Shared Email Templates
Reply to emails faster than ever
Quick replies for Outlook messages
Personalize replies with macros
Create once, reuse at any time
Use personally or share with
team-mates
Use plain drafts or beautiful designs
We will help you reduce time spent on email from minutes to seconds in the familiar Outlook interface. Create a collection of your own email templates
and re-use them whenever you want. The more you reply, the quicker you'll do it in the future. Share your templates with friends and colleagues if you want.
Use flexible and powerful macros,
fillable fields, and create messages based on professionally designed templates. Continue to be personal with the right mix of templates, automatically filled data, and manual customizations
on-the-fly.
Why Shared Email Templates?
The more templates you create, the more effective and less time consuming your work is. Feel free to share templates with your co-workers to expedite knowledge flow.
We do not share any custom data with third parties. We do not use any scanning tools, do not track or log your actions.
Your templates and data are your property, and we guarantee that when you close your account all your data will be deleted from our servers.
Frequently asked questions
Why Shared Email Templates?
This add-in and web application lets you create and share formatted fillable templates for Outlook correspondence. You can easily reply to emails with templates and personalize your replies with the help of macros.
How to use Shared Email Templates in Outlook?
To start using and sharing your templates, simply install the add-in, sign in, create a team and invite your mates. If you have security concerns, just encrypt your templates with your own secret key.
Can I use it in Outlook online?
Sure! Desktop Outlook for Windows (2016, 2019) and for
Mac (2016, 2019) are supported, as well as Outlook online.
You can use the app in the following browsers: Google Chrome, Microsoft Edge, Microsoft Edge (Chromium-based - beta support), Safari, and Firefox.
Please note, Outlook should be connected to Office 365, Outlook.com or Exchange 2016+.
Can I personalize my email replies?
Yes. You can get the name of the recipient inserted automatically, add addresses to the Cc, Bcc, Subject fields, insert information into the message body with the help of macros.
Can I remove members from teams?
Yes! But only if you've got the admin permission or you are the creator of a team.
Can I share my templates with anyone?
Almost. You can invite only those users to your team who have a Shared Email Templates account, otherwise it would be technically impossible for them to use shared templates.
Is there a way to protect my templates?
You can protect your shared templates by encrypting them. To do this, you enter and confirm the secret key when you create a team. We do not have any access to your data in encrypted teams as we get it only in coded form.
Is my private information safe?
It is. We store only information that is needed for the correct functioning of the tool: your email address, password, templates, and teams. We do not access your external resources credentials, such as Microsoft, Office 365, Outlook, OneDrive, etc. accounts. You can find more information on the Privacy, security & data safety page.
On how many devices can I use Shared Email Templates?
The number of devices on which you can use the tool is not limited. However, according to the subscription plans below, you can use the tool on 4 simultaneously running client apps. You can have several client apps on one device, e.g. Outlook Online in your Chrome and desktop Outlook can be connected simultaneously and are treated as two separate client apps. Find other terms and conditions in the Shared Email Templates End-User License Agreement.
Choose your subscription plan
| Business Free | Business | Enterprise | Admin | |
License per An individual license must be acquired for each user |
1 user | 1 user | 1 user | 1 user |
Personal templates and folders Number of folders and templates you can use personally |
512 | 512 | 512 | 512 |
Teams per user Number of teams you can create or be part of |
3 | 3 | 4 | 64 |
Members in team Number of users that can be invited to a team.
Note! Each user should have a separate subscription. |
32 | 32 | 256 | 256 |
Templates and folders per team Number of folders and templates that can be created in a team |
512 | 512 | 512 | 512 |
Client apps per user The total number of client apps that can be connected simultaneously You can have several client apps on one device. For example, Outlook Online in your Chrome and desktop Outlook running in parallel are treated as two different apps. |
4 | 4 | 4 | 4 |
Template size Number of symbols including all HTML elements |
65 000 symbols | 65 000 symbols | 65 000 symbols | 65 000 symbols |
Priority customer support service |
||||
Subscription duration |
60 days trial period | 12 months | 12 months | 12 months |
Price per user |
Free | $ 3.00 / month | $ 4.00 / month | $ 15.00 / month |
Performance vs. limitations The limitations above are created to not impact the Outlook performance. |
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System requirements
Microsoft Outlook
- Outlook on Windows connected to Office 365
- Outlook on Mac connected to Office 365
- Outlook on Windows 2019
- Outlook on Windows 2016
- Outlook on Mac 2019
- Outlook on Mac 2016
- Outlook on the web
- Note! Outlook should be connected to Office 365, Outlook.com or Exchange 2016+
Browsers
- Google Chrome 78 and higher
- Microsoft Edge 44 and higher
- Microsoft Edge (Chromium-based)
beta support 79 and higher - Safari 12 and higher (limited support)
- Firefox 69 and higher
Any questions or comments?
Please contact us here
