*Learn how to quickly change the color of the entire row based on a single cell's value in your Excel worksheets. Tips and formula examples for number and text values.*

Last week we discussed how to change the background color of a cell based on its value. In this article you will learn how to highlight entire rows in Excel 2010 and 2013 based on a value of one cell, and also find a few tips and formula examples that will work with numerical and text cell values.

- Change a row color based on a number in a single cell
- Apply several formatting rules with the specified priority
- Change a row's background color based on a text value in a cell
- Change a cell's color based on another cell value
- Change the color of a row based on several conditions

### How to change a row color based on a number in a single cell

Say, you have a table of your company orders like this:

You may want to shade the rows in different colors based on the cell value in the *Qty.* column to see the most important orders at a glance. This can be easily done using Excel Conditional Formatting.

**1.** Start with selecting the cells the background color of which you want to change.

**2.** Create a new formatting rule by clicking *Conditional Formatting* > *New Rule...* on the *Home* tab.

**3.** In the "*New Formatting Rule*" dialog window that opens, choose the option "*Use a formula to determine which cells to format*" and enter the following formula in the "*Format values where this formula is true*" field: **=$C2>4**

Instead of *C2*, you enter a cell that contains the value you want to check in your table and put the number you need instead of *4*. And naturally, you can use the less (<) or equality (=) sign so that your formulas will read *=$C2<4* and *=$C2=4*, respectively.

Also, pay attention to the dollar sign **$ **before the cell's address, you need to use it to keep the column letter the same when the formula gets copied across the row. Actually, it is what makes the trick and applies formatting to the whole row based on a value in a given cell.

**4.** Click the "**Format...**" button and switch to *Fill* tab to choose the background color. If the default colors do not suffice, click the "**More Colors...**" button to pick the one to your liking, and then click *OK* twice.

You can also use any other formatting options, such as the font color or cells border on the other tabs of the *Format Cells* dialog.

**4.** The preview of your formatting rule will look similar to this:

**5.** If this is how you wanted it and you are happy with the color, click *OK* to see your new formatting in effect.

Now, if the value in the *Qty.* column is greater than 4, the entire rows in your Excel table will turn blue.

As you can see, changing the row's color based on a number in a single cell is pretty easy in Excel. Further on, you will find more formula examples and a couple of tips for more complex scenarios.

### How to apply several rules with the priority you need

In the previous example, you may want to highlight the rows with different values in the *Qty.* column in different colors. For example, you can add a rule to shade the rows with quantity 10 or greater, say, in pink. In this case, use the formula **=$C2>9**, and after your second formatting rule is created, set the rules priority so that both of your rules will work.

**1.** On the *Home* tab, in the *Styles* group, click *Conditional Formatting* > *Manage Rules...* .

**2.** Choose "*This worksheet*" in the "*Show formatting rules for*" field. If you want to manage the rules that apply to your current selection only, choose "*Current Selection*".

**3.** Select the formatting rule you want to be applied first and move it to the top of the list using the arrows. The result should resemble this:

Click the *OK* button and the corresponding rows will immediately change their background color based on the cell values that you specified in both formulas.

### How to change a row color based on a text value in a cell

In our sample table, to make follow-up on orders easier, you can shade the rows based on the values in the *Delivery* column, so that:

- If an order is "Due in X Days", the background color of such rows will turn orange;
- If an item is "Delivered", the entire row will be colored in green;
- If an order is "Past Due", the row will turn red.

Naturally, the row color will change if the order status gets updated.

While the formula from our first example could work for "Delivered" and "Past Due"(**=$E2="Delivered"** and **=$E2="Past Due"**), the task sounds a bit trickier for "Due in..." orders. As you see, different orders are due in 1, 3, 5 or more days and the above formula won't work because it is purposed for exact match.

In this case, you'd better use the *=SEARCH* formula like this **=SEARCH("Due in", $E2)>0** that works for the partial match as well. In the formula, *E2* is the address of the cell that you want to base your formatting on, the dollar sign (*$*) is used to apply the formula to the entire row, and *>0* means that the formatting will be applied if the specified text ("*Due in*" in our case) is found.

**Tip**: If you use **>0** in the above formula, it means that the row will be colored no matter where the specified value or text is located in the key cell. For example, the Delivery column (F) may contain the text "*Urgent, Due in 6 Hours*", and this row will be colored as well.

If you want to change the color of rows where the contents of the key cell **starts** with the indicated value or text, then you need to use **=1** in the formula, e.g. *=SEARCH("Due in", $E2)=1*. However, be very careful when using this kind of formula and ensure that there are no leading spaces in the key column, otherwise you might rack your brain trying to figure out why the formula does not work :) You can use this free tool to find and remove leading and trailing spaces in your worksheets - Trim Spaces add-in for Excel.

Create three such rules following the steps from the first example, and you will have the below table, as the result:

### How to change a cell's color based on a value of another cell

In fact, this is simply a variation of changing the background color of a row case. But instead of the whole table, you select a column or a range where you want to change the cells color and use the formulas described above.

For example, we could create three such rules to shade only the cells in the "*Order number*" column based on another cell value (values in the *Delivery* column).

### How to change a row's background color based on several conditions

If you want to shade the rows in the **same color based on several values**, then instead of creating several formatting rules you can use the **=OR** or **=AND** formulas to set several conditions.

For example, we can color the orders due in 1 and 3 days in the reddish color, and those that are due in 5 and 7 days in the yellow color. The formulas are as follow:

- =OR($F2="Due in 1 Days", $F2="Due in 3 Days")
- =OR($F2="Due in 5 Days", $F2="Due in 7 Days")

And you can use the **=AND** formula, say, to change the background color of rows with *Qty.* equal to or greater than 5 and equal to or less than 10: **=AND($D2>=5, $D2<=10)**.

Naturally, you are not limited to using only 2 conditions in such formulas, you are free to use as many as you need, e.g. *=OR($F2="Due in 1 Days", $F2="Due in 3 Days", $F2="Due in 5 Days")* and so on.

**Tip:**Now that you know how to color cells to differentiate between various types of values, you may want to know how many cells are highlighted in a certain color and calculate the sum of values in those cells. The good news is that you can automate this too and you will find the solution in this article: How to count, sum and filter cells by color in Excel.

These are only a few of many possible ways to zebra stripe your Excel worksheets based on a cell's value that will respond to change of data in that cell. If you need something different for your data set, drop us a comment and we will try to figure this out.

### You may also be interested in:

- Excel conditional formatting based on formulas
- Icon Sets, Data Bars and Color Scales
- Excel conditional formatting for dates
- Highlight every other row or column in Excel
- Count and sum cells by color in Excel 2010 and 2013
- Conditional formatting in Excel PivotTables

my question is

suppose i have a data like this

sas analytics developer

visual analytics using macro

msexcel is a spreadsheet program

Condition-:

Those values are containing "analytics" then change to "magic"

otherwise value should be "_".

Using Excel formulas...

Hi, I have a drop down box that changes sets of data in my array. It shifts between two sets of data depending on what's selected in the drop down box. I want one set of data to have one format and the other set of data to have a different format. When I use conditional formating, and I change the set of data once, the format changes correctly. However, when I change the data set back the format does not revert back to what it was originally. It is forever stuck in the new format.

Is it possible to do this with conditional formatting?

It is possible

Instead of condition formatting, simple If statement is to be used

please anybody comment here..

Hi Akshaya,

Using Excel formulas, it is not possible to substitute values in the original cells with data. However, you can create an empty column next to the column that contains the values you want to change and copy the following formula all across that newly added column: =IFERROR(IF(FIND("analytics",A1) > 0, "magic"), "_") where A is the name of the column with your original data.

Thank you very much for such easy tips. Hardly took 10 mins opposed to writing magic VB scripts for days ;)

Hello Svetlana Cheusheva, how are you?

I wanted to ask if the question that was posted on November 28, 2013 is similar to my question.

I wanted to ask how to automatically highlight an entire row after entering specific text in a single cell within that row?

Please respond at your earliest convenience.

Thanks, John Lyons.

Oh and I'm currently using Excel 2010 on Google Drive..

Hello John,

I think you can use the conditional formatting as demonstrated in this article, and copy one of the following formulas across the column in which you will enter specific text, where A is the name of your column:

For exact match: =$A1="your text"

For partial match: =SEARCH("your text", $A1)>0

You can find more details here.

If you need something different, please clarify. Thank you for your comment!

Hi Svetlana,

Just wanted to say thanks for this, it was really useful and helped me achieve exactly what I wanted.

Many Thanks,

Charlie

Hi Charlie,

Thank you very much! It's always a pleasure to get such comments :)

I want to change the color a cell,say A1 when the count of a particular text in other cells Say A2 to A3 (which are in same row ) changes.

Say, if the count is less than 2, the color of A1 is red, when more than 2, should be green, and greater than 5, should be blue.

Thanks,

Manoj

Hi Manoj,

This was a challenge!

If I understand your task right, you need to change the background color of a cell in Column A depending on how many times a particular text is found in a specified range of cells.

If so, you can use the following formulas to count "FindMe" text in a specified range (columns B, C, D in each row).

=((LEN($B2&$C2&$D2)-LEN(SUBSTITUTE(LOWER($B2&$C2&$D2),LOWER("FindMe"),"")))/LEN("FindMe"))>=5

=((LEN($B2&$C2&$D2)-LEN(SUBSTITUTE(LOWER($B2&$C2&$D2),LOWER("FindMe"),"")))/LEN("FindMe"))>=2

=((LEN($B2&$C2&$D2)-LEN(SUBSTITUTE(LOWER($B2&$C2&$D2),LOWER("FindMe"),"")))/LEN("FindMe"))>=1

In theory, you can use the above formulas with conditional formatting, as described in this article. However, I'd strongly advise to create an additional column and copy the formula

=((LEN($B2&$C2&$D2)-LEN(SUBSTITUTE(LOWER($B2&$C2&$D2),LOWER("FindMe"),"")))/LEN("FindMe"))

across that new column to count the "FindMe" instances. Then you can create conditional formatting rules based on the number in this column.

Instead of "FindMe”, you can add a reference to the cell containing the needed text.

Click here to download a sample workbook.

Sheet 1 contains a complex formula to color Column A using Condtional Formatting.

Sheet 2 is an example of Condtional Formatting using the helper column.

I did not understand(although i applied rules)...

here my problem...

i have two coloums - 'Name' and 'Remarks'.

i want to change the cell colour of all the cell in the column "Name" if the "Remark" column contains text "Expired" ..

PLEASE provide me solution, better main me.

Hi Rohit,

Select your table without headers and create a new rule as described in Changing the row’s color based on a number in a single cell. In your rule, use this formula =$B2="Expired", where B is your Remarks columns. I've just tried this on my test table and it worked just fine, all rows containing the text "Expired" in the "Remark" column got colored. Hope this helps.

Hello,

I need your help :). In my excel I have a column with "delivery date" and one with "Invoice". I would like to know the formula to colour the Invoice column when the delivery date is equal and grater than today BUT in the same time when I will enter the invoice number, the colour will dissapear (or be default).

Thank you!

Hi Svetlana,

This is a very good post. It helped me to achive my formating I wanted.

Thnks a lot.

Hi Parameswar,

I am glad you've found it helpful. Thank you for your comment!

Hello Alina,

I think you can add an additional column to your table and copy the following formula across that column:

=IF(B2>=DATE(YEAR(NOW()),MONTH(NOW()),DAY(NOW())),IF(C2="", 1, 0), 0)

Where B is your Delivery column and C is the Invoice column. If the date is greater than or equal to now and there is no number in the Invoice column, the formula returns 1, in all other cases it's 0. After that you create a simple conditional formatting rule for the Invoice column with a formula like this: =$D2=1 where D is the additional column. Hope this helps.

Hello Svetlana,

I would like to know how to make one colour word in a formula which the word is refered from another sheet.

[Example]

The "2013 year" is at "B7" cell in "A" sheet.

and I 'd like to use a formula on "B" sheet.

So, hope to make this "The great idea id from 2013 year !!" words in the "B" sheet.

