Excel array formulas, functions and constants - examples and guidelines

In this tutorial, you will learn what an Excel array formula is, how to enter it correctly in your worksheets, and how to use array constants and array functions.

Array formulas in Excel are an extremely powerful tool and one of the most difficult to master. A single array formula can perform multiple calculations and replace thousands of usual formulas. And still, 90% of users have never used array functions in their worksheets simply because they are scared to start learning them.

Indeed, array formulas one of the most confusing Excel features to learn. The aim of this tutorial is to make the learning curve as easy and smooth as possible.

What is an array in Excel?

Before we start on array functions and formulas, let's figure out what the term "array" means. Essentially, an array is a collection of items. The items can be text or numbers and they can reside in a single row or column, or in multiple rows and columns.

For example, if you put your weekly grocery list into an Excel array format, it would look like:

{"Milk", "Eggs", "Butter", "Corn flakes"}

Then, if you select cells A1 through D1, enter the above array preceded by an equal sign (=) in the formula bar and press CTRL + SHIFT + ENTER, you will get the following result:
Creating an array in Excel

What you have just done is create a one-dimensional horizontal array. Nothing dreadful so far, right?

What is an array formula in Excel?

The difference between an array formula and a regular formula is that an array formula processes several values instead of just one. In other words, an array formula in Excel evaluates all individual values in an array and performs multiple calculations on one or several items according to the conditions expressed in the formula.

Not only can an array formula deal with several values simultaneously, it can also return several values at a time. So, the results returned by an array formula is also an array.

Array formulas are available in all versions of Excel 2019, Excel 2016, Excel 2013, Excel 2010, Excel 2007 and lower.

And now, it seems to be the right time for you to create your first array formula.

Simple example of Excel array formula

Suppose you have some items in column B, their prices in column C, and you want to calculate the grand total of all sales.

Of course, nothing prevents you from calculating subtotals in each row first with something as simple as =B2*C2 and then sum those values:
A usual Excel formula

However, an array formula can spare you those extra key strokes since it gets Excel to store intermediate results in memory rather than in an additional column. So, all it takes is a single array formula and 2 quick steps:

  1. Select an empty cell and enter the following formula in it:


  2. Press the keyboard shortcut CTRL + SHIFT + ENTER to complete the array formula.

    Once you do this, Microsoft Excel surrounds the formula with {curly braces}, which is a visual indication of an array formula.

    What the formula does is multiply the values in each individual row of the specified array (cells B2 through C6), add the sub-totals together, and output the grand total:
    An array formula

This simple example shows how powerful an array formula can be. When working with hundreds and thousands of rows of data, just think how much time you can save by entering one array formula in a single cell.

Why use array formulas in Excel?

Excel array formulas are the handiest tool to perform sophisticated calculations and do complex tasks. A single array formula can replace literally hundreds of usual formulas. Array formulas are very good for tasks such as:

How to enter array formula in Excel (Ctrl + Shift + Enter)

As you already know, the combination of the 3 keys CTRL + SHIFT + ENTER is a magic touch that turns a regular formula into an array formula.

When entering an array formula in Excel, there are 4 important things to keep in mind:

  1. Once you've finished typing the formula and simultaneously pressed the keys CTRL SHIFT ENTER, Excel automatically encloses the formula between {curly braces}. When you select such a cell(s), you can see the braces in the formula bar, which gives you a clue that an array formula is in there.
  2. Manually typing the braces around a formula won't work. You must press the Ctrl+Shift+Enter shortcut to complete an array formula.
  3. Every time you edit an array formula, the braces disappear and you must press Ctrl+Shift+Enter again to save the changes.
  4. If you forget to press Ctrl+Shift+Enter, your formula will behave like a usual formula and process only the first value(s) in the specified array(s).

Because all Excel array formulas require pressing Ctrl + Shift + Enter, they are sometimes called CSE formulas.

Use the F9 key to evaluate portions of an array formula

When working with array formulas in Excel, you can observe how they calculate and store their items (internal arrays) to display the final result you see in a cell. To do this, select one or several arguments within a function's parentheses, and then press the F9 key. To exit the formula evaluation mode, press the Esc key.

In the above example, to see the sub-totals of all products, you select B2:B6*C2:C6, press F9 and get the following result.
Use the F9 key to see how they calculate and store internal arrays.

Note. Please pay attention that you must select some part of the formula prior to pressing F9, otherwise the F9 key will simply replace your formula with the calculated value(s).

Single-cell and multi-cell array formulas in Excel

Excel array formula can return a result in a single cell or in multiple cells. An array formula entered in a range of cells is called a multi-cell formula. An array formula residing in a single cell is called a single-cell formula.

There exist a few Excel array functions that are designed to return multi-cell arrays, for example TRANSPOSE, TREND, FREQUENCY, LINEST, etc.

Other functions, such as SUM, AVERAGE, AGGREGATE, MAX, MIN, can calculate array expressions when entered into a single cell by using Ctrl + Shift + Enter.

The following examples demonstrate how to use a single-cell and multi-cell array formula.

Example 1. A single-cell array formula

Suppose you have two columns listing the number of items sold in 2 different months, say columns B and C, and you want to find the maximum sales increase.

Normally, you would add an additional column, say column D, that calculates the sales change for each product using a formula like =C2-B2, and then find the maximum value in that additional column =MAX(D:D).

An array formula does not need an additional column since it perfectly stores intermediate results in memory. So, you just enter the following formula and press Ctrl + Shift + Enter:

A single-cell MAX array formula

Example 2. A multi-cell array formula in Excel

In the previous SUM example, suppose you have to pay 10% tax from each sale and you want to calculate the tax amount for each product with one formula.

Select the range of cell in some blank column, say D2:D6, and enter the following formula in the formula bar:

=B2:B6 * C2:C6 * 0.1

Once you press Ctrl + Shift + Enter, Excel will place an instance of your array formula in each cell of the selected range, and you will get the following result:
A multi-cell array formula in Excel

Example 3. Using an Excel array function to return a multi-cell array

As already mentioned, Microsoft Excel provides a few so called "array functions" that are specially designed to work with multi-cell arrays. TRANSPOSE is one of such functions and we are going to utilize it to transpose the above table, i.e. convert rows to columns.

  1. Select an empty range of cells where you want to output the transposed table. Since we are converting rows to columns, be sure to select the same number of rows and columns as your source table has columns and rows, respectively. In this example, we are selecting 6 columns and 4 rows.
  2. Press F2 to enter the edit mode.
  3. Enter the array function =TRANSPOSE(array) and press Ctrl + Shift + Enter. In our example, the formula is =TRANSPOSE($A$1:$D$6).

    The result is going to look similar to this:
    Using an array function in Excel

This is how you use an array function in Excel. To learn the nuts and bolts of TRANSPOSE, please check out this tutorial: How to transpose in Excel - convert rows to columns.

