3 ways to remove spaces between words / numbers in Excel cells

3 quick ways to remove extra spaces between words or delete all spaces from Excel cells. You can use trim formula, Excel Find & replace or special Excel add-in to clean up cells' content.

When you paste data from an external source to an Excel spreadsheet (plain text reports, numbers from web pages, etc.), you are likely to get extra spaces along with important data. There can be leading and trailing spaces, several blanks between words and thousand separators for numbers.

Consequently, your table looks disorderly and becomes difficult to use. It may be a challenge to find a customer in the Name column since you search for "John Doe" which has no excess spaces between the names while the way it looks in your table is "John Doe". Or numbers can't be summed up, and again extra blanks are the ones to blame.

In this article you'll find how to clean up your data.

Trim blanks between words to 1, remove trailing / leading spaces

For example, you have a table with 2 columns. In the column Name, the first cell contains "John Doe" written correctly without excess spaces. All other cells have extra blanks between the first and the last names. At the same time these cells have irrelevant blanks before and after the full names known as leading and trailing spaces. The second column is called Length and shows the number of symbols in each name: Excel table with leading and trailing spaces, spaces between words

Use the Trim formula to remove extra spaces

Excel has the Trim formula to use for deleting extra spaces from text. Below you can find the steps showing how to use this option:

  1. Add the helper column to the end of your data. You can name it "Trim".
  2. In the first cell of the helper column (C2), enter the formula to trim excess spaces =TRIM(A2) Excel trim formula delete spaces
  3. Copy the formula across the other cells in the column. Feel free to use some tips from Enter the same formula into all selected cells at a time.
  4. Replace the original column with the one that has the cleaned data. Select all cells in the helper column and press Ctrl + C to copy data to clipboard.

    Now pick the first cell in the original column and press Shift + F10 or the menu button menu keyboard button. Then just press V. Replace the original column with the one that has the extra spaces removed

  5. Remove the helper column.

    That's it! We deleted all excess blanks with the help of the formula trim(). Unfortunately, it's a bit time-consuming, especially if your spreadsheet is rather big. Remove spaces between words to 1, remove leading and trailing spaces

    Note. If after using the formula you still see extra spaces (the last cell on the screenshot), please have a look at If the TRIM function doesn't work.

Using Find & Replace to remove extra spaces between words

This option needs fewer steps, but allows only deleting excess spaces between words. Leading and trailing spaces will also be trimmed to 1, but will not be removed.

  1. Select one or several columns with the data to delete spaces between words.
  2. Press Ctrl + H to get the "Find and Replace" dialog box.
  3. Press the Space bar twice in the Find What field and once in Replace With
  4. Click on the "Replace all" button, and then press Ok to close Excel confirmation dialog. Use Excel Find & Replace to remove extra spaces between words
  5. Repeat step 4 until you see the message "We couldn't find anything to replace." :)

3 clicks to neat data with Trim Spaces tool

If you often import data to Excel from external sources and spend much time polishing up your tables, the Trim Spaces tool will clean data imported from the web or any other external source. It removes leading and trailing spaces, excess blanks between words, non-breaking spaces, and line breaks.

To remove all extra spaces in your worksheet, including excess paces between words, this is what you need to do:

  1. Download and install a trial version of Ultimate Suite for Excel.
  2. Select the range in your table where you want to remove excess spaces. For new tables, I usually press Ctrl + A to process all columns in a go.
  3. Go to Ablebits Data tab and click on the Trim Spaces icon. Click on the Trim Spaces icon to run the tool.
  4. The add-in's pane will open on the left side of your worksheet. Just select the needed checkboxes, click the Trim button and enjoy your perfectly cleaned table. All extra spaces are trimmed.

Isn't it faster than with the two previous tips? If you always deal with data processing, this tool will save you hours of precious time.

Remove all spaces between numbers

Suppose, you have a workbook with numbers where the digits (thousands, millions, billions) are separated with spaces. Thus Excel sees numbers as text and no math operation can be performed. Excel cells with numbers where the digits are separated with spaces

The easiest way to get rid of excess spaces is using the standard Excel Find & Replace option:

  • Press Ctrl + Space to select all cells in a column.
  • Press Ctrl + H to open the "Find & Replace" dialog box.
  • Press Space bar in the Find What field and make sure the "Replace with" field is empty.
  • Click on the "Replace all" button, and then press Ok. Voila! All spaces are removed. Remove all spaces between numbers

Using formula to remove all spaces

You may need to delete all blanks, like in a formula chain. To do this, you can create a helper column and enter the formula: =SUBSTITUTE(A1," ","")

Here A1 is the first cell of the column with numbers or words where all spaces must be deleted.

Then follow the steps from the part using formula to remove extra spaces between words to 1 Using formula to remove all spaces between numbers

Video: how to remove spaces in Excel



Table of contents

260 comments

  1. Save as Excel 97 - 2003 -workbook (*.xls) format. Now copy the space character from the cell to use in Find and Replace, leave Replace with as blank. Don't know if it matters in which format cells are, only this way worked for me and i have Excel 2016.

  2. hi, I have a column of numbers downloaded from another system, which is in text format, tried all the ways mentioned above but didn't work, could some one please help me out here?

