'Outlook tips and how-to' category archive

Thank you letter samples: after interview, for recommendation, for scholarship, and more

In this article, you will find examples of ready-to-use thank you letters as well as tips to write your own notes, email messages and letters of thanks in a professional manner. Continue reading

How to export and import contacts between Outlook and Google Gmail

Switching between Microsoft Outlook and Google Gmail is a very common trend these days. Some people are migrating from a desktop-oriented Outlook app to a cloud-based Gmail while others are using different email clients for their personal and business communication. Luckily, both Outlook and Gmail make it possible to transfer all your contacts in one go. Continue reading

How to import contacts into Outlook from CSV and PST file

There may be different reasons why you may want to transfer contacts into your Outlook address book. For example, you inherited a list of contacts in an external database, or you are migrating from another mail server, or perhaps you are setting up a new account. Continue reading

How to share Outlook calendar with Google

Sharing something between two different applications is often far more complicated than it needs to be, especially when it comes to Microsoft Outlook and Google Gmail, the two most prevalent mail and calendar apps used today. This tutorial will teach you 3 easy ways to share Outlook calendar with Google without using any extensions, plug-ins or third-party tools. Continue reading

How to add and view shared calendar in Outlook

In the previous article, we discussed different ways to share Outlook calendar with other people. Looking from another angle - if someone shared a calendar with you, how do you open it in Outlook on your desktop? Continue reading

How to share Outlook calendar

Want to let your colleagues, friends and family members know what's on your schedule so they can see your free times? The easiest way is to share your Outlook calendar with them. Depending on whether you use a locally installed desktop app or Outlook Online, an Exchange Server account within your organization or a private POP3 / IMAP account at home, different options will be available to you. Continue reading

How to share and publish calendar in Outlook on the web and Outlook.com

If you have an Office 365 subscription or are subscribed to another Exchange-based mail service, you can use Outlook on the web to share your calendar with coworkers, friends and family members. Continue reading

Schedule email sending and delay delivery in Outlook

Does it often happen to you that you send an email and a moment later you wish you hadn't? Perhaps you clicked Reply All instead of Reply, or accidentally sent sensitive information to a wrong person, or just realized that your angry response was a bad idea and you need to cool down. Continue reading

How to recall email message in Outlook and Gmail

A hasty click of the mouse can happen to the best of us. So, the Send button is hit, your email is on its way to the recipient, and you are cringing at the thought of what it may cost you. Before you start weighing the consequences and composing an apology notice, why not try to retrieve the erroneous message? Continue reading

Outlook Quick Parts and AutoText: how to create, edit and use

Like many Outlook users, you may often need to send the same text over and over again – new offers to your business partners, replies to prospective clients, reports to supervisors, and so on. Do you still do it the long and tedious keystroke way? In this case, you'll certainly find Quick Parts very useful. Continue reading

How to archive in Outlook automatically or manually (emails, tasks, calendar and other items)

If your mailbox has grown too big in size, it stands to reason to archive old items to keep your Outlook fast and clean. Using the AutoArchive feature, you can move older items to a separate .pst file that you can open from Outlook any time you need it. Continue reading

How to backup Outlook emails and other items (safe .pst backup)

This tutorial will teach you to safely back up Outlook emails, contacts, appointments, and other items automatically or manually in all versions of Outlook 2016 to 2007. Continue reading

How to create, add and change signature in Outlook 2019, 2016 and 2013

If you often communicate with your friends and family, and especially if you conduct business via e-mail, your signature is one of the most essential points of communication. This tutorial will teach you how to create a professional attention-getting email signature in Outlook, add it to all outgoing emails automatically or insert into a message manually. Continue reading

Create professional email signature - examples, templates & generators

Research shows that an average office worker sends 30 - 40 emails daily. And do you know how many of those e-mails have a signature? Yep, every single one! Naturally, when you are doing something that often, you'd want to make it right. Continue reading

EncodeFX for Outlook - instantly read emails from signal Forex providers

From this article, you will learn about an add-in for Outlook that instantly reads an e-mail from your forex provider and converts it into .csv file in order to open market orders in MetaTrader 4. Continue reading

Use Outlook Tasks and still feel disorganized? Try the Tasklist add-in

Be sure to read this review if you actively use the Tasks option in Outlook, but still think it needs to support clear hierarchical structure. See how you can manage multiple Outlook tasks and deadlines with the Tasklist add-in. Continue reading

How to import contacts to Outlook from Excel in 3 steps

In this article, I’ll show you how to import contacts from Excel to Outlook 2010-2013. You’ll find three easy steps for getting your contacts exported. Convert your data to .csv format, import them to Outlook with a special wizard and match Excel headers to the corresponding fields. Continue reading

How to delay email sending in Outlook (schedule emails)

In this article I’m going to tell you how scheduling Outlook emails can improve your time management skills. Besides learning to delay messages, you’ll find links to some helpful 3rd party add-ins for scheduling reoccurring emails. The steps below are for Outlook 2016, they will also work for other versions of Office. Continue reading

Send secure email in Outlook 2016 and 2013 using digital signature

Learn about Outlook digital signature, encrypting email connections with SSL, and other ways to send secure email messages in Outlook 2010 and 2013. Continue reading

Email encryption in Outlook - how to encrypt some or all messages with digital ID

Learn how to use Outlook email encryption to protect your email messages against unauthorized reading in Outlook 2016 and 2013. What Exchange hosted encryption is and how send secure encrypted emails between Outlook and other emails clients. Continue reading

Pages: 1 2 3