Sometimes you need to share a message outside Outlook, save a clean copy for your records, or open an email in Word for editing. Whatever the reason, Outlook offers several ways to save emails, each suited to a different purpose. Continue reading
Exporting emails from Outlook can be helpful for a variety of tasks. No matter your reason – decluttering your inbox, archiving important communications, or preparing for a platform switch – Outlook gives you the tools to create secure backups, filter precisely what you need, and even transform your messages into a spreadsheet-friendly format for deeper analysis. Continue reading
When you receive an email in Microsoft Outlook that contains images, they're often blocked by default for security and privacy reasons. While this is helpful for protecting your data, it can get frustrating, especially if you receive dozens of emails from your partners or clients containing pictures you need to view. Continue reading
As your mailbox fills up with messages and attachments, Outlook data files can grow quickly and eventually hit their size limits. When that happens, Outlook may slow down, show sync errors, or even stop saving new items. The good news? You can take control. Continue reading
When you delete an Outlook email using the standard method, it moves to the Deleted Items folder rather than being immediately erased. This means it still takes up space and can be recovered until the folder is emptied. If you want to remove emails permanently, Outlook offers several options. Continue reading
Running low on storage in Outlook can lead to various issues, from slow performance due to oversized data files to a complete block on sending and receiving emails when your mailbox reaches its limit. Continue reading
Outlook provides quite generous storage space, allowing you to manage emails, attachments, and other data. But if you have been using Outlook for years without cleaning up your mailbox, the storage might be full. Big mailboxes are slower to open and search, making it harder to find important messages. Continue reading
While Gmail built-in templates don't support attachments, that doesn't mean you're out of options. In this guide, I'll walk you through two ways to create Gmail templates with attachments. Continue reading
If you need to locate archived emails or change where they are stored, Outlook offers several options. This tutorial covers both tasks, ensuring easy access to your archived messages and other items. Continue reading
Gmail offers several ways to create reusable email templates. In this guide, I review all built-in options and professional workarounds, along with their pros and cons. Continue reading
If your Outlook inbox is cluttered with unwanted messages, mass deleting emails can help you clean up quickly while keeping important ones intact. This article primarily focuses on the new Outlook and web app, which offer several efficient tools for bulk deletion, while also providing tips for the classic desktop application. Continue reading
If you find yourself typing the same email over and over, Gmail templates will be a huge time-saver. Instead of manually copying and pasting text, you can create templates and send them in just a few clicks. But before you can use them, you need to enable templates in Gmail. Continue reading
With Excel Copilot, creating VLOOKUP and XLOOKUP formulas is as easy as explaining your task in plain language. This guide walks you through using Copilot in both the desktop Excel app and in browser to perform quick, accurate lookups – no advanced formula skills needed! Continue reading
Looking for a way to share Gmail templates with your team? Gmail doesn't have a built-in option, but there are 4 workarounds. From simple copy-pasting to using powerful extensions, this guide will walk you through them all. Continue reading
After creating a contact list in Outlook, the next logical step is often sharing it with coworkers. In today's collaboration workplaces, you'd expect this to be simple, right? But it's not always the case. Only the classic desktop Outlook app offers built-in options for sharing contacts, but not the new Outlook app and web. Continue reading
The navigation pane is a key feature in Outlook that helps you access essential tools like Mail, Calendar, and People. Depending on your workflow, you may find it useful to change the location of the navigation bar or customize its items to better fit your communication needs. Continue reading
With some time and effort, you can create a nice-looking email signature directly in Outlook or Word. But for polished, professional communication, email signature templates designed by professionals are often the best choice. Continue reading
Sharing an Outlook folder allows your assistant, colleagues, or team members to access specific emails, tasks, or calendars without giving them full access to your mailbox. It's a practical way to collaborate, ensuring everyone has the information they need. Continue reading
Accidentally deleting an important email can be frustrating, but fortunately, Outlook provides several ways to locate and restore deleted messages. Whether the email is in your Deleted Items folder or has been permanently deleted, you can often retrieve it with a few simple steps. Continue reading
Deleting an email in Outlook might seem straightforward, but have you ever wondered where the message goes, if it's truly gone, or whether others can still see it? This article breaks down the process, answers these questions, and explains how email deletion works in Outlook. Continue reading
Adding an automatic signature to your Outlook emails can save you time and ensure that your relevant contact information is included in every message you send. Let's see how you can set up the default email signature across different Outlook versions. Continue reading
Managing your Outlook inbox can become overwhelming if left unchecked. Deleting outdated emails and folders is a great way to free up space and keep your mailbox free of clutter. This guide will walk you through the process of removing multiple emails in one go. Continue reading
Adding a picture to your Outlook email signature - such as your photo, company logo, social media icons, a scanned handwritten signature, or festive images - can help personalize your emails, promote your brand, or simply make your messages stand out. Continue reading
Creating email templates in Outlook isn't just about saving time - it's about crafting emails that look great every time you send them. Adding images to your templates can make your messages stand out, be it a company update, a creative newsletter, or a personal note. Continue reading
A shared mailbox in Outlook makes collaboration easier by allowing multiple people to access, send, and receive emails from a single address. It can be incredibly useful for teams that need to manage a common email address, like sales or customer support. Continue reading
Like any other software, Microsoft Outlook can sometimes run into issues. If you're experiencing crashes, slow performance, or errors, starting Outlook in safe mode can help troubleshoot the problem. This mode launches Outlook with minimal settings and disables add-ins that might cause conflicts. Continue reading
Adding an image as the background to your Outlook emails is a great way to make your messages more attractive and memorable. Whether you're looking to add a personal touch or showcase your professional brand, it can really help your email stand out in someone's inbox. Continue reading
If you're actively using Microsoft Outlook, you may need to locate the Outlook.exe file at some point. Whether you're setting up a script, troubleshooting an issue, or automating some tasks, knowing how to find the exact path to the executable file and use command-line switches can be incredibly helpful. Continue reading
Suppose you've crafted a beautiful email template and now want to share it with your co-workers within Outlook 365 or whatever version you have. A quick search on the internet might lead you to believe it's not possible to share Outlook email templates, even within an organization. However, there is still a workaround to accomplish the task. Continue reading
Sending HTML emails in Outlook allows you to create visually attractive and professionally formatted messages using custom designs, colors, and layouts. This approach is not only ideal for crafting newsletters and marketing campaigns but also for adding a touch of style to personal emails, whether you're connecting with friends or reaching out to business partners. Continue reading