How to use AutoFill in Excel - all fill handle options

This post looks at the AutoFill Excel feature. You will learn how to fill down series of numbers, dates and other data, create and use custom lists in Excel 2016, 2013 and lower. This article also lets you make sure you know everything about the fill handle, cause you may be surprised how powerful this tiny option is.

When you are pressed for time, every single minute counts. So you need to know every way to automate daily spreadsheet tasks. AutoFill in Excel is a popular feature, and I'm sure most of you already use it. However, it may be a new fact for you that it's not only about copying values down a column or getting a series of numbers or dates. It's also about creating custom lists, double-clicking to populate a large range and much more. If you know where the fill handle is located, it's high time to find out all the benefits it stores.

Below you see a plan of the post. Just click on the link you find especially interesting to get right to the point.

Use AutoFill Excel option to populate a range in Excel 2010-2013 and lower

Whether you just want to copy the same value down or need to get a series of numbers or text values, fill handle in Excel is the feature to help. It's an irreplaceable part of the AutoFill option. Fill handle is a small square that appears in the bottom-right corner when you select a cell or range.
See the fill handle in the bottom-right corner of your selection

It may be hard to believe that this tiny, almost unnoticeable part of selection gives you numerous helpful options to use every day.

The scheme is simple. Whenever you need to get a series of values in the adjacent cells, just click on the Excel fill handle to see a small black cross and drag it vertically or horizontally. As you release the mouse button, you will see the selected cells filled with the values depending on the pattern you specify.
See your range being autofilled

One of the most popular questions is how to autofill numbers is Excel. This can also be dates, times, days of the week, months, years and so on. In addition, Excel's AutoFill will follow any pattern.

For example, if you need to continue a sequence, just enter the first two values into the starting cell and grab the fill handle to copy the data across the specified range.
Use Excel AutoFill to continue a number sequence

You can also auto-populate any arithmetic progression sequence where the difference between numbers is constant.
Use Excel AutoFill to get any arithmetic progression sequence

It will even alternate sequences if the selected cells don't relate to each other numerically, like on the picture below.
Get a series of values not numerically related

And it goes without saying, that you can use the AutoFill option to copy a value across your range. I think you already know how to make the same value appear in the adjacent cells in Excel. You just need to enter this number, text, or their combination, and drag it across the cells using the fill handle.

Presume you have already heard of the features I described above. I still believe, some of them appeared new to you. So go on reading to learn even more about this popular yet under-explored tool.

All AutoFill Excel options - see the fill handle at its best

Double-click to automatically populate a large range

Suppose you have a huge database with names. You need to assign a serial number to each name. You can do it in a flash by entering the first two numbers and double-clicking the Excel fill handle.
Double-click the fill handle to populate large ranges

Note. This hint will only work if you have values to the left or right of the column you need to fill as Excel looks at the adjacent column to define the last cell in the range to fill. Please also keep in mind that it will populate by the longest column in case you have values to the right and to the left of the empty range you want to fill down.

Excel - Fill down a series of values that contain text

It's not a problem for the AutoFill option to copy across the values that contain both text and numerical values. Moreover, Excel is quite smart to know that there are only 4 quarters or that some ordinal numbers need the corresponding letter suffixes.
Autofill values that contain both text and number

Create custom list series for autofilling

If you use the same list every now and then, you can save it as a custom one and make Excel fill handle populate cells with the values from your custom list automatically. Please follow the steps below to do this:

  1. Enter the header and complete your list.
    Enter the values for your custom list in excel together with the header

    Note. A custom list can only contain text or text with numerical values. If you need it to store only numbers, please create a list of digits formatted as text.
  2. Select the range with your list.
  3. In Excel 2003 go to Tools -> Options -> Custom Lists tab.

    In Excel 2007 click on the Office button -> Excel options -> Advanced -> scroll down till you see the Edit Custom Lists… button in the General section.

    In Excel 2010-2013 click File -> Options -> Advanced -> scroll to the General section to find the Edit Custom Lists… button.
    Click on this button to import your custom list

  4. Since you already selected the range with your list, you will see its address in the Import list from cells: field.
    See your range address in the Import list from cells field
  5. Press the Import button to see your series in the Custom Lists window.
    Press the Import button to see your series in the Custom Lists window
  6. Finally click OK -> OK to save the list.

