How to insert and run VBA code in Excel - tutorial for beginners

This is a short step-by-step tutorial for beginners showing how to add VBA code (Visual Basic for Applications code) to your Excel workbook and run this macro to solve your spreadsheet tasks.

Most people like me and you are not real Microsoft Office gurus. So, we may not know all specificities of calling this or that option, and we cannot tell the difference between VBA execution speed in Excel 2010, 2013 and 2016. We use Excel as a tool for processing our applied data.

Suppose you need to change your data in some way. You googled a lot and found a VBA macro that solves your task. However, your knowledge of VBA leaves much to be desired. Feel free to study this step-by-step guide to be able to use the code you found:

Insert VBA code to Excel Workbook

For this example, we are going to use a VBA macro to remove line breaks from the current worksheet.

  1. Open your workbook in Excel.
  2. Press Alt + F11 to open Visual Basic Editor (VBE).
    Excel Visual Basic Editor window
  3. Right-click on your workbook name in the "Project-VBAProject" pane (at the top left corner of the editor window) and select Insert -> Module from the context menu.
    Insert a new VBA module to the Excel workbook
  4. Copy the VBA code (from a web-page etc.) and paste it to the right pane of the VBA editor ("Module1" window).
    Paste the code to the VBA module

    Tip: How to speed up macro execution.
    If the code of your VBA macro does not contain the following lines in the beginning:
    Application.ScreenUpdating = False
    Application.Calculation = xlCalculationManual
  5. Then add the following lines to get your macro to work faster (see the screenshots above):
    • To the very beginning of the code, after all code lines that start with Dim (if there are no "Dim" lines, then add them right after the Sub line):
      Application.ScreenUpdating = False
      Application.Calculation = xlCalculationManual
    • To the very of the code, before End Sub:
      Application.ScreenUpdating = True
      Application.Calculation = xlCalculationAutomatic

    These lines, as their names suggest, turn off screen refresh and recalculating the workbook's formulas before running the macro.

    After the code is executed, everything is turned back on. As a result, the performance is increased from 10% to 500% (aha, the macro works 5 times faster if it continuously manipulates the cells' contents).

    Save your workbook as "Excel macro-enabled workbook". Press Crl + S, then click the "No" button in the "The following features cannot be saved in macro-free workbook" warning dialog.
    The following features cannot be saved in macro-free workbook

    The "Save as" dialog will open. Choose "Excel macro-enabled workbook" from the "Save as type" drop-down list and click the Save button.
    Save your workbook as Excel macro-enabled workbook

    Press Alt + Q to close the Editor window and switch back to your workbook.

How to run VBA macros in Excel

When you want to run the VBA code that you added as described in the section above: press Alt+F8 to open the "Macro" dialog.

Then select the wanted macro from the "Macro Name" list and click the "Run" button.
Press Alt+F8 to run the VBA macro

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168 Responses to "How to insert and run VBA code in Excel - tutorial for beginners"

  1. Fernanda says:

    Hi, I added a VBA code for a new Formula (CONCATENATEIFS) and it works greate but the only problem is that its super slow, I tried to use your speed up tip but it ended up slower (probably because I dont know where exactly to put it because the formula doesn´t have a Sub line) Can you help me?
    The formula is this one: Function ConcatenateIfs(ConcatenateRange As Range, ParamArray Criteria() As Variant) As Variant
    ' Source: EileensLounge.com, August 2014
    Dim i As Long
    Dim c As Long
    Dim n As Long
    Dim f As Boolean
    Dim Separator As String
    Dim strResult As String
    On Error GoTo ErrHandler
    n = UBound(Criteria)
    If n < 3 Then
    ' Too few arguments
    GoTo ErrHandler
    End If
    If n Mod 3 = 0 Then
    ' Separator specified explicitly
    Separator = Criteria(n)
    Else
    ' Use default separator
    Separator = ","
    End If
    ' Loop through the cells of the concatenate range
    For i = 1 To ConcatenateRange.Count
    ' Start by assuming that we have a match
    f = True
    ' Loop through the conditions
    For c = 0 To n - 1 Step 3
    ' Does cell in criteria range match the condition?
    Select Case Criteria(c + 1)
    Case " Criteria(c + 2) Then
    f = False
    Exit For
    End If
    Case "= Criteria(c + 2) Then
    f = False
    Exit For
    End If
    Case ">="
    If Criteria(c).Cells(i).Value "
    If Criteria(c).Cells(i).Value <= Criteria(c + 2) Then
    f = False
    Exit For
    End If
    Case ""
    If Criteria(c).Cells(i).Value = Criteria(c + 2) Then
    f = False
    Exit For
    End If
    Case Else
    If Criteria(c).Cells(i).Value Criteria(c + 2) Then
    f = False
    Exit For
    End If
    End Select
    Next c
    ' Were all criteria satisfied?
    If f Then
    ' If so, add separator and value to result
    strResult = strResult & Separator & ConcatenateRange.Cells(i).Value
    End If
    Next i
    If strResult "" Then
    ' Remove first separator
    strResult = Mid(strResult, Len(Separator) + 1)
    End If
    ConcatenateIfs = strResult
    Exit Function
    ErrHandler:
    ConcatenateIfs = CVErr(xlErrValue)
    End Function

