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With Shared Email Templates for Outlook, you're just a few mouse clicks away from adding an image to the message body. All you need do is select one of the three available options—Insert Picture from URL, Insert Picture from OneDrive, or Insert Picture from SharePoint—when creating or editing your template and then specify what image you'd like to embed into an email message. The ~%InsertPicture macro will do the trick making the desired image show up in the message body each time you paste the corresponding template. You can learn more by visiting this help page: How to insert pictures into your templates.
But what if you're not happy with a single image? What if you'd rather have a few alternatives to choose from when inserting your template? Is it a problem? Definitely not ;)
Suppose you want to send a seminar reminder that will contain a picture relevant to the seminar topic. The pictures you're going to use are stored on OneDrive. To create a list of options to choose from, you'll need a simple dataset and two macros: ~%InsertPicture and ~%WhatToEnter. Here are the steps to follow.
Note. The name of each image must be followed by the file name extension.
Note. All the images that are going to be used must be in the same OneDrive folder.
Then click Save.
When you're done, click Save.
From now on, when pasting your template into an email message, you'll be able to insert a topic image by selecting the seminar title associated with it:
The result will be as follows:
If you select another topic when pasting the template, the image will change too:
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