*Google Sheets COUNTIF is one of the easiest functions to learn and one of the handiest to use.*

*It's time to pick up some knowledge on how COUNTIF is used in Google Spreadsheet and learn why this function makes a true Google Spreadsheet companion.*

This short helper allows us to count how many times a certain value appears within a specified data range.

The syntax of our function and its arguments are as follows:

=COUNTIF(range, criterion)

**range**- a range of cells where we want to count a certain value. Required.**criterion**or searching criterion - a value to find and count across the data range indicated in the first argument. Required.

It may seem that COUNTIF is so simple that it doesn't even count as a function (pun intended), but in truth its potential is quite impressive. Its searching criteria alone is enough to earn such a description.

The thing is that we can decide to look for not only concrete values but also those that meet certain criteria.

It's high time to try and build a formula together.

Let's suppose your company sells various types of chocolate in several consumer regions and works with many clients.

This is how your sales data look like in Google Sheets:

Let's begin with the basics.

We need to count the number of "Milk Chocolate" sold. Place the cursor in the cell where you want to get the result and enter the equality sign (=). Google Sheets immediately understands that we are going to enter a formula. As soon as you type the letter "C", it will prompt you to choose a function that begins with this letter. Select "COUNTIF".

*The first argument* of COUNTIF is represented by **the following range**: D6:D16. By the way, you don't have to enter the range manually - mouse selection is enough. Then enter a comma (,) and specify the second argument - searching criteria.

*The second argument* is a value that we're going to look for across the selected range. In our case it's going to be **the text** - "Milk Chocolate". Remember to finish the function with a closing bracket ")" and press "Enter".

Also, don't forget to enter double quotes ("") when using text values.

Our final formula looks as follows:

`=COUNTIF(D6:D16,"Milk Chocolate")`

As a result, we get three sales of this type of chocolate.

Incorrect formulas:

`=COUNTIF(C6:C16, D6:D16,"Milk Chocolate")`

`=COUNTIF(D6, D8, D10, D12, D14,"Milk Chocolate")`

Correct usage:

`=COUNTIF(C6:D16,"Milk Chocolate")`

`=COUNTIF(D6,"Milk Chocolate") + COUNTIF(D8,"Milk Chocolate") + COUNTIF(D10,"Milk Chocolate") + COUNTIF(D12,"Milk Chocolate") + COUNTIF(D14,"Milk Chocolate")`

You may have noticed that it's not really convenient to set the searching criteria in the formula - you have to edit it every time. The better decision would be to write the criteria down other Google Sheets cell and reference that cell in the formula.

Let's count the number of occurred sales in the "West" region using the cell reference in COUNTIF. We'll get the following formula:

`=COUNTIF(C6:C16,A3)`

The function uses the content of A3 (the text value "West") in its calculations. As you can see, it's a lot easier now to edit the formula and its searching criteria.

Of course, we can do the same thing **with numerical values**. We can count the number of occurrences of the number "125" by indicating the number itself as a second argument:

`=COUNTIF(E7:E17,125)`

or by replacing it with a cell reference:

`=COUNTIF(E7:E17,A3)`

What is great about COUNTIF is that it can count whole cells as well as **parts of the cell's contents**. For that purpose, we use *wildcard characters*: "?", "*".

For instance, to count the sales in some particular region we can use only the part of its name: enter "?est" into B3. A **question mark** (?) replaces *one character*. We are going to look for the 4-letter words *ending with "est"*, including spaces.

Use the following COUNTIF formula in B3:

`=COUNTIF(C7:C17,A3)`

As you already know, the formula can easily take the next form:

`=COUNTIF(C7:C17, "?est")`

And we can see 5 sales in the "West" region.

Now let us employ the B4 cell for another formula:

`=COUNTIF(C7:C17,A4)`

What is more, we'll change the criteria to "??st" in A4. It means that now we are going to look for 4-letter words *ending with "st"*. Since in this case two regions ("West" and "East") satisfy our criteria, we will see nine sales:

Similarly, we can count the number of sales of the goods using an **asterisk** (*). This symbol replaces not just one, but *any number of characters*:

*"*Chocolate"* criteria counts all the products ending with "Chocolate".

*"Chocolate*"* criteria counts all the products starting with "Chocolate".

And, as you may guess, if we enter *"*Chocolate*"*, we're going to look for all the products that contain the word "Chocolate".

`=COUNTIF(D7:D15,"*~?*")`

The COUNTIF function is able to count not only how many times some number appears, but also how many of the numbers are *greater than/less than/equal to/not equal to* another specified number.

For that purpose, we use corresponding mathematical operators: "=", ">", "<", ">=", "<=", "<>".

Check out the table below to see how it works:

Criteria | Formula example | Description |

The number is greater than | `=COUNTIF(F9:F19,">100")` |
Count cells where values are greater than 100. |

The number is less than | `=COUNTIF(F9:F19,"<100")` |
Count cells where values are less than 100. |

The number equals to | `=COUNTIF(F9:F19,"=100")` |
Count cells where values equal to 100. |

The number is not equal to | `=COUNTIF(F9:F19,"<>100")` |
Count cells where values are not equal to 100. |

The number is greater than or equal to | `=COUNTIF(F9:F19,">=100")` |
Count cells where values are greater than or equal to 100. |

The number is less than or equal to | `=COUNTIF(F9:F19,"<=100")` |
Count cells where values are less than or equal to 100. |

If you want to change the criteria without altering the formula, you can reference the cells as well.

Let us reference A3 and put the formula in B3, just as we did before:

`=COUNTIF(F9:F19,A3)`

To create more sophisticated criteria, use an **ampersand** (&).