But only "2013 year" is in red.

Because, I will use the words for every year, only change "A" sheet.

And do not miss the changed word for confirmation. So hope to make it coloured.

The conditional formatting can not be accepted, but if it accepted a word without formula. I have tried.

Please let me out of this question.

Thank you!

I want the cell in column L to be highlighted yellow if any cell in that row says "Holiday Inn"

Thanks!

Select column L, from L2 till the end of the data, and create a conditional formatting rule using this formula:

=CountIf($A2:$P2, "Holiday Inn")>0

Where P is the last column in your table.

Hello,

I will try it, thank you very much,

Hello Kevin,

If I understand your task correctly, you need to color a part of the text in a cell, i.e. "2013 year". Unfortunately this cannot be done either with conditional formatting or Excel formulas because they apply to the entire content of a cell. Probably, this can be done using VBA, but I don't know for sure. Sorry for not being able to help with this : (

If you are looking for something different, please send us a sample workbook so that we can understand your task better and we will try to figure out a solution.

Hello Svetlana,

Thanks for your kind answer, I will try to find out more.

Hi

I would like to know how to change the color of font if in 2 colum numbers are same but not in sequence ?

If in colum A there is number like., 1,2,3,4,5 & If I type 3 & 4 in next colum like below. So can I change font color of same numbers? and How using formula?

E.g.

A B

1 4

2 3

3

4

5

Hi Sumesh,

If my understanding is correct, you need to change the font of 3 and 4 in your example. If so, select the entire first column (say, column A) and create the conditional formatting rule based on this formula =ISERROR(MATCH(A1,$B$1:$B$10000,0))=FALSE

After that select the second column e.g. column B (it's very important to select the entire column, so that your rule will apply to =$B:$B) and enter this formula =ISERROR(MATCH(B1,$A$1:$A$10000,0))=FALSE

Choose the needed font color for both rules and enjoy the result : )

Hi Svetlana,

I have a little problem with an Excel sheet which is made by someone else who left the company. According to a formula =DATUM(D$3;SOM(C$43:O$43);B7)is the day of the month set in the cell like mo tu we th fr sa su. Wheneve I change the year the days of the month changed automatically. What I want to do is color the row of sa and su but all what you memntioned above couldn't help me. How can I realise this?

If it is not possible, is there then another way to set the days of the month sothat I can change the color of the row of weekend by a formula or else?

Kind regards,

Byte

Hi Byte,

As far as understand you output the days of the week in some custom format similar to "ddd" format that displays Mon, Tue etc. If so, then you can create a conditional rule based on this formula:

=OR((text(A1,"ddd")="Sat"),(text(A1,"ddd")="Sun"))=TRUE

where A in the name of the column where your =DATUM formula is used.

You will only need to change "Sat" and "Sun" exactly to the text that your formula returns, replace "ddd" with your cell format, and use the analogs of "OR" and other operators in your language (German, right?).

Hi Svetlana,

I've tried your formula but unfortunately it doesn't function. I've tried to change some settings of the formula (like MS Office 2010 doesn't like = before OR command or other commands.) I've tried some other things, but no result. I have changed the name of the days as you had mentioned, from Sat to za en from Sun to zo. These are the short names of the week days in Dutch. Do you have another solution for this. If you want, then I can send you the Excel file.

Kind regards and thanks in advance,

Byte

Hi Byte,

Yes, please send your workbook to us at support@ablebits.com and we will try to figure this our (please add Att: Svetlana to the subject).

BTW, =OR worked well in my Excel 2010, English localization.

Hi Svetlana,

This is almost exactly the same problem I'm having. And the formula you post works but only partially. When I type the formula you list above, It only colors 2 of my cells. No cells are hidden and when I tried it in a brand new sheet using the same formulas only one cell on that sheet changes color. What am I doing wrong? I am only using the first part of the formula you posted because I only need to color cells in the row containing Sunday. This is what I put in the formula box in Conditional Formatting: =OR((text(A6,"dddd")="Sunday"))=TRUE

Thank you for your help!

Tara

Oh and I'm using =WEEKDAY(A1) in my A6 not =DATUM. It took me a long time to figure out the Weekday formula, I'll be really bummed if I have to change it. =/

I am working a spreadsheet that contains several tabs or worksheets. The summary page is pulling information from the other tabs based on the formula =CONCATENATE(U7B!E91," ")

Now, on my summary page, I am wanting to change the color of a cell in column b if a text in column e is "x". Column b is a name gathered off the above listed formula and column e represents if they are a pool player

Thanks for the help

column e text is also pulled from the other tabs based on the same formula

Hi Tatumrs,

I think you can select the entire column B and create the conditional formatting rule based on this formula =$E1="x" (or =$E2="x" if your table has headers).

Hi Svetlana,

How to colour a row where text mentioned in Column A2 to E2= "Yes".

But if any of the cell is "No" then that row should not get highlighted.

A B C D E

Yes Yes Yes Yes Yes

Yes Yes No No Yes

Regards,

Rajnish

Hi Rajnish,

You can select all the rows you want to highlight and create a rule with the following formula:

=COUNTIF($A2:$E2, "yes")=5

Hi Svetlana,

Sorry to trouble you, but I cannot make this work for a date!

I have one column (J) which is "date of sale". This only has a value if a sale has been made. So, I want to highlight all the rows which have a date in column J (essentially highlighting all the rows where I have made a sale, and leaving the ones where the sale has not been closed blank)

Can you help?

Thanks!

Hi Chris,

Try selecting the whole table and then create the formatting rule with this formula =$J2<>"" (assuming that your table has headers). It will color all the rows that have any value in column J. Hope this is what you are looking for.

Success! Thank you very much!

Line 26, 27, and 28.

I attmepted to place the formula you suggested in the conditional formating and it is not working. Any other ideas?

Ex. I am wanting cell B4 to highlight if cell E4 has "x".

However, The data is cell E4 is pulled from a different location based on the formula =CONCATENATE(U7G!E8," ")

Thanks for your help.

Hi Tatumrs,

I tested that formula on a table that pulls data from another sheet using a CONCATENATE formula similar to yours, and it worked properly. In fact, it does not really matter whether you enter a value directly in a cell or pull it from another location. This formula (=$E4="x") is very simple and should work anyway, unless you have some specific data format, e.g. dates. Anyway, it's hard to say why it does not work for you without seeing your real data.

Hi Svetlana,

Was wondering if you could help me please. I have a table made up and i am wanting to highlight an entire row, only when all the cells in that row have information of any kind(text or numbers)in them. So the row would stay unhighlighted if any of the cells were left blank. Basically the entire row would highlight automatically when all cells are complete.

Many thanks

Allan

Hi Alan,

The only solution that I can come up with is using the =AND formula like this =AND($A2"", $B2"", $C2"", $D2"", $E2"")

It works fine if a table has only a few columns, but this may not be the best approach if you have a large table because as you understand, you would need to list all the columns in the formula. Regrettably, I cannot suggest any better alternative.

Hi Svetlana,

I want to make a sheet which contains only words A,U,P,EL. The condition is when I type A in any cell of the table the background of that perticular cell should change automatically to yellow. and when I type P in any cell then background should change to green like by typing other words they should also change the colour of backgound of any cell in same table.

Thanks

Son Pratap

Hi Son Pratap,

In your case, you need to select the whole table and create a conditional formatting rule of the type "Format only cells that contain". Then under "Format only cells with", choose the following options: Cell value, equal to, A. You can find the detailed information on how to do this in my other article: How to change background color in Excel based on cell value. Hope this helps.

Hi Svetlana

I am trying to make an entire row red when there is one or more #N/A errors. I have used =ISERROR(A1)and selected the range as =$A$1:$AI$16 but it only makes the cells with #N/A in them red not the whole row.

Please can you help?

Thanks

Helen

Hi Helen,

You need to enter the absolute address of the column =ISERROR($A1). If errors may occur in other columns as well, then you need to create similar rules for columns B, C, etc. Alternatively, you can try to combine them all in one rule using the OR operator, e.g. =OR(ISERROR($A1),ISERROR($B1),ISERROR($C1))

Hi Svetlana,

Can you advise how to make cells adjacent to 1 cell with a numeric value change colour or ideally return an x symbol, ie

Assume cell A1 contains value 6, I need the number of cells adjacent to ideally contain the x value (or be coloured) based on the number in A1, so B1 - G1 would contain x. Need this formulae to work up to a value in A1 of say 24 max. Is this possible ?? - many thanks.

Hi Paul,

I am not 100% sure that I understand your task correctly, so let me check. If you have 6 in A1, then you want the next 6 cells (B1 – G1) to contain "x". If you have 5 in A2, the next 5 cells B2 – F2 should contain "x" and so on. The maximum value in A is 24. If so, then you can copy the following formula to B1:Y1 and across the same range in other rows: =IF(COLUMN(B1)-1 <=$A1, "x", "") No conditional formatting is needed.

P.S. I think I have to let you know that I gave up on this task after several unsuccessful attempts.

The formula was written by Dmitry, one of the best Excel developers in our team, just in a few seconds : )

Hi Svetlana,

Is there any way to change the background colours of cells when text in those cells is changed to a date? The dates are to go on for the rest of the year(end of 2014).

Hi Vanessa,

To color cells with dates, first you need to identify the format code of your date, e.g. d-mmm-yy or dd-mmm-yy is "D1"; d-mmm or dd-mmm is "D2"; m/d/yy or m/d/yy h:mm or mm/dd/yy is "D4" etc. You can find the complete list of date codes in this article.

And then, select a table or a range where you want to change the color of cells, and create a conditional formatting rule using a formula similar to this =cell("format",$A1)="D4" where D4 is the date format and A in the name of the column that contains dates. If your dates may be in 2 or more formats, then use the OR operator, e.g. =OR(cell("format",$A1)="D4",cell("format",$A1)="D2",cell("format",$A1)="D1")

i have a huge data's and each cell texted mixed color.

i have done a formula to when ever i mark No.1 on cell will take the target cell which i want (simple : =if(=IF(A1=1,C2," ").

The problem :

the problem is the target cell givving me a black color text data, how i can get it as colored as original cell which it have?

Hi Vic,

If you color your original cells with conditional formatting, then you can simply extend the rules to the column to which you copy the target cells' values. If you color the target cells manually, then you can create new conditional formatting rules to change the font color based on a cell's value.

Hi Svetlana

I would like cells colored based on ID numbers they contain.

What would a formula look like that colors cells with the same values ( ID's) in a list, so the cell colors alternate, but by their ID numbers not just alternating cell by cell or by Company name as ID is linked to different locations of the same Company.

Example:

ID No Company

60416 Company A

60416 Company A

60419 Company A

60420 Company A

60420 Company A

60420 Company A

60420 Company A

60423 Company A

60489 Company B

60489 Company B

60489 Company B

60490 Company B

60490 Company B

60490 Company B

60490 Company B

60159 Company C

60159 Company C

60159 Company C

60159 Company C

60434 Company D

60434 Company D

60434 Company D

60434 Company D

60909 Company E

60909 Company E

60909 Company E

60909 Company E

Thanks

Hi Colin,

The only solution that I can suggest is to create a separate conditional formatting rule for each ID. In your example, there are 10 different IDs, so you'd need to create 10 different rules. VBA code might probably work too, but it should allow for all the specificities of your real data, so we cannot give any advice.

Thank you for looking into it.

Hello Svetlana

Im wondering if you can help me i have a spreadsheet set up for work and i need to make it then when i put in a g it turns green and so on with different letters and colours. I can get it that i can change the colour however i need the number to disapper

Hope you can help

Thank you

Hello Sarah,

If my understanding of the task is correct, you want to change the color based on a cell's value and after that the cell's value should disappear. I don't know any way to delete cells' values using conditional formatting. And even if there's such a way, most likely this would eliminate the cell's color too (no value > no color). As an alternative, you can "hide" the value by making the cell's color and font color alike. In other words, in your conditional formatting rule you can set the font color exactly the same as the fill color.

Thanks, it helped me format the document easily.