    Thank you very much!!

  2. Sohaib says:

    Hi this is Sohaib. I have learned the VBA for converting numbers into words but I also want to add the word "only" after converting the numbers into words. Please help if you can.

  3. Nurul Islam Chowdhury says:

    Excellent guideline. Thanks.

  4. Sophie says:

    Thank you so much. Big help.

  5. Yana Nina says:

    Hi!
    If i can't save file after i add this VBA code. It says that there is an error and Excel may able to save file by removing or repairing some features. Options are to click continue or cancel. When clicking continue it want to save file as another one, but in the end it says :file was not saved".

  6. PeterF says:

    Thank You! Big help!

  7. Javier says:

    Hi All,

    I would appreciate if someone could help me with some VBA coding I need to do. I am creating a userform for an excel document. It is quite simple but I really dont know how VBA coding works. I have 6 categories in my spreadsheet that have got to filled up in the form with numbers from 1/10 and then there is a comments box to for extra comments and a name box for the user name. finally it has 2 command boxes: Add company and close form.
    I have done the form now and given the usual names to the boxes such as:
    txtname
    cboquality
    cboprice
    cbostock
    cmdAdd
    cmdClose
    Can someone help me out with the code so that once the form is filled and the command box for add clicked all the information goes to the spreadsheet?

    It would be greatly appreciated

  8. cindy says:

    Hello,

    Anyone who can assist me to provide a vba code on how to generate a responses that will be consolidated to another worsheet. Example, Response with "Will be included in the remediation" and "Partial Remediation" will be generated to the consolidated worksheet. Thanks

  9. imtiaz ahmad says:

    Hellow Team,

    we need your help for VBA Coding in excel i don't know VBA coding how to start
    learning VBA Coding.

  10. MADHUSUDHANRAO says:

    IT IS VERY NICE THANK YOU

  11. PAVAN says:

    Hello,

    I want a code which is used to cut the rows having the red color and paste in another sheet and when color changes to white should transfer to same sheet (online spread sheets)

  12. Lindsay says:

    I just want to say thank you for this fantastic, simple solution and for your awesome products in general.

  13. Delmar says:

    Hi there,
    I tried your code but it doesn't do anything. No messages, nothing. What am I doing wrong?

  14. Tafadzwa Munganasa says:

    Thank you. Works perfectly!!

  15. robert rowland says:

    Dear Sir / Madam.
    I have made a user form with 7 entries. I would like to have an Even number to become a Red font through my user form. So if the number is 346 then this number and all the other 7 boxes become a red font. Any help would be greatly appreciated. I just don't know what to write.
    Thanks and Kind regards
    Rob

  16. Karen says:

    Hi I am trying to create a template workbook for some data analysis. I have worked it up but now need to delete the data and save it as a template.

    I was just wondering if you have a workbook that has a VBA code attached if it is save as a macro enabled workbook do you have to add the code again when you reopen the workbook?

    Many thanks,

    Karen

    • Doug says:

      Karen:
      When you put the VBA in the module and saved it, the code would be in Excel. It would be available to be called from inside that workbook. Click Alt-F8 and you can see what code is available in that workbook. You should see the names of the modules you built and saved.