For example, B4 contains a formula which counts the number of values greater than or equal to 100 in the E9:E19 range:

`=COUNTIF(E9:E19,">="&A4)`

B5 has the very same criteria, but we reference not only the number in that cell but also a mathematical operator. This makes it even easier to adapt COUNTIF formula if necessary:

`=COUNTIF(E9:E19,A6&A5)`

Sometimes it's necessary to count the number of values that answer **multiple criteria at once**. For that purpose, we should use a few COUNTIF functions in a single cell at a time.

Let's count the number of sales of black and white chocolate. To do that, enter the following formula in B4:

`=COUNTIF(D7:D17,"*Milk*") + COUNTIF(D7:D17,"*Dark*")`

Please note that we use an asterisk (*) to ensure that the words "dark" and "milk" will be counted no matter where these words are in the cell - at the beginning, in the middle, or at the end.

Again, we can write the formula using cell references. You can see how it looks like on the screenshot below in B3. The result remains the same:

Remember, using multiple criteria, we can count how many times a certain number appears within a certain range.

We are going to count the number of total sales between 200 and 400:

We take the number of totals under 400 and subtract the number of total sales under 200 using the next formula:

`=C0UNTIF(F7:F17,"<=400") - COUNTIF(F7:F17,"<=200")`

The formula returns the number of sales more than 200 but less than 400.

If we want to reference A3 and A4 that contain the criteria, the formula will be a bit simpler:

`=COUNTIF(F7:F17, A4) - COUNTIF(F7:F17, A3)`

A3 cell will have "<=200" criteria, while A4 - "<=400".

Put both formulas into B3 and B4 and make sure that the result doesn't change - 3 sales over the needed range.

With the help of COUNTIF, we can also count the number of blank or non-blank cells within some range.

Let's suppose that we successfully sold the product and marked it as "Paid". If the customer declined the goods, we write zero (0) in the cell. If the deal wasn't closed, the cell remains empty.

To count **non-blank cells** with any value, use the following:

`=COUNTIF(F7:F15,"<>")`

or

`=COUNTIF(F7:F15,A3)`

To count the number of **empty cells**, make sure to put the COUNTIF formula in the following way:

`=COUNTIF(F7:F15,"")`

or

`=COUNTIF(F7:F15,A4)`

The number of cells with a **textual value** is counted like this:

`=COUNTIF(F7:F15,"*")`

or

`=COUNTIF(F7:F15,A5)`

Screenshot below shows that A3, A4, and A5 cells include our criteria:

Thus, we can see 4 closed deals, 3 of which were paid for and 5 of which have no markings yet and, consequently, are not closed.

There is one interesting opportunity that Google Sheets offer - to **change the cell's format** (like its color) depending on some criteria. For example, we can highlight the values that appear more often in green.

COUNTIF function can play a small part here as well.

Select the range of the cells that you want to format in some special way. Click *Format* -> *Conditional formatting...*

In the *Format cells if...* drop-down list choose the last option *Custom formula is*, and enter the following formula into the appeared field:

`=COUNTIF($B$10:$B$39,B10)/COUNTIF($B$10:$B$39,"*")>0.4`

It means that the condition will be answered if the value from B10 appears within B10:B39 in more than 40% of cases:

In a similar way, we add two more formatting rule criteria - if the cell value appears more often than in 25% of cases and more often than in 15%:

`=COUNTIF($B$10:$B$39,B10)/COUNTIF($B$10:$B$39,"*")>0.25`

`=COUNTIF($B$10:$B$39,B10)/COUNTIF($B$10:$B$39,"*")>0.15`

Keep in mind that the first criterion will be checked beforehand, and if it's met, the rest won't apply. That is why you'd better start with the most unique values moving to the most common ones. If the cell value doesn't meet any criteria, its format will remain intact.

You can see that the colour of the cells has changed according to our criteria.

To make sure, we also counted the frequency of some values in C3:C6 using COUNTIF function. The results confirm that COUNTIF in formatting rule was applied correctly.

All these function examples give us a clear understanding of how Google Spreadsheet COUNTIF offers multiple opportunities to work with the data in a most efficient way.

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## 137 Responses to "Google Spreadsheet COUNTIF function with formula examples"

what is the formula for.

if a1 is less than b1, put good

if a1 is greater than or equal to b1, put bad

if a1 is less than b1 but greater than c1, put critical

put this in one formula?

Hi, Loise,

try this formula:

=IF(and(A1<B1,A1<=C1), "good", IF(AND(A1>B1,A1=B1), "bad", IF(AND(A1<B1,A1>C1), "critical","")))

You can read more about IF function in Google Sheets in this article.

Hope this helps!

I'm trying to search for the number of occurrences on a particular date. The info in the cell is the data and time stamp. How would I set up the formula so it is only pulling the date?

Hello, Lisa,

supposing, that the date an time are in A1, use the following formula in the cell where you want to return the date, A2 for example:

=DATEVALUE(A1)

Then select A2, and in the menu choose Format > Number > Date. You will see only the date from A1 in this cell.

Hope this is what you need!

What is the countif formula in goggle sheets if the possible choices included are as follows: >, <, or =. I have used the following formula and keep getting an answer of 0 students with the correct answer. However hundreds of students have the correct answer.

=countif(BL3,"<")

Hello, Mary,

If I understand your task correctly, there's something missing from your formula. You need to count if one value is greater/less than or equals to some other value. Also, please make sure to indicate the range of cells correctly in the first argument.