I am trying to add a rule that will change the color of the cell (C column) if the return date (B Column) is the same (green), one day later (yellow) and over 2 days later (red). I entered the formula on the first row but cannot paste it to any other cells. I need all of column C to reflect column B as I enter the dates.

Hello Sabra,

If you have already created a conditional formatting rule for 1 row, then you can extend it to the entire table in this way. On the Excel Ribbon, click Conditional Formatting > Manage rules. The Conditional Formatting Rules Manager will open an you choose "This Worksheet" from the drop-down list next to "Show formatting rules for". You will see your current rule and edit the "Applies to" range as you need it either by typing or use the standard Excel button to select the range to the right on the "Applies to" field.

Also, be sure to use the dollar sign ($) before the column letter in your formula, e.g.

Green =($C1-$B1)=0

Yellow =($C1-$B1)=1

Red =($C1-$B1)>1

Hope this helps.

Hi Svetlana, I am running into an issue and I hope there is an easy fix. The formula below the formatting rule works.

Example 1:

=AND($B2="Success", $F2="Approved") the formatting works.

However when I add an additional formula the results don't format even when true. The issue is my spreadsheet contains the words TRUE in some cells and FALSE in others. I'm thinking the formula think these are some type of operators. When I try and use these values in the formula no formatting takes place.

Example 2:

=AND($B2="Success", $F2="Approved", $C2="TRUE") the formatting fails.

I have multiple columns that have a value of either TRUE or FALSE.

How can I get around this? I have tried applying different rules but I haven't found a solution yet.

Thank you,

RC

Hi RC,

You are right, Excel perceives TRUE and FALSE as Boolean values rather than text values. So, you simply need to remove quotation marks from TRUE, so that the formula reads: =AND($B2="Success", $F2="Approved", $C2=TRUE)

Awesome, that worked. Thank you!

Thank you so much for your help. I am trying to use conditional formatting to create two separate colored sections. Here is an example of my data:

.5 .5

.5 .5

1.0 0.0

.75 .25

The rule that I would like to set up is a green row appears when the first column is greater that 0 and the second column is equal to 0

When both columns have numbers that are greater than 0, I would like to set up a blue column.

Thanks!

Hi Ryan,

Supposing that your first column is A and your 2nd column is B and your table has headers, you can use these formulas:

=AND($A2>0, $B2=0) - for green rows

=AND($A2>0, $B2>0) - for blue rows

As you understand, you need to replace A and B with the columns where your numbers are located. And if your table does not have headers and your data starts in row 1, change A2 to A1 and B2 to B1.

I have one help

in a cell i have keying one letter example A, and i selected same row its reflect full rows A.

how is i do. need to help me.

Hi! You know the formula to highlight the row that have the same values in total score column and rank column? Thanks! :D

Hi Josiah,

You can create a rule with this formula: =$A2=$B2

Where A and B are your total score and rank columns and 2 is the first row with data. Hope this helps : )

I mean, in my case, T9 and T10 have the same rank. Is there a formula to highlight them? C:

Hi Josiah,

Sorry, I am not sure I can exactly follow you. I thought you needed to color rows if values in 2 different columns (total score and rank) were the same. But T9 and T10 are 2 different rows in the same column.

Hi,

I have created a spreadsheet with a list of contracts including expiry dates when known - I am trying to create a conditional format for the entire row when the contract has expired - I have tried several different combinations including creating a hidden column with the TODAY() formula and using the =$L1<$M1 in the conditional formula L - being the expiry date and M - the today date, but none of the combinations I have tried are working (I have checked and all the dates are entered in the same format - but some dates that are greater than M are being highlighted also....I have also created a conditional format for when the expiry date is empty (L) to leave the format unchanged but it seems to work for some and not for others - I am completely stumped?

Hi Theresa,

Your formula is correct. I can think of only one possible reason why it may not work properly. If your table has headers, then you need to put it =$L2<$M2 to avoid the "shift" because the real data starts in row 2. Is this the case?

hi! i am traying to format each duplicate pair in diffrent color, is this possible? infact, it is a date format and i want to have each date duplicates in same color.

regards

Hi Muzaffar,

I don't know a way to do this with conditional formatting. Possibly, there is a way using a VBA macro.

is it possible to format a cell that contain numeric and text value on its numeric value only?

Regards

Regrettably, this cannot be done either with conditional formatting or Excel formulas because they change the format of the entire cell.

Thank you, thank you! I have been trying to find a way to make this work based on the dates in the last column of several spreadsheets for a week. I guess I was just asking the wrong questions of Google, but today I found your explanation and was able to quickly (and EASILY) alter it to my needs using the TODAY()feature and adding/subtracting the # of days that would determine a different color.

Your explanations and the screenshots were fantastic!

Thank you so much Matt!

Hi Svetlana,

I am trying to use the AND function to highlight rows. I want the row to be shaded when column K and column M contain "Yes". I highlight my whole table and apply the conditional formatting rule =AND($K5="Yes",$M5="Yes")it works but only for the top row? How do I make it so the rule is applied to the whole table?

Also if possible, I would like to shade a different colour when the above is applied and also column I contains any value (either text or number). Is this possible?

Thank you, I hope this make sense!

Hi Shannon,

Your formula is correct and it worked just fine on my test sheet. It might not work on your side if for some reason your conditional rule was created for the top row only. You can check it in this way:

On the Excel Ribbon, click Conditional Formatting > Manage rules. In the Conditional Formatting Rules Manager, choose "This Worksheet" next to "Show formatting rules for". You will see your current rule and the range it applies to. If it is not correct, you can change it directly in the "Applies to" field.

Also, please check if row 5 is really a top row with data in your table, it not, modify the formula accordingly.

As for your second condition (when columns K and M contain "Yes" and column I contains any value), it is also possible using this formula: =AND($K5="Yes",$M5="Yes",$I5<>"") Hope this helps.

Hello,

I was able to use your directions to change the color of one cell based on the values in another. I would like to repeat this on every row in my document. Each row is in an independent decision. Is there an easy way to copy my rule for one row to the others or do I have to set up each row individually? Thank you.

Hi Carl,

If you want to apply the same rule to all the rows, then you can simply modify the range it applies to. You can do it in the following way. Select the row to which the rule applies, click Conditional Formatting > Manage rules, select your rule and enter the needed range directly in the “Applies to” field. If you are loking for something different, then please give me an example.

I don't think setting a range will work because the color of cell A1 (in my sheet) is dependant upon a value in A10 and/or A11. The value in B1 will be dependant upon my value in B10 and/or B11 and so on. Each row is an indpendant decision of the other rows. If I apply a range then won't all the colors be the same? I don't want that. A 1 could be anyone of three colors, B1 could be anyone of three colors and so on.

Hi Carl,

I am not sure I understand your task correctly. Anyway, for the colors not to be the same, you can use a relative reference (without the $ sign) or a mixed reference (relative column and absolute row). For example, if you create a conditional formatting rule with this formula =AND(A1>A$10,A1<A$11) for range =$A$1:$D$9, it will color all cells in column A (A1:A9) whose values are greater than A10 and less than A11; cells in column B with values greater than B10 and less than B11 and so on. If you are looking for something different, then you can send us your test workbook (support@ablebits.com), it's always much easier to come up with the right formula when you can see the real data.

I have a spreadsheet in which I have a number of columns. In column a I have a Code that may repeat for 4 rows, then change to another value, then another. How can I easily Highlight the row for each change in column A? Here is a simple example of the data. In the case below, I would want to highlight the first 4 rows in let's say blue, then I do not need to highlight rows 5-8, but then highlight rows 9-12 in blue again, the next 4 no highlight, etc...

6870meri Property Administrator (Payables)

6870meri Property Administrator (Receivables)

6870meri Property Manager

6870meri Superintendent

aberdeen Property Administrator (Payables)

aberdeen Property Administrator (Receivables)

aberdeen Property Manager

aberdeen Superintendent

albionc Property Administrator (Payables)

albionc Property Administrator (Receivables)

albionc Property Manager

albionc Superintendent

alexandr Property Administrator (Payables)

alexandr Property Administrator (Receivables)

alexandr Property Manager

alexandr Superintendent

alkenton Property Administrator (Payables)

alkenton Property Administrator (Receivables)

alkenton Property Manager

alkenton Superintendent

arcadia Property Administrator (Payables)

arcadia Property Administrator (Receivables)

arcadia Property Manager

arcadia Superintendent

Hi Peter,

If all of your codes repeat for 4 rows, then you don't even need to use conditional formatting. An easier way to zebra stripe your data would be using Excel's table styles:

1. If you have a range of data, convert it to table (Insert > Table).

2. Go to the Design tab, right click on the table style you want and choose Duplicate.

3. Name your new style, select "First Row Stripe" and set it to 4. Do the same for "Second Row Stripe".

4. Click OK, save your style and apply it to your table by selecting it from the Table Styles gallery.

You can achieve the same result by creating a conditional formatting rule with this formula =MOD(ROW($A2)+8-2,8)>=4 (supposing that your table has headers and row 2 is your top row with data; if not, then replace -2 with the number of your 1st row).

If there may be a different number of rows in the Codes column (A), then you will need a bit more complex formula. Create an additional column, say column K, and enter the following formula in cell K2, then copy it across the entire column: =MOD(IF(ROW()=2,0,IF(A2=A1,K1, K1+1)), 2)

The formula will populate column K with blocks of 0 and 1, every new block staring with the Code change. After that create a conditional formatting rule(s) using the formula =$K2=1 (and =$K2<>1 if you'd want a second color to alternate blocks). Hope this helps.

Much thanks...this will be simple to implement and works like a charm.

Hi, If I want to highlight a final result cell based on certain inputs, say "Yes" or "No" in a column. how can i do that?

If the column C has Yes or No as inputs against some conditions placed in column B then how does it reflect in the final result column D as Yes or No?

Hi AG,

If my understanding is correct, you want to copy "Yes" or "Now" from column C to column D and then highlight rows in 2 different colors. If so, then enter the following formula in cell D2 (assuming that your table has headers) and then fill that down until the end of your table: =C2

After that select your table and create 2 rules using these formulas:

To highlight rows with Yes: =SEARCH("Yes", $D2)=1

To highlight rows with No: =SEARCH("No", $D2)=1

If you are looking for something different, please clarify.

it is not helpful to me as no formula to change the entire row color is sucessful. i want to know how a row will be coloured if a value change. thanks

Regrettably, I'm not able to give any advice without knowing what exactly you are trying to achieve. If you can give an example of your data (including column names), we will try to work out a proper formula.

I have a large spreadsheet that contains two date columns. One of the date columns is column F. I want to highlight every row that has the date 12/31/2013 in column F, but I can't make it work. Thanks!

Hi Katie,

The point is that Excel stores dates as numbers, starting from January 1, 1900. So, 1-Jan-1900 is stored as 1, 2-Jan-1900 as 2… and 12/31/2013 as 41639. To make the formula work, just enter your date in this numerical format, i.e. =$F2=41639 (assuming that row 2 is your top row with data).

Another way is to convert the date to the number format is which it is stored: =$F2=DATEVALUE("12/31/2013")

Hi Svetlana,

for my work i need to enter different values for each row every time.

i would like for the coloring of the new entry to be automatic to green.

and i want the previous record to be white again. meaning i want always the latest entry will be colored and the rest colorless.

is there an easy way to achieve this.

much thank,

Joe

Hi Joe,

This is not possible to achieve using Excel's conditional formatting. Our Excel specialist has written a small macro for you that shades the latest edited cell in green. You can try this solution by copying the macro to your worksheet:

Private Sub Worksheet_Change(ByVal rnUpdated As Range)

Static strLastUpdated As String

If strLastUpdated <> "" Then

Range(strLastUpdated).Interior.ColorIndex = 0

End If

rnUpdated.Interior.Color = CLng("&H00FF00")

strLastUpdated = rnUpdated.Address

End Sub

If you are not very comfortable with macros, this short tutorial may be helpful:

How to insert and run VBA code in Excel

Hi Svetlana,

I have 2 columns-- in one is the Event Name and the other is Event Type

I want the event name in column C to change color based on the 3 types of events I type in column B

so if you type Annual I want that event name to change Orange

if you type Passed I want that event name to change Green

My problem is its changing ALL of the events the colors because it contains the word annual..

please help!!

