'Outlook tips and how-to' category archive
How to add a dropdown list to Outlook email template
Want to create a dropdown list in your email template? Make it possible to select multiple items? Populate a dropdown from a database? You will find all the solutions in this tutorial. Continue reading
How to make Outlook email template with fillable fields, variables and dropdown lists
If replying to repetitive emails is part of your daily routine, then most likely you are using Outlook templates to automate this part of your work. But what if your template contains some variables that you need to change before an email goes off? Continue reading
Thank you letter samples: after interview, for recommendation, for scholarship, and more
In this article, you will find examples of ready-to-use thank you letters as well as tips to write your own notes, email messages and letters of thanks in a professional manner. Continue reading
How to export and import contacts between Outlook and Google Gmail
Switching between Microsoft Outlook and Google Gmail is a very common trend these days. Some people are migrating from a desktop-oriented Outlook app to a cloud-based Gmail while others are using different email clients for their personal and business communication. Luckily, both Outlook and Gmail make it possible to transfer all your contacts in one go. Continue reading
How to import contacts into Outlook from CSV and PST file
There may be different reasons why you may want to transfer contacts into your Outlook address book. For example, you inherited a list of contacts in an external database, or you are migrating from another mail server, or perhaps you are setting up a new account. Continue reading
How to share Outlook calendar with Google
Sharing something between two different applications is often far more complicated than it needs to be, especially when it comes to Microsoft Outlook and Google Gmail, the two most prevalent mail and calendar apps used today. This tutorial will teach you 3 easy ways to share Outlook calendar with Google without using any extensions, plug-ins or third-party tools. Continue reading
How to add and view shared calendar in Outlook
In the previous article, we discussed different ways to share Outlook calendar with other people. Looking from another angle - if someone shared a calendar with you, how do you open it in Outlook on your desktop? Continue reading
How to share Outlook calendar
Want to let your colleagues, friends and family members know what's on your schedule so they can see your free times? The easiest way is to share your Outlook calendar with them. Depending on whether you use a locally installed desktop app or Outlook Online, an Exchange Server account within your organization or a private POP3 / IMAP account at home, different options will be available to you. Continue reading
How to share and publish calendar in Outlook on the web and Outlook.com
If you have an Office 365 subscription or are subscribed to another Exchange-based mail service, you can use Outlook on the web to share your calendar with coworkers, friends and family members. Continue reading
Schedule email sending and delay delivery in Outlook
Does it often happen to you that you send an email and a moment later you wish you hadn't? Perhaps you clicked Reply All instead of Reply, or accidentally sent sensitive information to a wrong person, or just realized that your angry response was a bad idea and you need to cool down. Continue reading
How to recall email message in Outlook and Gmail
A hasty click of the mouse can happen to the best of us. So, the Send button is hit, your email is on its way to the recipient, and you are cringing at the thought of what it may cost you. Before you start weighing the consequences and composing an apology notice, why not try to retrieve the erroneous message? Continue reading
Outlook Quick Parts and AutoText: how to create, edit and use
Like many Outlook users, you may often need to send the same text over and over again – new offers to your business partners, replies to prospective clients, reports to supervisors, and so on. Do you still do it the long and tedious keystroke way? In this case, you'll certainly find Quick Parts very useful. Continue reading
How to archive in Outlook automatically or manually (emails, tasks, calendar and other items)
If your mailbox has grown too big in size, it stands to reason to archive old items to keep your Outlook fast and clean. Using the AutoArchive feature, you can move older items to a separate .pst file that you can open from Outlook any time you need it. Continue reading
How to backup Outlook emails and other items (safe .pst backup)
This tutorial will teach you to safely back up Outlook emails, contacts, appointments, and other items automatically or manually in all versions of Outlook 2016 to 2007. Continue reading
How to create, add and change signature in Outlook
If you often communicate with your friends and family, and especially if you conduct business via e-mail, your signature is one of the most essential points of communication. This tutorial will teach you how to create a professional attention-getting email signature in Outlook, add it to all outgoing emails automatically or insert into a message manually. Continue reading
Create professional email signature - examples, templates & generators
Research shows that an average office worker sends 30 - 40 emails daily. And do you know how many of those e-mails have a signature? Yep, every single one! Naturally, when you are doing something that often, you'd want to make it right. Continue reading
EncodeFX for Outlook - instantly read emails from signal Forex providers
From this article, you will learn about an add-in for Outlook that instantly reads an e-mail from your forex provider and converts it into .csv file in order to open market orders in MetaTrader 4. Continue reading
Use Outlook Tasks and still feel disorganized? Try the Tasklist add-in
Be sure to read this review if you actively use the Tasks option in Outlook, but still think it needs to support clear hierarchical structure. See how you can manage multiple Outlook tasks and deadlines with the Tasklist add-in. Continue reading
How to import contacts to Outlook from Excel in 3 steps
In this article, I’ll show you how to import contacts from Excel to Outlook 2010-2013. You’ll find three easy steps for getting your contacts exported. Convert your data to .csv format, import them to Outlook with a special wizard and match Excel headers to the corresponding fields. Continue reading
How to delay email sending in Outlook (schedule emails)
In this article I’m going to tell you how scheduling Outlook emails can improve your time management skills. Besides learning to delay messages, you’ll find links to some helpful 3rd party add-ins for scheduling reoccurring emails. The steps below are for Outlook 2016, they will also work for other versions of Office. Continue reading