    When you need to get this list autofilled, enter the name of the header into the necessary cell. Excel will recognize the item and when you drag the fill handle in Excel across your range, it will populate it with the values from your list.
    Populate cells with custom list values

Use the AutoFill option to get repeating series

If you need a series of recurring values, you can still use the fill handle. For example, you need to repeat YES, NO, TRUE, FALSE sequence. First, enter all these values manually to give Excel a pattern. Then just grab the fill handle and drag it to the necessary cell.

Get a series of recurring values

Autofilling horizontally and vertically

Most likely, you use AutoFill to populate cells down a column. However, this feature also works if you need to extend a range horizontally, leftward or upward. Just select the cells with the value(s) and drag the fill handle to the needed direction.

Fill cells horizontally, leftward or upward

Autofill multiple rows or columns

The Excel Autofill can deal with data in more than one row or column. If you pick two, three or more cells and drag the fill handle they all will be populated.
Autofill more than one row

Insert empty cells when filling down a series

AutoFill also enables you to create a series with empty cells like on the screenshot below.
Create a series with empty cells

Use AutoFill Options list to fine tune the way the data is entered

You can adjust the settings with the help of the AutoFill Options list to get the exact results. There are two ways to get this list.

  1. Right-click on the fill handle, drag and drop it. Then you will see a list with options automatically pop up like on the screenshot below:
    Get a list of AutoFill options

    Let's see what these options offer.

    • Copy Cells - populates a range with the same value.
    • Fill Series - works if you select more than one cell and the values are different. AutoFill will generate the range according to a given pattern.
    • Fill Formatting Only - this Excel AutoFill option will only get the format of the cell(s) without pulling any values. It can be helpful if you need to quickly copy the formatting and then enter the values manually.
    • Fill Without Formatting - copies values only. If the background of the starting cells is red, the option will not preserve it.
    • Fill Days / Weekdays / Months / Years - these features do what their names suggest. If your starting cell contains one of those, you can quickly have it complete the range by clicking one of the options.
    • Linear Trend - creates a linear series or linear best-fit trend.
    • Growth Trend - generates a growth series or geometric growth trend.
    • Flash Fill - helps you enter plenty of repetitive information and format your data in the right way.
    • Series … - this option pops up the Series dialog box with a number of advanced possibilities to choose from.

    See the Series dialog box with a number of advanced options to choose from

  2. The other way to get the list is to click on the fill handle, drag and drop it and then click on the Auto Fill Options icon.
    Click on this icon

    When you click on this icon you get a list with AutoFill options.
    Click on the Auto Fill Options icon to get this list

This list just repeats some features from the previous part.

Excel - Autofill formulas

Autofilling formulas is a process pretty much similar to copying values down or getting a series of numbers. It involves drag-n-dropping the fill handle. You will find some helpful tips and tricks in one of our previous posts named The fastest way to insert a formula into the entire column.

Flash fill in Excel 2013

If you use Office 2013, you can try Flash Fill, a new feature introduced in the most recent Excel version.
Try out Flash Fill in excel 2013

Now I will try to briefly describe what it does. Flash Fill instantly studies the data you enter and the format you use and checks if these data are already in your worksheet. If Flash Fill recognizes these values and grabs the pattern, it offers you a list based on this mode. You can click Enter to paste it or ignore the offer. Please see it in action on the picture below:
Use Flash Fill in Excel 2013 to quickly unify the format of numerous cells

Flash Fill enables you to format numerous names, dates of birth, and phone numbers in a click of a mouse. You just enter initial data, which Excel quickly recognizes and uses. I promise that one of our upcoming articles will give you as many details on this interesting and helpful feature as possible.

Enable or disable the AutoFill feature in Excel

The fill handle option is turned on in Excel by default. So whenever you select a range you can see it in the bottom-right corner. In case you need to get Excel AutoFill not working, you can switch it off by doing the following:

  1. Click on File in Excel 2010-2013 or on the Office button in version 2007.
  2. Go to Options -> Advanced and untick the checkbox Enable fill handle and cell drag-and-drop.

    Uncheck this option to disable fill handle

Note. To prevent replacing the current data when you drag the fill handle, make sure that the Alert before overwriting cells check box is ticked. If you don't want Excel to display a message about overwriting non-blank cells, just clear this check box.

Turn Auto Fill Options on or off

If you don't want to display the Auto Fill Options button every time you drag the fill handle, just turn it off. Similarly, if the button does not show when you use the fill handle, you can turn it on.