So, if your data is spread across B1:L3 and you need to count all the values that are less than 3, your formula should look like this:

=COUNTIF(B1:L3,"<3")

Please adjust your formula according to your data, and it should work :)

Is it possible to use, as a criterion, the background color of a cell in the countif function? For example, in column A (say from A5 to A10), there are two types of cells: those that have a green background color and those that are white. The range of cells to be added is in column B (say B5 to B10). I would like, in cell B11, to sum cells B5 to B10 if they are next to green cells. In cell B12, I would like to do the same for the cells next to the white cells.

I thought using Apps script, but I would prefer to use simple formulas.

Thank you.

[resolved]Finally, I decided not to use the background color as a criterion for selecting the cells to be added. I found a simpler solution, based on the content of the cells using the sumif function. Specifically, I used the following formula in cell C268:

SUMIF ($A5: $A267; "* (AFR)"; C5: C267)

In other words, instead of using the color, I select the cells whose content ends with the 5 characters: (AFR)

Merci

in google sheets, i'm trying to count the number of occurrences where column W=YES, IF column P=5. How can I write this formula?

Hello, Jess,

you can try the following formula:

=COUNTIFS(W:W,"YES",P:P,5)

Hello!

Is it possible to use COUNTIF to determine how many cells do not contain a particular letter? I understand how to use the formula when dealing with numbers, but mathematical symbols don't seem to work the same way with letters.

So, for example, if I want to know how many cells in A1:A25 do NOT contain G, how would I write that?

Thank you!

Hello,

Please try the following formula:

=ArrayFormula(SUM(IFERROR(FIND("G",A1:A25)=0,1)*1))

Hope it will help you.

Gennady,

You had no formula in your response.

I have the same obvious issue as Rachel. I want to count cells which are not "N".

Thanks,

Brad

Brad,

For some reason, Gennady's formula wasn't displayed. I've edited the comment and now you can see the formula. Please try to adjust it for your data.

Is there a way to use =countif to count if there is any value in the identified cell/cells? For example:

| | -should not count

|a | -should count

| | -should not count

|ab| -should count

Hey,

could you give me a hint how to use countifs with the following table which contains results of different soccer games;

as an example

A1:A5 Name Player 1

B1:B5 Goals Player 1

C1:C5 Goals Player 2

D1:D5 Name Player 2

Now, I wanna count the wins (more goals) of a specific player:

=countifs(A1:A5, "Player1", B1:C5, (B1:B5 > C1:C5))

Unfortunately, the second part throws an error :(

Hey, Martin,

if I understand your task correctly, please try the following formula:

=SUMPRODUCT((A1:A5="Player 1"),(B1:B5>C1:C5)

If it doesn't work, please go to File > Spreadsheet settings > Calculations, and make sure that Iterative calculation option is On.

Hope this helps!

HOW TO COUNT HOW MANY CUSTOMER ORDER MILK, DARK ETC. THANKS

Just wanted to say thank you. This was the clearest depiction of how to reference other cells within a COUNTIFS formula that I could find.

Hello,

could anyone help me with the following task? My dataset contains (among other) these columns: (A)Date of the 1st check, (B)date of the 2nd check, (C)Date of the 3rd check and (D)Status. Let's say Status could be "Waiting", "Not OK", "OK". At the end of the day I need a number of cases, where Status="OK" and at least one of the Checks (1st, 2nd, OR 3rd) were done today. If there were just one check, I would use: countifs(D:D;"OK";A:A;"26.02.2018"). But I am not sure how to solve out the task, where one of the required criterion (today's date) can be met in one of the several columns.

Thanks a lot

Greetings, Ondra!

Simply modify the single-column version of your formula to include the other columns.

=countifs(D:D;"OK"; A:C;"26.02.2018")

To make the formula a bit more versatile, you can replace the hard-coded date with, for example, the TODAY() function or a cell reference that contains a date.

=countifs(D:D;"OK"; A:C;today())

=countifs(D:D;"OK"; A:C;E2)

To be really cool, you could use something like the last formula, then find items checked today by entering

=today()

in cell E2. :-)

So I have a sheet where I want to track how many participants answer certain questions. There are 11 questions and each question has its own reference cell. The cell beside the participant will have something like 1,2,3,7,9 in it, but I can't figure out how to count only one of those numbers while excluding the rest. Any suggestions?

Just to clarify: are the respondents in the first column, the response to the secomd question in the secomd column, and so on for each of the eleven questions?

So, the columns and stuff would look like this

NAME QUESTIONS ASKED QUESTION # of PARTICIPANTS

Joe D 1,2,3,7,9 7 [insert formula here]

(Does that layout make sense?)

(oh man...I just looked at how my reply was formatted...it looks awful. Can you follow it at all?)

A coworker of mine helped me figure it out: =COUNTIF(B$2:B$30, "*"&I2&"*")

Putting the cell that contained the number I was trying to find in between "&"'s and putting the wildcards in ""'s joins it to whatever before and whatever after. This is SO INCREDIBLY helpful! posting it here for all to see :-) this means you can have multiple variables in the same cell and still be able to parse that data!

Hello

I need some help in writing a query/script for excel/googlehseets that will take a word and link/URL from where I want to find the word then the query/script will count the number of repeating time of given word and place that number back into excel/googlesheets.

Anybody can help me in this.

Thanks in advance.

