Template Phrases for Microsoft Outlook

Insert text templates into Outlook email messages

With this helpful add-in you can instantly reply to Outlook emails with templates without having to type the same text over and over again.

  • Save hours of time - instantly reply using a template.
  • All email templates you create are organized in a multi-level tree structure.
  • Insert text into Outlook e-mail in a click.
  • Store text formatting, pictures, attachments in your templates.
  • Easily find the needed template with instant search.
  • Assign shortcuts to most frequently used Outlook templates or add them to Favorites.
  • Use various macros to auto fill message fields etc.
  • Share your templates on a network drive, make them company-wide.

Free download for:

Reply with templates in Outlook 2016, 2013-2007

Reply with a template in a click!

Template Phrases for Microsoft Outlook is undoubtedly a very useful tool for anyone who extensively uses e-mail in their daily work, from technical support personnel to sales managers. All you need is to create a template once, then you can freely insert this text into your Outlook message.

Greetings, signatures, answers to frequently asked questions, words or phrases can be typed hundreds of times; the same things are explained to your clients or partners again and again. How nice it would be have all these thank you templates, signatures and other regularly used text snippets ready to be inserted into your Outlook message. Picking the right template with text formatting, hyperlinks, images, attachments, and pasting it into an e-mail in a flash, this is exactly what our Outlook template add-in offers! Below you will find how replying with a template can save you hours of precious time.

Template Phrases for Outlook - key benefits

See all your Outlook email templates at a glance

You see all your templates at a glance organized in a multi-level tree structure, and you also see the full text of the currently selected template in the preview window.

Feature-rich formatting for HTML mail templates

Add basic text formatting to your templates - bold, italic, bullets, headers, etc. Insert any pictures, signatures and hyperlinks into your Outlook templates. Edit their text the way you are used to.

Company-wide templates

The Shared templates feature is really helpful if you work in a team and want to share your Outlook templates with co-workers. All you need is to drop your templates to a shared network drive.

From now on, you can be absolutely sure that all your clients receive the most competent, thoroughly written and proof-read answers.

Auto fill message fields with template macros

You get a pretty good set of template macros, to automatically add BCC/CC recipients when replying to your emails using templates, request Read or Delivery receipts, and to do a whole lot of other things which you do manually dozens of times a day.

You can also benefit from a macro that will prompt you to enter a given value every time you paste the template or pre-populate a value selected from the drop-down list. E.g. the time or date for a meeting template and so on.

Insert text in Outlook with a shortcut

Assign shortcuts to most frequently used templates or save time by automatically inserting text of a template into all new Outlook emails, replies or forwards

Export / import template phrases

You can import and export all your templates or a selected folder with a mouse click, and access your templates on several PCs.

Instant search in email templates

With incremental search you can find the needed email template by entering a few letters in no more than a second. You simply start typing the keyword or keywords on the Search tab. As you type, all templates containing this word, or its part, appear in the Template Phrases for Outlook pane. Just double-click on the needed name to use this template in your reply.

Have favorites and recently used templates at hand

With this outlook template tool you can arrange the most frequently used templates so that you can pick one of your favorite wordings in an instant.

You can also see the most recently inserted texts or sort them by name or frequency of use.

Easily create and insert template text in Outlook

  1. Download and install the Template Phrases for Microsoft Outlook plug-in.
  2. Create a new message or click Reply. In the Microsoft Outlook message window, you will see the Template Phrases pane.
  3. Select the frequently repeated text snippet. This may be a sentence, a few paragraphs or an entire message with signature, pictures and hyperlinks.
  4. Click on the New template button in the plug-in's panel and give a name to the new Outlook email template.
  5. Click OK. That's it :-)

Now instead of retyping the same text over and over again, you can instantly reply with a template. Just select the necessary text snippet in the Template Phrases pane and double-click on it. Template text will be inserted into Outlook email where the cursor is placed.

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How to quickly reply to email using Template Phrases

Ablebit's template extension has driven my marketing & sales productivity through the roof

Ablebit's template extension has driven my marketing & sales productivity through the roof. Any business person who has "systemitized" their customer outreach/feedback with set answers, FYIs, etc., would be NUTS not to give this extension a try for the 2 week trial period. I am now getting at least 35% more business communications out every day AND ensuring that every email is professionally worded with my own customized templates. The investment ROI on the Ablebit's Outlook Template would make even Bernie Madoff jealous… Christian Phillips

It is simply a low cost time saver

With the amount of mail I receive each day - I could not get the job done if the program was missing. Thanks for an affordable easy to use aid - it is simply a low cost time saver. Bill Agle

Template Phrases Reviews

Political campaigns: quick way to standardize and streamline email responses

How to use the Template Phrases for Outlook add-in to create standardized responses to a variety of questions that are regularly received in the campaign inbox. This is how political organizations can ensure that multiple people keep up with the constant flow of incoming emails. Read more →

Need more testimonials?

Everyone in our Support team uses Template Phrases in their everyday work, and this Outlook add-in has been saving us a great deal of time and money!

Template Phrases for Microsoft Outlook

Update your template and make use of text formatting, macros and shortcuts

Update your template and make use of text formatting, macros and shortcuts

Create company-wide email templates

Create company-wide email templates

Instantly find any template with incremental search

Instantly find any template with incremental search

Your favorite text templates are always at hand

Your favorite text templates are always at hand

Free Download
7-day fully functional version

Template Phrases for Outlook system requirements:

Microsoft Outlook

  • Microsoft Outlook 2016 (32- and 64-bit)
  • Microsoft Outlook 2013 (32- and 64-bit)
  • Microsoft Outlook 2010 (32- and 64-bit)
  • Microsoft Outlook 2007

Operating System

  • Windows 10 (32- and 64-bit)
  • Windows 8 (32- and 64-bit)
  • Windows 7 (32- and 64-bit)
  • Windows Server 2008, 2012, 2016
  • .NET Framework 4.0 must be installed.

If you need to install the add-in for a group of users, or on a Terminal Server (servers farm) please see Corporate deployment

Template Phrases version

Current add-in version: 5.3.85
published on: 4-Jul-18

End-User License Agreement (EULA).

Contact us

Our working hours: 0am to 10am PST; 3am to 1pm EST; 8am to 6pm CET.

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