How to work with multi-cell array formulas

When working with multi-cell array formulas in Excel, be sure to follow these rules to get the correct results:

  1. Select the range of cells where you want to output the results before entering the formula.
  2. To delete a multi-cell array formula, either select all the cells containing it and press DELETE, or select the entire formula in the formula bar, press DELETE, and then press Ctrl + Shift + Enter.
  3. You cannot edit or move the contents of an individual cell in an array formula, nor can you insert new cells into or delete existing cells from a multi-cell array formula. Whenever you try doing this, Microsoft Excel will throw the warning "You cannot change part of an array".
  4. To shrink an array formula, i.e. to apply it to fewer cells, you need to delete the existing formula first and then enter a new one.
  5. To expand an array formula, i.e. apply it to more cells, select all cells containing the current formula plus empty cells where you want to have it, press F2 to switch to the edit mode, adjust the references in the formula and press Ctrl + Shift + Enter to update it.
  6. You cannot use multi-cell array formulas in Excel tables.
  7. You should enter a multi-cell array formula in a range of cells of the same size as the resulting array returned by the formula. If your Excel array formula produces an array larger than the selected range, the excess values won't appear on the worksheet. If an array returned by the formula is smaller than the selected range, #N/A errors will appear in extra cells.

If your formula may return an array with a variable number of elements, enter it in a range equal to or larger than the maximum array returned by the formula and wrap your formula in the IFERROR function, as demonstrated in this example.

Excel array constants

In Microsoft Excel, an array constant is simply a set of static values. These values never change when you copy a formula to other cells or values.

You already saw an example of an array constant created from a grocery list in the very beginning of this tutorial. Now, let's see what other array types exist and how you create them.

There exist 3 types of array constants:

1. Horizontal array constant

A horizontal array constant resides in a row. To create a row array constant, type the values separated by commas and enclose then in braces, for example {1,2,3,4}.

Note. When creating an array constant, you should type the opening and closing braces manually.

To enter a horizontal array in a spreadsheet, select the corresponding number of blank cells in a row, type the formula ={1,2,3,4} in the formula bar, and press Ctrl + Shift + Enter. The result will be similar to this:
Horizontal array constant

As you see in the screenshot, Excel wraps an array constant in another set of braces, exactly like it does when you are entering an array formula.

2. Vertical array constant

A vertical array constant resides in a column. You create it in the same way as a horizontal array with the only difference that you delimit the items with semicolons, for example:

={11; 22; 33; 44}
Vertical array constant

3. Two-dimensional array constant

To create a two-dimensional array, you separate each row by a semicolon and each column of data by a comma.

={"a", "b", "c"; 1, 2, 3}
Two-dimensional array constant

Working with Excel array constants

Array constants are one of the cornerstones of an Excel array formula. The following information and tips might help you use them in the most efficient way.

  1. Elements of an array constant

    An array constant can contain numbers, text values, Booleans (TRUE and FALSE) and error values, separated by commas or semicolons.

    You can enter a numerical value as an integer, decimal, or in scientific notation. If you use text values, they should be surrounded in double quotes (") like in any Excel formula.

    An array constant cannot include other arrays, cell references, ranges, dates, defined names, formulas, or functions.

  2. Naming array constants

    To make an array constant easier to use, give it a name:

    • Switch to the Formulas tab > Defined Names group and click Define Name. Alternatively, press Ctrl + F3 and click New.
    • Type the name in the Name
    • In the Refers to box, enter the items of your array constant surrounded in braces with the preceding equality sign (=). For example:

      ={"Su", "Mo", "Tu", "We", "Th", "Fr", "Sa"}
      Creating a named array in Excel

    • Click OK to save your named array and close the window.

    To enter the named array constant in a sheet, select as many cells in a row or column as there are items in your array, type the array's name in the formula bar preceded with the = sign and press Ctrl + Shift + Enter.

    The result should resemble this:
    Entering the named array constant in a sheet

  3. Preventing errors

    If your array constant does not work correctly, check for the following problems:

    • Delimit the elements of your array constant with the proper character - comma in horizontal array constants and semicolon in vertical ones.
    • Selected a range of cells that exactly matches the number of items in your array constant. If you select more cells, each extra cell will have the #N/A error. If you select fewer cells, only a part of the array will be inserted.

Using array constants in Excel formulas

Now that you are familiar with the concept of array constants, let's see how you can use arrays informulas to solve your practical tasks.

Example 1. Sum N largest / smallest numbers in a range

You start by creating a vertical array constant containing as many numbers as you want to sum. For example, if you want to add up 3 smallest or largest numbers in a range, the array constant is {1,2,3}.

Then, you take either LARGE or SMALL function, specify entire range of cells in the first parameter and include the array constant in the second. Finally, embed it in the SUM function, like this:

Sum the largest 3 numbers: =SUM(LARGE(range, {1,2,3}))

Sum the smallest 3 numbers: =SUM(SMALL(range, {1,2,3}))

Don't forget to press Ctrl + Shift + Enter since you are entering an array formula, and you will get the following result:

Excel array formula to sum N largest / smallest numbers in the range

In a similar fashion, you can calculate the average of N smallest or largest values in a range:

Average of the top 3 numbers: =AVERAGE(LARGE(range, {1,2,3}))

Average of the bottom 3 numbers: =AVERAGE(SMALL(range, {1,2,3}))

Example 2. Array formula to count cells with multiple conditions

Suppose, you have a list of orders and you want to know how many times a given seller has sold given products.

The easiest way would be using a COUNTIFS formula with multiple conditions. However, if you want to include many products, your COUNTIFS formula may grow too big in size. To make it more compact, you can use COUNTIFS together with SUM and include an array constant in one or several arguments, for example:

=SUM(COUNTIFS(range1, "criteria1", range2, {"criteria1", "criteria2"}))

The real formula may look as follows:

=SUM(COUNTIFS(B2:B9, "sally", C2:C9, {"apples", "lemons"}))
An array formula to count cells with multiple conditions

Our sample array consists of only two elements since the goal is to demonstrate the approach. In your real array formulas, you may include as many elements as your business logic requires, provided that the total length of the formula does not exceed 8,192 characters in Excel 2019 - 2007 (1,024 characters in Excel 2003 and lower) and your computer is powerful enough to process large arrays. Please see the limitations of array formulas for more details.

And here is an advanced array formula example that finds the sum of all matching values in a table: SUM and VLOOKUP with an array constant.

AND and OR operators in Excel array formulas

An array operator tells the formula how you want to process the arrays - using AND or OR logic.

  • AND operator is the asterisk (*) which is the multiplication symbol. It instructs Excel to return TRUE if ALL of the conditions evaluate to TRUE.
  • OR operator is the plus sign (+). It returns TRUE if ANY of the conditions in a given expression evaluates to TRUE.

Array formula with the AND operator

In this example, we find the sum of sales where the sales person is Mike AND the product is Apples:

=SUM((A2:A9="Mike") * (B2:B9="Apples") * (C2:C9))


=SUM(IF(((A2:A9="Mike") * (B2:B9="Apples")), (C2:C9)))
An array formula with the AND operator

Technically, this formula multiplies the elements of the three arrays in the same positions. The first two arrays are represented by TRUE and FALSE values which are the results of comparing A2:A9 to Mike" and B2:B9 to "Apples". The third array contains the sales numbers from the range C2:C9. Like any math operation, multiplication converts TRUE and FALSE to 1 and 0, respectively. And because multiplying by 0 always gives zero, the resulting array has 0 when either or both conditions are not met. If both conditions are met, the corresponding element from the third array gets into the final array (e.g. 1*1*C2 = 10). So, the result of multiplication is this array: {10;0;0;30;0;0;0;0}. Finally, the SUM function adds up the array's elements and return a result of 40.

Excel array formula with the OR operator

The following array formula with the OR operator (+) adds up all sales where the sales person is Mike OR product is Apples:

=SUM(IF(((A2:A9="Mike") + (B2:B9="Apples")), (C2:C9)))
Excel array formula with the OR operator

In this formula, you add up the elements of the first two arrays (which are the conditions you want to test), and get TRUE (>0) if at least one condition evaluates to TRUE; FALSE (0) when all the conditions evaluates to FALSE. Then, IF checks if the result of addition is greater than 0, and if it is, SUM adds up a corresponding element of the third array (C2:C9).

Tip. In modern versions of Excel, there is no need to use an array formula for this kind of tasks - a simple SUMIFS formula handles them perfectly. Nevertheless, the AND and OR operators in array formulas may prove helpful in more complex scenarios, let alone a very good gymnastics of mind : )

Double unary operator in Excel array formulas

If you've ever worked with array formulas in Excel, chances are you came across a few ones containing a double dash (--) and you may have wondered what it was used for.

A double dash, which is technically called the double unary operator, is used to convert non-numeric Boolean values (TRUE / FALSE) returned by some expressions into 1 and 0 that an array function can understand.

The following example will hopefully make things easier to understand. Suppose you have a list of dates in column A and you want to know how many dates occur in January, regardless of the year.

The following formula will work a treat:


Since this is an Excel array formula, remember to press Ctrl + Shift + Enter to complete it.

If you are interested in some other month, replace 1 with a corresponding number. For example, 2 stands for February, 3 means March, and so on. To make the formula more flexible, you can specify the month number in some cell, like demonstrated in the screenshot:
Using the double unary operator in Excel array formulas

And now, let's analyze how this array formula works. The MONTH function returns the month of each date in cells A2 through A10 represented by a serial number, which producing the array {2;1;4;2;12;1;2;12;1}.

After that, each element of the array is compared to the value in cell D1, which is number 1 in this example. The result of this comparison is an array of Boolean values TRUE and FALSE. As you remember, you can select a certain portion of an array formula and press F9 to see what that part equates to:
Select a portion of an array formula and press F9 to see what that part equates to.

Finally, you have to convert these Boolean values to 1's and 0's that the SUM function can understand. And this is what the double unary operator is needed for. The first unary coerces TRUE/FALSE to -1/0, respectively. The second unary negates the values, i.e. reverses the sign, turning them into +1 and 0, which most of Excel functions can understand and work with. If you remove the double unary from the above formula, it won't work.

I am hopeful this short tutorial has proved helpful on your road to mastering Excel array formulas. Next week, we are going to continue with Excel arrays by focusing on advanced formula examples. Please stay tuned and thank you for reading!

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113 responses to "Excel array formulas, functions and constants - examples and guidelines"

  1. narasimha says:

    Its really worthful stuffs.And its saves time lot at job.

  2. MAHMOUD says:


  3. Rico says:

    Just ran across your blog the other day and it is really insightful. In reference to the "And"/"Or" operator section, is it similar to how you can use a sumproduct and sign to complete a shorter countif without an array?

    =SUMPRODUCT(SIGN(FlatD[Grade]=A9)*(FlatD[Attribute]="Projected Spring Lexile")*(FlatD[Value]>=C9))

    Gives me the count of three columns with three different requirements.

  4. Kristian says:

    I´m having problems with the transpose example and using formula debug to get a list of cell values.
    formula is =transpose(A3:A15)
    When I hit F9 the cell values are delimited by a \ instead of comma, like this:
    ={“Lebanon”\”Israel”\”Turkey”\”Estonia”\”Sweden”\”Greece”\”Tunisia”\”Russia”\”Middle East”\”Denmark”\”Spain”\”Belgium”\”Poland”}

    Any idea how/where to change that so I actually get a list like this?
    {"Lebanon","Israel","Turkey","Estonia","Sweden","Greece","Tunisia","Russia","Middle East","Denmark","Spain","Belgium","Poland"}

    Using Excel 2013 with English (US) language pack installed on German Win8.1 .

    • Hi Kristian,

      Most likely the backslash (\) is set as a List separator in your Windows Regional settings. Please check Control Panel > Region and Language > Additional settings. When setting the comma as the List separator, be sure to select some other symbol as the Decimal separator.

  5. Mike says:

    Due to the fact that I use the European decimal settings (, for decimal and . for digit grouping) my List separator is ;
    This means that I can only creat vertical arrays, because when I try to create horizontal arrays, for instance ={10,20} and then CTRL+SHIFT+ENTER, I get 10,2 in both cells instead of 10 in the first and 20 in the second.
    How to solve this without changing my decimal setting to a dot?

    Thanks in advance.

    • Hi Mike,

      This seems to be a common international issue that many users struggle with : (

      Please check out this thread on answers.microsoft.com. The last advice seems to make the best sense:

      If comma is decimal symbol, then \ is used in place of comma in Array.

      If semi colon is decimal symbol, then \ is used in place of semi colon in Array. (Semi colon is row separator)

  6. vinay says:

    I have a data with duplicate name in column A and seal no in column which are unique in nature, can you help me in getting the data horizontally with text in column C falling in vertical below the Names.

    Branch Name Rec DateTime Seal_no
    Vinay 18-05-15 15:08 j2437981
    Vinay 18-05-15 15:12 j2437971
    Vinay 18-05-15 15:19 J2416597
    Vinay 18-05-15 15:21 J2454248
    Vinay 18-05-15 15:23 j2435055
    SANDRA 18-05-15 15:08 j2416440
    SANDRA 18-05-15 15:12 j2437984
    SANDRA 18-05-15 15:19 J2437293
    SANDRA 18-05-15 15:21 j2435005
    SANDRA 18-05-15 15:22 J2438075

    Need in horizontal in excel

    Vinay SANDRA
    j2437981 18-05-15 15:08 j2416440 18-05-15 15:08
    j2437971 18-05-15 15:12 j2437984 18-05-15 15:12
    J2416597 18-05-15 15:19 J2437293 18-05-15 15:19
    J2454248 18-05-15 15:21 j2435005 18-05-15 15:21
    j2435055 18-05-15 15:23 J2438075 18-05-15 15:22

    • Alexander says:


      If you want to place the data into separate worksheets based on the name, then please try out our Split Table Wizard.

      If your task is to place all the data into different columns on one worksheet, then you need a VBA script. Sorry we can’t help you with this. Please try to find the solution on mrexcel.com/excelforum.com

  7. abcd says:

    I need a function to split the letters of a word in different cells vertically in ms excel
    could you help me with this

  8. Shankardev says:

    Thanks for all the effort put into developing the tutorial. It write-up and examples and explanations are extremely clear and easy to understand.

  9. Juan Rivas says:

    Many thanks for the valuable hints.
    I'm trying array formulas with (dynamic)named ranges (column names) from an excel (formated) table and I do not get it to work.
    Is it not possible or is there any trick for getting it?

    • QB says:

      Im having the same issue. Trying to use array formulas to create ranges for an excel chart. It wont allow me to enter it directly in the chart range/s and when I create a named range using the array formula it doesnt work either. (I dont want to alter the original diplayed dataset or create an additional table using the array formula). Is this possible? Any help would be greatly appreciated!

    • Hello Juan,

      Please send us a workbook with the sample data and formulas to support@ablebits.com. We'll try to help.

  10. Chad says:

    I've been using array formulas for 13 years and fear a recent (mandatory) upgrade to 2013 may have broken them. Until now, I could enter a formula like

    {using cntrl-shift-enter, of course}
    This would:
    *Allow me to test on multiple conditions vs. columns A and B (etc.)
    *Combine weighted elements across columns C and D (etc.)