  1. Go to File / Office button -> Options -> Advanced and find the Cut, copy and paste section.
  2. Clear the Show Paste Options buttons when content is pasted check box.

    Uncheck this option to disable Auto Fill Options icon in Excel

In Microsoft Excel, AutoFill is a feature that allows the user to extend a series of numbers, dates, or even text to the necessary range of cells. This little option gives you plenty of possibilities. Use Flash Fill in Excel, autofill dates and numbers, populate numerous cells, and get custom list values.

That's it! Thank you for reading to the end. Now you know it all, or almost all about the AutoFill option. Subscribe to our blog to learn even more about this and other helpful Excel features.

Let me know if I didn't manage to cover all the questions and issues you have and I'll be happy to help you. Just drop me a line in the comments. Be happy and excel in Excel!

123 Responses to "How to use AutoFill in Excel - all fill handle options"

  1. roger september says:

    lenght whith thickness quantity is not in formullar from big to small or from small to big how do i do it on excel auto fill help will be be appreciate roger

  2. wubshet damte says:

    First of all i want to say thank you.becouse i got a precisely answer for my quation instade of this i fill happy.i want your advice for the feutur by by.

  3. Clay says:

    Using Excel 2013, I am not able to autofill a column of data by double clicking on the Excel Fill Handle. For example, data in column A, data in column B, put a formula in Column C to add A+B... double clicking on the Auto Fill Handle to auto-populate the formula down column C isn't working. Any ideas?

    • Clay says:

      FYI, I realize I can click and drag, but I'm working with 300,000+ rows of data, and that takes too long. I was able double click and auto-fill before, but can't now for some reason.

      • Hello, Clay,

        Thank you for your comment.

        To be able to help we need to see your spreadsheet.

        I think, in your case, it would be better and faster to format your worksheet as Excel Table. To do this, just select your data and press Ctrl+T. Then enter your formula into column C and Excel will automatically copy it for the rest of the rows.

        • John says:

          HA!
          How is this "better and faster"? In previous versions of excel (before 2013) all you had to do is double click on the lower right corner and it copied your cell all the way down to the bottom of your data. No need to declare table. Just double click and move on. Another step backwards by Microsoft.

  4. Jurie says:

    Hi Maria,

    Something you left out which I really need... please.
    I have a value in cell A1 through to 100 columns.

    I need to only get data from every 4rth cell, which is A1, E1, I1..and so on. I input in cell C1 the following formula: =A1. In cell C2 I put: =E1.When I autofill C1 and C2 to the right, I do not get every 4rth cell. Instead I get the values from A1,E1,B1,F1..and so on. Could you please shed some light on how I can achieve this?. Thank you very much!

  5. Ann Dave says:

    Hello,

    Thank you for these excel information. I would like to know more and I hope you don't mind me asking. Example I have column B which has 5 list of data validation. How can another cell (column A) be automatically fill in as FOUND if I choose "Payment" in the drop down list?

    I greatly appreciate your help.

    Thank you in advance.

    Sincerely,
    Ann

  6. Sue says:

    I don't think this is an auto fill issue, but would like assistance. I made a table with customers on the y axis and vertical market on the x. I placed a 1 to identify what vertical market each customer represents. I used the sum feature to add each column of "1s" to see which vertical markets we're doing best in.

    Each salesperson has his/her own spreadsheet in my "book".

    Now I want to combine all the sales people's results to a separate excel sheet in the book to get the totals of each salesperson to see which vertical markets we're doing best in and which one's we're not covering well.

    How do I copy my summation values with my vertical market data? It's two rows of information. The sum and the market, per sales rep.

  7. Ramya says:

    I have a Dropdown Box with 3 options -process a,process b, process c .
    When i select process a, i want all the rows for process a to be populated and same process b and process c.Please help

  8. pk says:

    hamara ke from wizard me auto fill option chahi tani bata diha

  9. Matt says:

    Is there anyway to change the default autofill behaviour to Fill Without Formatting? It's getting a bit annoying having to change it everytime!

  10. Christina says:

    Is there a way to have excel automatically update the days of the week, if you have a month and year selected from a drop down list?

