How to add a hyperlink to another worksheet

In this article I'll show you 3 ways how you can add hyperlinks into your Excel workbook to easily navigate between numerous worksheets. You'll also learn how to change a link destination and modify its format. If you don't need a hyperlink any more, you'll see how to quickly remove it.

If you are a real Internet surfer, you know firsthand about the bright sides of hyperlinks. Clicking on hyperlinks you instantly get access to other information no matter where it is located. But do you know the benefits of spreadsheet hyperlinks in Excel workbooks? The time has come to discover them and start using this great Excel feature.

One of the ways you can put spreadsheet hyperlinks to good use is to create a table of contents of your workbook. Excel internal hyperlinks will help you to quickly jump to the necessary part of the workbook without hunting through multiple worksheets.

If you need to add a hyperlink in Excel 2016 or 2013, you can choose one of the following hyperlink types: a link to an existing or new file, to a web page or e-mail address. Since the subject of this article is creating a hyperlink to another worksheet in the same workbook, below you'll find out three ways to do that.

The first method of creating a hyperlink within one workbook is to use the Hyperlink command.

  1. Select a cell where you want to insert a hyperlink.
  2. Right-click on the cell and choose the Hyperlink option from the context menu.
    Click on Hyperlink in the context menu to open the Insert Hyperlink dialog box.
    The Insert Hyperlink dialog window appears on the screen.
  3. Choose Place in This Document in the Link to section if your task is to link the cell to a specific location in the same workbook.
  4. Select the worksheet that you want to link to in the Or select a place in this document field.
  5. Enter the cell address in the Type the cell reference box if you want to link to a certain cell of another worksheet.
  6. Enter a value or name into the Text to display box to represent the hyperlink in the cell.
    Choose the worksheet and enter the cell address to add a hyperlink.
  7. Click OK.
    Click OK to see a hyperlink in a cell.

The cell content becomes underlined and highlighted in blue. It means that the cell contains the hyperlink. To check if the link works, just hover the pointer over the underlined text and click on it to go to the specified location.

Excel has a HYPERLINK function that you can also use for creating links between spreadsheets in the workbook. If you are not good at entering Excel formulas immediately in the Formula bar, do the following:

  1. Select the cell to which you want to add a hyperlink.
  2. Go to Function Library on the FORMULAS tab.
  3. Open the Lookup & Reference drop-down list and choose HYPERLINK.
    Click on HYPERLINK in the Lookup & Reference drop-down menu to start entering the formula.
    Now you can see the function name in the Formula bar. Just enter the following two HYPERLINK function arguments in the dialog window: link_location and friendly_name.

    In our case link_location refers to a specific cell in another Excel worksheet and friendly_name is the jump text to display in the cell.
    Fill in the link_location and friendly_name text boxes in the Function Arguments dialog window.

    Note. It's not a must to enter friendly_name. But if you want the hyperlink to look neat and clear, I'd recommend to do it. If you don't type in friendly_name, the cell will display the link_location as the jump text.

  4. Fill in the Link_location text box.
    Click on the Select range icon to pick the destination cell.

    Tip. If you don't know what address to enter, just use the Select range icon to pick the destination cell.

    The address displays in the Link_location text box.
    Click Enter or the Select range icon again to display the address in the Link_location text box.

  5. Add the number sign (#) before the specified location.
    Add the number sign before the specified location to indicate that the location is within the same workbook.

    Note. It is crucial to type the number sign. It indicates that the location is within the current workbook. If you forget to enter it, the link won't work and an error will appear when you click on it.

    When you move to the Friendly_name text box, you see the formula result in the bottom-left corner of the Function Arguments dialog.

  6. Enter Friendly_name that you want to display in the cell.
  7. Click OK.
    Click OK to insert a hyperlink into a cell and to see the hyperlink formula in the formula bar.

Here you are! Everything is as it should be: the formula is in the Formula bar, the link is in the cell. Click on the link to check where it follows.

The quickest way of creating hyperlinks within one workbook is using the drag-and-drop technique. Let me show you how it works.

As an example, I'll take a workbook of two sheets and create a hyperlink in Sheet 1 to a cell in Sheet 2.

Note. Make sure that the workbook is saved because this method doesn't work in new workbooks.