Hi,

I'm looking for a formula for 4 different countries (Ireland, Denmark, UK & Sweden) so I can keep track of my days in a country throughout the year. I'm using the below,

=COUNTIF(W3:W30,"Ireland")+COUNTIF(W3:W30,"Denmark")+COUNTIF(W3:W30,"UK")+COUNTIF(W3:W30,"Sweden")

I've tried using *UK* etc but not working. I have this formula in another column and it works fine?? Help :)

I have a column of dates (B3:B2) and I wanted to get a count for the following criteria:

Under 2 years

2-5 Years

6-10 Years

Over 10 years

I have used this for the under 2 years and it is not returning the proper number:

=countif(B5:B53,"<today()-730")

What if I need to match a text with case sensitivity? Looks impossible with this formula, but probably shouldn't be.

I believe you'll have to use the SUMPRODUCT function along with EXACT.

I have results from a google form.

In the form responses, I need to separate the data in several ways.

1. Responses/multiple choice answers by Class/Teacher(which is a column/question in the Form) and by the entire school.

2. Each response has been assigned a letter value which is an abbreviation for a response type. (I've already used Find & Replace to change the text answers to the letter value, now I just need to get and graph the counts of each of the response types.)

3. Responses by student.

There has got to be a way to separate into three additional spreadsheets using the information from the initial form response spreadsheet.

Hello,

Could you help me with a formula for the following:

I need a count of the number of people who answered one answer in the first column, who also answered a specific answer in the second column.

Example:

People who choose "Apples" as 'favourite fruit' who ALSO choose "Blue" as 'favourite colour'.

Thank you

Inx:

Where Fruit is in F2:F5 and Color is in G2:G5 the formula looks like this in an empty cell:

=COUNTIFS(F2:F5,"Apples",G2:G5,"Blue")

Hi,

Could you help me with the following problem:

I want to count the cells in a range (column) which contains any characters inside. Cells has time format, and an 'if' formula: =IF(OR(B10="",D10=""),"",D10-B10-$M$4)

I tried with countif(range, "*") -> it interestingly count cells which are empty, contains just the formula, but no value, as the corresponding Bx or Dx was empty. And does not count any which has a value (8:00 for e.g.) out of the formula.

With countif(range, "") I had exactly the same result...

Am I doing something wrong?

Please help!

Hi Ferenc,

We mentioned how to count blanks or non-blanks here:

https://www.ablebits.com/office-addins-blog/2017/06/29/countif-google-sheets/#countif-blank-nonblank

Any know how to COUNTIF from anothes sheet page into the same file?

Thanks.

Create the formula on one sheet, but refer to cells from another sheet :)

It will look like this: =COUNTIF(Sheet1!A1:A10,">20")

Hi there,

I've got a COUNTIFS formula which I'm building to try and accommodate variable criteria, i.e. dates.

I want to code a COUNTIF with 'greater than or equal to' to a date cell, but it doesn't seem to want to read that cell. I've tried formatting the date cell in different ways but not working.

For simplicity I've reduced it to a COUNTIF.

None of the following work:

=COUNTIF('Student Tracking Report'!AS:AS,<=D$5)

=COUNTIF('Student Tracking Report'!AS:AS,"<="D$5)

=COUNTIF('Student Tracking Report'!AS:AS,"<=D$5")

This does work, but won't be variable:

=COUNTIF('Student Tracking Report'!AS:AS,"<=43344")

Thanks for your help.

Marcus

Hi

The solution is pretty easy, you've just missed the "&" symbol before the cell address. Try the formula below and enjoy ;) =COUNTIF('Student Tracking Report'!AS:AS,"<="&D$5)

BTW, it is in this article in the "COUNTIF Google Sheets for less than, greater than or equal to" part.

I think the post needs to be looked over for typos. I got lost in the very beginning. The post is below. And these are my questions.

Do we count the sales in the West region, not Milk Chocolate?

Why do I put the cursor in C3, which in the middle of the data of the first picture and contains "West" and try to enter the COUNTIF function there?

Where is the range D4:B74 coming from?

"Let's begin from the basics.

We need to count the number of sales in the "West" region. Place the cursor in C3 and enter the equality sign (=). Google Sheet immediately understands that we are going to enter a formula. As soon as you type the letter "C", it will prompt us to choose a function that begins with this letter. And we select "COUNTIF".

The first argument of COUNTIF is represented by the following range: D4:B74. By the way, you don't have to enter the range manually - mouse selection is enough. Then enter a comma (,) and specify the second argument - searching criteria.

The second argument is a value that we're going to look for across the selected range. In our case it's going to be the text - "Milk Chocolate". Remember to finish the function with a closing bracket ")" and press "Enter".

"

Thank you very much for your attention to detail, Mate!

We changed a few screenshots, but somehow totally forgot to adjust the text, so sorry about that!

Fixed! :)

How do I create a formula that counts if one cell is greater than another?

How do I count if for a range of multiple text entries. I.e.

Cell A2 contains the text "dog"

Cell A3 contains "dog, cat, cow, chicken"

I want to perform a count if A3 contains A2 in the string of text.

Hello, can you help me with a Google sheet formula to count how many days a student attended tutoring, where:

A1 Last Name

B1 First Name

C1 Date (of the week the student attended tutoring from Tuesday to Friday)

The data contains 100 students where some attended 1 day, some 2+, some 3+, etc.

Thank you very much.

Hello Alejandra,

If I get it right, you need to add up numbers entered next to the student names. For that, you need to use SUMIF rather than COUNTIF. We have an article about it as well, you'll find it here.

I am doing a volunteer gig and they are pushing my limits of programming but I am learning so much. I need some help. I have two sheets.

Rating Data: Forces a unique client ID number in column A which is also named range "PTSD_ClientID".

L1 Data: column A, or named range "L1_ClientID" forces validation to enter a value found in column A of Rating Data. It does not enforce unique values.

Here's what I would love some help with. I have a column I in the Rating Data sheet that I would like to display of the count of all entries for that row's client ID (also named range PTSD_ClientID" that is entered in L1 Data.

