Manage teams

How to create a team

To create a new team, follow these steps:

1. On the Manage Account tab in the Shared Email Templates app, right-click Teams and select Add Team.
   
2. Into the form that will appear, enter the name of a new team. You can also describe the team and protect its future templates with end-to-end encryption if you want to. When you're done, select Save.
   

   Note. If you decide to encrypt a team, you'll be responsible for providing users with the team password. It won't be possible to change or remove the team password.

How to add users to a team

1. On the Manage Account tab in the Shared Email Templates app, right-click a team and select Add Users.
   
2. You'll see a list of users who are not members of the team. Select those users whom you want to join the team, decide on their permissions (User or Editor), and then click Add.

How to import users from Azure AD

1. On the Manage Account tab in the Shared Email Templates app, right-click a team and select Import Users.
   
2. With the Microsoft Active Directory option selected in the dialog, click Import.
   
3. A Microsoft dialog will appear. Sign in to your Microsoft work or school account to proceed.
4. Select the users who should join the team, grant them permissions (User or Editor), and, if necessary, change a subscription key that was assigned automatically.
   
5. Click Import.

How to import users from an Azure AD group

1. On the Manage Account tab in the Shared Email Templates app, right-click a team and select Import Users.
   
2. Select the Microsoft Active Directory group option and click Import.
   
3. Sign in to your Microsoft work or school account.
4. Select an Azure AD group, and then click Next.
5. Select those users whom you want to add to the team, grant them permissions (User or Editor), and, if necessary, change a subscription key that was assigned automatically.
   
6. Click Import.

How to remove a user from a team

If you want to remove a user from a team, open the More menu that is next to the user's name in the team's list, and then select the Remove User option.

How to edit a team and team properties

To edit a team, right-click it on the Manage Account tab in the Shared Email Templates app, and then select Edit Team.

To add, edit, or delete custom team properties, right-click a team on the Manage Account tab in the Shared Email Templates app, and then select Team Properties.

How to find a team password

If you're a member of an encrypted team and you have already got access to it, you can find the team password on the Shared Email Templates pane in your Outlook.

1. Select an encrypted team and scroll down the team's preview.
2. In the Team password box, click the eye icon.
   
3. For security reasons, verify your identity:
   • In accounts created via signing up with Microsoft, by signing in to your Microsoft work or school account.
   • In accounts created via signing up with email, by entering your Shared Email Templates account password.

How to close a team

To delete a team that is not needed anymore, right-click it on the Manage Account tab in the Shared Email Templates app, and then select Close Team.