    3 837,87
    1 927,54
    2 208,57
    1 891,05
    1 875,18
    1 880,74
    5 162,41
    66 271,65
    180 815,92
    66 795,78
    200,00
    5 458,81

    thanks,
    Nishanth

  3. WOW its working, thank q very much...

  4. Thanks you for the guidance

  5. Thanq so much sir

  6. It worked thanks a lot for space

    But can we remove the in between empty space in the coloum

  7. Thanks AAAAAAAA LOT... Saves my time and energy.. The Second way...

  8. how to find the spaces between the string.. I don't want to remove those spaces.. but, just want to know is there any spaces in the string or not..

  9. +92 345 5923729
    HOW TO REMOVE SPACE ?
    PLEASE GUIDEME ASAP WHOLE LIST I HAVE

  10. Commission Fees on Order #3047807249291 how to trim characters from figures by using find and replace option if have different numeric figures Commission Fees on Order #3047807249 please share some trick.

  11. T‍YAGI
    How Many Character in Word & Please Describe and Solution..Plz Help Me

  12. 92 300 xxxxxxx
    space not clear please help

  13. Life saver! My co-worker and I spent the longest time trying to figure out how to get of the spaces between our phone number data! I read your tip and voila- it took me 5 seconds:)

    Thank you!!

  14. thanks dude....It will help me a lot

  15. Great post. Thanks!

  16. Thank you so much! Extremely helpful.

  17. thank you so much for this post, it helps me a lot!

  18. thanks a lot, this rescued my report.

  19. great!!!!

  20. THANKX VERY MUCH FOR THE HELP.

  21. its not working for leading spaces

  22. How i can remove 12333 back spaces from my data. please answer ASAP thanks

  23. I cannot get this to work if the number starts with a 0, like many UPC codes. It removes the 0 as well. Any suggestions?

  24. not working!

  25. how to remove spaces before date.

  26. i am copy some data in same sheet and paste in same but same space is coming how to remove i used trim option also but starting some space coming after that word starting. so what to do
    like-
    _________ABCD

  27. I found this tip helpful:

    With your data selected, press Ctrl+H, click in the Find box, hold Alt key and type 0160 on the number keypad. Leave the Replace box blank and press Replace All

    • This is the best solution! Thanks for sharing

    • Nice one. Just putting a space throws an error, but this works great and is much easier than any of these other suggestions. Thanks mate.

    • THANKS FOR THE SOLUTION

    • Thanks for sharing. Finest and easiest solution of all.

    • Best Solution. Thanks

  28. Well, just to let you know this does not work. Spaces are still there!!!

    • Dear it work same like function of =substitute(Cell Ref No.," ","")

      Thanks

  29. How to remove the space in a column having numbers ending with single space.
    Amount
    65375
    45575
    18088
    54147

  30. Thank you sir

  31. Thanks a lot bro.. it was helpful..

  32. it was nice learning new tips but help on how to delect the first six alphabet fro these GAP GRE YTR 453 VM TO YTR453VM ON A ARRAY OF MULTIPLE DATA

  33. Perfecto

  34. how to remove multiple space before numbers in excel. 100 cells contain different space.

  35. How to remove left space for multiple line in one cell

    ----------
    John Doe
    John Doe
    John Doe
    ----------

  36. Thank you...

  37. Super............

  38. Too good buddy..keep up

  39. Oops!! i was just checking for validation. Anyways good Information in here for trimming!!

  40. thanks it's really nice like magic

  41. I have 12 Mar 2004 but i need 12-Mar-04.

    Please help

    • Change the cell format

    • Hi,
      1st Replace Space to (-),
      then change the date format.

  42. please let me know how to make data base on excel?????

  43. Thanks alot ur a life saver

  44. Thanks.
    I have a txt dataset that seems to be seperated with tabs but actually nodes are seperated with space character. I brought it into an excel file and saved it as an csv file then I converted it to an arff file and now I'm openning it in weka but it gives an error to me and say "can not be recognized as an arff file".I don't know what the problem is!

    • I am not able to determine the cause of the error without seeing your data. If you can send me your file at alex@ablebits.com., I will try to help.

      • Didnt work for me too, however found the right way. Select and highlight the space you want to get rid of. Copy this space and select the find and replace. Paste this space in find and replace with nothing. I guess it wasnt a space in the first place. Whatever it was you now find it by copying whatever it was. Hope it works for you.

        • worked a treat! thanks

        • Thanks so much for your help. A simple solution to a very frustrating problem.

        • Thanks that worked for me!

        • Yay, great solution!

        • Thanks a lot Joel!!!

        • Thanks for the solution

        • This worked for me.
          Thanks

      • Thanks a lot. It worked out for me.

  45. Thank you, useful tips

  46. we can also use text to column function.

    You just insert two or three columns after that data and select the data and go to data (tools)and select text to column delimited and click on space option and other character if available in that data and after that click next button and now you will be able to remove extra spaces in that data.

    Thanks
    Pankaj Parti (india)

    • Thank you for your comment! Your solution works fine, though it may take just a little bit more time.

      • how to remove spaces after cheque No.

  47. Very helpful. Many thanks

  48. Thanks! a lot remind me

  49. thanks loads!!

  50. Perfect its wonderful

    • If you copy numbers from a web page, or Microsoft Outlook, you get leading Blank Spaces and then your numbers will Not sum. You have to remove the leading blank spaces for the numbers to sum as numbers should. Go to Data-> Text to Column->Fixed Width and verify that a line appears PRIOR to the copied number data. Then go to "NEXT" and make sure the tab that says, "General", is selected Then Click "FINISH", and all your Non-summing numbers will now sum properly.

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