Any recommendations or tutorials to send me to on how I might achieve this. Thanks in advance!

Hi Erika,

If I understand your task correctly, you need to use the formula like this on the Rating Data sheet:

=COUNTIF(Sheet2!A:A,$A1)

where Sheet2 is your L1 Data, A:A is column A on the L1 Data sheet, and A1 is a cell with the unique ID on Rating Data.

Thanks for the article! I have this range where returns values from another range of data based on criteria, I put iferror to return "" where there's no valid data, then I want to count the cells with valid data returned with =COUNTIF(E3:AI3,"""") but it keeps counting the whole range with "" as well. Can you help me? Thank you!

Hi Tramy,

I'm sorry I'm afraid I don't really understand the task. You said IFERROR returns "" for invalid data. But then you are trying to count valid data and indicate it as "" as well.

Could you please describe the task in more detail and give the examples of valid/invalid data?

Hi! Is there a way to exclude qualifications? I have a column with multiple sources listed in each cell "Referral, Job Site, Agency, LinkedIn" and I'd like to only count the ones with the word "LinkedIn" in the cell AND the ones where LinkedIn appears in a cell with other sources too - but as separate counts.

Hi Katherine,

To find cells only with "LinkedIn" in them, please read COUNTIF - exact match.

To find cells with "LinkedIn" AND other words, please read COUNTIF - partial match.

Is it possible to do a countif of cells based on criteria of a previous cell? For example, I would like to count the number of cells in a row with the number 26, but only if the previous cell in the row is the number 25.

Sure, here's how the formula should look:

=COUNTIFS(A2:A1001,26,A1:A1000,25)

You are a life saver, I feel into the trap of =COUNTIF(C6:C16, D6:D16,"Milk Chocolate") and this ironed that out.

how to filter data or counts the value if a cell contain more than one value which is seperated by commas

Jack,

in this case, you need to look for partial matches. Please read through this point of the article to check how to do that.

Hello!

I've tried to do COUNTIF for multiple variables, but it's not pulling the correct data.

How do I set up the formula so that both variables in a row are true.

Example data:

Bob, Male, Form 1

George, Male, Form 2

Sally, Female, Form 1

Jo, Female, Form 1

Sue, Male, Form 1

Jane, Female, Form 1

I would want formula to output the numbers that correspond to gender:

Form 1 - 2 Male

Form 1 - 3 Female

Form 2 - 1 Male

Hi Melissa,

I'm sorry, I don't quite understand your task. If you could create a sample spreadsheet with your source data and the result you'd like to get and share it to support@4-bits.com, I may be able to come up with a solution.

Once you share the file, please let me know by replying here.

Hi, I have 3 columns

Column C = Category

Column D = boolean

I have many cateogies

I need to count the amount of rows that has a specific category with TRUE in the column D.

I would need something like this: =countif(C:C, and("C=category1",D=true))

Can you help me? THANKS!

example: count how many CGAs has true should give: 2

C__|D__

CGA|true

VGA|true

CGA|false

VGA|false

CGA|true

THANKS!!!

Hi Luciano,

Please try this formula:

=COUNTIFS(C:C,"CGA",D:D,TRUE)

Hi, I am trying to find the count of TRUE Values and False Values. My data set is from B2:K146. When I do =COUNTIF(B1:K146,"TRUE")I get an incorrect number. When try the same formual with False, I get a HUGE number that isn't even the amount of cells I have filled with either True or False. Any help is appreciated, I have a huge data set full of True/False that I have to parse out and being able to use a formula to figure out how many are true vs false will be a lifesaver!!!!1

Hi Nickole,

You can try omitting double quotes in your formula since TRUE and FALSE are Booleans that doesn't necessarily require these:

=COUNTIF(B2:K146,TRUE)

Also, make sure to apply the correct data format to your resulting cell: Format > Number > Number.

Hi,

I'm trying to use a cell as the criterion for a countif search, but I can't make it work.

Name Running Count

Joe Smith (=countif(List1!F:F,"*Smith, Joe*")

What I would like to do is be able to have sheets use a cell, so then I could copy the same formula all the way down. Something like =countif(List1!F:F,[text from cell a2]).

Is this possible?

Also, I forgot to say that the text from A2 that I will be searching for will be in a cell with other names as well, so I need a wildcard to be able to search withing the cells of names to find the one I want.

So, the cell I'm searching might say "Peterson, John, Johnson, Mike, Thompson, Charles, Smith, Joe, Williams, Sam"

From that I need to be able to search for the name I want, which would be found in cell A2.

I hope that makes sense.

Hi Jeff,

If you have "Joe Smith" written in A2, but the range to search in contains names like "Smith, Joe", referring to A2 won't give you the correct result. The formula will look for the exact contents of A2.

In order to use A2 as a source cell, you need to extract first and last names and concatenate them separating with a comma. Here's what I can offer to try:

=COUNTIF(List1!F:F,"*"&CONCATENATE(RIGHT(A2,LEN(A2)-SEARCH(" ",A2)),", ",LEFT(A2, SEARCH(" ",A2)-1))&"*")

Dear Sir ,

I am having a set of data having some duplicate values in it . I wants to mark its frequency in its adjacent column except first one .

like

1

1 duplicate

1 duplicate

2

3

2 duplicate

4

5

2 duplicate

Hello Abhinav,

I'm sorry, I'm afraid there's no easy formula to do that.

You can either identify duplicates without the 1st occurrences using a formula like this:

=IF(COUNTIF($A$2:$A2, $A2)>1, "Duplicate", "")

or count duplicates by the example of this article for Excel.