Hi Steve,

Select cells in Colum C that you want to format and create rules with these formulas (assuming that row 2 is your 1st rows with data):

Orange: =SEARCH("Annual", $B2)=1

Green: =SEARCH("Passed", $B2)=1

This should color cells in Column C when the corresponding cells in column B contain Annual and Passed, respectively. If you are looking for something different, please send me a sample workbook at support@ablebits.com and we'll try to figure this out.

Hi Svetlana,

I sent you an email.. hope we can get this solved.

Hi Steve,

I emailed you back the result.

The Search formulas work just fine, just make sure you use the first cell with data in the formula, which is D3 in your case:

=SEARCH("Passed", $D3)=1

=SEARCH("Annual", $D3)=1

Also, it is important that you enter the range with your data only under "Applies to" and not the entire column, otherwise the formula will be applied to the first 2 rows too and you will get incorrect results.

I am creating a template and I have queries in that. It’s in two parts.

First Part

I have a start date of a work. And the no of days the works is going on. In the next column I should get the end date. But it should add the weekends. (For example my works starting date is 13/03/2014 and the no of days of work is 2. Then the work ending date should come as 16/03/2014. (Weekend is Friday and Saturday. Not Saturday and Sunday). I tried using “workday” command but I think it assumes (Saturday and Sunday as weekends).

Task Name Start Date Duration End Date

Survey 13/03/2014 2 ?

Second Part

There are dates in the column. As per the start date and the end date that we have calculated from part 1 the cells should color automatically. Say if it the work is from 13 to 16th then the cells between these two dates should be automatically colored.

Start Date End Date 13 14 15 16 17

13/03/2014 16/03/2014

Can you help me to do this excel.

Hi Chris,

You can achieve the desired results in this way:

Part 1: Use this function =WORKDAY.INTL(A1,B1,7) Value 7 indicates Friday and Saturday as holidays. You can find the complete list of the weekend number values here:

http://office.microsoft.com/en-001/excel-help/workday-intl-function-HA010354380.aspx

Part 2: You can try creating a conditional formatting rule with this formula: =AND(D2>=DAY($A2),D2<=DAY($C2))

Assuming that row 2 is your 1st row with data, A2 is the start date, C2 is the end date, and D is the column containing "13 14 15 16 17".

How to use Conditional Formatting in total Row Like

Name Age City

Jaslok 20 Delhi

Ramesh 21 Jabalpur

Rama 22 Kanpur

Hi Pratap,

It depends on what exactly you want to do. If you can give me some more details about your task, I'll probably be able to help.

Hi. Thank you for the helpful instructions. I am trying to set the color of a row based on the text in one column, but have a list of words to exclude.

Therefore, I want the rows where certain words do not appear in a specific column to be highlighted. I would greatly appreciate your help.

I have tried the following formula without success

=AND($F17"BLUE", "RED")

and

=OR($F17"BLUE", "RED")

Hi Abby,

If my understanding is correct, you need to highlight rows where neither "BLUE" nor "RED" appears in column F. If so, select your entire table and you can use create a conditional formatting rule with this formula (assuming that your table has headers and row 2 is your 1st row with data):

=AND($F2<>"RED",$F2<>"BLUE")

If you want to highlighted rows that contain certain words, let's name them "GooodWord1" and "GooodWord2", but do not contain words-exceptions, say "ExcludeWord1" and "ExcludeWord2", then you will need a very complex formula like this:

AND(false=ISERR(SEARCH("GooodWord1",$F2)), false=ISERR(SEARCH("GooodWord1",$F2)), true=ISERR(SEARCH("ExcludeWord1",$F2)),, true=ISERR(SEARCH("ExcludeWord2",$F2)))=true

As you see this formula is very long and that is why your workbook may start working a bit slower than usually.

Hai Svetlana,

Thanks for your reply. Second part worked perfectly. But for the first part when i say start date as 20/03/2014 and duration as 2 days then it should consider 20th also. so the end date should be 21/03/2014.

Cheers

Chris

Hi Chris,

In this case, the correct formula is this =WORKDAY.INTL(A1-1,B1,7)

However, please note that if your start date as 20/03/2014 and duration as 2 days, the end date will still be 23th because March 21 and 22 are Fri and Sat, respectively, and they are days off according to your requirements.

thank you..

Hi svetlana,

Have another query. Its related to Macro. I have two different work sheets. from the first sheet i have to copy two separate cells and have to paste that in the second sheet. after i paste i will get values generated in the second sheet. then i have to copy the generated values and paste it in the first sheet. this has to keep on goin on a loop. how to do this.

For example from first sheet i will copy distance and speed and paste in the second sheet. based on these values cost will be automatically generated in the first sheet. and then i have to copy these costs and paste in the first sheet. Then i have to copy next two values of distance and speed from sheet 1 and paste in sheet 2. this has to go as a loop.And the sheets should automatically open.

Chris

Hi Chris,

Sorry, I do not know a solution for this. Maybe you will be able to find the answer on these 2 forums:

http://www.excelforum.com/excel-programming-vba-macros/

http://www.mrexcel.com/forum/excel-questions/

Hi Svetlana,

I cannot set a conditional (color) format in (say) cell A1 based on A2 if A2 is a formula. If I type in a hard number into A2 then A1 goes red - it works fine - but when I put the formula back into A2(which delivers the correct answer itself for my spreadsheet)then A1 does not respond ?

Please help.

Many thanks

Owen

Hi Owen,

In theory, this should work with formulas too, unless you use something very specific. Could you give an example of your real formula, probably this will give me a clue?

Hi Svetlana,

how to highlight first order row of every client? My spreadsheet contains client name, date of acquisition columns and has many entries per client.

Many thanks!

Hi Marcel,

I cannot figure out a way to do this with conditional formatting. However, our Duplicate Remover add-in can help. You can download a trial version and then do the following:

1. Select your entire table, and click "Duplicate Remover" icon on the ribbon, then click Next.

2. Choose to find "Uniques +1st occurrence".

3. Select only your "Client ID" column as the key column.

4. Select the action "Fill with color", choose a color and click Finish.

The first order row of every client will be shaded with the color of your choosing. Is this what you are looking for?

thnx alot. this was very helpfull

Hi Svetlana

Thank you for you good work.

How do you change the color of a value in a cell that has changing (RTD) dynamic value:

Example:

Cell A1 contents 1000 Text color is BLACK time 00:01

Cell A1 contents 1001 Text color is GREEN time 00:02

Cell A1 contents 999 text color is RED time 00:03

Thank you

Ian

Hi Ian,

You can try to do this by creating 3 different rules of the type "Format only cells that contain" that apply to the entire table. Please see this example for step-by-step instructions: How to change a cell's color based on value.

Though, I have to say I have never tested the conditional formatting rules on data returned by an RTD and cannot say with confidence whether this will work.

Hi Svetlana

At first i should thank you for your helpful advice to clear my mind about some problems.

But now,i encounter another problem and hope i can describe it well.

1- I made a table that calculates the benefit of a deposit money then shows it in a cell(all in a row).It also highlights the row of current day "today()" nfo.

Since it has too many rows it takes time to find the right one, so i want to show the exact data based on current day in different place for example at the top of the sheet.

2- Is it possible to show this new row on screen when a user log-in. (something like pop up text ).

Thanks for your hints even if it doesn,t solve my pb.

Hello Morteza,

Thank you very much for your kind words! Regrettably, I do now know a way to show a certain row at the top of the sheet. Really sorry for not being able to help you.

Hi all,

How to send a specific excel data as a pop up message on desktop by these rules:

1- Auto pop up at start up

2- By user click

3- contents data varies based on computer current date.

Does anybody know How?

Thanks

It is very difficult or probably impossible to display a pop-up on desktop. You can get the dialog to appear in Excel upon opening a workbook and /or clicking a button in the workbook. The question is what exactly you want to write in that dialog?

THANKS

I made a table which uses a simple formula to calculate the profit of deposit money then shows the result. Each row stands for a day.And now, i want the row of containing current day result can be shown on screen automatically (something like a pop up message)when I logs in to my account.and afterward by clicking a button or icon whenever I wish. In summary I WANT A ROW OF DATA IN EXCEL 2007 BE SHOWN ON DESKTOP LIKE A POP UP WINDOW AT START UP.I hope I explained it clearly.

Hi Svetlana

I used VLOOKUP function to fetch the desired row and show it elsewhere and it works.

I hope can find a solution for my 2nd Q. I think i should use some codes in excel VBA. Unfortunately I have no idea about that.

Hi Morteza,

To my best knowledge, it is not possible to display a certain row as a pop-up in Excel, at least I do not know any means to achieve this. I am really sorry.

Hi, I am struggling with the following:

I have a certain text in Column C and want that certain row from A to G to be a specific colour when the text is written in column C. can you please help me?

thank you

Hi,

If you want to highlight the row with exact match in Column C, then select your table and create a rule with this formula:

=$C2="text" (assuming that your table has headers and row 2 is your 1st row with data)

If you want to highlight the row with partial match, i.e. Column C may contain a certain text preceded or followed by some other text, then use this formula:

=SEARCH("text", $C2)>0

Hi Svetlana,

I still can't seem to get it right. Maybe I should explain better. I have text in column C and then have values in some of the other columns. my text in column C reads "PC AMOUNT" and when I type this in I want the specific row from column A to Column G to turn a specific colour.

When I use the formula you gave, and I type in "PC AMOUNT" where "text" is, it gives me an error. " you may not use reference operators "

Can you perhaps assist.

Thank you

Hi,

I have tried to create a rule with this formula =$C2="PC AMOUNT" and it worked fine on my test data. Just make sure that you use the straight quotes in Excel, because this blog converts them to smart quotes and this does cause the error you mentioned when copying/pasting formulas directly.

Hi Svetlana,

I got it to work. Thank you very much

Hi,

If i want to change the font color based on cell color what should i do

okay i got it... Its in the font tab while creating the rule.

Exactly! : )

How do I get an icon set to plot on a graph based on data results from a survey?

Sorry, I do not exactly understand what you are trying to achieve. Please send us (alexander.frolov@ablebits.com) a screenshot of the desired result and your sample data and we will try to figure out a way.

Hello, I have an easy one. I need to highlight today's date row and then the next row as well (not just the next date). I have multiple rows for one date box.

ex: 1/1/14 row a highlight this row

row b highlight this row

1/2/14 row a

row b

I have today's date row highlighted, but now the row b. The Row b first box covers and row a first box is the same box expanded over the two rows.

Hi Josh,

You just need to create one more rule for the same range with this formula =TODAY()=$C1

Hi! I have a lot of columns in a worksheet. If there is a number greater than 0 in a cell of 1 specific column, I want the first cell of the row where the number greater than 0 is located to become highlighted. Is that possible?

It is not highlighting the entire cell but a cell in that row. Thanks in advance!

Hi,

Yes, you can do this in the following way:

- Select only the column where you want to color cells (except for the header row, if any). Suppose this is column A.

- Create a conditional formating rule with this formula: =$C2>0 where C is your specific column. If your table does not have headers and your data starts in row 1, then use =$C1>0

Since we use a mixed reference in the formula (absolute column and relative row), the formula will highlight the first cell (A) of each row where the value in column C in greater than 0.

Great tutorial. Is very helpful and saved my time lot. Thank you.

Hello. I am trying to use your formula but somehow I am missing something. I want to highlight the entire row in green if C1 has the text "completed". Not sure what I'm doing wrong.

Hi Thelma,

You can do this by selecting the entire table where you want to color the rows and creating the conditional formatting rule with this formula:

=$C1="completed"

If C1 may contain some other words, e.g. "completed last week", then you can use this formula for partial match.

=SEARCH("completed", $C1)>0

Also, make sure you use straight quotes in the formula, they are often changed to smart quotes when copying / pasting from web-pages.

