by Svetlana Cheusheva, updated on

*The tutorial shows a few quick ways to flip tables in Excel vertically and horizontally preserving the original formatting and formulas.*

Flipping data in Excel sounds like a trivial one-click task, but surprisingly there is no such built-in option. In situations when you need to reverse the data order in a column arranged alphabetically or from smallest to largest, you can obviously use the Excel Sort feature. But how do you flip a column with unsorted data? Or, how do you reverse the order of data in a table horizontally in rows? You will get all answers in a moment.

With just a little creativity, you can work out a handful of different ways to flip a column in Excel: by using inbuilt features, formulas, VBA or special tools. The detailed steps on each method follow below.

The reverse the order of data in a column vertically, perform these steps:

- Add a helper column next to the column you want to flip and populate that column with a sequence of numbers, starting with 1. This tip shows how to have it done automatically.
- Sort the column of numbers in descending order. For this, select any cell in the helper column, go to the
*Data tab*>*Sort & Filter*group, and click the**Sort Largest to Smallest**button (ZA).

As shown in the screenshot below, this will sort not only the numbers in column B, but also the original items in column A, reversing the order of rows:

Now you can safely delete the helper column since you do not need it any longer.

Tip: How to quickly fill a column with serial numbers

The fastest way to populate a column with a sequence of numbers is by using the Excel AutoFill feature:

- Type 1 into the first cell and 2 into the second cell (cells B2 and B3 in the screenshot below).
- Select the cells where you've just entered the numbers and double-click the lower right corner of the selection.

That's it! Excel will autofill the column with serial numbers up to the last cell with data in the adjacent column.

The above method also works for reversing the data order in multiple columns:

Sometimes (most often when you select the whole column of numbers prior to sorting) Excel might display the *Sort Warning* dialog. In this case, check the **Expand the selection** option, and then click the **Sort **button.

Tip. If you'd like to **switch rows and columns**, use the Excel TRANSPOSE function or other ways to transpose data in Excel.

Another way to flip a column upside down is by using this generic formula:

INDEX(*range*, ROWS(*range*))

For our sample data set, the formula goes as follows:

`=INDEX($A$2:$A$7,ROWS(A2:$A$7))`

…and reverses column A impeccably:

At the heart of the formula is the INDEX(array, row_num, [column_num]) function, which returns the value of an element in *array* based on the row and/or column numbers you specify.

In the array, you feed the entire list you want to flip (A2:A7 in this example).

The row number is worked out by the ROWS function. In its simplest form, ROWS(array) returns the number of rows in *array*. In our formula, it's the clever use of the relative and absolute references that does the "flip column" trick:

- For the first cell (B2), ROWS(A2:$A$7) returns 6, so INDEX gets the last item in the list (the 6
^{th}item). - In the second cell (B3), the relative reference A2 changes to A3, consequently ROWS(A3:$A$7) returns 5, forcing INDEX to fetch the second to last item.

In other words, ROWS creates a kind of decrementing counter for INDEX so that it moves from the last item toward the first item.

Tip: How to replace formulas with values

Now that you have two columns of data, you may want to replace formulas with calculated values, and then delete an extra column. For this, copy the formula cells, select the cells where you'd like to paste the values, and press Shift+F10 then V, which is the fastest way to apply Excel's Paste Special > Values option.

For more information, please see How to replace formulas with values in Excel.

If you have some experience with VBA, you can use the following macro to reverse the data order vertically in one or several columns:

- Open the Microsoft Visual Basic for Applications window (Alt + F11).
- Click
*Insert*>*Module*, and paste the above code in the Code window. - Run the macro (F5).
- The
*Flip Columns*dialog pops up prompting you to select a range to flip:

You select one or more columns using the mouse, not including the column headers, click *OK* and get the result in a moment.

To save the macro, be sure to save your file as an *Excel macro-enabled workbook*.

With the above methods, you can easily reverse the data order in a column or table. But what if you not only wish to flip values, but cell formats too? Additionally, what if some data in your table is formula-driven, and you want to prevent formulas from being broken when flipping columns? In this case, you can use the **Flip** feature included with our Ultimate Suite for Excel.

Supposing you have a nicely formatted table like shown below, where some columns contain values and some columns have formulas:

You are looking to flip the columns in your table keeping both formatting (grey shading for rows with zero qty.) and correctly calculated formulas. This can be done in two quick steps:

- With any cell in your table selected, go to the
*Ablebits Data*tab >*Transform*group, and click**Flip**>**Vertical Flip**. - In the
*Vertical Flip*dialog window, configure the following options:- In the
*Select your range*box, check the range reference and make sure the header row is not included. - Select the
**Adjust cell references**option and check the**Preserve formatting**box. - Optionally, choose to
*Create a back up copy*(selected by default). - Click the
**Flip**button.

- In the

Done! The order of data in the table is reversed, the formatting is kept, and cell references in the formulas are appropriately adjusted:

So far in this tutorial, we have flipped columns upside down. Now, let's look at how to reverse data order horizontally, i.e. flip a table from left to right.

As there is no option to sort rows in Excel, you'll need to first change rows to columns, then sort columns, and then transpose your table back. Here are the detailed steps:

- Use the Paste Special > Transpose feature to convert columns to rows. As the result, your table will undergo this transformation:
- Add a helper column with numbers as in the very first example, and then sort by the helper column. Your intermediate result will look something like this:
- Use
*Paste Special > Transpose*one more time to rotate your table back:

Note. If your source data contains formulas, they may be broken during the transpose operation. In this case, you will have to restore the formulas manually. Or you can use the Flip tool included in our Ultimate Suite and it will adjust all the references for you automatically.

Here is a simple macro that can quickly flip data in your Excel table horizontally:

To add the macro to your Excel workbook, please follow these steps. As soon as you run the macro, the following dialog window will show up, asking you to select a range:

You select the entire table, including the header row, and click *OK*. In a moment, the data order in rows in reversed:

Similarly to flipping columns, you can use our Ultimate Suite for Excel to reverse the order data in rows. Just select a range of cells you want to flip, go to the *Ablebits Data* tab > *Transform* group, and click **Flip** > **Horizontal Flip**.

In the *Horizontal Flip* dialog window, choose the options appropriate for your data set. In this example, we are working with values, so we choose *Paste values only* and *Preserve Formatting*:

Click the **Flip** button, and your table will be reversed from left to right in the blink of an eye.

This is how you flip data in Excel. I thank you for reading and hope to see you on our blog next week!

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