    This is simplified for illustration - test values were often fed from drop-downs, and both conditions and products often spanned numerous columns. All worked well, and the ability to specify an entire column made formula entry easy and flexible in the face of varying data counts. Arrays also offered advantages over pivot tables in always refreshing dynamically and offered more persistent & flexible formatting than the fairly rigid pivot table formatting options.

    Now in Excel 2013, this array formula appears to break as text header rows evaluate to errors. Previously, headers led to false conditions equaling zero, and the sum continued to a correct answer. Now, I encounter errors when using the array format or an incorrect final 0 if entering as a non-array SumProduct function & syntax.

    Are there any options to restore the old evaluation rules (False*Text = 0)? I could be precise in choosing only numeric ranges or rewrite as a set of dynamic named ranges, but that's considerable effort for a number of legacy workbooks.

    Thanks in advance for your help!

    • Ger Hobbelt says:

      Newer Excel versions attempt to 'parse' the TEXT cell content as a numeric value before applying the '*' multiply operator, i.e. as if it was implicitly fed to a VALUE() function call and thus produce a #VALUE error for non-numeric strings.

      The way to stop these errors from propagating into your SUM is to use IFERROR(), i.e.

      {=SUM(IFERROR($A:$A=$A2, 0)*IFERROR($B:$B=$B2, 0)*($C:$C)*($D:$D))}

      should work for you.

      Since you use multiply and add operators as AND/OR 'replacements', it's better to write IFERROR(cond, 0) rather than IFERROR(cond, FALSE) as that 'FALSE' would have to be converted to a numeric zero(0) anyway.

      Note that IFERROR will also filter out (and replace by FALSE=0) any NaN's produced by any calculations in the range (#DIV/0 errors, etc.) but I consider that a benefit here.

  11. Leanne says:

    HI, I am currently studying Design & produce business documents.
    I have an excel sheet with name of supplier, product name, unit price, unit sales and Total sales. I have been told to add an subtotal to this spreadsheet, go to subtotal, click on unit sales and total sales, tick replace current subtotals and Summary below data and apply. It gives me a message I can not change part of an array. How to I get around this? Many thanks Leanne Waldron

  12. Anubhav chaturvedi says:

    Unit COR SCM SMH
    CODE 10101 10102 10103
    COR 10101 - (411,876,279) 84,314,441
    SCM 10102 411,906,311 - -
    SMH 10103 (84,314,439) - -

    Which formula works to check Difference between COR with SCM, COR with SMH,SCM with COR, SCM with SMH.

  13. Joe says:

    I have an Excel dataset consisting of 500 rows by 7 columns. I am generating additional data points from this dataset. I need to multiply (or other function) each row by all 500 rows, creating 250,000 new rows of data. Each cell needs to function as a constant that is multiplied by all the other cells in the same column (which are not acting as constants). How do I do this efficiently?

    • Fedor Shihantsov (Ablebits.com Team) says:

      I think that an array formula will not help you with this task.

      Please see the following example that may help you:

      Enter five values to A1: A5

      Use the following formula to get the first multiplier address in 25 resulting rows:

      Use this formula to get the second multiplier address:

      To get a value using the address, please enter the INDIRECT function.

      The final formula in rows A6: A31 will be as follows:

      • Joe says:

        That was brilliant, Fedor! I applied your example solution to my dataset and got exactly what I requested. Thanks!

        Unfortunately, I found out that Excel (2007) can only handle 32,000 rows for graphing or statistical analysis. Now am I thinking of condensing the 250,000 rows generated with your formula down to 25,000 rows. This can be done by sorting the dataset, then averaging each successive 10 rows. I tried that, but I am getting a moving average rather than averaging 10 rows to make one new row, then averaging the next 10 rows to make the second new row, and so on.

        Could you suggest an approach? I am sorry to trouble you again, but you are the maestro.

        • Joe says:

          I found a solution that works very well, which I will post in case it is useful to anyone else:
          >>If your data starts from An (where n is 2,3,4,...), use this formula:
          where you should change n to 2,3,4,...

  14. Steve says:

    Is it possible to define an array that is a combination of cell ranges and constants? For example how would one use a a three element array made up of {A2, 2-A2, 1} in a formula where A2 is a cell reference? Seems like it should be easy, but I'm stumped. Thanks!

  15. Tulsi says:

    I've extracted data specific to employee names from a master sheet using array formula.

    I'm struggling to create a dynamic chart to display this data using excel.

    Any tips on how this can be done?

  16. Mubashir Aziz says:

    Thanks a lot for this nice article which explains a lot.

  17. kvex says:

    Can you please explain to me what causes the following inconsistency with a non-array formula?

    =LARGE(IFERROR({4,5},0),1) returns 4

    BUT when evaluating the IFERROR part using F9 the formula returns:

    [F9] =LARGE({4,5},1)
    [enter] = 5

    Please do not reply that the solution is to enter the formula using Ctrl+Shift+Enter, my problem is more subtle: why does Excel give a different result when the formula is evaluated in 2 steps?

  18. Abe says:


    If the cell A1 is more the 45 to add 15 and if A1 is less than 45 to times/multiply by 1.2

    Please if anyone could kindly help which formula i would have to use

    Many Thanks,


  19. Jason says:


    Please could you help with a formula.

    I am trying to work out a moving average for the following:

    Week Commencing Number Value
    20/07/2015 7 £2,000.00
    27/07/2015 37 £5,000.00
    03/08/2015 73 £397,270.97
    10/08/2015 40 £238,580.87

    So for example week 20/07/2015 I'm using the formula =sum(d2/c2). I want a continuous formula that adds the weekly numbers as each week passes so for the second week the sum would be 7+37 =44 and the value would be £2,000 + 5,000 = 7,000 so £7,000/44.

    I require the formula to be continuous as I have many weeks to work out the average.

    Thanks for your help

  20. parikshit says:

    2 kg + 3 kg = 5 kg.

    I want the kg should come once the calculation is completed as above eg. shows

  21. Krista says:

    I have a list of (+) and (-) in a column, each one needs to be assigned a number based on it's position to the last of it's kind on the list. So the list may have 2 (-) then 3 (+) then another 2 (-). I'd like to run a formula that will assign an odd number to the (-) and an even number to (+) but consecutively. So the first two would be 1,3, the next three would be 2,4,6, then the next two would be 5,7. I've tried setting to columns with the numbers and using an array formula({=if(A1:A8="(-),C1:C8,D1:D8)}, assuming C column has 1,3,5,7,9,11,13 and the D column has 2,4,6,8,10,12,14 listed) the problem I've come across is that it takes it consecutively for the last number so it would go 1,3,6,8,10,11,13 instead of the desired 1,3,2,4,6,5,7. Any ideas how to fix this?

    • Hi Krista,

      If I understand you correctly you should use the following array formula:

      {=IF(A1="-",SUM(IF($A$1:$A$7="-",1*IF(ROW($A$1:$A$7)<=ROW(A1),1,0),0)) *2 - 1, SUM(IF($A$1:$A$7="+",1*IF(ROW($A$1:$A$7)<=ROW(A1),1,0),0)) *2)}

      Where the values "+" and "-" are in A1:A7.