If the rule still does not work, please send me your workbook at support@ablebits.com and I will try to help.

I am trying to format a sheet so that when a date is entered in a row in column K the entire row is coloured yellow. However when a second date is entered in the same row in column L the row is changed to red. I know this should be simple but I am having issues getting it to work.

Hello Lu,

I think you can create 2 rules with the following formulas and apply them to the entire table:

1) =$K1<>"" - yellow fill color

2) =AND($K1<>"", $L1<>"") - red fill color. Check the option "Stop if true" next to this rule and make sure it comes first in the rule list.

The rules will color your spreadsheet correctly if only dates are allowed in columns K and L, because as you understand, the formulas will work if any value is entered in those 2 columns. Hopefully, this solution is suitable for your task.

How would I do this if I wanted it black out a row with any text in a column cell? For example a termination date. If there is any date entered in that column it blacks that employees info.

Thanks

Hi Kyle,

You can select the entire table and create a rule with this formula (assuming that your table has headers and data starts in row 2):

=$B2<>"" where B is your termination date column. Naturally, you choose the black fill color.

Hi Svetlana,

Could you please help me

I try to use formula, for example

=SEARCH("anymatch",A1)

But catch error "We found a problem with formula... Now trying to type a formula? When the first character is an exusal (=) or minus (-) sign, Excel thinks it's a fomula"...

And I can't save Formatting rule.

Thanks

Hi Alexey,

If you have the Russian regional settings, then you should use a semicolon instead of a comma in your formula (unless you changed this in the regional setting in control panel).

Also, please note that if you want to find the specified text in any position in a cell, the formula reads =SEARCH("anymatch";A1)>0. If a cell's contents should start with the specified text, then use =SEARCH("anymatch";A1)=1

If the error persists, please let the know the full formula, exactly as you are entering it in a rule. In this way, it would be easier to test and pin down the root of the problem.

Hi ,

I am able to achieve conditional formatting , but i also have hierarchy in my sheet , so after applying conditional formatting if i try expanding hierachy my foramtting is disappearing .

Can you please help , I have applied applied sap styles for my hierarchy.

How to lock the conditional formatting , i mean it should retain/remain after expanding hierarchy.

Thanks in advance.

Mamatha

Hello Mamatha,

I am sorry I do not quite understand what exactly you mean by "hierarchy" in your sheet. Is it group subtotal or something else? Anyway, it would be easier to determine the source of the problem if I could have a look at your data. You can send me your worksheet at support@ablebits.com and I will do my best to help.

I need a little help...

I am trying to get the whole row text to change colour based on entries in column S.

I go to conditional formatting and choose a new rule. I then pick use a formula to determine which cells to format. I then put the following formula in: =$S7="2015 callback"

I change the format so that the text will change to purple.

Once I have done all this some cells change but these are rows of cells where the information in column s is not "2015 callback"

How can I manipulate this excel spreadsheet to do as I want?

Thanks

Hi Laura,

Your formula is correct. Just make sure please that you apply it to the right range of cells. For example, if row 7 is your first row with data, then you should select the range starting with A7.

If your data starts in some other row, e.g. row 2, then you should change the formula accordingly: =$S2="2015 callback"

I have created a similar rule for column C and it works just fine:

Hi,

Can you help me in one case

My requirement is "I just want to highligt the cell (by colour) if any changes done after a particular date.

Hi Marina,

I think this can be done only via a macro. Regrettably, there are no such rules in Excel conditional formatting.

Hi,

I have a problem with icon sets. I'm supposed to obtain green flag in cell A5 if there is any value (combination of letters and numbers) in cell F5 and red flag in the case that there is no value. I need a solution for entire column A (flags) and F (values).

Thank you in avance.

Hi Jelena,

I've added a solution to my Icon Set article, please check out Example 2 - How to add icons based on another cell's value.

Hi Svetlana,

Lets say there are two colums

A B

11 13

12 9

13 15

5 55

If the value of B is greater than that of a, the value in B should be green color else red. How do i go about doing that?

Thanks

J

Hi Jal,

You can do this by creating 2 conditional formatting rules for Column B with these simple formulas (where 2 is your 1st row with data):

Green: =$B2>$A2

Red: =$B2<$A2

You can find more formula examples in this article - Excel formulas for conditional formatting based on another cell.

I am trying to change the row colour based on the word 'PAID' in one cell but I cannot make it work. I have tried all that you have suggested above and am at the point of tearing my hair out! please help!

Hi Dee,

Try this:

- Select all the rows you want to color, excluding the header row, if any.

- Go to Conditional Formatting > New rule > Use a formula to determine which cells to format.

- Create a rule with this formula =SEARCH("PAID", $C2)>0 Remember to replace C with the name of your column that contains the word PAID. If your data starts in a row other than 2, replace 2 with the corresponding row number.

If the formula still does not work for you, please send me your sample workbook at support@ablebits.com and we will figure out the cause.

hi...i have a data for product pricing let say from day 1-10. i want to read the data fast. for me to do that i want to see which items increase, decrease and retains the same from day 1 - 10. is it possible for conditional formatting? thank you.

Hello Mir,

I believe you can use Excel Icon Sets for this, e.g. three arrow set.

You could create an additional column with a formula that calculates the difference between Day 10 and Day 1, say =P2-G2 (where P2 is Day10 and G2 is Day1). Apply an icon set to this column and select the box "Show icon only".

Hi Svetlana,

I am struck at one point in my excel sheet, the client needs to detect all red colored cells in a column, and give them a code like "L" and copy in the corresponding empty row. I am not sure how I should move....

I am looking for your kind guidance in this regard.

Thanks

Shikha

Hi Shikha,

I think you can try filtering the column by color as explained in this article - How to filter cells by color in Excel and then copy the filtered cells.

Hi ablebits,

I am having trouble with the =SEARCH(“pine”, $E7)>0 formula described in this article, (I've adapted it to fit my criteria) it just doesn't work. I require the row ranging from E7 to H7 to change colour when 'pine' is in cell E7.

Cell E7 has numbers preceding the text, e.g '4.2 Pine'. Also, the cell contents are selected using a drop down box (via data validation). Will either of these affect the formula?

Look forward to reading your reply

Jon

Hi BSWjon,

Conditional formatting rules work with drop down list values as well as with normal values. Your formula is also correct, I've just tested it on similar data (drop box, preceding text) and it has worked perfectly. If you can send me your sample workbook at support@ablebits.com I think we will be able to figure out the cause of the problem.

HI..Is there a way where by i click on a cell which has any value and it changes it color...and also of copying value of cell into another cell in different spread sheet by clicking on it or any other manner.

Hi Rakesh,

Both of your tasks can be accomplished using VBA. But actually I do not see any point in writing a special macro for the first task since it takes just a click on the Fill Color button on the ribbon to color a cell.

Hi, I need a formula to colour cells based on what I sell.

I have spreadsheet with a code for what I sell, so household HC, car PC and van GV at the start of the row.

I also have a few other things in the row, is there a way for colouring the row based on what I put in, so HC - blue row, GV - orange row?

Thank you

Hi Will,

Of course, you can do this. Simply select the entire table and create a separate rule for each code with the below formulas (assuming that your codes are in column A and row 2 is your top-most row with data):

Blue: =$A2="HC"

Orange: =$A2="GV"

Hi, I work on rotation updates and i colour code them based on the stage they are for example if i have initiated the visa process then i colour them in Yellow and if they are on rotation - Green and so on. What i want to know is if i create a table as below

1 In Process

2 On the ground

3 Returned

4 Complete

And another table with the rotator details, i would want to automate the colours when ever i update the rotator details. For example : If i input 1 in Row A1 then i want the entire row to be coloured and if i input 2 in row A2 then it should coloured to a different colour. Is this possible with conditional formatting?

THanks for your help!

Hi Sudha,

You can select all the rows that you want to get colored (entire rows without column headers) and create several rules, a rule per each value in column A, with the following formulas:

Green: =$A1=1

Yellow: =$A1=2

etc.

Where A1 is the top-left cell of the selected range.

THanks alot it helped!!

Wow, thanks a lot for those tips, it will help a lot!!!

If suppose change the particular cell value from 5 to 3 etc.. now need to highlight color wherever we changed value

Hello Sabarish,

Do you mean you edit the cell manually and you want that cell to change the color once the value is changed? Do you want the cell to keep the color when a workbook is closed and then re-opened?

I work with students and I need to know if they are behind. If I have a cell that has a text value ("Y" or "N") and one that is counting days (45). How would I get the row to change to red if I have a "N" condition and a >21? Thank you for any help.

Hi Erik,

Try this formula:=AND($B2="N",$D2>21)

Where $B2 is the first cell of the Y/N column, excluding headers; and $D2 is the first cell of the Days column.

Thank you for the help. It works perfectly. I have over 140 rows. Is there a way to apply the formatting to work individually with each cell without having to manually go to each cell? Thank you again for your help.

Simply apply that rule to all 140 rows. Click Conditional Formatting > Manage rules, and change the range in the box under "Applies to". Since you use relative row references in the formula (without the $ sign), the rule will be applied to each row individually.

Hi,

I have problem in solving for the formula. I'd like the three cells have same color with I select name for example "Jimmy".

Date Doc Id Auditor

Please advise for the appropriate formula using the conditional formatting.

Thanks

Hi, I want each cell in column "D" to be colored Yellow if the value is less than that of the matching cell in that row in column "C". I can do it one at a time but I have hundreds to do. Is it possible to write one conditional format for all?

Hi,

I wanted to learn using formula on color changing in a cell as reminder. For instance, if say a lease for Mr. XYZ expires on 15/12/2014 and i want a reminder 2 months in advance to follow up renewal/non-renewal. How do I do that if I wish the color to change and understand that it is time for a follow up?

Hi Mam,

i ve to change colour based on a cell value and i couldnt find any answers. for eg., if cell a1 value is 2,the next two coloums must be coloured if it is 3 then next three colums must be coloured. when i increment the cell value the no of colored coloumns must be increased. plz help me...

Hi,

I understand conditional formatting well.

I have set of combinations, each of which corresponds to a row (Say 10 Set with 5 values for each set. So 10 X 5 Table). So If I select any cell in a row, I should project corresponding colour code based on values (5) on this row.

I can do conditional formatting for colour coding. But how can I take a set of input at a time to do so.

Can I do this in Excel?

Hello Shun,

If my understanding is correct, you want to pick the color code of the current cell and use it as the background color for all the cells in this row.

Unfortunately, I don't know the way to fulfill this task using conditional formatting formulas. Most likely, a special VBA macro is needed.

What if I want to color an entire row with a cell that containing a specific text

Hi Lulu,

This is exactly what this tutorial is about - how to highlight the entire row based on a value in one cell. The following section provides a few example of formulas for text values:

Change a row's color based on a text value in a cell

Svetlana - you're awesome! Thanks so much for the great tutorial. Very helpful in my keyword research efforts - and I will link to this page when I blog about it :-)

nazdrovya

Gary

Thank you very much for your kind words, Gary! Nice to know my article has been helpful.

Hi Svetlana

I am using excel 2007 I am an absolute begginer to excel and I am trying to create a work sheet to map the progress of a given number of tasks to be done to complete one job before moving on and repeating the same tasks to the next job and so on.

C2:K2 are tasks to be done, each I have given their own color.

Apon entering say 091014216(09/10/2014 2.16pm)in the cell under first task I want the intire row to change to that color at the same time adding 10% to K2(% complete)and when I enter say 091014529 in the cell in the next column the color of the row would change from the previous colour to this tasks color (and add 10/20% to K2. And so as the rows get filled with numerous jobs I can at a glance see the the color a particular job is at and and how near completion. I tried the above formula in the new formatting rule window but it only changed the color of the one cell I entered C4 even though I entered =$C4>0. Is this because I`m using 2007 excel? or can this be done?

Hello Joseph,

For me to be able to help you better, please send a workbook with your sample data to support@ablebits.com and specify how you want to highlight the cells.

Hi Shetland

Thanks for your prompt response unlike my own.

