Easily switch the contents of two ranges in Excel

Swap Ranges easily switches columns, rows, and cells in one or two tables. Exchange ranges, preserve formatting, and choose how to process references without copying to temporary cells or writing VBA macros.

Before you start

We care about your data and suggest you always create backup copies of your files. A special option of the tool will do that for you if you select it.

How to swap data ranges in Excel

Open your table and run the tool by clicking the Swap icon in the Transform group on the Ablebits Tools tab:
The tool can be found on the Ablebits Tools tab, Transform group.

Tip. You can highlight both ranges in Excel before you click the Swap icon by keeping the Ctrl key pressed.

Adjust the tool's settings to achieve the needed result:
Select the range and choose a place for the result.

  1. Select the columns you want to swap. Click on the Select range icon in the Select range 1 field to pick the first range. Then click on the same icon in the Select range 2 field and highlight the second column.
    Tip. Your second range can be in a different Excel worksheet.

    Choose the range for each of two columns to interchange.

    Tip. You can click on the second Select range icon and pick the top left cell of the second area for swapping. Then press OK and the add-in will automatically highlight the second range that will be exactly the same size as the first one.
  2. Choose what to do with references in the selected ranges if you have any:
    • Adjust cell references to have them changed as they are pasted to the new cells.
    • Select Keep cell references to leave them unchanged.
    • Delete cell references by selecting the Paste values only option.
  3. If you have any formatting in the columns you want to switch, tick the Preserve formatting checkbox to keep the current fill and font colors.
  4. Choose to Create a backup copy of the worksheet and automatically get a copy of your original data.

Click Swap to switch records in the selected ranges.

Ask a question (posted publicly)

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