  23. Joao Barros says:

    i nee to know if a value of array P

    exist in array AK.
    01-01-2015 20:00
    01-01-2015 23:00
    02-01-2015 00:00
    02-01-2015 01:00
    02-04-2015 23:00
    03-04-2015 00:00
    03-04-2015 01:00
    24-04-2015 23:00
    25-04-2015 00:00
    25-04-2015 01:00
    30-04-2015 23:00
    01-05-2015 00:00
    01-05-2015 01:00

    if exist than indicate with a "D". I tried with the expression
    but this does not works. can you help? thanks

  24. amrutha says:

    Need Help

    Hi am trying to use vlookup to extract muitiple column details for multiple id using array concept but am just able to extract the 1st required column details.

    Here is the formula:

    help me to identify where am going wrong

  25. vivek patel says:

    i have a doubt how can we convert a cell that contains a range in to many rows of whole number
    3-6 range has to be converted to 3
    in similar way i have to convert many ranges please help

  26. atique says:

    Hi, need help comparing text (separated by commas) in 2 cells, to see what is different. For example:

    A1 = John, Matt, Shelly
    A2 = Polly, Shelly

    We can see that John and Matt have been removed from A2, however Polly has been added. What is the best way to go about pinpointing the differences between two cells?

  27. didier says:

    Hi, need help comparing text (separated by commas) in 2 cells, to see what is different. For example:

    A1 = John, Matt, Shelly
    A2 = Polly, Shelly

    We can see that John and Matt have been removed from A2, however Polly has been added. What is the best way to go about pinpointing the differences between two cells?

  28. Confused says:

    I have a list of potential % changes in a variable and another list with the probability that % change will occur. If I use the Data Analysis Random Number Generator it does not allow the number to be recalculated and accept changes in the simulation. How do I generate a non-static random % change based on the assigned probabilities?

  29. joh says:

    thanks you all, for puting someone into light

  30. Rizan says:

    Need your kind help.
    I linked a master sheet (some range of cells) with many other sheets (with the same cell reference range) using arrays. However, some functions are not working in the Master sheet. For eg. sum function does not work out within the cell ranges which are linked. Any ideas????

  31. kasun charitha says:

    i have a table.
    coloumn names( employee name, basic salary, allowance, netsalary)
    row names(employee 01, employee 02,.......,employee 10)

    i want to extract the employee whose basic salary is grater than $200.

    how to do it?
    i don't like use a filter method.

  32. irfan ali says:

    hi dear,
    i have one issue kindly help me
    i have 2 row
    suppose that
    10 20 30 40 50 60 70 80 90
    15 25 35 45 55 65 75 85 95
    greater than formula???
    if i put the value in cell (30) and i wanna search the greater value in 2nd row.Which formula i put in cell than show the answer is (35)
    because 1st row 30 is greater than 2nd row 35.

  33. Uche Uche says:

    You are great and as a student of data analysis,I just joined your column by accident and i am enjoying every bit of information you have published in this field.
    However, I want to know the real difference between using SUMIFS, COUNTIFS, and AVERAGEIFS to summarize data using multi-criteria and the INDEX+ MATCH COMBINATION.

  34. Danica Rose Oc says:

    I am currently doing a project in excel, it is a database for medicine with a running lot no. which means a lagundi table can have many lot no. w/c is based on the date it is produced, now i want to display in the sheet what are the list lagundi with a specific lot no. which first entered the warehouse that has a quantity availble so it is easy to locate? WHAT WILL I DO WHAT FORMULA, HELP ME PLEASE IF I CANT SUBMIT THIS IT IS A FAILING GRADE THAT AWAITS ME. THANK YOU

  35. Pavan says:

    i have data in that i need to lookup 2 values matching data should on third cell and its duplicate data, suppose the data like

    Product mm/dd/yyyy mm/dd/yyyy Sales
    apples 11/10/2015 11/11/2016 20
    oranges 11/10/2015 11/11/2016 52
    banana 11/10/2015 11/11/2016 35
    apples 11/10/2013 11/9/2015 66
    oranges 11/10/2013 11/9/2015 69
    oranges 9/8/2012 10/10/2013 55

    Result data would be below

    Product Date Required result
    Apples 11/11/2014 66
    Orange 9/9/2013 55

  36. Mike says:


    Am in love with your articles. Very easy to understand.

    I dreaded working with arrays initially.

    Thanks for putting a smile on my face:-)

  37. Rachid says:

    Hi Svetlana;

    Think you for your efforts to make learn Excel tools.I would like to Know if i can put for example {1; 2; 3} in the rows of the Offset function,and what it happened if i had put it and used all formula in sum function.

    Best Regart

  38. Jeff Lucas says:


    I need some help with calculating percentiles while using an array formula. Current formula is:


    The return value is #N/A

    I isolated the issue to the "ReportPages!A7:A15" portion of the formula. It works fine with I change this to reference a single cell. Any help would be great.

  39. Dutch says:

    In the first example you say the grand total can be calculated with "=SUM(B2:B6*C2:C6)" but this should actually be "=SUMPRODUCT(B2:B6*C2:C6)"

  40. eon says:

    I'm looking to fill cells in B22 to B29 by changing columns A22 to A29. Can an array do this for the calculation I have set up, or do I need to simplify?


  41. supritha says:

    how to give an array as input?

  42. Jiri says:

    Hello, can someone please help me figure out why the following arrayformula works

    ={OFFSET(INDIRECT("'GEN rates'!E"&MATCH(RIGHT(tool!K23,2)&A2&tool!F21,'GEN rates'!A68:A79&'GEN rates'!B68:B79&'GEN rates'!C68:C79,0)),ROW($A$68)-1,0)*(tool!M23-tool!H23)+OFFSET(INDIRECT("'GEN rates'!E"&MATCH(RIGHT(tool!K23,2)&A2&tool!H21,'GEN rates'!A68:A79&'GEN rates'!B68:B79&'GEN rates'!C68:C79,0)),ROW($A$68)-1,0)*(tool!M23-tool!F23)+IF(RIGHT(tool!K23,2)="EU",(tool!G23+tool!I23)*'GEN rates'!E80,0)}

    while the following one with nested IF returns Value# error?

    ={IF('GT support'!B11<3,OFFSET(INDIRECT("'GEN rates'!E"&MATCH(RIGHT(tool!K23,2)&A2&tool!F21,'GEN rates'!A68:A79&'GEN rates'!B68:B79&'GEN rates'!C68:C79,0)),ROW($A$68)-1,0)*(tool!M23-tool!H23)+OFFSET(INDIRECT("'GEN rates'!E"&MATCH(RIGHT(tool!K23,2)&A2&tool!H21,'GEN rates'!A68:A79&'GEN rates'!B68:B79&'GEN rates'!C68:C79,0)),ROW($A$68)-1,0)*(tool!M23-tool!F23)+IF(RIGHT(tool!K23,2)="EU",(tool!G23+tool!I23)*'GEN rates'!E80,0),"incl.in FOB")}

    I have been racking my brains to no avail so far, and seek any kind of advice to make the array formula work under the additional IF condition in the second case (otherwise the formulas are the same)

    Many thanks in advance,

  43. Hank says:

    Does anyone know how to solve this problem?

    I want to be able to provide a validation list for a lot of the fields in my workbook. I want to only use 1 formula for all the validation lists.

    My workbook has at least 8 sheets in it. One of those sheets is a definition sheet and it lists the names of each worksheet, the column header name, and a description of what I use the column for and has indicators as to whether or not the column should be validated with a list. If so, the list I want to be comprised to validate the cell would come from the contents of the definition sheet.

