

  63. Shi says:

    The separators are not correctly separating the number. Not sure how to fix it. I tried formatting it but it kept on putting the separator in the hundreds place. For example: 1234567.89 when I format this number to include separators it's showing as 123,45,67.89. How can I fix it? I checked the setup also (File>options>Advanced) but wasn't able to fix it. Please advise.

  64. Lalit Nyati says:

    how can i write "ABCDE-1234Z" when I type 1st five letter is word then hyfan then four letter is digit and again last letter is word??

  65. Dilshad Ali says:

    I have data in IT2019111515691204569 and need to change into text format as

    IT-####-#####-##########

    Please help..

  66. MaryKay says:

    I'm trying to add and "*" before and after a number "*"####"*" which works (ie *1234*) but my number has a - in it like 1234-6 when I add the - the * goes away. How do I format this? This is what I'm looking for *1234-5* with no spaces. I don't want to format without the - because the number after the - could be a 2 digit number and the format would only take the last number, like this "*"####-#"*". My number already has the - in it.

  67. FAHAD says:

    Hi,

    My actual text is "Scheme85" but wanted to appear as "Old Scheme85" without changing actual content of the cell, just for visual purpose...

    Is there any format which can convert my actual text into customized display without changing actual context of the cell?

      • Schuyler Brock says:

        We do something similar with surveying and station numbers. For example, a location 13,758 feet from the beginning would be labeled as "13 + 758"
        To make a format like that in Excel, use 00 + 000
        For the question you had above, just write the 12.5 as 12500 and it'll display as 12 + 500
        The biggest issue with what you wrote out is the decimal point. I don't know of any way to make that disappear. You could do 00. + 000 which would display your 12.5 as 12. + 500 That "." is annoying though.

        If you have a long line of numbers formatted as the 12.5, you could put a column that multiplies that column by 1000 and then copy that and paste the value into the original column to overwrite the 12.5 with 12500. (To paste the value hit control + alt + V and select "Values" (or press v) and it'll paste the value rather than the formula)

        Hope it helps!

  68. Nishok says:

    i have a doubt if i want a variable preceding a constant such as ###/20-2021 in this case ### is a variable like 001 or 002 or ....... 1999 , etc and " /20-2021 " is a contant . when in drag the cell only variable should change.Kindly Help me.

  69. Frank Eubanks says:

    I should have done more experimenting. You can take out the blanks between format conditions. This Code allows for the minus sign up down to Millions:

    [>999999] $#0.0,,,”B”[>99999]$#0.0,,”M” ;[<999999]$-#0.0,,,”B”[<99999]$-#0.0,,”M”

    And it is 81 characters in length. If your number range stays below Billions, then simply change out the 'B' to 'M' and 'M' to 'K' etc. In other words, you can handle two different 1,000 multiple ranges of values with this Format Code structure.

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