  11. Rick says:

    I want to enter a date in column A1 and have it auto-fill the day of the week in B1 and so forth down the sheet. Is that possible. Thanks so much. Rick

  12. Lexi S. says:

    I am using excel 2010 and trying to use the flash fill function. Neither of the ways you listed above are working for me. When I right clock and drag my menu does not have flash fill at all; it is not even a faded option that's unclickable. It just is not there. When I try the other way, my options are only to copy cells, fill formatting only, or fill without formatting. This also makes my first two cells, the ones that I used to set the pattern, repeat instead of following the pattern. Help??

  13. Andy says:

    Hi, i was wondering if there was a specific "formula" for the autofill handle. I want to create a table to print a list of data (ie. months) if specific conditions are met (a1""), so that the second column will conduct a mathematical formula from another table.
    Is this possible?

    Thx.

  14. Dhee says:

    Hi All,

    I am trying to create a spreadsheet to show sales of particular items. What I want to achieve is to automatically bring up the cost of an item if I select it from a drop down list. So for example, if I select Honey in column B, I want column C to automatically show £1.99, and something else in column D. Is this doable?

    Thank you!

  15. leeroy says:

    Hi,
    I am using excel 2010, i am trying to put together a formula for when i populate a number in column b, column d populates with the name of the item in b. Is there any way to do this and how?
    Thanks,

  16. maddasatyanarayana says:

    wonderful I cant imagine

  17. maddasatyanarayana says:

    wonderful I cant imagine. The best help I received when I had requested to solve my problem regarding excel dragging of cells down word and so.

  18. maddasatyanarayana says:

    excellent help rendered to me. thankyou.

  19. Carmen says:

    Are you able to help with a formula as the auto fill is not quite what I need. Im trying to split over 700 addresses into unit number, street number, street name and street type. Some address have for example 1/3 Burke and Will Road and then other might have 3 Will Rise Road.

  20. zulfi says:

    Hi Maria
    I Want excell sheet like software
    example
    i want enter some value specific cell like in A1 suppose 1234
    this value automatic fill in specific date on daily basis
    is it possible???

    Regards
    zulfi

  21. Ana Marques says:

    Hi!
    I would like some help, please!
    I have a list with "code", "name", "adress", "contact", etc...
    In the same excel document (in another sheet) i want to create a biger spread sheet and i would like to have a collumn where i write the code, and the rest of the collumns autofill with the corresponding name, adress and contact information (of the previous spread sheet).
    Is there an "easy" way to do it?
    Thanks

  22. Nikki says:

    I am trying to use auto fill, however, I need to add a space. For instance,
    1402301 ---- 14 02301
    1402302 ---- 14 02302

  23. Fran says:

    Hi, hope you can help, I'm using excel for inventory purposes and my data is input with a hand scanner. The scanner gives me comma-delimited data which i have to sort using "text to columns". Regardless of what i have tried , including varieties of autofill, i cannot get excel to automate the text to columns feature, so i have to keep manually doing it. Is it possible to get excel to automatically do text to columns as i'm scanning the data in ?just repeat it on every row as it's entered? I'd be very grateful for any assistance, thank you, Fran

  24. Sara says:

    Hi,
    I'm having an autofill error that I'm hoping you can help me with.

    I have a very long nested IF statement formula that I am trying to apply to every row in my spreadsheet (hence, the autofill).

    My spreadsheet is for salary analysis. Basically, I am saying this:
    if Grade=3 AND New Salary is less than or equal to 35149, then Salary Range=Min
    if Grade=3 AND New Salary is between 35150 and 40554, then Salary Range=25%
    if Grade=3 AND New Salary is between 40555 and 51363, then Salary Range=Mid
    if Grade=3 AND New Salary is equal to or greater than 51364, then Salary Range=Max

    (The grade level and the salary amount being the logical test, and the Salary Range being the true value. If the first statement is false, then it will evaluate the second, and so on.)

    There are 8 different possible grades, with four salary range options for each grade, so a 32-statement formula. The grade possibilities are 3, 4, 5, 6, 7, A, B, C.

    When I enter the formula and drag it through my spreadsheet, it works just fine through all the numbered grades (3-7). When the formula hits the lettered-grades (A-C), it suddenly stops working. However, if I copy/paste the formula again on the first lettered-grade row, and drag it the rest of the way, it works just fine. So to me, it seems the autofill capability is having a hard time getting the transition from numbered-grades in the logical test statement, to lettered-grades in the logical test statement. Again, when I drag the formula through the grades separately, it works just fine. So the formula is correct... Hoping you guys can help?