    Here is sample data from the definition sheet.
    | A | B | C | D | E
    01| SheetName | ColTitle | ValueType | Value | Definition
    02| DataEntry | Fruit | Selection | Apple | An apple that can be eaten
    03| DataEntry | Fruit | Selection | Orange| An orange that can be eaten
    04| DataEntry | Fruit | Selection | Pear | A pear that can be eaten
    05| DataEntry | HasSugar | Boolean | Yes | Answer positively
    06| DataEntry | HasSugar | Boolean | No | Answer negatively
    07| DataEntry | Calories | Numeric | | Indicates number of calories

    On the DataEntry Sheet I have the following
    | A | B | C |
    01| Fruit | Calories | HasSugar |
    02| | | |

    I want to click on the Validation option in the Data Tools area of the Data ribbon and enter the same formula for cells A2 and C2. I will select Data Validation and in the Data Validation dialog box I would select List. What I need is a formula to insert in the Source field that will be the exact same formula every time on every sheet.

    I think I can do this using VBA by calling a function that I would create but I was wondering if an array function or set of array functions already exist to accomplish this.

    Basically, if I used a VBA function to do this, the function would:

    1. Accept 2 parameters: SheetName and ColTitle.
    2. It would create a range for the entire Definitions Sheet
    3. A blank return string would be initiated.
    4. A For Each row loop would be used to span all the rows in the sheet range
    5. IF would compare the SheetName and ColTitle fields for a match
    6. If would compare if the ValueType was Selection or Boolean
    7. If the length of the return string > 0 a comma would be added
    8. The matching value field would be added to the return string
    9. Loop
    10.Return the return string.

    The Return String would contain a commas separated list of values.

    Example: If I named the Function GetValidationList() and called it like so:
    GetValidationList( MID(CELL("filename",A1),FIND("]",CELL("filename",A1))+1,255),
    INDIRECT("R1C" & COLUMN(),FALSE) ) from cell A2, it would send "DataEntry", "Fruit" to the function and get back "Apple,Orange,Pear". If I called it using the exact same information from cell C2 it would send "DataEntry", "HasSugar" to the function and get back "Yes,No". These return strings would cause me to have pull down menu so that I can select the answer for Fruit or HaSugar.

    I am wondering if there is any formula I can use other than having to write the VBA function that would allow me to do this as well.

    My thoughts are if there was an array function that I could tell it the range of the Definitions spreadsheet to look at, filter the range by 2 fields "SheetName" and "ColTitle", and return an array of the matches, that it might perform the validation task much quicker than it takes for VBA.

    Let me know your thoughts.


  44. ljubo says:

    Hello everyone!
    Dear Svetlana, how to Sum numbers from array of text cells? textNUMBERtext A1:D100

    This working with single cell: =LOOKUP(99^99;--("0"&MID(A1;MIN(SEARCH({0\1\2\3\4\5\6\7\8\9};A1&"0123456789"));ROW($1:$1))))
    Help please :)

  45. SST says:

    I need to display name of students separated with Comma in one cell holding same grade.

  46. Daniel says:

    Светлана, спасибо за такую развернутую статью, наконец-то исчерпывающее объяснение про формулы массивов!

  47. manoj hayaran says:

    i want to create this type of table to sort the data
    col A B c
    type weight colD E F G H
    Gr-1 Gr2 1000 Gr1 Gr2 Gr3 Gr4 up to Gr17
    Gr2 Gr3 2000 Gr1 1000 4000
    Gr3 Gr4 3000 Gr2 2000
    Gr1 Gr3 4000 Gr3 3000
    up to Gr17 please help

  48. Larry says:

    I am just not grasping how to get the formula I want, though I know the answer is in there. I want to have a formula look up a specific item (say 'sam's apples) and then fill in the corresponding rows with the last year's sales by month. In other words (currently):
    a b c d e
    Company Jan Feb March April
    1 Sam's apples



    What I want once it pulls the data from a separate spreadsheet:

    a b c d e
    Company Jan Feb March April
    1 Sam's apples $532 $225 $632 $1032



    I have over 2000 rows to sort and the company and the sales $ do not match up. Thanks ahead-

  49. Kuze says:

    There is a mistake made in the post. The * is not the logical AND operator when used in array functions. It is simply that the Boolean values when used in arithmetic operators are automatically converted to numeric equivalents. So the section on AND and OR functions is wrong. Take for example the following formula presented in that section:
    =SUM((A2:A9="Mike") * ( B2:B9="Apples") * ( C2:C9))

    The "A2:A9="Mike"" returns a Boolean which is then converted to a numeric when it is multiplied with "B2:B9="Apples"" which in return is multiplied to "C2:C9". When both "A2:A9="Mike"" and "B2:B9="Apples"" are true, the corresponding value from "C2:C9" is taken into the sum calculation. The expression looks as follows 1*1*C.

    • Hello Kuze,

      It is true that when the logical values of TRUE and FALSE are used in arithmetic operations, they are converted to 1 and 0, respectively. But it is also true that in array formulas, multiplication acts as the logical AND function because it follows the same rules as the AND operator. That is, multiplication returns TRUE (1) only when all of the elements are TRUE. If any of the elements is FALSE (0), the result is FALSE (because multiplying by 0 always gives zero).

      On the other hand, addition acts as the OR operator because it returns TRUE (>0) if any of the elements is TRUE. And the result is FALSE (0) only when all elements are FALSE.

  50. udaya says:

    Hi Sir,
    I have a data base, It includes columns A to J. From A- Name, Item Ref: Product, Location, Qty, Delivered Qty, Request date, Promised Date, etc.

    Under Name there are more customer names and one customer name has more than one records.
    Then how can I get displayed all the records related to a customer in a different sheet.
    Ex. If I type the customer name Ann in a different sheet, then I need to see all the records available under Ann.
    So what is the formula that helps me.


  51. Thabang says:

    Good day. Can some assist. which function is used to auto fill these sheet on the dates side. I need short cut on my excel to auto fill the dates like that I only know control D which is time consuming.
    25-Oct-17 Stopped 1203
    25-Oct-17 Stopped 1203
    25-Oct-17 Stopped 1203
    25-Oct-17 Stopped 1203
    26-Oct-17 Stopped 1203
    26-Oct-17 Stopped 1203
    26-Oct-17 Stopped 1203
    26-Oct-17 Stopped 1203
    27-Oct-17 Stopped 1203
    Stopped 1203
    Stopped 1203
    Stopped 1203
    28-Oct-17 Stopped 1203
    Stopped 1203
    Stopped 1203
    Stopped 1203
    Stopped 1203
    29-Oct-17 Stopped 1203
    Stopped 18
    Stopped 3001
    Stopped 3010
    30-Oct-17 Stopped 18
    Stopped 3001
    Stopped 3010
    Stopped 3011
    Stopped 3012

  52. Mark says:

    Hi, I have a spreadsheet for monitoring athletes training. In this I collect the type of training (running, cross-training, gym), how long they trained for (in minutes), and the intensity of exercise (training zones from 1-10). I want to calculate the total "training stress". Normally, this would simply be time multiplied by intensity. However, the training zones are non-liner; zone 4 is not twice as hard as zone 2, zone 10 is not 2.5 times as hard as zone 4. Also, each type of exercise has a different effect. Zone 10 running is harder on the body than zone 10 cycling. I know the exact multiplier for each zone of each sport, I just don't know how to create a formula that will check the exercise type, intensity type, and then multiply by the training stress factor.