Very sorry for not getting back sooner but I am away from my home computer where I have this workbook started. As soon as I am back I will be in touch.

Joe

This tutorial or instructions looks great, but doesn't work easier at least for me. I am using Excel 2010, whenever I use the formula |=SEARCH("Due in", $E2)>0| I am getting an error :(

--

Jena

Hi Jena,

What exactly error do you get? This is a very simple formula, and there is absolutely no reason for it to produce an error.

I can think of just 2 possible reasons:

1. Straight quotes in the formula were replaced with smart quotes while copying. Please try retyping the formula directly in Excel.

2. You have a different List separators set in your Windows Regional settings, e.g. semicolon, which is the standard for European countries. You can check it in Control Panel > Region and Language > Additional Settings. If this is the case, the correct formula will be =SEARCH(“Due in”; $E2)>0

If neither is the case, you can send me your sample workbook at support@ablebits.com and we'll try to sort it out.

Hi I am trying to improve a document in which I am already using conditional formatting. At present, Cell H9 contains a drop down list of equipments, when nothing is selected in H9 the background is blue, however whenever an equipment is selected the cell is set for no highlighted colour. In Cell H49 I have to record the current software version of the equipment, again if the cell is empty the background is blue, if the software version is correct the background is clear, however if the software version has been superseded this cell reverts to red.

The specific data within H49 is directly related to the data entered in H9, but as yet their conditional formatting is not set up as such, therefore any current version of software is always indicated as being correct, even if the equipment in H9 is not the correct system for the selected software version.

If as an example the systems are called a, b and c and their software versions are 1a, 3b and 4e, respectively, is it possible to produce a formula that ensures the conditional format of H49 is directly related to the specific data in H9 such that:

1. With no entry in H49 the background is Blue (This code is curently in use).

2. Only when H9=a and H49=1a, or H9=b and H49=3b or H9=c and H49=4e, the background is clear(denoting software is up to date).

3. Any other configuration is highlighted red(Incorrect software version for system selected in H9).

If you can assist it would be greatly appreciated. I look forward to recieving a response.

Regards

Paul

Hello Paul,

If my understanding of your task is correct, the following formulas should work a treat.

So, select the cell you want to highlight (H9 or H49) and create 3 rules:

Blue: =$H$9=""

No color: =OR(AND($H$9="a",$H$49="a1"), AND($H$9="c",$H$49="e4"), AND($H$9="b",$H$49="3b"))

Red: =OR(AND($H$9="a",$H$49="a1"), AND($H$9="c",$H$49="e4"), AND($H$9="b",$H$49="3b"))=FALSE

Thank You Svetlana,

I will try this and provide feedback.

Paul

Hi Svetlana, I have tried your proposed code but it does not appear to work!

The code for Blue is fine, however I cannot get the other two lines to work correctly!

When I enter each of the lines a prompt states that there is an error, I am using excell 2007, is there any other suggestion you can offer.

Thanks Paul.

Hi Paul,

I use Excel 2013, though it should not actually make any difference. The rules work just fine in my sample workbook.

The only possible reason that comes to mind is that you have a semicolon rather than comma set as List separator in your Windows Regional settings, which is the standard for European countries. You can check this in Control Panel > Region and Language > Additional Settings. If this is the case, then you have to replace all commas with semicolons in the formulas.

If this does not help, you can send me your workbook at support@ablebits.com, and we will try to figure this out.

Hi Svetlana,

thank you for your reply, I had actually resolved the problem and was about to inform you when I saw your reply.

The error was part my fault caused when transposing the simplistic example I gave you into the actual values I am using and the use of a semi colon.

Thank you very much for your assistance.

Paul

Hi,

How can hightlight the Name as RED where amount is <5000.

Hi!

Select the names you want to color and create a rule with this formula:

=B2<5000

Where B2 is the first cell with data in the Amounts column.

Hello Svetlana,

It is possible to highlight current day from a calendar using conditional formatting.

Thanks in advance

Hello Poc,

Of course, you can do this using the following formula:

=$A2=TODAY()

Where A2 is the first cell with a date in the column.

I am currently using Excel 2010. I have a spreadsheet where most of the cells have a VLOOKUP pulling numbers from a separate tab in the same workbook. I am trying to set the cells so that they will change to a yellow fill if their value is not the same as another cell, i.e. J5 not equal to S5; J6 not equal to S6, etc. If the number in S5 changes, I would like it to automatically change J5 to yellow. Currently, I can get J5 to change to yellow when I first apply the conditional formatting and S5 is a different number than J5, but if I change S5 to the same value as J5, it will not remove the yellow fill from J5.

Hello,

This is really strange. The following simple formula works perfectly for me:

It looks strange. There should be a simple formula in your conditional formatting rule:

=$S5<>$J5

I have a very large organizational budget spreadsheet with multiple columns for each month. So November has Primarily two columns and, let's guestimate, 500 rows. I want to set the second column of each month up to auto code red/green if it's more than the planned amount for that bill (listed in column A).

So picture Column A & B, 500 rows (technically still grouped out somewhat). Column A has ... Budget amt and Column B actual bill amt.

--This would be Col A-- --This would be Column B--

Nov Power Budget Amt Actual Bill

LA Power $2700 $2407.22 (Green)

Chic Power $1800 $2019.85 (Red)

NY $1200 $1407.25 (Red)

NewOrl Pow $1000 $859.36 (Green)

Seattle Pow $3500 $3895.67 (Red)

Miami Power $5000 $5262.98 (Red)

MemphisPowr $2000 $1709.24 (Green)

Denver Pow $4500 $4341.72 (Green)

Currently I create this massive 12 month spread at the beginning of the year and set conditional formatting by the (i.e.) budget limitation listed in Column A to code Column B. However, this changes as certain bills do fluctuate throughout the year (Power, gas, etc.).

I'm wondering if there's an easier way to do it? Such as Functions? And could I choose all of Column B above (while it was still empty of values) and set that whole section to 'format' appropriately as the values are entered by the line immediately to the left in Column A - without having to do it line by line? Groups are way better than 500 individual lines!

Hi everyone

I have a list of names, ID's, dates and hours and I would like to colour the last hour each day by ID/name. How can I do that?

Thanks a lot!

E.g.

Name ID Date Hour

A 1 5/11 8AM

A 1 5/11 6PM (COLOUR THIS ONE)

A 1 6/11 8AM

A 1 6/11 12PM

A 1 6/11 2PM

A 1 6/11 6PM (COLOUR THIS ONE)

B 2 5/11 9AM

B 2 5/11 1PM

B 2 5/11 2PM

B 2 5/11 7PM (COLOOUR THIS ONE)

B 2 6/11 8AM

B 2 6/11 12PM

B 2 6/11 2PM

B 2 6/11 7PM (COLOUR THIS ONE)

Hi Svetlana,

What if you want to highlight an entire row using a color scale that applies to only one column? That is, in your first example at the top, you have a Qty column, and you could easily select conditional formatting -> color scales, and select the color scale of choice. But if you want to copy that color scale across the other columns, excel thinks you want to update your color scale with the values in those columns. So if you try copying the formatting from column c to column b, it will just turn column b green and column c red (or whatever color scale you've selected). I want to highlight ALL of the rows by the relative order quantities. Is there a non-vba solution for this?

Hello Everyone,

I have a report that I am attempting to use a conditional format to highlight a cell when the date which is locate in a different column is prior to 06/17/13. Can anyone assist me in sharing the formula to use.

Hello Toni,

Select the entire column with the dates you want to highlight (not including the column header, if any) and create a conditional formatting rule using this formula:

=$A2<"06/17/13 (where A2 is top cell).

I have a simple need. I need some text in a cell to be of two colors. in "Ending balance: Actual/Budget", the word "Budget" has to be in a different color. When I alter the color on the spreadsheet the program keeps reverting it to black.

How can I do this?

Thanks,

Doug

Hello Svetlana,

I tried to used the formula shown above, however when I change the dates in the cell to test the formula it does not make the necessary changes. Also, I want to express that I am using the conditionally formatting in a different column in which the dates are being used.

Hi Svetlana,

I have a column of data that I will be adding to each day. It will occasionally be the case that the data I add will be a duplicate value already in the column above. Is there a formula in conditional formatting, that will highlight when this happens. Unfortunately using 'Remove Duplicates' or adding a filter is not sufficient as I just need the value highlighted straight away.

Would be great if you could help out.

best wishes,

George

Hi George,

Sorry for a big delay in response. Please see the following article, looks like this is what you need:

https://www.ablebits.com/office-addins-blog/2013/09/13/auto-highlight-duplicates-excel

Hiii....

i want to get a formula & need your help...

if cell d1=fail, then color of cell a2 is blue..how can i do this?

Hi Nazmul,

Simply select cell A2 and create a conditional formatting rule using this formula:

=D1="fail"

I want a useful formula for colouring if a cell value is less or more than original cell value. example, Invoice value is 5000 in cell D cell colour green/white, if received amount is less than 5000 cell colour to be red.

pls reply.

krr sharma

Select column D and create two rules using the following formulas:

Green Rule: =IF(AND($F2<>"", $D2>=$F2)

Red Rule: =IF(AND($F2<>"", $D2<$F2)

Where F is the column with received amount.

HI,

I tried with this formula, not working, pls clarify formula If I received an amount entire row coloured by green, If received less than amount entire row should be red.

KRR Sharma

Hi,svetlana

Greeting of the day

I want to formula for automotic bold for example..

we find something in our data, after find it become automatic bold or color in excel sheet ,plz help us

Hello Rajesh,

You can create a rule with the formula like this: =SEARCH("text", $A2)>0

And select "Bold" under the "Font style" on the "Font" tab of the "Format Cells" dialog.

Yeah, I tried the conditional formatting based on an 1000 cell array where I need to highlight rows greater than a value. I even set the range for the values I wanted to check (in a single column, then highlighting the rows that cell is in where my established condition is true).

I've got nothing. I've got a separate count for the cells in that column where my same condition exists, and I know for sure it is correct.

I found my error, so used to quotations for references. Just had to follow the directions, substitute my settings, and it worked. Thank you for the tip!

Hello

I'm not sure if posted above, but I have one query.

I am using the conditional formatting formula to highlight a range of cells in a row based on a single cell.

I need to do this for 100+ rows. All the same range, but one row after another.

Instead of creating a new condition for each row and cell, can I copy this and apply to each row?

For example, cells B2 to J2 will highlight when K2 >0.

Can I copy this to apply to B3 to J3 when K3>0 and so on?

I would appreciate any help!

Many thanks :)

Chloe

You can usually do this if you use... when$k2>0... This tells it to always use column K. Continue conditional formula as normal.

Go back to conditional formatting to edit. Under your applies to change it to =$B$2:$J$100. (or whatever your final row is)

Hello,

I am trying to make each row change color if within a date range. For example, I would like a specific color for each month. If I type a January date it will be one color, but a February date would be another. I can't seem to figure out how to write the formula for the date range.

Thanks!

Lets say your dates are in column A. Click in that cell

Go to Conditional Formatting. New rule..

Use a formula to determine which cell to format.

Under formatting values. Type in =A1="January"

Click format and choose your color for that month. Say okay. The window will disappear.

Click again on conditional formatting and go to manage rules. First double click the rule. It should be something like = $A$1="January". Remove the dollar sign before the 1. Leave the 1 before the A. In the applies to change it to =$A$1:$last column letter $ lastrow number

I have a Question when we find any data in spreadsheet through Ctrl+F than that cell Present in a colour based how to use this query.

Hi Svetlana,

Could you please help me.

For example, if A1 have a text then B1 will be filled by color,

if A2 have a text then B2 will be filled by color.

I trying to do the formula, but the result is Even A2 blank, B2 filled by color.

Any idea for the formula.

Hi Svetlana,

Could you please help me.

I want to change the value of cell based on this condtion.

if A1 cell is coloured Green and B1 cell has value "Yes"

than B2 automatically gets converted into "Yes".