    Thanks!

  25. Martin Murray says:

    Whatever I try I cannot get excel to fill a series in a column. Whether the fields are formatted as text or number, whether I press Ctrl or not, it only copies the first cell. I've tried restarting excel, but to no avail. I'm using excel 2010. In excel 2003 I never had this problem.

  26. Anonymous says:

    thank you.

  27. Martin Murray says:

    Found out it was because I was in filter mode. Sorry.

  28. Vipul Chawla says:

    Hi Maria,

    A very informative post. I have been using Excel for some time now and was thinking if the Excel supports the following Auto Fill feature or not.

    Let us say I have some data in A2 (10), B2 (20) and I have used a formula in C2 to multiply A2 and B2 (10*20). Is it possible that when I enter new data in A3 and B3, the formula of C2 automatically gets filled in C3 and multiplies A3 and B3 dataset. I understand that I can do it by extending the cell or by double clicking, but I am looking for auto-population of data in C column as soon as I enter the data in A & B columns.

    It will be a great time saver if the user can see the formulae in action as the data gets entered without the user intervention.

  29. Upendra says:

    Hi
    I have some data which is in the format of Data filter number of names is there i am wasting lot of time to choose the correct name (every name have a unique number) from the list. I want to know that any facility to get in simple way to get, i mean is there any shortcut to get the name when i am entering the number on the column? Please inform me.
    Thank you

  30. Mm says:

    HI I'm trying to use the quick analysis tool but it is not appearing on the bottom right corner after selecting a table. Also i am not getting an autofill option. I am using a macbook and really dont know how to get around this.

  31. Mm says:

    HI I'm trying to use the quick analysis tool but it is not appearing on the bottom right corner after selecting a table. Also i am not getting an autofill option. I am using a macbook and really dont know how to get around this

  32. Alec says:

    Hi,

    This may be tough to get across in text but I have a summary sheet which reads data from other tabs with in the worksheet.

    When trying to use the fill handle, how do i autofill to allow for an increase tabs increments? My sheet tabs are labelled 1.01, 1.02, 1.03, 1.04, 1.05 and so on...

    Currently when i drag the cell it only makes a copy of the selected cells data.

    '1.01'!$A$2
    '1.01'!$A$2
    '1.01'!$A$2
    '1.01'!$A$2
    '1.01'!$A$2

    I would like to see the following on my summary sheet, which picks up data from cell A2 on sheet tabs 1.01 through to 1.05.

    '1.01'!$A$2
    '1.02'!$A$2
    '1.03'!$A$2
    '1.04'!$A$2
    '1.05'!$A$2

    I have tried flash filling and tried to create a custom list without any success.

    Thanks

  33. Krishn Y says:

    Nikki asked above:
    I am trying to use auto fill, however, I need to add a space. For instance,
    1402301 ---- 14 02301
    1402302 ---- 14 02302

    [Krishn] I can suggest a work around. Add some character in place of space which does not exist in the excel. E.g.
    14-!@-02301
    14-!@-02302
    14-!@-02303
    and then perform auto fill. It will give values like...
    14-!@-02304
    14-!@-02305
    14-!@-02306 and so on. Later perform Find & Replace. Find "-!@-" and replace with a space.

  34. D Rao says:

    If i want to generate a timemtable of a class in university. I have teachers names, subjects to be handle but i want the excel automatically fill the cells for a week of 6 working days each day having 6 hours of different subjets

  35. ade says:

    Hi,
    i am generating a table with the formular below the "B" value is increasing by 5 that is B473,B478,B483,B488... when i use auto fill it only populates the table increasing the values by '1' i.e. B474, B475 ...instead of '5'. please how do i go about it. note that the table is picking values from another sheet called the value counters. Thanks in anticipation of your help
    ="SI "&'Value of Counters'!B473
    ="SI "&'Value of Counters'!B478
    ="SI "&'Value of Counters'!B483
    ="SI "&'Value of Counters'!B488

  36. Amanda says:

    Hi, I am trying to Autofill a column of alphanumeric numbers. Column 1 is PG01-01, column 2 PG01-02, column 3 PG01-03 etc. When I select all 3 the cells and then click on the fill handle to fill the rest of the column, instead of continuing the series, it just repeats PG01-01, 02 and 03. Please help as I am getting really frustrated.

