5 tools for multiple values in Excel

Add, extract, remove, and replace values, or delete entire rows

If you are wondering how to deal with multiple values in a column at a time, Substring Tools can be an effective solution. Using it, you can quickly replace, remove, or extract multiple values—no matter where exactly they are in your cells. It is possible to delete entire rows if they contain certain substrings. Besides, you can add missing text before or after the indicated values or at the beginning/end of a string.

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Remove Substrings

  • Delete multiple values with and without delimiters
  • Spot the difference between lower and upper case
Wipe away substrings followed by the selected delimiter
Wipe away substrings followed by the selected delimiter
The substrings are removed along with the picked delimiter
The substrings are removed along with the picked delimiter

Remove Rows by Substrings

  • Delete rows using substrings as criteria
  • Take letter case into account or just ignore it
Do not forget to back up your worksheet when using the Remove Rows by Substrings tool
Do not forget to back up your worksheet when using the Remove Rows by Substrings tool
The rows containing the substrings given in the <em>Substrings range</em> are deleted
The rows containing the substrings given in the Substrings range are deleted

Extract Substrings

  • Pull substrings as is or along with punctuation marks
  • Consider letter case when extracting multiple values
Decide how to extract the substrings of interest: with or without delimiters that follow them
Decide how to extract the substrings of interest: with or without delimiters that follow them
The substrings are extracted with the selected delimiter
The substrings are extracted with the selected delimiter

Replace Substrings

  • Find and replace multiple values at one go
  • Make your search case-sensitive if necessary
Let the tool know what and where to replace
Let the tool know what and where to replace
Enjoy the desired result
Enjoy the desired result

Add Substrings

  • Choose whether missing values should follow the substrings of interest or precede them
  • If necessary, opt for placing missing fragments at the beginning or at the end of a string
Pick the position for the substrings of interest
Pick the position for the substrings of interest
The substrings are added
The substrings are added

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Frequently asked questions

Why Substring Tools?

Adding, extracting, replacing, and removing substrings is surprisingly easy with Substring Tools from Ultimate Suite for Excel. Applying this one-step add-in, you can get the desired result with the click of a mouse.

Can the add-in deal with multiple values at a time?

Sure. Just make a list containing as many values as you need and let the tool process them all at one go.

Should I be function-savvy to extract substrings in Excel?

Of course, not—it is the add-in's job ;) We have designed the tools that make it possible for you to extract multiple substrings from any of your columns or replace them without creating lengthy formulas. For further details, visit the Extract Substrings and Replace Substrings help pages.

Is it possible to remove substrings in Excel without VBA macros?

Yes, it is. Just click the Substring Tools icon and pick the corresponding feature. Take a look at the Remove Substrings help page to learn more.

Can I extract substrings along with commas, spaces, etc.?

No problem at all—simply check off the Extract with delimiters option and specify what punctuation marks follow the values of interest. For more information, visit the Extract Substrings help page.

What happens to my data when I use any of your Substring Tools?

We do realize the importance of your source data and keep them unchanged when you add, extract, remove or replace substrings with Substring Tools. However, it is necessary to tick the Back up this worksheet option before applying the Remove Rows by Substrings tool to save your original data.

When I add substrings, where exactly in a cell will I find them?

It is you who decides :) The tool can place the values of interest right after your substrings or before them. It can also insert them at the beginning or at the end of a string. Just pick the option that suits you best. The Add Substrings tool help page is always here to guide you through ;)

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Supported versions

Microsoft Excel

  • Excel included in ​Microsoft 365 (formerly Office 365)
  • Excel 2019
  • Excel 2016
  • Excel 2013
  • Excel 2010
  • 32-bit and 64-bit
  • Note! Office Insider is not supported

Windows

  • Windows 10
  • Windows 8.1
  • Windows 8
  • Windows 7
  • 32-bit and 64-bit
  • Note! Windows Insider is not supported
  • Note! Windows X (on ARM processors) is not supported

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