Thanks in Advance

If I have a worksheet with data across columns A to G, I want to use the formula =MOD(ROW(),2)=0

to alternate row colours BUT I need to be able to insert rows sometimes when the data in Column D needs to be the same colour as row above .....

Thanks in advance

Q. 2 If we put the value >0 to <2000 in column B then column C should be red. In conditional formating

Value Cell Color

2

4

-10

800

-1691

1500

3500

Need Solve

Any one Help me

Q. 2 If we put the value >0 to <2000 in column B then column C should be red. In conditional formating

Value Cell Color

2

4

-10

800

-1691

1500

3500

Need Solve

In my excel I have two columns Colum B "Account Type" and Column C "Account name"

Column C has all the account names such as Global travel etc... and Column B which is account type as either Account or Agency mentioned in the cells

What I am looking for is to have a formula which highlights cells in column B and C when it finds the word "Travel", "Tour", "Agency" in column C and word "Account" in column B .

Please note it should only highlight when both these criteria are met

Hi Svetlana

B10060000005

B10060000005

B10060000006

B10060000006

B10060000007

B10060000007

B10060000008

B10060000008

B10060000009

B10060000009

B10060000023

B10060000023

could you please assist I need to give each row contain the same cell value same color, example entire row contain B10060000005 with green, B10060000008 blue ...etc, thank you

Awesome, thank you SO much!!

Hi there, thank you for your helpful article! I am making a two sheet workbook intended to show my company what customers we can contact to let them know a product that they are looking for is coming in on our next shipment. The first sheet is the customer's information and in column A is the style number of the product they are looking for. The second sheet will be where we copy and paste the style numbers of everything we are expecting in on our next shipment. I need to make each row in sheet 1 highlight if the value in column A matches any value in column A of the second sheet. Note, I will be deleting and reentering all style numbers in column A of the second sheet to always be showing our most current shipment, so I cannot enter a specific value to match in the formula because it will always be changing. Thank you for your help on this!

Please post a small

sampleworkbook with your data on our forums and include the result you expect to get. We will try to help.Hi,

Can you please help me with my formula?!

=OR($D>=20%, $E=8%, $E>=4,$E=3%, $E>=7)

COLOR GREEN

=OR($D<=20%, $E<=3),OR($D=4,$E<=6),OR($D=7)

COLOR RED

1-3 ranking + ctr >20% = green

1-3 ranking + ctr 8% = green

4-6 ranking + ctr 3% = green

7-10 ranking + ctr <3% = red

Thanks

Chantel

Select your column(s) and create 4 rules using the following formulas:

Green

=AND($D2>=20%,$E2>=1,$E2<=3)

=AND($D2=8%,$E2>=1,$E2<=3)

=AND($D2=3%,$E2>=4,$E2<=6)

Red

=AND($D2<3%,$E2>=7,$E2<=10)

Where D is the CTR column, E is the SERP column.

You’ll find more details about the usage of AND/OR here:

https://www.ablebits.com/office-addins-blog/2014/12/17/excel-and-or-xor-not-functions/

Hi Experts,

I have copy pasted data from some website and pasted the content in a cell , say "HELLOWORLD". HELLO is in blue and WORlD is in black.I need to put a ',' after the blue font. so it looks "HELLO,WORLD"

Can i do it? if yes how ?

Note- for limited number of records i could have done it manually but i have lakhs of records and i cannot do it all alone manually.

I want to automate it with some code.

Please help

Thanks in advance

SSK

Hi,

There is any data in xls but somewhere we are correcting the numbers so i want to highlight such raws where we are doing the correction.

Can you please help me with this?

Thanks

Hardik

How to change a row color based on a number in a single cell worked great. Except I also have your formula to count cells by color and the colors for the conditional formatted cells shows as "no color" in the cells formatting.

hi just asking please help how to change the color automatically if i input # 4 it will change in other sheet in the entire row it will change color blue.

for ex. 1 pink

2 yellow

3 green

4 blue

Sir,

My problem is when I put formula in one the background and font color should change accordingly.

For example:

A B C D E F G H I

1 BUY SELL PROFIT

RATE RATE /LOSS

2

3 2500 3000 500 I WANT THIS CELL BACKGROUND GREEN

4

5 6000 5500 -500 I WANT THIS CELL BACKGROUND RED

Hi Svetlana Cheusheva,

I wanted to send reminders to the stakeholders while exceeding 3 days from last reminder date. I have used the below formatting but I could not highlight the entire rows and also want to ignore weekends (Saturday and Sunday).

Formula used, E.g.,

=$D$2-TODAY()>=3

Thank you.

Hi Bharath,

First off, please check whether your rule applies to the entire rows you want to highlight (without the column headers).

Assuming that the last reminder date is in column D, you need to change your formula as follows:

=TODAY()-$D2>=3

Please pay attention that $D2 should be a mixed cell reference (absolute column - with $ and relative row - without $).

Finally, create one more rule to exclude Saturday and Sunday (do not choose any fill color), move it to the top of the rules list and check "Stop if true" next to it:

=WEEKDAY(D$2,2)>5

I need a formula that will make cell "A3" turn Green when cells "E3 through L3" contain the letter "Y"

and also

"A3" turn Red when cells "E3 through L3" contain the letter "N"

Hi Chris,

You just need to put all these conditions in the AND formula, like this:

=AND($E3="Y", $F3="Y", G3="Y", etc.)

Hi Svetlana

I am trying to figure how to format my worksheet so that it identifys by changing colour if a number is less than the number it was previously e.g. something weighing 12kg then in the next coloum, ideally they will be 13. But if it ends up weighing less, e.g. 11, then it would highlight this for the entire worksheet not just for the one row/cell.

Are you able to help me? I am tearing my hair out!

Thanks

Sophie

Hi Svetlana,

I am trying to automatic highlight the high value in each row.

For Example threre are some figure in each coloum i.e. :-

ColumnA ColumnB ColumnC ColumnD

1. p 10 15 12

2. n 15 12 14

3. q 10 04 20

4. r 15 20 25

now, which condition i used that the autmatic highlight the high vlue in each row.

Regards,

Prashant Johari

thank you so much Svetlana Cheusheva

I need to change the colour of the font in the row that the date is three years from today (All expired items). When I use conditional formatting the column the date only changes please help. Regds, Omar

I have a task I perform on a date and I enter the date into Cell A1. What I want to do is have the cell B1 turn to red when I am 7 days past the date I entered into Cell A1. Can you tell me how to do this?

Hi Bruce,

Try creating a rule with this formula: =TODAY()-$A1>7

Thank you Svetlana, this article was very helpful.

How about highlighting a block of cells based on the value changes in just a single column.

For instance, say I have columns A and B. Down column A I have numbers like 1,1,1,2,2,3,3,3,3,4,4,4,5,5,5, and whats down column B is non-consequential for this example. Every time column A changes value (from 1 to 2, 2 to 3, and so on), I want to highlight the cells in both column A and B with a different color. The color can simply rotate between two colors.

Say it was setup like this (x is just some other information)

A B

1 x

1 x

2 x

2 x

2 x

3 x

3 x

I want A1,A2,B1,B2 to be one color, then A3,A4,A5,B3,B4,B5 to be another, and so on.

Thanks for the help in advance.

Hi Kyle,

If my understanding is correct you are looking to alternate row colors based on a value change in column A. If so, you can find the right formula and detailed instructions in the following example:

https://www.ablebits.com/office-addins-blog/2014/03/13/alternate-row-column-colors-excel/#value-based

I would like the entire row to be highlighted based on the contents of column I ---- either that there is NO value (rather than ANYTHING) if that's possible.... or if there is a "," in the cell text.

Thank you so much for any help that you can provide.

Let me try that again.

I've tried a few of the combinations posted, but it only ever changes the background for the I column, not the entire row. Also, I would like this specific formatting to begin with Cell I2, rather than I1.

Thanks again.

Hi Hollywil,

Before creating a rule, you need to select the entire rows you want to highlight for a rule to get applied to several columns rather than a single column.

Also, when creating a rule, make sure that you select a range of cells beginning with row 2. You can use the following formulas in your rules:

Highlight rows with "NO" value in column I:

=$I2="NO"

If there is a comma in column I:

=SEARCH(",", $I2)

Hello Svetlana,

I want to get the next cell in my row to have a specific color highlight depending on my current cell having a date or number or text. I want a different color for each type of entry. I am a novice and have researched much. I have found the best info here but i still cant figure it out.

Any guidance would be appreciated.

Thank you,

I column that contain numbers ranging from -001 to -374.

I want to have a cell that if I type in a matching number to any of the -001 to -374, then the row containing the matched number will be highlighted.

Please can you help.

your blog has helped me so much but I just need a bit more help, I am using the following formula to shade a whole row green once the word 'completed' has been added to cell M but I would really like this to be a 'date' rather than the word 'completed', I have tried a few things but I am a beginner on excel. The formula I am using is =$M2="COMPLETED" is there an easy way to change this to a date? thanks in advance

Hi Julie,

If you want to highlight a row when a certain date is entered in column M, you can use a formula similar to this:

=$M2=DATEVALUE("01/01/2015")

You can find more formula examples of Excel conditional formatting for dates in the following tutorial:

https://www.ablebits.com/office-addins-blog/2014/06/17/excel-conditional-formatting-dates/

If you don't find an answer there, please elaborate a bit on your task and we will try to make a proper formula.

Thanks for your help Svetlana, that is almost perfest but I want the formula to work whatever date I put in column M, is it possible? :-)

Julie,

Of course, it's possible. In this case, the formula is even simpler :)

To color a row if a cell in column M is not empty (contains any value - number, date or text):

=$M2<>""

To color a row if a cell in column M is a number or date (dates are stored as serial numbers in Excel), but do not color a row if column M contains a text value:

=ISNUMBER($M2)

Thanks for answering all of our questions!

I have a problem with using this formula.

I have 9 columns A to J

i'd like to have a row changed to a specific colour depending on the contents of the cell in column C

C has two states, 'INSTALLED' and 'REMOVED'

essentially if the cell reads 'REMOVED' then i want that row to be colored yellow. If it reads 'INSTALLED' i want it colored green.

It seemed like you already covered this in the article but your process did not work for me. I even tried adding new test rows and changing the value of the cell in column C but there was no change.

The formulae i used were "=$C="REMOVED" and "=$C=INSTALLED"

Thanks for your help!

Hi Bob,

You need to refer to your top-most cell in the formula. For example, if your data begins in row 2, the formulas are as follows:

=$C2="REMOVED"

=$C2="INSTALLED"

after trying it again, i realised that i had selected the cells using the column headers rather than selecting the cells by draggin a selection or shift-clicking.

All seems to work now!

Thanks!!!

I have a data with Columns; Entry No, Date, Activity, Target Date, and Completion Status.

I want My rows color to change based on Target Date and Completion Status.

if Target date is within 7 days row colour must be Orange.

if Target date is due row colour must be red.

If Completion status is completed row colour must be Green

pls hlp me

Hey Admin. Hoping you could help me out here.

In my excel sheet i have columns for start date, number of months and end date. If the number of months is 7, 2 columns, i.e column D and E must get highlighted. If number of months is 3, columns D,E and F must be highlighted. How can i do this. Please help.

Hi,

I am having trouble changing cell colours for some reason. I have used the formulas as suggested but the formula will not work. I'm not sure what I am doing wrong! I want to change the colour of the cells in the L column if they are blank and if the cells in the W column have been entered as 'No'. I have entered the formula as =AND(L2="",W2="No"). Could you tell me what I am doing wrong as I cannot work it out?

Many thanks

Hi Farhat,

The formula is correct. Just make sure the rule applies to column L beginning with cell L2. Also, you'd better fix the columns by using the $ sign:

=AND($L2="",$W2="No")

Hi Admin

What i want is really very simple but im having trouble.

i have 6 colums 2A to 2F i want all the background colours red there will be a number in colum 2A and 3A and when i put a number in colum 4A i want all colums 2A to 2F to change to gree ?

Regards

justin

Hi admin

how to highlighted condtional formatting color col A number above col B also colour not updated 0.