  37. Hi Amanda,

    Please enter teh data in the following way:
    PG01-01 PG01-02 PG01-03
    PG01-02 PG01-03 PG01-04

    Then Excel will understand the logic and fill the series correctly.

  38. Elly says:

    Hi, I'm trying to Autofill a column of alphanumeric numbers. There's only one column with the numeric portion in the middle. such as NP1A, NP2A, NP3A, NP4A etc, with the numeric portion increasing by one every time. It just repeats it what I've done every time. It works if I take the A off the end, but I need it there. Please help.

  39. Logan says:

    What I want from drag fill is Series

    ex)
    1
    2
    3
    4

    However What I am getting is
    1
    1
    1
    1

    I have tried dragging 1 and 2 together,
    then I still get
    1
    1
    1
    1

    How do you fix this?

    I have excel 2013

  40. Noman says:

    Hye
    H r u?
    I am facing problem to run the flash fill in excel, Can you please help me.
    Thanks.

  41. satabeach says:

    I want auto fill number as
    001-2016
    002-2016
    003-2016

  42. Stephanie says:

    Hi,
    I am working in an excel spreadsheet entering invoices. Earlier today when I was entering if i typed the apartment number "101 or 236 or etc" it would auto populate the Letter that corresponded with that unit (like A, B or C) to show that it is a 1, 2 or 3 bedroom. But for some reason it has stopped working. Can you please let me know how to fix and also explain how to do it so I can utilize this feature in another spreadsheet.

    Thanks,
    Stephanie

  43. Mayank says:

    Hi,
    I am using excel-2013 , i need to enter a particular value in front of particular name. the names are jumbled up and are repeated again and again. how can i enter the same particular value in front of same particular name every time even when the names are jumbled and repeated

    Thanks
    Mayank Agarwal

  44. Dulan says:

    Hi,
    Im using Excel 2013. I need to enter months horizontally. Next to every date of the month I require my work day to be inserted. its a 4days on 2 days off rotation. is their any way I can auto fill that or a quicker way to do it? as follows..

    Shifts pattern (
    Early
    Early
    Day
    Day
    OFF
    OFF
    Late
    Late
    Mid
    Mid
    Off
    oFF)

    It should display as follows in Excel...
    Date shift date Shift
    02/05 L 02/06 E
    03/05 L 03/06 E
    04/05 M 04/06 D
    05/05 M 05/06 D
    06/05 OFF 06/06 OFF
    07/05 OFF 07/06 OFF
    ....

    Thank you
    Dulan

  45. Dan says:

    Hi Stephanie,

    Having worked through a number of your samples here I've picked up a few tips that I wasn't aware of, however I was wondering if you could help me with a problem I'm running into. I'm not sure if it is related to this topic (I may have used the wrong search criteria to find a solution - if I did I still learned something new :-) and will try to find it elsewhere).
    I have a spreadsheet with a number of formulas in it, most of which are date related and are spread across a number of columns (which are not beside each other). I was wondering if there was a way to have these formula automatically appear on a new line each time a new record is added or is this always going to be a manual process.

    For example
    COLUMN L =IF(ISBLANK(K3),"N/A",+K3+70)
    COLUMN M =IF(ISBLANK(K3),"N/A",L3-TODAY())
    COLUMN N =IF(ISBLANK(K3),"N/A",+L3+42)
    COLUMN U =IF(ISBLANK(T3),"N/A",EDATE(S3,T3))
    COLUMN V =IF(U3="N/A","N/A",U3+42)
    COLUMN Y =IF(ISBLANK(X3),"N/A",X3+42)
    COLUMN AA =IF(ISBLANK(Z3),"N/A",Z3+42)

    Any help on this issue would be greatly appreciated

    Regards,
    Dan

  46. RABINDRA NATH JENA says:

    I am using MS Office 2010.Excel-2010 have no FLASH FILL option.I shall be grateful to you if you can suggest how flash fill can be done in excel-2010.

  47. Jesse Regier says:

    Hi there,

    I am looking to use some sort of autofill feature that operates conditionally. I have a list of employees, each coded with a different colour based on department (done automatically by way of vlookup). I fill in hours (if applicable) on that spreadsheet for all employees. I then have a separate sheet where I want to have ONLY employees who logged hours listed, and grouped by department (fill formatting mentioned above). I want it to fill in that second sheet automatically based on the data I entered for the first. What would be the best way to go about doing this?