  1. Select the hyperlink destination cell in Sheet 2.
  2. Point to one of the cell borders and right-click.
    Point to one of the cell borders and right-click to grab the cell.
  3. Hold the button and go down to the sheet tabs.
    Right-click and hold down the button to drag the cell into the other worksheet.
  4. Press the Alt key and mouse over the Sheet 1 tab.

    Having the Alt key pressed automatically takes you to the other sheet. Once Sheet 1 is activated, you can stop holding the key.
  5. Keep dragging to the place where you want to insert a hyperlink.
    Have the Alt key pressed to switch to the other sheet.
  6. Release the right mouse button for the popup menu to appear.
  7. Choose Create Hyperlink Here from the menu.
    Release the right mouse button and choose Create Hyperlink Here from the popup menu.

After you do that, the hyperlink appears in the cell. When you click on it, you'll switch to the destination cell in Sheet 2.

No doubt that dragging is the fastest way to insert a hyperlink into an Excel worksheet. It combines several operations into a single action. It takes you less time, but a bit more attention concentration than two other methods. So it's up to you which way
to go.

You can edit an existing hyperlink in your workbook by changing its destination, its appearance, or the text that is used to represent it.

As this article deals with hyperlinks between spreadsheets of the same workbook, the hyperlink destination in this case is a specific cell from another spreadsheet. If you want to change the hyperlink destination, you need to modify the cell reference or choose another sheet. You can do both, if necessary.

  1. Right-click the hyperlink you want to edit.
  2. Choose Edit Hyperlink from the popup menu.
    Right-click and choose Edit Hyperlink to open the Edit Hyperlink dialog box.
    The Edit Hyperlink dialog box appears on the screen. You see that it looks the same as the Insert Hyperlink dialog and has the identical fields and layout.
    Make changes in the appropriate fields of the Edit Hyperlink dialog.

    Note. There are, at least, two more ways to open the Edit Hyperlink dialog. You can press Ctrl + K or click on Hyperlink in the Links group on the INSERT tab. But don't forget to select the necessary cell before doing it.

  3. Update the information in the appropriate fields of the Edit Hyperlink dialog.
  4. Click OK and check where the hyperlink jumps to now.

    Note. In case you used Method 2 to add a hyperlink in Excel, you need to edit the formula to change the hyperlink destination. Select the cell that contains the link, and then place the cursor in the Formula bar to edit it.

Most of the time hyperlinks are shown as an underlined text of blue color. If the typical appearance of hyperlink text seems to you boring and you'd like to stand out of the crowd, go ahead and read below how to do it:

  1. Go to the Styles group on the HOME tab.
  2. Open the Cell Styles list.
  3. Right-click on Hyperlink to change the appearance of the hyperlink that was not clicked. Or right-click Followed Hyperlink if the hyperlink was activated.
  4. Choose the Modify option from the context menu.
    Right-click on Hyperlink or Followed Hyperlink and choose Modify to open the Styles dialog box.
  5. Click on Formatin the Styles dialog box.
  6. Make the necessary changes in the Format Cells dialog window. Here you can change the hyperlink alignment and font or add fill color.
  7. When you are done, click OK.
  8. Make sure that all the changes are marked under Style includes in the Style dialog box.
  9. Press OK.
    Make the changes in the Format Cells dialog window and have them marked in the Style dialog box.

Now you can enjoy a new individual style of the hyperlinks in your workbook. Pay attention that the changes you made affect all the hyperlinks in the current workbook. You can't change the appearance of a single hyperlink.

It will take you a few seconds and no efforts to delete a hyperlink from the worksheet.

  1. Right-click the hyperlink you want to remove.
  2. Choose the Remove Hyperlink option from the popup menu.
    Right-click on the cell and choose Remove Hyperlink to delete the hyperlink from the worksheet.

The text remains in the cell, but it is no longer a hyperlink.

Note. If you want to delete a hyperlink and the text that represents it, right-click the cell that contains the link and choose the Clear Contents option from the menu.

This trick helps you to delete a single hyperlink. If you want to know how to remove multiple (all) hyperlinks from Excel worksheets at a time, follow the link to our previous blog post.

I hope that in this article you saw the simplicity and effectiveness of using internal hyperlinks in a workbook. Just a few clicks to create, jump and discover the massive content of complex Excel documents.

Table of contents

129 comments

  1. Hi,

    Hope someone could help with this hyperlink query.