What if I need a pie chart to show payment

If Chocolate Milk, Count the Total Value of all the orders.

I have a data set where the 'Chocolate Milk' has different values, but I need the formula to calculate all the column A results if 'Cholocate Milk', and take the value from another Column. :-/

Hello Jane,

To find out the total only for those cells that contain "Chocolate Milk", you need to use the SUMIF function instead. You'll find the tutorial about it on this page.

I want to know the total value of column b if column f is John column h is July

Teri,

I believe the SUMIFS function is what you need to use for the task. It will sum records of column B based on values in F and H.

Hi,

Can you help me in getting a formula for a countif with cells containing duplicate texts.

Example:

R1 test

R2 test | test

when i use this; =countif(A:A,"*test*"), i only get 2; but I want to get 3 as the result.

Thanks for the help.

Hi Ralph,

If your duplicates are divided by the same "|" character, you can try this formula:

=COUNTIF(ArrayFormula(SPLIT(JOIN(" | ",A:A)," | ")),"test")

Otherwise, you can use our Split tool to divide cells with duplicates by their delimiters and then count all occurrences.

I have 4 tabs of information with columns of information that are in drop-down lists. I need to calculate the total number of times each of the items in the drop-down lists is selected (on a 5th tab). I've created the 5th tab and done the "COUNTIF" but it's not totaling. Instead, there's an error.

To clarify, this is on a Google Sheet.

Bill,

will you be able to share your file with us at support@4-bits.com? If so, please reply here once it's shared. We'll look at how your data is stored exactly and try to come up with a solution.

Thank you.

We want to count the values between certain dates (for our monthly report).

Our document is structured like this:

A column: Date (eg. 01-01-2019)

B column: Value (eg. Owned, earned or paid)

What's the correct formula to count the number of Owned between 01-01-2019 and 31-01-2019? Any help would be greatly appreciated!

Levi,

Please try this formula:

=COUNTIFS(B2:B10,"Owned",A2:A10,">="&DATE(2019,1,1),A2:A10,"<="&DATE(2019,1,31))

Hello -

I used your tip to figure out how to count non blank cells in a column on a certain sheet tab (Tab1). This formula works for that: =COUNTIF('Tab1'!Y2:Y889, "")

I wish to further filter the count by a text value in another column. I want to count the non blank cells in column Y that have the value "A" in column N. Then count the non blank cells in column Y that have the value "B" in column N. This formula doesn't work - I am not sure how to connect them. =COUNTIF('Tab1'!Y2:Y889, "") AND COUNTIF('Tab1'!N1:N930,"A") Thank you so much.

Note the characters between the double quotes in the formulas above are these - not sure why they did not display. If they don't display again in this comment, they are the less than sign and the greater than sign. Thank you again.

Hello Casey,

You need to use COUNTIFS for the task:

=COUNTIFS(Tab1!Y2:Y889,"<>",Tab1!N2:N889,"A")

Please keep in mind that the function requires ranges of the same sizes. Based on your example, you'll have to enter either rows 2:889 for both columns or 1:930.

Thank you, Natalia - I thought I might need to use IFS, but I had the syntax garbled. Thank you so much - this worked exactly as I wanted.

You're most welcome, Casey,

Glad I could help! :)

Hello,

i use Google Sheet and i would like to calculate how many cells there are in a column of the same color, provided there is a value from another colone. COUNTIF is not good for color

example:

(A2: A100; A15; B2: B11; "Acquired")

Thanks for your help. =)

Hello Tony,

We covered counting by colours in another article, please have a look:

https://www.ablebits.com/office-addins-blog/2015/10/30/count-colored-cells-google-sheets/

OK, thanks.

but that's not exactly what I'm trying to do.

This is not a COUNTIF but rather a COUNTIFS that I would need.

this example may be better explained.

A B C D

1 | color 1 | Acquired | Total color 1 Acquired | 2 |

2 | color 1 | Blocked | Total color 2 Acquired | 1 |

3 | color 2 | Blocked | Total color 1 Bloqued | 1 |

4 | color 2 | Acquired | Total color 2 Bloqued | 1 |

5 | color 1 | Acquired |

Tony,

Since there's no standard way of counting cells by their colours, our tool will still be useful.

If I understand your task correctly and "color 1" and "color 2" are cells with backgrounds, you can generate a formula with our Function by colour tool and then use it in your COUNTIFS, like this:

=COUNTIFS(A2:A6,

valuesByColor("#d9ead3","#000000",Sheet10!A2:A6),B2:B6,"Acquired")The part in bold was generated by our add-on.

The entire formula counts all cells in column B with a word

Acquiredif a cell in column A is coloured in accordance with a pattern in valuesByColor.OK, thanks.

But I still have a little problem.

I think there is a problem with the third parameter of valueByColor "srcRange", it returns 1 whereas it should send me back 9.

I think that once he has found a good result, he does not continue the loop in the range.

sorry for the double post -_-"

I tried the method "valueByColor" without going through a COUNTIFS, and I realized that it sends me the values in the cells, but what I want to do is count the number of cells of the same color provided that the cell is acquired (color in colone A, and acquired in colone B).

Tony,

It's rather difficult to tell why your formula doesn't work. Could you please share your spreadsheets with us to have a look? It's support@4-bits.com. We don't monitor its Inbox, so please confirm by replying here once you share the file. Thank you.

ok, I just sent you the file with a copy of our conversation.

Thanks.

Thank you, Tony.

I've got your file and replied to you by email.

Hello,

I'm trying to find a way to use countifs based on values being split out of comma separated values, but something isn't quite clicking.

