Text Toolkit for Microsoft Excel

How to remove extra spaces in Excel 2016, 2013-2007

Remove leading and trailing spaces in Excel, trim blanks between words to one

If extra spaces in Excel don't let process your data correctly, you can use a quick and simple way - the Text Toolkit add-in. It will help you remove leading and trailing spaces or get rid of excess blanks between words. On this page you will find how to remove spaces in Excel 2016-2007.

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Trim spaces in the range

Please follow these steps to remove extra spaces in your Excel worksheets.

  1. Click on the Trim Spaces icon that you'll find in the Text group on Ablebits Data tab Click on the arrows to expand the Trim spaces section
  2. In your Microsoft Excel worksheet, select the range where you want to remove extra spaces.
  3. Select the option or a combination of options that suits you best:
    • If you choose the Trim leading/trailing spaces option, the spaces before and after cell values will be deleted. Use this option to delete leading and trailing spaces
    • By ticking Trim spaces between words to 1, you'll have extra spaces between words within a cell removed.
    • The Trim " " option means that non-breaking spaces that look like   in your worksheet will be deleted from the selected range.
    Tip. We always recommend selecting the Back up the worksheet option to keep your original table.
  4. Click the Trim button to see that all extra spaces are removed.
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