    I have one workbook and two sheets; Sheet 1 named Upload, Sheet 2 named Approval. On sheet 1, I have a column with numbers 1-10 which on each number I have inserted a hyperlink with an invoice to it and if you click on the rows 1-10 a pfd will open up with an invoice attached.

    I want to be able to go to sheet 2 and create a column with number 1-10 and i want to have the same invoices hyperlinked so each number mirrors work sheet 1 upload. How can I get this hyperlink function to work on Sheet 2 Approval without having to do the steps of hyperlinking all over again.

    I hope someone can assist with these as i have been researching and trying for days now and i can't seem to get it to work.

    Many thanks
    Arina

  2. We have spreadsheet with close to 40 tabs. Teh names of those tabs are in column A. I would like to use that column A reference to create the hyperlink based on the value in column A. Is this possible?

  3. how to link a cell from one sheet to all other sheets in the same workbook ? For Example on Sheet 1 in Cell A1 and A2 I have data, the same data should flow on rest all of the sheets in the workbook. Do we have any formulas ?

  4. Hi, I have a query.

    I have a summary sheet (Summary) and four different assessment templates as different sheets (SheetA, SheetB, SheetC, SheetD)

    In summary sheet there will be a formula in Column D of each row (D3, D4, D5, D6, D7....D50) which Assessment sheet to be used.

    Based on the inputs in Column A, B, C, value will appear in Column D as " Use Sheet B" or "Use Sheet D" or "Use Sheet A".

    Now how to link the result in Column D of summary sheet into respective Assessment sheets?

    Please help on this.

  5. I want to make a hyperlink to a specific cell , and even if the sheet and the rows and the lines are modified and this exact cell is moved, the hyperlink should be moved with the cell, and not stay consistent to the prior selection , is this possible?

    1. You can name your cell, here I used "MyCell" and then use the following syntax : =HYPERLINK("#MyCell","Label")

  6. does not seem to relate to 365 - the bookmark option is not even available. Such a helpful, useful tool just eradicated from simple usage

  7. i want to link cell to cell in same sheet can you help me. example i want to click one cell and cell go to another cell linked with other.

  8. I want a hyperlink to send me to another sheet which then will linkbyo a drop down list that will match the name on the oth page.. is this possible?

  9. Hi
    I have 2 excel sheets. I want to link data tab-wise. In the main excel sheet data are city wise and in another excel sheet I have data on each tab city wise

    I want to link those excel 1 with excel 2 tabs

    can we do this

    1. Hi!
      Unfortunately, I can't see your data and I don't really understand what you want to link. Ask a specific question about the formula and I'll try to help.

  10. Hi Sir,

    I want to create link/objective in excel for each row. so that other can attach the receipts. is there any other way to do this other than hyperlink..

    Thank you,
    Thayappa

  11. I want to create a hyperlink which contains a jump to another sheet in the same workbook. The name of the sheet shall not be "hard coded" but taken from a cell. For illustration:

    - cell B4 contains "Sheet14", which is the name of a sheet
    - desired hyperlink: =hyperlink (...B4...!A1;"Jump to sheet")

    1. Hello!
      I believe the following formula will help you solve your task:

      =HYPERLINK("#"&B4&"!A1","Jump to sheet")

      1. Great, this works - thank you!

  12. Can any one help
    I have two sheets A and B
    Sheet A is for user
    Sheet B for email

    I have hyperlink "mailto:" on sheetB Cell B6 and I have hide this sheet , now on SheetA Cell A2 I want to create link with hided sheet's cell B6
    whenever I click on A2 it work like I clicked on B6 .
    How can I link with A2 to B6

    1. Hello!
      If I understood your question correctly, create a external reference to a cell in another worksheet, and then you can hide that sheet. You can also just write a link to a cell using the F2 key to edit it.

  13. Hello,
    I have an Excel workbook with several sheets in it - the first sheet is a summary sheet listing each employee, and then every employee has an individual sheet. I have set up hyperlinks between the each worksheet and the summary sheet for easy navigation backwards and forwards.
    However, when I add a new employee row in the summary sheet, the hyperlinks do not update on the individual employee sheets, therefore when I now click on 'Joe Bloggs'' hyperlink, to return to the summary sheet, it brings me to the row above/below that reference.
    So my question is, is there anyway to make dynamic hyperlinks which would update when a new row is added into that first summary sheet?
    Thanks for your help, all advice appreciated.