If i have:

ID

1

2

3

and then

SCORE | SELECTION

0 | 1,3

1 | 2,3

and i want to find out the total number of times that ID 3 was selected and there was a score of 0. The result should be 1.

I feel like i'm close with

=COUNTIFS(SPLIT($G$11:$G$14,","),3,$F$11:$F$14,0)

But i get told "Array arguments to COUNTIFS are of different size."

Hello Dan,

The SPLIT function won't work like this. It's supposed to separate values to multiple cells rather than extract records needed for calculations. Our tech specialist has created the following array formula that should help:

=ArrayFormula(SUM((MID($G$12:$G$13,FIND(",",$G$12:$G$13)+1,1)="3")*(LEFT($G$12:$G$13, 1)="0")))

Hello,

I used the formula =COUNTIF(M3, "*(Pme)*" to tally the number of times that a specific cell contains a coding tag. However, the formula is treating 0/1 as No/Yes instead of giving me a total. Can I adjust the formula to count the number of times the coding tag appears instead?

For example, I have cell M3 which contains the sentence "Also, I (S) know (Pme) plenty of straight guys (Ph) who (S) are attracted (Pme) to more masculine women (Ph)". The formula above produced the number 1, but I want it to produce the number 2 because the tag (Pme) appears twice in this sentence.

Any feedback would be appreciated. Thank you!

Sorry, I forgot to close the parentheses. The formula is: =COUNTIF(M3, "*(Pme)*").

Okay, so upon further searching, I found =COUNTA and =COUNTUNIQUE, which yielded the results I wanted, but now I'm wondering the difference between the two. Thank you!

I take the previous comment back-- these functions did not necessarily fix the issue. Sorry for the multiple posts and thank you for your time!

Hello Sarah,

none of the functions you mentioned will help: they count cells that contain the word you need, not the number of words within those cells. For your task, you need to use the LEN function like this:

=(LEN(M3)-LEN(SUBSTITUTE(M3,"(Pme)","")))/LEN("(Pme)")

That fixed my spreadsheet, thank you so much for your help!

I have a spreadsheet where i need a formula to count for a certain value in column B, but if that value is counted, it needs to reflect a number in column S. So if B4 meets the criteria, I need the value of H4 to appear.

Thank you in advance for any help

Excuse me, the H4 in the phrase "I need the value of H4 to appear" should be replaced with S4 to match my earlier example.

Thank you.

Another clarification, this spreadsheet is on google sheets.

Thank you

Hi Parker,

I believe it's VLOOKUP you should use, not COUNTIF. VLOOKUP searches the info in one column and pulls related data from other columns.

Svetlana explained everything about VLOOKUP in a special tutorial, please have a look:

https://www.ablebits.com/office-addins-blog/2017/07/05/vlookup-google-sheets-example/

Hi,

I have a range of data that contains dollar amounts and I am trying to find any amount that is greater than or equal to $5 and color coordinate it based on how many times it appears in the data set. For example the first time a cell contains data greater than or equal to $5, it would be color coded as green, the second time it happens, it would be color coded as yellow, etc.

Can you help with that?

Thanks!

Hi Nicole,

You should put COUNTIF into the IF formula and use both in the conditional formatting.

For example, (assuming your data starts in A2) this is the formula for conditional formatting that will colour the first occurrence of the value that is >=5 in green:

=(IF(A1>=5,COUNTIF($A$2:A2,">=5"),""))=1

To colour the second occurrence, create another rule with another colour and change 1 to 2:

=(IF(A1>=5,COUNTIF($A$2:A2,">=5"),""))=2

And so on.

Hope this helps! :)

I'm using your formula, but changing the inputs. I'm using a QUERY instead of just a fixed range. For some reason, I have a number of values that result in an empty cell. If I remove the ,) at the end of the IF-formula, I have a number of cells that output FALSE.

Is there a way to get rid of those?

Hello Juul,

For us to be able to suggest anything, please provide your formula so we could see what you enter exactly.

I try to find the number of cells with a value greater than 30 but it gives me an error. This is the formula I use. Do you know what I’m doing wrong?

=countif(c259:c261,”>30”)

Thanks

Hello Ryan,

Try using straight quotes instead of smart ones for the condition:

=COUNTIF(C259:C261,">30")

Hi Guys..

I hope you all doing fine…

I have problem ..

In google sheet,

I want to sum (range of number) if the criteria is matches the formula below.

I have multiple ranges and criteria .

And one of the ranges I need to add 2 criteria .

so for example :

I need to calculate the salary for the employees

If the employee (( city) (The range)) is from ((city 1 or city 2)(multiple criterias ))

And other ranges also like ( showroom, age and profession etc) .

Thank you in advance ..

Hi Osama,

We covered how to sum in Google Sheets based on multiple criteria in this blog post, feel free to have a look :)

I am copying some formulas from Excel over to Sheets and one of them just isn't translating.

=SUM(COUNTIFS(A21:A93, {"*Contacted*","*Intro*","*Webinar*","*Disclosed*","*Application*","*Territory*"}, B21:B93, "*Business Professional*"))

The answer should be 16

But when entering the same formula into Google, it returns 4.

I was trying to find out if the syntax is just different in Google Sheets but so far haven't figured it out.

I'm guessing it's in the multi criteria between the "{" brackets... but... can't figure it out.

Thanks

Looks like all I needed was to add

ArrayFormula(

To the front of it

Hello E,

Glad to hear ARRAYFORMULA did the trick! :)

Hi,

I've been trying out the different formulas that seem to apply to my sheet, but it's weird, because the formula works, but the result is wrong. I have column F, which lists down the names of several people repeatedly.

