How to change the Blind Carbon Copy rule in Outlook

You can edit the existing Automatic BCC rule if necessary:

  1. Open Auto BCC by clicking on its icon in Outlook 2016 - 2010 or going to the main menu -> tools -> Auto BCC/CC in Outlook 2007.
  2. Select the BCC rule you need in the list and click the Change rule button on the top toolbar. You can also double-click on it in the Rules List area and you will see the Rule settings dialog box.
    Click this button to edit Blind Carbon Copy rule settings
  3. Make the necessary changes to the rule name and bcc rule settings and click Ok to save changes.
    Tip. When you select a rule in the list, you see its description in the window below, just like in standard Outlook rules. You can click on any Auto BCC condition or address right there to change it.

How to use the Search, Address book, and Advanced Find options

You can use the standard Outlook Search, Address book and Advanced find options to quickly find and select the e-mail address of the rule CC or BCC recipient.

Use the Search option

When selecting CC/BCC recipients, you can use standard Search option that allows to easily find e-mail addresses by typing the name or its part.

Search for recipients to automatically BCC based on Outlook account

Using Microsoft Outlook Search, you can look by Name only or employ the More columns option.

  • To search by name, select the Name only radio button and type the name you are searching for, or a part of it. To search for a name using other information, such as title or location, click More columns, and enter the information. Then each of the included columns will be searched.
  • Click Go next to the Search field and you will see the found name(s) and address(es).
  • Click on the line with the name and press the CC button if you want to add it to CC recipients. Or press the BCC button on the Select Names: Contacts window to pick the address as Outlook Blind copy receiver.

Use the Address book

The Address Book is a collection of address books or address lists. You can use the Address Book to look up and select names, e-mail addresses, and distribution lists to auto bcc rule.

Select Auto BCC recipients using Outlook Address book
  • Click on the arrow next to the Address book field to see a drop-down list of the address books and select the one in which you want to search for bcc addresses.
  • You will see the list of contacts in the address list windows.
  • Click on the necessary address and press the CC button if you want to add it to CC recipients. Press the BCC button on the Select Names: Contacts window to pick the address as the Outlook rule BCC receiver.

Use Advanced Find

If you know that the address you want to add to CC or BCC fields contains some particular words or other information, you can benefit from the Advanced Find option to quickly get the needed name or address.

  • Click on the Advanced find option on the Select names: contacts window and you will see the Find dialog box. Pick Outlook CC or Blind copy recipients using Advanced Find
  • Type the needed name part in the Find names containing field.
  • You will see the found Outlook items in the found addresses and names area on the Select names: contacts window.
  • Click on the necessary address and press the CC button if you want to add it to CC recipients. Press the BCC button on the Select Names: Contacts window to pick the address as Blind Carbon Copy receiver.

How to disable (enable) the Auto BCC rule

  1. Open Auto BCC for Outlook.
  2. Find the bcc rule you want to disable, click on it in the list and unselect the check box next to this rule.
    Disable rules by unchecking them When you need to enable the rule, just tick the checkbox on the left of it.
  3. Click Ok to save changes.

Change Auto BCC/CC rule order

You can see all the Outlook CC and BCC rules you create in the Rule area on the Auto BCC for Microsoft Outlook window. If you have more than one blind copy or CC rule, they will be applied top-down in the order you see. If you need to change the order, you can use the Move up and Move down options.

Change rule order using the Move up and Move down options

How to delete the CC/BCC rule

  1. Open Auto BCC dialog box.
  2. Select the rule you need in the list and click the Delete button on the top toolbar or the Delete key on your keyboard.
    Click the Delete button to remove the rule
  3. Confirm deletion and click Ok to save changes.

Enable logging

For diagnostic purposes, Auto BCC for Outlook contains an option that turns on the logging of the add-in's work. Thus you will always be able to see the bcc rules that were applied to your emails.

  1. To enable logging click on the Options icon on the Auto BCC window. Click on this icon to enable logging
  2. You will see the Options dialog. Tick the Enable logging checkbox.
  3. Enable logging of the Auto BCC work To turn the logging off, uncheck this option.
  4. If you want to look at the log file with the latest sessions, simply click on the View log file link on the window.

How to import and export your Auto BCC rules

You can import and export your BCC rules to back them up or share with your colleagues.

  1. Click on the Options icon on the Auto BCC window. Click on this icon to enable logging
  2. If you want to save the rules, click on the Export rules button and select the needed destination. To import the rules, press Import rules and browse for their location. Export and import your Auto BCC rules

How to make sure that CC/BCC has been sent

You can be notified each time the CC or BCC copy has been sent.

  1. Click on the Options icon on the Auto BCC window. Turn on the AutoBCC notifications
  2. Tick off the Turn on notifications check-box and select one of the following options:
    • Show a notification with the added addresses. Each time a CC/BCC is added you will see the desktop notification with the copied email addresses. See a notification with the added CC/BCC addresses
    • Show a confirmation dialog to control adding CC/BCC. Benefit from this option if you want to be able to cancel adding CC or BCC. On clicking Send, you will get a confirmation dialog with the rule name, CC/BCC addresses and buttons that allow you to confirm copying or to send without adding CC/BCC. See a confirmation dialog to control adding CC/BCC
 
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