How to Convert Text in Excel

If you need to convert text in Excel, Text Toolkit is exactly what you need. Using the Convert Text utility, you can convert numbers stored as text to number format, replace irrelevant characters and line breaks with the chars you need, and even change the accented characters to their non-accented equivalents.

Before you start

We care about your data. The add-in will back up your file if you select the corresponding option.

How to convert text

Click the Convert icon on the Ablebits Data tab in the Text group:
Convert text in Excel.
You can see the Convert Text pane:
How to convert in Excel.

  1. Select the cells where you need to convert values.
  2. Click the Expand selection icon to highlight the whole table.
  3. Sometimes numerical data in worksheets is formatted as text - it often happens when digits are imported from a database. Choose the option Convert numbers stored as text to numbers to change text to number format in any range of your choice.
  4. Your spreadsheet may contain irrelevant characters that you need to replace with new ones. Use Convert characters [...] to [...] to avoid repeating the same steps. Enter all characters you want to change individually and type the character that will replace of the unwanted ones.
  5. Pick this option to convert line breaks to the characters you need. You can choose between standard replacements for the carriage returns in your Excel cells in the drop-down list: a semicolon, a comma, a dot/full stop, or a space. Or, enter your own character(s) in the field.
  6. This option will come in handy if you need to replace the accented chars with regular ones.
  7. We recommend always ticking off the Backup the worksheet checkbox so you never lose your data.

Click the Convert button to get your result.


Convert Numbers Stored as Text to Numbers. This function does not work. I am able to convert numbers stored as text to numbers using the Excel "pop-up box" (triangle with exclamation point then click on convert to numbers) but not able to convert with Ablebits function. After attempting to convert, there is a box with "no cells have been processed".


Hi, James,
Thank you for contacting us. I am sorry you are having difficulty with the Convert Text utility. And thank you for reporting the issue, of course, this is not the way Convert Text should behave!

For us to be able to investigate the problem, please send us your Excel book that contains the worksheet with your data that you tried to process with Convert Text. Please shorten your table to 10-20 rows. Also, please let us know the version of Excel you use and the Ultimate Suite (or Text Toolkit) version.

I have sent you an e-mail, please reply it with the above-mentioned information and we will do our best to fix the issue.

Thank you.


I copied and pasted large amount of data into spread sheet...

Everything came over as text... I've tried everything to convert to numbers....

Any suggestions?


Hi, Mike,
Thank you for your comment and for contacting us at We have received your file and will contact you by email shortly.

April 9, 2019 at 9:43 pm

I am working with Wild Apricot generated website with membership db. My issue is that the db fields are generated by individuals in many formats, Telephone numbers are entered as: or xxx-xxx-xxxx, or (xxx) xxx-xxxx etc.

I would like to export the numbers as a .csv file into Excel 19 , Reformat the list to the first example, and import the updates into WA db. (Without retyping hundreds of items)

Do your addins do functions such as that??



Hello Gene,
Thank you for contacting us.

For us to be able to help you better, please send us a small sample of your .csv file with your source data and the result you expect to get to I kindly ask you to shorten each table to 10-20 rows.

We'll look into your task and see if our software can help.


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