Introduction to Shared Email Templates

Empower your Outlook experience

Shared Email Templates is a brand-new Outlook add-in to empower your emailing experience. With this tool, you can use your templates in any Outlook, whether desktop or online, including Outlook for Windows, Outlook for Mac and Outlook on the web. As all templates are stored in a sharing cloud-based service, you can easily share them with your colleagues united into one or several teams.

To start using your templates, simply install the add-in via the Microsoft Office Store, sign in, create a team and invite your mates. If you have security concerns, just encrypt your templates with your own secret key.

Supported versions

Microsoft Outlook
Outlook for Windows 2013
Outlook for Windows 2016
Outlook for Windows 2019
Outlook for Mac 2016
Outlook for Mac 2019
Outlook on the web
Supported browsers
for Outlook Online
Google Chrome
Microsoft Internet Explorer 10 and higher
Microsoft Edge
Microsoft Edge (Chromium based) – beta support

Available plans

Plan Free Business
Template size (plain HTML) 64Kb 64Kb
Members in team 3 32
Teams per user 1 3
Items in team (folders and templates) 20 512
Items in Personal Templates (folders and templates) 40 512
Client apps per user* 4 4

* Please note, you can have several client apps on one device, e.g. Outlook Online in your Chrome and desktop Outlook can be connected simultaneously and are treated as two separate client apps.

Shared Email Templates in Outlook

When you run Shared Email Templates in your Outlook, you will see the following pane:

Shared Email Templates in Outlook.

  1. Search folders and templates by keywords and take advantage of the Selection mode.
  2. Select the view: All Templates, Favorite Templates, My Templates, or Shared Templates.
  3. The default personal folders are Favorite Templates and My Templates. You can create new sub-folders for your templates, private or shared.
  4. The shared templates are stored in teams. You can invite members to your teams and share templates with them.
  5. When you stand on a template, you can see its contents on the grey background. You can quickly insert the template into your email or open the context menu to edit the template.
  6. The template actions: Paste, Edit, Edit in Browser, Add to Favorites, Copy, Move, Delete.
  7. You can create new folders, templates, and teams with the help of the New button:
    Create new template, folder, team in Outlook.
  8. By clicking the three dots you can go to your profile, sign out, get online help, ask us a question, or see the version of the product you use:
    The More menu.

Shared Email Templates in your browser

You can manage your templates and teams in a browser. Simply open the Shared Email Templates home page and log in:

Shared Email Templates in browser.

  1. Your templates are collected by folders: All Templates, Favorite Templates, My Templates, and Shared Templates. This toolbar lets you filter all templates by the selected folder.
  2. When you stand on a template, you can see its contents on the right.
  3. Click the Plus sign to create a new template, team, or folder:
    Create new template, folder, team in browser.
  4. Click the three dots to open your profile, sign out, get online help, ask a question, or see the version of the product you use:
    The More menu.
  5. These are the template actions: Edit, Add to Favorites, Copy, Move, Delete, & Maximize the window.

Learn more capabilities of Shared Email Templates:

Ask a question (posted publicly)

If you have any questions or issues with this add-in, please feel free to post your concerns in the comments area. As soon as we answer, a notification message will be sent to your e-mail. If you do not want to share your thoughts in public, please contact us at support@ablebits.com.
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