Template Phrases for Outlook Online will help you instantly reply emails by using your template phrases from the add-in pane. Below you can find a detailed description of how the add-in works.
Creating a new template is very easy: once you open the add-in, click on the +New button at the bottom of the pane. To create a new group of templates, click on the down arrow next to it:
Macros will help you automate such routine steps as filling in the subject and address fields, as well as adding a date, name, or other custom information when using the templates.
There are two main groups of macros: the first group is for filling in the subject and address fields, the second one is for inserting information into the message body.
Below you can find the description of each macro.
$Fill[TO]=
This macro will fill in the TO address field with the email address you enter after the equals sign. If there are other addresses in the field, the macro will remove them.
$Fill[CC]=
This macro will fill in the CC address field with the email address you enter after the equals sign. If there are other addresses in the field, the macro will remove them.
$Fill[BCC]=
This macro will fill in the BCC address field with the email address you enter after the equals sign. If there are other addresses in the field, the macro will remove them.
$Fill[SUBJECT]=
This macro will fill in the SUBJECT field with the text you enter after the equals sign. This macro will replace the subject you may have.
$Add[TO]=
This macro will add the email address you enter after the equals sign to the emails that are already present in the TO address field.
$Add[CC]=
This macro will add the email address you enter after the equals sign to the emails that are already present in the CC address field.
$Add[BCC]=
This macro will add the email address you enter after the equals sign to the emails that are already present in the BCC address field.
$Add[SUBJECT]=
This macro will add text you enter after the equals sign to the text that already exists in the SUBJECT field.
$SUBJECT[]
inserts the contents of the Subject field into your email.
$TIMESTAMP[DATE]
inserts the current date into your email.
$TIMESTAMP[DAYOFWEEK]
inserts the current day of the week into your email.
$TIMESTAMP[TIME]
inserts the current time into your email.
$WHAT_TO_ENTER[ text for replacement ]
prompts you to enter the necessary text and pastes it instead of the macro every time you use a template. For example, if you add ~%WHAT_TO_ENTER [Company] to the template, each time you insert it you'll see a dialog box that will let you enter the company name.
$TO[ADDR]
adds the email addresses from the TO field into your message body.
$TO[FULLNAME]
takes the full names of the contacts in the TO field.
$TO[FIRSTNAME]
pulls the first names from the TO field.
$TO[LASTNAME]
lists the last names from the TO field.
$FROM[ADDR]
inserts the email address of the FROM field into your message body.
$FROM[FULLNAME]
adds the full name of the FROM field.
$FROM[FIRSTNAME]
takes the first name in the FROM field.
$FROM[LASTNAME]
pastes the last name of the FROM field.
$CC[ADDR]
adds the email addresses from the CC field into your message body.
$CC[FULLNAME]
takes the full names of the contacts in the CC field.
$CC[FIRSTNAME]
pulls the first names from the CC field.
$CC[LASTNAME]
lists the last names from the CC field.
$BCC[ADDR]
adds the email addresses from the BCC field into your message body.
$BCC[FULLNAME]
takes the full names of the contacts in the BCC field.
$BCC[FIRSTNAME]
pulls the first names from the BCC field.
$BCC[LASTNAME]
lists the last names from the BCC field.
If you use a particular template more often than the other ones, mark it as favorite to get a quicker access.
If you've been working with the desktop version of our Template Phrases add-in, you can transfer your records to the online version using the Import option. You can also use the Export option to avoid any data loss when switching to another user account.
Whenever you reply to a common question, start the Template Phrases add-in from the Add-ins menu to add the answer in a click:
The Search field at the top of the pane allows you to quickly find the right template. Enter any word from your text snippet and see all templates that contain it listed below: