Fill Blank Cells for Microsoft Excel

How to easily fill empty cells in Excel

Filling blanks in Excel by the values above or below

Fill Blank Cells for Excel will copy the contents downwards or upwards from the first populated cell. In addition, you can specify if your table has headers or choose to split the merged cells. This handy tool will make the filling routine a breeze!

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Follow these steps to quickly fill blank ranges in your table.

  1. Select a range in your table where you need to replicate cell values.
    Tip. If you click on any cell in your table and run the tool, it will select the entire table automatically.
  2. Run the add-in by clicking the Fill Blank Cells icon in the Transform group under Ablebits Tools tab: Fill blanks icon
  3. You will see the add-in window with the list of your columns and some simple settings. First make sure the specified range at the top of the window contains the cells you want to fill. You can edit it manually, use the select range icon, or simply pick the right cells in your Excel worksheet. Check the My Table has headers option to indicate if there is a header row in your range. Fill blank cells tool
  4. If there are merged cells in your table, you can have them unmerged by ticking Split the merged cells in the add-in window.
  5. Select the columns where you need to fill blanks by checking the boxes next to them. If you have a lot of columns in your spreadsheet, use the checkbox at the top of the list to quickly select and unselect them all.
  6. Pick the way to fill cells in the selected columns at the bottom of the window:
    • Choose to Fill cells downwards if you wish to take the value from the cell above and copy it into the blank cells below.
    • If you want to fill gaps with the value of the cell below, pick Fill cells upwards in the drop-down list.
  7. We recommend selecting the Back up worksheet option to keep a copy of your source table.
  8. Click Fill to see the results.

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