    The training stress factors are as follows:
    Running: 0.17, 0.25, 0.33, 0.50, 0.67, 1.00, 1.33, 1.67, 2.08, 2.50
    Cross training: 0.08, 0.13, 0.17, 0.25, 0.33, 0.50, 0.67, 1.00, 1.33, 1.67
    Gym: 0.02, 0.04, 0.08, 0.13, 0.17, 0.25, 0.33, 0.50, 0.67, 1.00

    So, if I did 60 minutes of zone 4 running (stress factor 0.50), the training stress is 60mins * 0.50 = 30

    If I did 60 minutes of zone 4 cross-training [e.g. cycling] (stress factor 0.25) the training stress would be 60mins * 0.25 = 15.

    I hope that makes sense.

    In my spreadsheet I am inputting the following data: date, training type (run, cross-training, gym), training zone (1-10). I then want to have a final column that calculates the training stress by identifying the training type and training zone, and then multiplying the training time by the training stress factor to give the total training stress.

    Does this even make sense, and is it possible?


    • Hi Mark,

      Your task is quite interesting. I’d recommend you first to create a small table that will contain the stress factors for different types of training like the one below:
      Training stress factors
      Suppose this table is placed on Sheet 1, and your table where you are inputting the data is on Sheet 2:
      Main data table
      Then please enter the following formula into cell E2 in the table on Sheet 2:

      =INDEX(Sheet1!$A$1:$D$11, MATCH(C2,Sheet1!$A$1:$A$11,0), MATCH(B2,Sheet1!$A$1:$D$1,0))*D2

      You’ll get the total training stress for a particular activity type:
      Total training stress
      If you want to get the stress summary by date, then please use the standard Excel Subtotal feature (Data -> Subtotal).
      You can find more information about INDEX and MATCH in this article on our blog. To see how to use the Excel Subtotal feature, please go here.

      I hope this information will be helpful for you.

  53. Frank says:

    Very nicely done tutorial. Easy to follow with good progression of complexity from example to example.

    Thank you.

  54. David says:

    This is very helpful, but I'm struggling with extending it to my application.

    I need to see how many hours exist for each person in a month, and then use that person's employee number, look up his (or her) rate, and then multiple total hours by that person's rate -- and then I need to do this for each person who charged that month...to figure out the total cost for that month.

    Here is example data:

    Emp # Name Rate
    11111 John 175
    22222 Paul 150
    33333 George 125
    44444 Ringo 130

    May June July
    Proj 1
    John 10 10 10
    Paul 15 20 30
    Proj 2
    John 11 22 33
    George 33 40 40

    Proj 3
    Ringo 16 22 44
    George 44 44 44


    So, I'd look up John's rate and then multiple it by 22 hours and then George's rate and multiple it by 77, and do this for each row...and then sum up those products.

  55. Neeraj Sharma says:

    Hi ,

    I have the data in below format:

    A -100
    B -234
    C -32

    A -123
    B -221
    D -456

    A -145
    B -245
    C -312
    D -478

    I want to format this data as:
    A B C D
    100 234 32
    123 221 456
    145 245 312 478

    Could you please help me how it can be done in excel?

    • Doug says:

      In working briefly with your example data the only thing I can come up with is a procedure that involves Text-to Column then copy and transpose. If you have a lot of data like this, it will be a time consuming major pain to get the job done, but it can be done. Because your data is not in a consistent structure I can't figure out another way to do it without resorting to some code. Even then it would not be easy. Anyway, here's the way it can be done:
      Select each group of the data for example the first three numbers.
      Then under Data choose Text-to-Columns.
      Then, choose the Delimited button then next.
      Then, check the Other box and enter a hyphen in that field, then highlight the first column that contains the letters and choose the Do Not Import button, then Next.
      Now the numbers will be in separate columns. Select these three cells, copy them and then choose Paste Special and select the Transpose button.
      Click Paste and the numbers will be in three separate columns which you can put headers on A,B and C. Go Ahead and put a header on a fourth column as D.
      You'll have to go through this same procedure for each of these with the exception of the second group of data.
      With this group after you've got it in the separate cells, you'll need to just copy the top two numbers and transpose them into the proper cell and then copy the last number into the D column by itself.

  56. SD says:

    How I can find all products where sold=30 ?

    • Doug says:

      The function to use is the SUMIF function. Where the values to sum are in the range B27:B32 and the values to sum are equal to or greater than 30 the formula is:
      If the values to sum are only the ones equal to 30 then you just have 30 and no double quotes. =SUMIF(B27:B32,30)
      Use the COUNTIF function in the same way to get the number of products sold. So the formula would look like: =COUNTIF(B27:B32,30)or =COUNTIF(B27:B32,">=30")

  57. SD says:

    Hey Doug - Its actually the second screenshot in this post.
    Please check this section "Simple example of Excel array formula".

    But anyways, found a way using :


    So basically , E2 will now have the value at A2,if column SOLD as value 30 in it, dragging the formula down and will repeat it. (need adjustment to 1:1 or use formulas -> name manager to create a named value).

    Thanks for your help !

  58. Jugh says:

    Hi, i just tried to edit the =SUM(LARGE(range, {1,2,3})) array formula to
    =LARGE(range,{1;2;3}). The idea was to get it to list the 3 largest numbers when i dragged the original cell down 2 cells.

    Unfortunately it only displays the biggest number meaning it was only reading the 1 and not the 2 or 3. So it didn't matter how many times i dragged the cell down it would only show me the biggest number.

    Can someone explain to me why? , from my understanding i assumed it would naturally follow the constants from 1 to 3 when dragged down, thus giving me the first largest to 3rd largest numbers.

  59. Kevin says:

    I have an array formula in a VBA routine covering several rows.
    I need to copy the VALUE resulting from executing the array formula into another column on the same sheet. However, copy and paste or even paste special values does nothing.

    What's so special about getting the values only from an array formula under VBA?

  60. Manish Pandey says:


    Thank you for this information. I was finally able to solve my problem after going through your tutorial. I did not find here solution to exact problem i was having, but still, applying things taught here, I was able to do it.

    Problem: To count number of rows where values in one column (Say A1:A100) is greater than the corresponding values in other column (Say B1:B100).

    My Solution is as follows:

    {=SUM(IF((A1:A100)>(B1:B100), 1, 0))}

    Thanks a lot. Regards.

  61. Kathe says:

    My Spreadsheet looks like this:

    Column Column Column Column Column Column
    A B C D E F
    2018 2017 2016 2015 2014 2013
    1.Link * * * * *
    2.JetPro W * * W
    3.G&G W W W W W
    5.Bill G. W W W W

    Column A; contains the names of the current year winners
    Columns B-F; shows there status from Previous years
    '*' denotes Honor roll status for that year
    'W' denotes they were on the winner list for that year
    'a blank cell' they did not make the list that year

    In order to receive 'honor roll(*)' it must be their sixth consecutive year on the winners list.

    I am trying to write a formula that will highlight 'Column A' to show their status for the current year.
    RED highlight for 'new honor roll'
    Blue highlight for 'repeat honor roll'
    Yellow Highlight for 'new winner'

    For Example, referring to the chart above:

    #1: Blue Highlight - b/c they have been on honor roll for >6 yrs. consecutively
    #2: No Highlight - b/c they lost there status in 2016, so only have 2 consecutive wins (2017&2018)
    #3: RED Highlight - b/c 2018 makes their 6th consecutive win; they move to Honor roll status 'new honor roll'
    #4: Yellow Highlight - b/c they were not on the previous years winners list
    #5:Yellow Highlight - b/c they were not on they previous years winners list

  62. Shubham singla says:

    If i use or function in front istead of using + sybomls between them can they again give same result

  63. sarita says:

    Example 1. A single-cell array formula
    how it is "20" ? , i got the answer 45

  64. Kireiko says:

    Timesheet Data Help
    Hi there! Is there a way to pull data from an excel timesheet that would show who works what shift? My Timesheet is based off of approx 30+ people working various shifts (D or N) on a given day. I would like to be able to see who is working a Day shift on a particular day and conversely a N shift on that same day. I would like to see this data tallied somehow near the end of the timesheet as i already have it set up to count how many people are working a Day shift or N shift but I would like to see the names of the individuals pop up somewhere near the bottom of my timesheet (as a column list not in row format). Is this possible?

    An example:

    Employee Name:
    a D D N N
    b D D N N
    c D D N
    d D D
    Day 1 2 2 2 1
    Night 1 2 2
    (i would like the name of 'a' to show up here - as a table or pop-up somehow?)
    same but for both 'a' and 'b'
    same but for 'b' and 'c'
    I would like the names of 'a' to show up here for nights somehow
    same but for 'a' and 'b'
    (the start of the above comments indicate the cell location it would have shown up on my excel worksheet but pretend the first three comments are on the same row and the last two are on the row below)
    I mean, i *could* do it manually, but that seems really tedious and I'm sure excel has some function to do this for me. I'm just not smart enough to put it together, Lol. I'm thinking vlookup is involved but i'm not sure how to set up my formula right.

    Any help is greatly appreciated!

    Thank you!

    (Ive already posted this to the microsoft help comm forum and theyve already helped me with a VBA script. I am just wondering if there is a formula that can do this same thingÉ)

  65. Laura says:

    Thank you so much, you are a very good teacher =)

  66. Todd says:

    I would like some help, can text from a drop down have a numeric value in a formula. Example 1-Year is the text and the value would be .85. So when I have a formula it would take the .85 x other values? Thank you

  67. Orkhan says:

    Hi All,
    I have a question, not too advanced in excel, but to certain degree. I have a following table:
    Column C - I have dates
    Column I - I have number of students in training
    I need to show in cell K1 the number of students who are in training this week. I came up with a long formula below which does the job, however is long and confusing for others. My question, is there a simpler way to show this by using TODAY and WEEKNUM via array formula or something more simpler than my current string below:



  68. Don says:

    I need to copy down a constant column value (column 1) to an existing sum array?:

    Selection.Subtotal GroupBy:=1, Function:=xlSum, TotalList:=Array(9, 10, 11 _, 12, 15, 16), Replace:=True, PageBreaks:=False, SummaryBelowData:=True

  69. Brett Pigon says:

    I want to curve fit data with a quadratic polynomial, outside of trendline in plotting. Online sources suggest Linest(Y's,X's^{1,2},1,1) entered as an array formula while 3 cells are selected. I am using Office 2016. This results in the VALUE error all 3 cells. If the exponent instead points at an array variable, e.g. {1,2} entered as an array across two cells, Pointing at the first of the 2 array variable cells gives a valid slope and intercept in two cells, the N/A in the third. Pointing at the 2nd cell of the array formula, it looks like a quadratic fit but still 2 terms, the 3rd with the N/A. Ideas? Thank you.

  70. Tim says:

    Nice article. Keep up.

  71. Naman Nishant Rana says:

    i have a range of values in the form of "from" and "to" and corresponding to that some quantities, call it array 1. I have another set of values in the same form of "from" and "to" but are the different from the first array, call it array 2. I need values corresponding to array 2 from array 1 by splitting the quantities corresponding to array 1 by dividing the quantities by difference of "from and "to" in array 1.

  72. Ankur says:

    I have a paragraph in Cell A1 & A List of Text strings in Range E1:E100.
    I want to put matching text string from E1:E100 to "1st to nth cell in cloumn C

    Can you help.

  73. Mohammed says:

    I need help regarding matching two databases and returning a non-exact value based on a reference value. the first database (sheet 1) is:
    Patient Number diagnosis
    123321 Hypertension
    112233 heart Failure
    995566 Diabetes

    the second database (sheet 2) is
    Patient Number diagnosis
    123321 Hypertension stage 1
    112233 intrinsic heart Failure
    995566 Diabetes mellitus

    so as you see, the patient number is the common value of both sheets, but the diagnosis is not exactly the same, is there a way to make excel bring the approximate value (like if 5 or more letters matching) from sheet two and add it as an extra column to sheet 1, as a new cell in the same raw of the same patinet number...

    Appreciating your help

  74. Prasath says:

    Hi Svetlana,
    I have a challenging requirement. I need to compute ageing of Invoices paid. There are 3 dates involved. Payment date[1] (-) Resolution date[2] is age of the line. If Resolution date is blank, then the the formula should consider Invoice date[3]. I can do it easily in the sheet by using if(res date="blank",Inv date,Res date) and then put a count in cell on the numbers between 0-30, 30-60 etc. But I cannot add a new column in the file as it is a protected file. Can I build a formula for this. Can you please help.

  75. Barry Evans says:

    Can I assign string variables in Selection.Formula array?

    So, I am using an horizontal array, but have the values assigned to variables collected in VBA.

    I need to change the code below so "A12" is str_ID and "04/11/2019" is dtm_date and "Sarah" is str_Name

    Selection.FormulaArray = _

  76. Imran Masud says:

    Actually you are a awesome lady. Many many thanks to you.

  77. Amy Lackas says:

    I don't know if Array is the way to go for this, but i have this data set the IDs are children of the Parent ID. Each row has a role type on it. What i need to do is determine for each Parent ID whether or not there was a TA or a Dev role. Any ideas on how to do this?

    ID Role Type Parent ID
    1001 BA 2001
    1002 TA 2001
    1003 Dev 2001
    1004 QA 2001
    1005 BA 2001
    1006 BA 2002
    1007 QA 2002
    1008 BA 2002
    1009 BA 2003
    1010 TA 2003
    1011 QA 2003
    1012 BA 2003
    1013 BA 2004
    1014 QA 2004
    1015 BA 2005
    1016 TA 2005
    1017 Dev 2005
    1018 TA 2005
    1019 QA 2005
    1020 BA 2005

  78. Sari says:

    Hi there, I have a complicated formula in place, I am using a defined array CustomerCode_=$D4$ as part of a wider SUMPRODUCT formula. However the cell $D4$ gives one option ie Customer A or Customer B or Customer C. I want to be able to have cell $D4$ reference Customer A AND Customer B as an aggregate. I defined a new array CustAGG_ for Customer A and Customer B CustAGG_ value is {Customer A; Customer B} and when I type CustomerCode_=$D4$ and $D$4=CustAGG_ it doesn't seem to work.

    If I do it manually ie (CustomerCode_=Customer A)+(CustomerCode_=Customer B) I get the right series of 1 and 0 for the full array. However I have more than 2 customers and several aggregations to do so I am wondering if there's an easier way?

  79. Darshna says:

    Can you please make format on Auto calculation regarding Sick Leave(SL),Casual Leave(CL) and Half day SL & CL,Automatically from Attendance on month wise?

  80. Dinesh says:

    Many times whenever I could not find a solution of a problem, your web pages comes as saviour, Today also I learnt a good example from you index match array function. Thank you may god bless.

  81. Paulus says:

    Thank you for a very well written tutorial!

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