  48. Sev says:

    Do you know why the option "Enable fill handle and cell drag-and-drop" from the Advanced option doesn't stay active. Almost everyday I need to go back there and tick the box again and again. Annoying. Thanks for your help

  49. Robin Robert says:

    Hi, I would like to know whether it is possible do the following in excel,

    changing the values of particular items in wherever it is repeating by changing the source data.
    Same as Invoice preparation, by auto filling the values from source file

  50. Tina Hunter says:

    I would like to know if it is possible with a 2 column sheet, the first column has a date and I'd like the column to the right to auto populate exactly a year from that date. This is for calibrating gauges, so I'd like it to be something like Date calibrated Date due
    8/1/2016 8/1/2017

    where the date due is auto populated.
    Thank you.

  51. ELANGO VAN says:

    thank you very much.
    very useful to me

  52. Catrice Grandberry says:

    I am not able to push a button twice in a row. How do I turn off this feature so that I can type words like letters, cooler or even hit the delete button back to back.

  53. Bruce Fortner says:

    Hello,

    I am trying to create an auto fill list that will replicate slot designations for warehousing ie.

    CGA1
    CGA1
    CGA2
    CGA2
    CGA3
    CGA3
    CGA4
    CGA4
    etc.

    Thank You,
    Bruce

    • SeisaT says:

      What is your response to Bruce's query above? I have a similar situation whereby I need to number the detail lines of an a record and the pattern in a column is ,1,2,2,3,3,4,4,5,5,6,6,7,7 etc.

  54. Emmanuel Sibbaluca says:

    Is there a way to set the default options of autofill to "copy cells"?
    Because the current default is "fill series" which I do not need for now.

  55. Mihai says:

    Hi,

    I want to ask you if is it possible to change the value of 50 cells set in the autoComplete option. I am facing with a large table and for me it will be useful to look up for more than 500 cells, of course without blanks in the respective column. I've tried with excel 2003, 2007 and 2010 but I have the same result (after "n" groups of 50 cells, I must type "n" characters in the next cell to return the value written in a cell above (I don't know if this works for more than 7-8 characters).

    Thanks a lot,

  56. j-five says:

    when using vdb, how do i get it to increment the start and stop period by dragging the auto fill corner to the next cells. currently it just copies the data in the cell or cells. i have tried to select multiple cells and it isnt recognizing a pattern, any ideas?

  57. Coordinator says:

    Is there a way to get it to flash fill two boxes in the same row that are related? In my case, individuals have a code associate with them-- the codes need to be in a separate box, but it would be simpler for me to have it fill in box the name and code box when I input my data.

  58. Jake says:

    Is there a way to have an excel sheet anticipate a value of a cell based on a list? For example, I am trying to do a large sheet of sending suggestions to a group. Often these suggestions are the same for the recipients and it would come from only a list of suggestions, nothing extra. I have used the data validation, but using the drop down is tedious. I want something where if I want to suggest to "go to the movie", as soon as I type "Go to..." it will want to fill in the rest of the value. I know if the value is listed above in the sheet, it will try to finish, but is it possible to have that list input in the background to do that in advance. It would cut down a lot more time in excel.

  59. NAZAR6 says:

    SUPPOSE I WANTS TO TYPE A IN A1, B IN A2, C IN A3 AND SO ON. I WANTS EXCEL TO AUTOMATIC FIX SERIAL NO BEFORE A TO Z. MEANS IF I TYPE A IN A1 IT AUTO FILL 1. A, SAME IN A2 IS SHOULD BE 2.B N SO ON

  60. hameed says:

    hi Maria
    thank u so much for ur helpful material...

  61. Imtiyaz Ahmad Khan says:

    Hello-How some spacified data from master excel sheet(not fixed) also auto exist into each separate respective particular or multi excel files without the efforts of picking up copy paste posting from the master sheet.Imtiyaz

  62. Naveen says:

    I want to add series number in column from 1 to 100 with formula, Could you please help me to share formula.

  63. Hieng says:

    Hi Dear.
    i want you help me how to set auto fill up the colors in excel 2010.
    Exsample:
    when i input the number in colunm B and the color auto fill in colunm C without seeing any datas just only the color. I wish you can help with this.
    Colunm B (number) and Colunm C (auto fill color)

  64. Colin says:

    I have changed computers and am now on windows 10, on my old windows 7
    I was able to start entering a name in a cell and if had been used before it will auto fill, but with windows 10 it does not and I cant find anywhere or any one to solve this problem as it is time consuming having to retype every name.

