Aug
2

30 most useful Excel keyboard shortcuts

by | updated on

Microsoft Excel is a very powerful application for spreadsheet processing and a pretty old one, its first version emerged as early as in 1984. Each new version of Excel came with more and more new shortcuts and seeing the full list (over 200!) you may feel a bit intimidated.

Don't panic! 20 or 30 keyboard shortcuts will absolutely suffice for everyday work; while others are purposed for highly specific tasks such as writing VBA macros, outlining data, managing PivotTables, recalculating big workbooks, etc.

I've put together a list of the most frequent shortcuts below. Also, you can download top 30 Excel shortcuts as a pdf file.

If you want to re-arrange the shortcuts to your liking or extend the list, then download the original workbook.

Must-have Excel shortcuts no workbook can do without

I know, I know, these are basic shortcuts and most of you are comfortable with them. Still, let me write them down again for beginners.

Note for newbies: The plus sign "+" means the keys should be pressed simultaneously. The Ctrl and Alt keys are located on the bottom left and bottom right sides of most keyboards.

Shortcut Description
Ctrl + N Create a new workbook.
Ctrl + O Open an existing workbook.
Ctrl + S Save the active workbook.
F12 Save the active workbook under a new name, displays the Save as dialog box.
Ctrl + W Close the active workbook.
Ctrl + C Copy the contents of the selected cells to Clipboard.
Ctrl + X Cut the contents of the selected cells to Clipboard.
Ctrl + V Insert the contents of the Clipboard into the selected cell(s).
Ctrl + Z Undo your last action. Panic button :)
Ctrl + P Open the "Print" dialog.

Formatting data

Shortcut Description
Ctrl + 1 Open the "Format Cells" dialog.
Ctrl + T "Convert selected cells to a table. You can also select any cell in a range of related data, and pressing Ctrl + T will make it a table.
Find more about Excel tables and their features.

Working with formulas

Shortcut Description
Tab Autocomplete the function name. Example: Enter = and start typing vl, press Tab and you will get =vlookup(
F4 Cycle through various combinations of formula reference types. Place the cursor within a cell and hit F4 to get the needed reference type: absolute, relative or mixed (relative column and absolute row, absolute column and relative row).
Ctrl + ` Toggle between displaying cell values and formulas.
Ctrl + ' Insert the formula of the above cell into the currently selected cell or the Formula Bar.

Navigating and viewing data

Shortcut Description
Ctrl + F1 Show / hide the Excel Ribbon. Hide the ribbon to view more than 4 rows of data.
Ctrl + Tab Switch to the next open Excel workbook.
Ctrl + PgDown Switch to the next worksheet. Press Ctrl + PgUp to switch to the previous sheet.
Ctrl + G Open the "Go to" dialog. Pressing F5 displays the same dialog.
Ctrl + F Display the "Find" dialog box.
Home Return to the 1st cell of the current row in a worksheet.
Ctrl + Home Move to the beginning of a worksheet (A1 cell).
Ctrl + End Move to the last used cell of the current worksheet, i.e. the lowest row of the rightmost column.

Entering data

Shortcut Description
F2 Edit the current cell.
Alt + Enter In cell editing mode, enter a new line (carriage return) into a cell.
Ctrl + ; Enter the current date. Press Ctrl + Shift + ; to enter the current time.
Ctrl + Enter Fill the selected cells with the contents of the current cell.
Example: select several cells. Press and hold down Ctrl, click on any cell within selection and press F2 to edit it. Then hit Ctrl + Enter and the contents of the edited cell will be copied into all selected cells.
Ctrl + D Copy the contents and format of the first cell in the selected range into the cells below. If more than one column is selected, the contents of the topmost cell in each column will be copied downwards.
Ctrl + Shift + V Open the "Paste Special" dialog when clipboard is not empty.
Ctrl + Y Repeat (Redo) the last action, if possible.

Selecting data

Shortcut Description
Ctrl + A Select the entire worksheet. If the cursor is currently placed within a table, press once to select the table, press one more time to select the whole worksheet.
Ctrl + Home then Ctrl + Shift + End Select the entire range of your actual used data on the current worksheet.
Ctrl + Space Select the entire column.
Shift + Space Select the entire row.

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