Outgoing Email Checker for Outlook will help you avoid common emailing mistakes. It checks your email messages for the conditions you specify and prompts you to make the necessary corrections before sending. Just create the rules you need and enjoy professional correspondence.
To start the tool, click Email Checker on the Ablebits tab in your Outlook:
To start creating a rule with a template, click New rule in the Outgoing Email Checker window:
Make sure that the Create a rule from a template option is selected and choose any of the templates available:
If the option selected by default in Step 2 is exactly what you need, click the corresponding link in the Rule description area at the bottom of the window to specify your criteria:
When you're done, click Next.
Make sure that the option selected by default in Step 3 suits your needs. Then, if required, decide on the criteria using the corresponding link in the Rule description area at the bottom of the window:
Name your rule:
Click Finish and then click OK.
From now on, if the rule conditions are met, you'll receive an alert. This is how it might look:
In the Outgoing Email Checker window, click New rule:
Select the Create a rule from scratch option:
Then click Next.
Decide when you need to get alerts, select the corresponding option, and use the link in the Rule description area at the bottom of the window to add the necessary criteria if such a link is available:
Tip. By selecting a checkbox in the Invert column, you'll get the opposite statement. For example, Alert me if the subject or body contains certain words will turn into Alert me if the subject or body doesn't contain certain words.
In this step, you can either specify the cases when the rule you're creating must be applied or make the rule work for all the outgoing messages by selecting the corresponding option:
You're nearly done. Just name the rule you've created and click Finish:
Then click OK.
To edit a rule, select it in the Outgoing Email Checker window and click Change rule:
You can also start editing a rule by double-clicking it.
To save the changes you've made, click OK.
If you want to disable a rule, clear the checkbox next to it in the Outgoing Email Checker window:
Click OK to save the changes.
To enable the rule, select the checkbox again.
If you want to use your Outgoing Email Checker rules together with your colleagues, you might find it helpful to export and import rules.
In the Outgoing Email Checker window, click Options:
To export rules, click the Export rules button:
Then select location for the rules using the Windows Explorer window that will show up.
To import rules to another PC, click the Import rules button:
You'll appreciate this feature if you often click Reply instead of Reply All in Outlook. The tool can check if there are several recipients and you'll get a warning message if you forget to include them all in your reply:
To enable such an alert, click Alert to Reply All on the Ablebits tab in your Outlook:
To stop getting these alerts, click Alert to Reply All again.
Unintentional clicking Reply All when responding to a multi-recipient message can be really annoying. To avoid such a situation, use the Prevent Reply All feature and get a warning message each time you click Reply All:
To start getting such alerts, click Prevent Reply All on the Ablebits tab in your Outlook:
To disable the feature, click Prevent Reply All again.