    1. Hello!
      You can create dynamic hyperlinks using the MATCH function.
      The formula for a dynamic hyperlink could look like this:

      =HYPERLINK("#"&"SummarySheet!B"&(MATCH(B2, SummarySheet!$B$3:$B$100,0)+2),"Click Here to See Data")

      where:
      B2 - employee name
      The # sigh indicates the formula to refer to the same workbook.
      SummarySheet!B - is a reference to the sheet name and column name in the symmary table.
      MATCH(B2, SummarySheet!$B$3:$B$100,0) returns the position of the corresponding employee in the summary sheet. 2 is added to it because the data list starts on the third row.
      I hope my advice will help you solve your task.

      1. Thanks so much Alexander.
        I have entered the following formula: =HYPERLINK("#"&"EE''s!''&(MATCH(B10,EE''s'!$B$6:$B$500,0)+6),""Click Here to See Data")
        My Employee's worksheet is named EE's and the Employee Name is in cell B10. The list of names start in cell B6. When I click on hyperlink, I'm getting an error message to say that the reference isn't valid. Have I missed something?

        Thanks for your help, I appreciate it.
        Dawn

  14. Hello,
    Can someone please help me on this.
    I have 2 documents, A and B. Document A is the master sheet. Document B has the following sheets p&L 1st qarter, p&l 2nd quarter etc. How can i create a hyperlink on my mastersheet (Docment A) that when clicked it will specifically open p&l 2nd quarter sheet on Document B?

  15. I tried every thing available online on HYPERLINK function to enter a syntax that enables to have a DYNAMIC excel worksheet name, so that I could paste this worksheet anywhere and it will pick
    1) automatically the worksheet name and execute HYPERLINK
    ii) if a recipient of this Excel file changes the name of the current worksheet -it will still open the
    Hyperlink with the new worksheet name.
    So far I was not successful
    Having read your help on Hyperlinks I know your solution will work - Thanks so much
    Shall make another post of the success
    kanil

    1. have you got solution to this your hyperlink problem
      I'm interested pls kindly assist

  16. i want to know how to do hyperlink fixed ...for example.. i use the hyperlink for column B5 and B7 title after that i need to add column on B5 some data under B5 title hyperlink for B7 show error...i need to hyperlink it again for B7 column that move down to B19

  17. Is there a way to click a cell/hyperlink on sheet 1 which takes you to a filtered list on sheet 2 within the same workbook.

    Ive seen people writing code o do this but its beyond my skill level.

  18. I wantt to know how I can link a cell in sheet 1 to sheet 2. But if I change the name of the sheet 2 to something different, the link would remain intact.

    1. Hi!
      I hope you have studied the recommendations in the tutorial above. It contains answers to your question.

  19. I am having an issue that I was hopping someone here can maybe answer or have a solution to. I use the hyperlink function to reference a specific cell within the same workbook, but on a different sheet or page (Sheet A). When on Sheet B & I click on the hyperlink that takes me exactly to the correct & corresponding cell on Sheet A.

    But then, when on sheet A, I will sort the data to fit my needs at any given time. The rub/ issue I am experiencing is that once I sort on Sheet A the hyperlink on Sheet B will now link to the old location and not update.

    Example:
    On sheet B I click on hyperlink. Excel jumps over to Sheet A, Cell A4. On Sheet A I then sort the data in a column from ascending order to descending. The data on Sheet A updates and moves around accordingly. Then when I go back to Sheet B, and click on the same hyperlink as before, I am redirected to Sheet A, Cell A4. However, because of the sort function & data movement, the information is now inaccurate as the hyperlink in Sheet B is still refencing the old/ previous location (Sheet A, Cell A4) when instead it should direct me to the new location (lets just say... Sheet A, Cell A1) after the sort function has completed.

    Is there a way to embed a hyperlink that points to a different page & cell within the same workbook, that also updates if the "Sort & Filter" function is performed?

    Thanks! Fingers Crossed!

  20. in column A i have the heading ITEM, column B the heading COST and in column C the heading PROFIT. in column G (in the same sheet) i just want to type the ITEM and it must display the ITEM and the COST and the PROFIT. is it possible for you to HELP PLEASE?(each heading must display in its own cell)

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