    Can you help me.

    Regards Colin

  65. James says:

    Hello, I'm wondering if you could help me. I'm wanted to fill in a number in a ID column and then a Name associated with that ID number populate to the cell next to it. How can I go about doing this?

    GROWER NUMBER GROWER NAME
    98805 Turkey Trott

  66. Leila says:

    Autofill is working in all cells when I drag down with the thin crosshair. The only exception is checkboxes which I can't drag down to autofill. My options in advanced are selected accordingly so that is not the issue. Your assistance will be highly appreciated.

  67. gulmajeed says:

    How we insert date of excell which update every day automatically

    • Doug says:

      Gulmajeed:
      The TODAY() function will show the current date.
      Format the cell that contains the TODAY() function as Date. Right click on the cell and select Format Cells then choose the Date option from the list and choose the specific format you want to use.

  68. Scott says:

    Using Excel 2013. I have a spreadsheet that I copy and reuse with new, imported data which contains between 50,000 and 200,000 rows of time-evolution data. I perform simple calculations on the data, such as multiply by 1000 or divide by 60. In an adjacent column, I enter the pertinent calculation, select the cell, and double-click on the auto-fill square. The auto-fill will correctly fill all 200k cells in the column. Other data, same spreadsheet a few columns over has a different calculation performed on it. In this column, the auto-fill procedure will only work to about 50k of the 72k values and I have to manually drag the auto-fill square down to complete the procedure. Scrolling down to the bottom of the incomplete column, selecting a cell, and double-clicking on the auto-fill square does nothing. I have to manually scroll down to complete the action.

    Strange thing is that if I start with a new, empty spreadsheet and import the same data, auto-fill works fine. But, if I save it, delete the data and enter new data, the auto--fill is broken again. I don't want to do this because the graph formatting is very complex and time-consuming and I don't want to "reinvent the wheel" with every new set of data.

    Any thoughts? Thanks!

  69. akash babu says:

    Brhlwwe,,,
    I need ur help very soon. Can u help me???

    I click mouse on a cell, and there will be write yes,, wherever i click, will be yes word.

    i used macro, but its too late, cause, here need keyboard key.. but i want, when i press just mouse right button, and will be right just yes.. is it possible??

    plzzz help me... very soon if u can.

  70. babu says:

    Hi

    I trying to use the weekly planner where its summarise in Monthly plans in the excel. Some what i received template from various sources. But not exactly.

    When i select first week i should be able to enter the details(description) of it and for 2nd, 3rd, 4th week the dates should change at the same time the data which i updated for the first week should not appear there. so that i can plan for every week. In the Monthly sheet when i select particular month then the summary of all 4 weeks should appear.

    Thanks.

  71. babu says:

    Hi

    I am trying to use the weekly planner where it has to summarise in the Monthly plans in excel. Some what i received templates from various sources. But not exactly.

    When i select first week i should be able to enter the details(description) of it and for 2nd, 3rd, 4th week the dates should change at the same time the data which i updated for the first week should not appear there. so that i can plan/update for every week.

    In the Monthly sheet when i select particular month then the summary of all 4 weeks should appear there.

    Thanks you
    Babu

  72. Marko says:

    Hello, I am interested in whether an autofile with functions can be created in the excel, that is, I have an IF function in which the cells in the other worksheet are located, and I have to make it so that every next line contains the cell number increased by 65.

    Example:
    =IF(marko!A2="","",marko!A2)
    =IF(marko!A67="","",marko!A67)
    =IF(marko!A132="","",marko!A132)
    ....

  73. Nidhin S says:

    Hi
    I have to autofill two seperate series.Is it possible?
    Example JB01-1/TB01-1
    Next Line JB01-2/TB01-2
    So I need to fill both the series..Kindly reply.

  74. vijay Ladukar says:

    ="JB01-"&ROW(C1)&"/TB1-"&ROW(C1)
    You can use row function for serial no 1,2,3..... rest should be as text.
    Kindly check... and past it as text

  75. Osama Masri says:

    Hi, when I start writing any word starting with Al it give directly the word Alternative, how I can remove it?

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