The tutorial shows different ways to insert an image in Excel worksheet, fit a picture in a cell, add it to a comment, header or footer. It also explains how to copy, move, resize or replace an image in Excel.
While Microsoft Excel is primarily used as a calculation program, in some situations you may want to store pictures along with data and associate an image with a particular piece of information. For example, a sales manager setting up a spreadsheet of products may want to include an extra column with product images, a real estate professional may wish to add pictures of different buildings, and a florist would definitely want to have photos of flowers in their Excel database.
In this tutorial, we will look at how to insert image in Excel from your computer, OneDrive or from the web, and how to embed a picture into a cell so that it adjusts and moves with the cell when the cell is resized, copied or moved. The below techniques work in all versions of Excel 2010 - Excel 365.
All versions of Microsoft Excel allow you to insert pictures stored anywhere on your computer or another computer you are connected to. In Excel 2013 and higher, you can also add an image from web pages and online storages such as OneDrive, Facebook and Flickr.
Inserting a picture stored on your computer into your Excel worksheet is easy. All you have to do is these 3 quick steps:
To insert several images at a time, press and hold the Ctrl key while selecting pictures, and then click Insert, like shown in the screenshot below:
Done! Now, you can re-position or resize your image, or you can lock the picture to a certain cell in a way that it resizes, moves, hides and filters together with the associated cell.
In the recent versions of Excel 2016 or Excel 2013, you can also add images from web-pages by using Bing Image Search. To have it done, perform these steps:
If you are looking for something specific, you can filter the found images by size, type, color or license - just use one or more filters at the top of the search results.
Note. If you plan to distribute your Excel file to someone else, check the picture's copyright to make sure you can legally use it.
Besides adding images from Bing search, you can insert a picture stored on your OneDrive, Facebook or Flickr. For this, click the Online Pictures button on the Insert tab, and then do one of the following:
Note. If your OneDrive account does not appear in the Insert Pictures window, most likely you are not signed in with your Microsoft account. To fix this, click the Sign in link at the upper right corner of the Excel window.
The easiest way to insert a picture in Excel from another application is this:
Normally, an image inserted in Excel lies on a separate layer and "floats" on the sheet independently from the cells. If you want to embed an image into a cell, change the picture's properties as shown below:
That's it! To lock more images, repeat the above steps for each image individually. You can even put two or more images into one cell if needed. As a result, you will have a beautifully organized Excel sheet where each image is linked to a particular data item, like this:
Now, when you move, copy, filter or hide the cells, the pictures will also be moved, copied, filtered or hidden. The image in the copied/moved cell will be positioned the same way as the original.
As you have just seen, it's quite easy to add a picture in an Excel cell. But what if you have a dozen different images to insert? Changing the properties of each picture individually would be a waste of time. With our Ultimate Suite for Excel, you can have the job done in seconds.
Note. For pictures inserted in this way, the Move but don't size with cells option is selected, meaning the pictures will keep their size when you move or copy cells.
Inserting an image into an Excel comment may often convey your point better. To have it done, please follow these steps:
If you are inserting a picture into an existing comment, click Show All Comments on the Review tab, and then right-click the border of the comment of interest.
If you want to Lock picture aspect ratio, select the corresponding checkbox like shown in the screenshot below:
The picture has been embedded into the comment and will show up when you hover over the cell:
If you'd rather not waste your time on routine tasks like this, Ultimate Suite for Excel can save a few more minutes for you. Here's how:
In situations when you want to add a picture into the header or footer of your Excel worksheet, proceed with the following steps:
Microsoft 365 subscribers have one more exceptionally easy way to insert a picture in cells - the IMAGE function. All you need to do is:
The image immediately appears in a cell. The size is adjusted automatically to fit into the cell maintaining the aspect ratio. It's also possible to fill the entire cell with the image or set given width and height. When you hover over the cell, a bigger tooltip will pop up.
For more information, please see How to use the IMAGE function in Excel.
As you have just seen, Microsoft Excel provides a numbers of different ways to insert an image into a cell or in a specific area of a worksheet. But did you know you can also copy information from one Excel sheet and insert it in another sheet as an image? This technique comes in handy when you are working on a summary report or assembling data from several worksheets for printing.
Overall, there are two methods to insert Excel data as picture:
Copy as Picture option - allows copy/pasting information from another sheet as a static image.
Camera tool - inserts data from another sheet as a dynamic picture that updates automatically when the original data changes.
To copy Excel data as an image, select the cells, chart(s) or object(s) of interest and do the following.
That's it! The data from one Excel worksheet is pasted into another sheet as a static picture.
To begin with, add the Camera tool to your Excel ribbon or Quick Access Toolbar as explained here.
With the Camera button in place, perform the following steps to take a photo of any Excel data including cells, tables, charts, shapes, and the like:
Unlike the Copy as Picture option, Excel Camera creates a "live" image that synchronizes with the original data automatically.
After inserting a picture in Excel what is the first thing you'd usually want to do with it? Position properly on the sheet, resize to fit into a cell, or maybe try some new designs and styles? The following sections demonstrate some of the most frequent manipulations with images in Excel.
To move an image in Excel, select it and hover the mouse over the picture until the pointer changes into the four-headed arrow, then you can click the image and drag it anywhere you want:
To adjust the position of a picture in a cell, press and hold the Ctrl key while using the arrows keys to reposition the picture. This will move the image in small increments equal to the size of 1 screen pixel.
To move an image to a new sheet or workbook, select the image and press Ctrl + X to cut it, then open another sheet or a different Excel document and press Ctrl + V to paste the image. Depending on how far you'd like to move an image in the current sheet, it may also be easier to use this cut/paste technique.
To copy a picture to clipboard, click on it and press Ctrl + C (or right-click the picture, and then click Copy). After that, navigate to where you wish to place a copy (in the same or in a different worksheet), and press Ctrl + V to paste the picture.
The easiest way to resize an image in Excel is to select it, and then drag in or out by using the sizing handles. To keep the aspect ratio intact, drag one of the corners of the image.
Another way to resize a picture in Excel is to type the desired height and width in inches in the corresponding boxes on the Picture Tools Format tab, in the Size group. This tab appears on the ribbon as soon as you select the picture. To preserve the aspect ratio, type just one measurement and let Excel change the other automatically.
Of course, Microsoft Excel does not have all the capabilities of photo editing software programs, but you may be surprised to know how many different effects you can apply to images directly in your worksheets. For this, select the picture, and navigate to the Format tab under Picture Tools:
Here is a short overview of the most useful format options:
To restore the original size and format of the image, click the Reset Picture button in the Adjust group.
To replace an existing picture with a new one, right-click it, and then click Change Picture. Choose whether you want to insert a new picture from a file or online sources,
locate it, and click Insert:
The new picture will be placed exactly in the same position as the old one and will have the same formatting options. For example, if the previous picture was inserted into a cell, the new one will also be.
To delete a single picture, simply select it and press the Delete button on your keyboard.
To delete several pictures, press and hold Ctrl while you select images, and then press Delete.
To delete all pictures on the current sheet, use the Go To Special feature in this way:
Note. Please be very careful when using this method because it selects all objects including pictures, shapes, WordArt, etc. So, before pressing Delete, make sure the selection does not contain some objects that you'd like to keep.
This is how you insert and work with pictures in Excel. I hope you will find the information helpful. Anyway, I thank you for reading and hope to see you on our blog next week!
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