  17. Margarita says:

    I want to thank you for this code and tutorial. I don't write VB code and just need a quick solution to a problem and this resolved it. Thank you so much for your time and effort.

  18. Carlos Twain says:

    This does not work

  19. Carlos Twain says:

    Im afraid horrible text and doesnt work

  20. Jose Eduardo says:

    There are many mistakes in this post

  21. ROHIT KUMAR PARASHAR says:

    Dear hoe to i set vba project in colum as(rohit kumar parasshar)in single colum i read in a video (by right click view code entir.excel.com

    (Private Sub Worksheet_SelectionChange(ByVal Target As Range)
    ...................what i write heare
    End Sub)

  22. S.M.P. Karunarathna says:

    VBA Macro for Change Case works well
    thank you very much

  23. Abrar Ahmed says:

    can you please tell how to copy paste from row1(sheet1) to any cell in sheet2.. and create a button for going to next row in sheet1

  24. ExHell says:

    I only need to remove carrigae returns in 1 column in my case Column H.

    How can I define the range to be H, and not the whole sheet?

    Thanks

  25. Saurabh Kulkarni says:

    Is import function runs in excel 2010? previously i created a code using import function to import .bas file into many excels sheets by running this code. now this in not working for excel 2010. can anybody please help me out here?

  26. Judith Hodges says:

    I performed the task but my spreadsheets did not merge what did I do wrong? All of the examples I followed but after the Alt F8 I was lost because it did not show what to do next or what I should be looking for.
    thanks

  27. vijaykumar says:

    Hi,
    If i run the macro its successfully run ,while the next time i get an error . Kindly help what are the comment i need to use

  28. John shervell says:

    Hi I cannot figure out how to have a row of possible 100 numbers that when I enter a number in cell A1 all the numbers move up one cell and the new number appears in B1 any help would be appreciated

  29. Ivin Chibanda says:

    I am failing to locate and make the Vb code

  30. sunil says:

    dear sir\madam
    please tell me how to learn vba macros coding in excel sheets
    please help me

  31. helio says:

    Hi - I am trying to create a Button in my sheet for a randomizer formula I set up. Basically, I have a list A:A of SKU names and B:B Random(1,5000)
    I want the button to auto-generate a 10 item SKU list that can be used for Inventory Cycle Counting. I set up the button but can not get any further with the visual basic script (newbie)

  32. Khansab says:

    How I made search button in excel VBA

  33. Khansab says:

    Sir please forward Ur good comments that how I easily access what kind of book in Pakistan for learning VBA codes.

  34. Rawad says:

    Hi
    please I need assistance in converting the word into numbers

    example: let say the word (Rawad) and we have R = 10 , A = 1 , W = 700 and D = 3

    so the total of word Rawad must be 10 + 1 + 700 + 1 + 3 = 715

    thanks in advance

  35. Nathan says:

    Hi
    I am wanting to make a Commond Button that will insert a new row below the active cell and in the new row have formulas automatically populated.
    ie say active cell is D8 the press the Button and a new row is added to Row 9 which now includes the formula =sum(D7+B6) in the new cell C9 and the formula =sum(a2-a5) in cell e9.

    Thank

  36. pritam gaiwad says:

    in vba modules are saved by which extension

  37. Keith says:

    Is it possible to call excell or word, without needing to specify which version (ie word 14, word 15 etc).

  38. Yasir says:

    I want to develop a VBA code; let us suppose we have values like 1 2 3 4 5 in col A1 A2 A3 A4 A5 and other values like 6 7 8 9 10 in col B1 B2 B3 B4 B4 B5 and I want to write 1/6 2/7 3/8 4/9 5/10 in columns C1 C2 C3 C4 C5.

  39. John Sekene says:

    I am new so hope you can help.
    I would like to write code for registration of players and teams. How do I start please?
    Thanks
    John

  40. Haku says:

    Hello, i would like to change the address from where i am sending all the emails using the VBA macro excel. How do i change that? i dont know i am clear o not. Every time i send the emails from the VBA macro i would like to that "sender" appears a different email address than from where i am really am sending from.

  41. Kev says:

    I was wondering how I can modify the code to have all the excel files into 1 sheet instead of each individual sheets? Thank you

  42. Bruce Onisko says:

    Works perfectly! Thanks!

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