Regards

SP

I would like to be able to change a row to a colour if the cell G2 contains "A" to yellow "B" to green and "C" to red. I would like to continue this in all rows of column G. My issue is I can do this for row 2 but when I try to do it for the column G when I put text in 'G2' it changes all other rows.

Will I have to create a macro?

Hi Karl,

A macro is not needed in this case, the task can be handled by a conditional formatting rule. The key point is to use proper cell references - absolute column and relative row: =$G2="A"

Also, make sure you apply the rule to a range beginning with the same row as referenced in the formula, row 2 in your case.

Hi admin

how to highlighted condtional formatting color row A number above row B also colour not updated 0.

Regards

SP

I want to highlight a CELL based on number of times its values changed.

e.g.

1)IF the cell value is changed '2nd TIME' it should highlight "Green".

2)IF the cell value changes '3rd TIME', it should highlight "BLUE" and so on...

I have entered a date and time in a cell and I want the cell next to it to turn green in exactly 24 hrs. How do I do this?

Hi Reuben,

Assuming you have a date and time in cell A1, you can create a rule based on the following formula:

=(NOW()-$A1)*24>=24

I am trying to fill an entire row a different colour depending on date(month).

I have set up conditional formatting to give different colours in the cell containing the date using cell value, but I cannot make this stretch across the row, every formula I have tried does not work.

How can I get around this?

My Online Teacher :)

Hi Svetlana,

I have an excel file which is shared between 4 people and conditional formatting doesnt work on a share file.

What would you recommend?

I want to change the color of a row from E4:G4 if the text value of Cell I4 is "Done".

Thanks,

Hi Dear,

Is there any way to highlight number of cells based on entering a number on first cell for instance; i enter number 10 and automatically it highlights 10 cells ahead?

Thanking you in advance

Hi Svetlana,

I was looking for a way to visually separate rows by category with color, I have 1-3 rows in a row that can be the same category. As if I could control the banded color of a table based on a variable - So the best I came up with was identifying whether the variable was new or the same as the last row, so there is one variable that just says "New" or "Same". I am trying to get all the "New" rows one color and all the "Same" another color. I am having trouble with the formula to highlight the whole row based on cell text, it only wants to highlight the cell or it highlights every row. The formulas are =$E$2="New" and =$E$2="Same" applied it to the whole range but it doesn't work. Am I missing a step? Or is there a better way to visually separate by a variable for viewing purposes?

Thanks!

Hi,

I’m not sure if this is still open for questions but if so, I would really appreciate your help.

In column A I have a list of sites. In column B I have a set of random dates which highlight the day in which these sites had been uploaded to the excel sheet. In columns C,D and E I have names (E.G C; John, D; David, E; Sam). These last three columns also have drop down menus with an option which needs to be selected for each site row. If any individual has not selected an option from the list when Column B had passed 5 days I need each of the name columns to turn orange. If the date passes 10 days I need the name cells for that row to turn RED. Is this possible with conditional formatting? I have seen this done previously but the sheet had been deleted so I am unable to copy formula. Can you please help?

Thanks!

Hello Hannah,

Can you please send me your sample workbook at support@ablebits.com and an example of the result you want to get?

helo guys,

I need a help on excel where i have 500 id numbers in duplicates. like

Id subject grade

1001 xxxx

helo guys,

I need a help on excel where i have 500 id numbers in duplicates. like

Id subject grade

1001 xxxx A

1001 YYYY A

1002 XXXX B

1002 YYYY EX

1001 ZZZZ B

i have data like above. Here what I need is, want to highlight id column with different colors. Id should get same color even if i have duplicate data in workbook. Please help me out on this. Thanks in advance.

I am trying out this example on my Excel 2013 and I get an error that "we found a problem with this formula.."

I have defined a rule with the formula below:

=OR($D2="Due in 1 days",$D2="Due in 7 days")

Hello Boniface,

Most likely the problem is in a different List Separator. This formula is written with a comma, which is the default List Separator in North America and some other countries. In European countries the comma is reserved as the Decimal Symbol and the List Separator is set to semicolon. So, try replacing "," with ";" like this:

=OR($D2="Due in 1 days";$D2="Due in 7 days")

Hi Svetlana,

thank ypu very much for your post. Really useful. I just have the problem that saving and reopening the file,it doesn't keep the conditional formatting set. Do you know whay it might be?

Thank you very much in advance,

Valeria

Hi Svetlana,

Im having some problem. Let say my table is as follow:

A B C D E F G

1 2 3 4 5

6 7 8 9 10

I want to change the cell's colour based on the other cell value, for example:

A B

1 DONE

2 NOT

3 DONE

4 DONE

5 DONE

If the word in column B is 'done", the cell 1 in the upper table will turn blue, let say. How to do it? The sequence of the numbers in upper table also not in order. It involve a lot of numbers and im not able to do it cell by cell. Please help me..

Hello, Farid!

You can use the "Use a formula to determine which cells to format" rule type with the following formula: =(LOOKUP(A1,Sheet2!$A$1:$A$10,Sheet2!$B$1:$B$10)="DONE")"

Please see the following example that demonstrates how to use the LOOKUP function in a conditional formatting rule:

https://support.ablebits.com/blog_samples/excel-change-row-background-color_190.xlsx

I'm trying to make a cell match the color of another cell. I want A2 to match K2 (which is a date) the same color. K2 is formatted to change to red when it is 90 days out from today.

Hello Derrick,

I recommend you set the same conditional format for both cells:

Please see the following example:

https://support.ablebits.com/blog_samples/excel-change-row-background-color_191.xlsx

Hi Svetlana,

I am trying to conditionally format a row of numbers based on a manually entered number in cell c4 my data is from cell A11 to I39 for ex if I enter a random number between 10 & 24 in cell C4 I would like the corresponding row to be a different color, I have managed to do this but it will only format the FIXED numbers from A11 to A39. Thanks in advance for any help you can give me its driving me crazy..

What formula would I use, if I want the text of a row to be red if one particular cell is blank and another is not blank in said row.

Hi,

I am trying to conditionally format a row which is reference another cell.

EX - IF A1 is some number like(1/2/3/4) & B1 is YES/NO.

if in A1(1)=B1(No) then A1 become condition by color & if Yes another color.

Help

Hello All,

i am facing one issue:

suppose in a row, there is one box with green color.

what formula should i use for this to know that in row we have different color?

You have saved Preston. Thank you.

Hi There, Can someone please help me with a conditional formatting to change a whole line colour based upon whether its Saturday or Sunday.

I am using =E12+1 where E12 is a date 01/01/16 to have my cell look like this Saturday, 2 January 2016

I had supposed using =SEARCH("Saturday",$E13)>0 to change the whole line but obviously the formula for dating does not contain "Saturday"

Hello Dean,

You can use the "Use a formula to determine which cells to format" rule type with the following formula: "=(OR(WEEKDAY($F5,1)=6,WEEKDAY($F5,1)=7))"

Please see the following example:

https://support.ablebits.com/blog_samples/conditionally-format-based-on-weekday_197.xlsx

I hope this helps.

Hi, I am trying to conditionally format cells in one column based on overdue dates in another column. Specifically, I want cells in column A to turn red if the date in column P (corresponding row) is past due. When I set my conditional formatting for column A, this is the formula I have inputted: =$P2=TODAY . I also want to set up a second rule for due dates 90 days out, where the corresponding row in A turns blue. This is the formula I have inputted for this conditional format: =$P2<TODAY+90 . Neither format is working however, so I know I'm doing something wrong. Can you point me in the right direction? Thank you!

Hello, Paige!

You should add brackets after the TODAY function to create conditionally formatted cells based on the overdue dates: "TODAY()".

Please see the following sample that demonstrates how to fill overdue dates using the NOW() or TODAY() function in a conditional formatting rule.

https://support.ablebits.com/blog_samples/conditionally-format-based-on-overdue-dates_198.xlsx

Hi,

1-3,7-9,13-15 till last row how can change "Bold" in VBA

4-6,10-12,16-18 till last row how can change "Italic" in VBA

Please give me suggestions.

Hi,

I want to colour my bar chart "bars" based on the text written inside the bar chart "bars". ( ie if "A" is written in first bar- the bar colour should turn to red, if "B", then blue and so on), the text in the bar is dynamic and changes with the data.

Can you please advise.

Thanks

Sam

Hello Sam!

I recommend you to add an additional data range for the conditionally formatted bar chart.

Please see the following example that demonstrates a Conditionally Formatted Bar Chart.

https://support.ablebits.com/blog_samples/excel-conditional-formatted-bar-chart_200.xlsx

Thanks Fedor.

Actually I want the different "bars" within Bar chart to change colour automatically based on "Text" written within the "Bars".

ie if the text entered in the "Bar" is North, the "Bar" colour should be filled with "yellow" colour, and so on.

Thanks again.

I want to colour my employee id numbers with red and green which is randomly upto 1200 numbers anybodycan you help me to make conditional format on this

Hello Rathna!

Please use the Home Tab -> Condition Formatting -> Color Scales command

You can use the "More Color Scale Rules" additional command to define a custom "2-Color Scale" format style.

Hi

I want to color my a row which contain "E" in a cell of that row.

please provide me a solution for my problem

Is it possible to use conditional formatting to put a coloured border underneath a row where the date in column A changes.

So if you had a table with:

14-01-16

14-01-16

15-01-16

16-01-16

It would put a different coloured border under each different (unique) date.

Hi

If I want to highlight any cell in the column that contains a number larger than the previous one in the same column, what should I do?

Hello, Gloria,

Please try the following:

Go to Conditional Formatting -> New Rule -> Use a formula to determine which cells to format

Enter the following formula:

=AND(ROW(A1) <> 1, A1>OFFSET(A1, -1, 0))

Hope this helps.

pleas sand me condition formatting function.

IF

AND

IF(AAAA,)AND)

How to change automatically the text color based on a cell's matched text in Excel

Hi Svetlana

Not from want of trying, I have failed to have a colour of a row changed from red to green if column F has a number in it

On another sheet I would like to mark the whole row as green if the number in column R is greater than 65.

Please help

Darcy

I am using the following formula that I pieced together after some research online. It seems to be working in the example I tried it on, but I don't fully understand the entire formula. I want to interpret so I can figure out whether or not it will work for similar checks and balances. The formula and reason are as follows:

=AND(ISBLANK($D5)=FALSE,NOT(ISNUMBER(MATCH($D5,$E5,0))))

Looking for a cond format that will fill column D if its respective C cell is not the same value/text (d1="x" and c1=""), but will not fill is column d is blank, d and c are blank, and d and c match.

Can you help interpret the formula and if it will work for an entire spreadsheet comparing 2 columns (separate conditional formats)?

Dear Sir,

This is a very valuable post. I learned a lot from it.

I was wondering if there is a way to change the color of a cell "Only" when the value of the sell change from a certain value to another, without changing other cells that got same value under the same formula.

I will try to explain better: I have "Stock" column which has only one of two values in its celle: either "0" or "10".

Items that are out of stock have value of "0" while any other item that is in stock (or comes back to stock) get value updated to "10" because we never re-stock items less than 10 units minimum in quantity.

My issue is not by having items becoming out of stock because we have a control on this. The issue is that some items come back to stock but we never notice early, therefore we miss the chance to increase the quantity as the quantity will remain zero in the marketplaces we are selling our items on.

With your code, I was able to use formula "$C2<0", however, it changes to color to all items that we have "10" in quantity, regardless whether they were already having "10" or got updated from zero to ten, making your formatting formula not very beneficial to me.

Is there a way to highlight only the cells that specifically get values updated from zero to ten without affecting the cells that already got value of "10" in first place?

I look forward to hearing from you or anyone else who has the knowledge of dealing with this matter.

Best regards,

Zed Sefi

Apologies. The formatting formula we are using is "$C2>0", cheers. Z

Hi Svetlana,

there are two things GOOD & BAD (say 2 ROWS)

I want a formula that will make "BAD" row Backgroud RED in color and NO COLOR IF GOOD

So Is it possible that certain formula for colors exist?

Regards,

Savinn