Once someone completes a task in the list, they are to change the cell's background color to Shamrock Green (hex code is #0F9D58).

In a separate sheet for a summary, I have a column that serves to count the total number of tasks that they have completed (marked by the background color). I've been testing it out by coloring the cell accordingly, but the value that is returned is 0.

=COUNTIFS(F:F,valuesByColor("#0F9D58","#000000",TASKLIST!F:F),F:F,"NAME")

This formula, which I've learned about from your other article, works fine by itself! But I need to countif the name of the person when the cell has been colored Shamrock Green.

=COUNTA(valuesByColor("#0F9D58","#000000",TASKLIST!F:F))

Would appreciate any help! Thanks.

Sorry, here's the formula that I've been trying to use:

=COUNTIFS(TASKLIST!F:F,valuesByColor("#0F9D58","#000000",TASKLIST!F:F),TASKLIST!F:F,"NAME")

Hi Pocholo,

Unfortunately, since our valuesByColor returns values from cells, it cannot be wrapped in another condition for another column. We'll consider improving the formula in the future if it's technically possible.

For now, I can only offer to try and use Scripts. Here's an overview of Google Apps Script with a lot of helpful content and links:

https://developers.google.com/apps-script/overview

Hi Natalia,

Got that! Appreciate the response -- just wanted to confirm as well, whether my formula was constructed correctly, or was it even supported by the function, since there is no error message and the cell just returns a 0 value.

Thank you, and more power to your blog! They're quite informative and very helpful when troubleshooting and navigating the nuances between Google Sheets and Excel. :)

Thank you, Pocholo! :)

Hello!

I need to count "No" values of users on a column, but this count needs to be conditioned by this:

If the "No" value is already on another row of the same column and belongs to the same user (this can be checked because I'm using one app ID on a specific column), then don't count it.

How can I filter that with formulas?

Hello Hebert,

If I get it right, the quickest and easiest way is to use our Remove Duplicate Rows add-on to find all unique rows and mark them in a status column.

Then use COUNTIFS to count those rows that have "No" as the answer and that are Unique:

=COUNTIFS(B2:B10,"No",C2:C10,"Unique")

How to count the Quantity of Milk Chocolates ?

Hello Fazlan,

the SUMIF function will sum numbers related to a certain text. Please check this tutorial to learn how to use SUMIF: SUMIF in Google Sheets.

Hi,

I have an 'attendance' list each week. I have names indicated by row, and dates indicated by column. I mark present with an 'x'. I would like to select each week (5 days so 5 columns) for a group of students (31 students, so 31 rows) and see if they showed up at least once that week. I do not want to count if they were there multiple days, but just know how many students out of the 31 showed up at least once that week. Is there a formula for this?

Hi Kelsey,

You can create additional columns right at the end of each week and use the formula like this for each student:

=IF(COUNTA($B2:$F2)>0,"attended","absent")

Please refer to these articles explaining how these functions work:

IF function

COUNTA function

I need help for Google sheets formula.

if the percentage value of F4 > C4 = "good"

if the percentage value of F4 < C4 = "bad"

if the percentage value of F4 = C4 = "same"

Hello Regielyn,

The IF function will help you with this task, please read about it in this blog post.

Thank you all for this content. I have one column of data where each cell is assigned a number between 1 and 13. I'm trying to find how to know the probability that any one number follows another. For example, what is the probability that a 7 is followed by another 7. Or what is the probability of the sequence 4, 9, 13. If anyone can help with this formula I would be more than grateful.

Hi Mike,

I'm afraid this task is rather complex and can't be solved with one simple formula. I'd advise you to look through these tutorial videos provided by the Google for Education service:

Calculate Probability with Google Sheets

Is it possible to use countif with ValuesbyColor. IE I'd want to know how many times "John" appears in either red or blue cells

Hello Tomi,

Yes, you can use the valuesByColor formula in the COUNTIF. However, one formula can process only one color at a time, so COUNTIFS won't work here. Please do the following:

=COUNTIF(valuesByColor("#f4cccc", "#000000", Sheet1!A1:A10),"John")

Thanks that worked! I also have a follow up, does it work with sumif?

I've tried

=SUMIF(valuesByColor("#e06666", "#000000",Sheet1!$B$2:$B$999"*John*",Sheet1!$D$2:$D$1000))

The second range ($D$2:$D$1000) counts time so it should create how long time John has accumulated in all the cells with that color. But the error it gives me that there is only 1 argument

Tomi,

The SUMIF function requires different arguments, so placing them in the same order as for COUNTIF won't work. Also, in your formula, you put the condition for John and the range with time inside the valuesByColor, this also shouldn't happen.

If I understand it correctly and you need to sum times based on two conditions: 1) if there's 'John' and 2) if a cell is coloured specifically, it is SUMIFS that you need (sum on multiple criteria). But at the moment valuesByColor doesn't work within SUMIFS and COUNTIFS.

Sheet 1

Col A1 58+1 BOXN

A2 42+1 BCN

A3 57+1 BCNHL

A4 58+1 BOXNHL

Sheet2

Col A1=( Count of BOX/BOXNHL)[=2]

Col B1=(count of BCN/BCNHL)[=2]

HOW TO WRITE FORMULA

Hello Mahesh,

We described how to count cells that contain certain text in the following part of the blog post: Google Spreadsheet COUNTIF function and wildcard characters (partial match)

Your formulas may look like this:

=COUNTIF(Sheet1!A:A,"*BOX*") for A1 and =COUNTIF(Sheet1!A:A,"*BCN*") for B1